example requisition approval and sourcing

Hiring Manager Informs HR Business Partner (HRBP) of Talent Requirement

Hiring Manager and Hudson recruiter decide/agree whether search will be internal/ external or both

Hudson Recruiter retrieves job description from the job library and makes necessary revisions as per discussion with Hiring Manager

Hudson Recruiter implements approved active and passive sourcing strategy and sends email confirmation to Hiring Manager and HRBP

For hard to fill roles, Hudson recruiter engages researcher to work on direct sourcing, name generation or target listing

HRBP evaluates job requirements and confirms headcount, salary range, band, title and other relevant information

Hudson Recruiter develops/ recommends sourcing strategies and reviews information learned from previous similar searches to Hiring Manager

Hudson Recruiter develops screening questions as agreed with Hiring Manager during profiling session

Hudson Recruiter conducts a database search and screens potential candidates and/or taps pipeline candidates

Hiring Manager notifies Hudson of approved requisition

Hudson Recruiter and Hiring Manager discuss delivery expectations and communication frequency and channel

Hudson opens the draft requisition in ATS and initiates posting approval process. Hudson ensures Hiring Manager/HRBP authorization

If approved sourcing strategies dont work, Hudson recruiter goes back to Hiring Manager to advise results and recommend/confirm next steps

See Candidate Screening

Hudson Recruiter facilitates intake/profiling sessions with Hiring Manager to establish job specs, timeline and other relevant information

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example candidate screening

CANDIDATE POOL
Hudson Recruiter conducts a visual screen of incoming resumes

YES

IN ATS
(Passed Online Pre-screening)

NO

If candidate Pool is not sufficient, Hudson Recruiter escalates to Recruitment Manager and Researcher to implement other direct sourcing strategies

Hudson Recruiter interviews potential candidates

Hudson Recruiter presents the top candidates to Hiring Manager. Recruiter provides the resumes and candidate assessment and feedback

CLOSURE OF UNSUCCESSFUL CANDIDATES

Hiring Manager reviews forwarded resumes and selects candidates for interview/provide feedback to Hudson Recruiter

Hudson reviews the total applicant pools and provides justification to Hiring Manager that sumbitted candidates are representative of the market and suitable to the position

SEE SELECTION AND ASSESSMENT

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example selection and assessment

Hudson Recruiter presents candidate assessment information to interview team

Hudson Recruiter sends an email to candidate with complete interview information including travel arrangements

Hudson Recruiter schedules follow up interviews between candidates, Hiring Manager and Interview team

Hudson Recruiter provides interview questionnaire and guide, feedback and debrief forms to the interview team

Interview team conducts 1st interview with selected candidates

Hudson Recruiter schedules debrief sessions with interview team to select final candidates(s) and notes all action items and decisions

Hudson Recruiter coordinates interview schedule between interview team and candidates. Recruiter works with department administrator to arrange interview schedules

Hudson Recruiter schedules debrief sessions with interview team and gathers feedback on candidates

Hudson Recruiter collects all feedback and prepares an executive summary within 3 business days

SEE EXAMPLE OF CLOSING THE DEAL

Hiring Manager and interview team decide on candidates for subsequent interviews, if applicable

CLOSURE OF UNSUCCESSFUL CANDIDATES

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example of closing the deal

Hudson Recruiter initiates offer process via ATS and awaits stakeholder approval before delivery of offer. Recruiter keeps candidate warm

OFFER ACCEPTED?

Go back to Candidate Pool

YES NO

Hudson presents verbal offer and negotiate with candidate, if necessary Hudson prepares and sends offer package to candidate

Upon receipt of signed offer and paperwork, Hudson performs reference checks and initiates pre-hire checks

CHECKS SUCCESSFUL?

YES

NO

HR to be notified RESCIND PROCESS as per clients decision

SEE ONBOARDING

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example onboarding

Hudson provides New Hire Development Plan at least 1 week before start date

Hudson retrieves personal information from ATS and uploads information to HRIS

Hudson sends follow up email to new employee with details of start date

Hudson leads new hire to onboarding. Hiring Manager or HRBP executes onboarding systems

Hudson adds the new hire to the Month End Offers Made report

Hudson creates employee folders and ensures all information is in the file

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