Excel ShortCuts

1. Navigate Inside Worksheets Shortcut arrow keys page down / page up Description Move one cell up, down, left, or right in a worksheet. Move one screen down / one screen up in a worksheet.

alt+page down/ alt+page Move one screen to the right / to the left in a worksheet. up tab / shift+tab ctrl+arrow keys home ctrl+home ctrl+end ctrl+f ctrl+h shift+f4 ctrl+g (or f5) ctrl+arrow left / ctrl+arrow right home /end alt+arrow down Move one cell to the right / to the left in a worksheet. Move to the edge of next data region (cells that contains data) Move to the beginning of a row in a worksheet. Move to the beginning of a worksheet. Move to the last cell with content on a worksheet. Display the Find and Replace dialog box (with Find selected). Display the Find and Replace dialog box (with Replace selected). Repeat last find. Display the 'Go To' dialog box. Inside a cell: Move one word to the left / to the right. Inside a cell: Move to the beginning / to the end of a cell entry. Display the AutoComplete list e.g. in cell with dropdowns or autofilter. Turn 'End' mode on. In End mode, press arrow keys to move to the next nonblank cell in the same column or row as the active cell. From here use arrow keys to move by blocks of data, home to move to last cell, or enter to move to the last cell to the right.

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2. Work with Data Selections

Select Cells Shortcut shift+spacebar ctrl+spacebar ctrl+shift+* (asterisk) ctrl+a (or ctrl+shift+spacebar) ctrl+shift+page up ctrl+shift+o shift+arrow keys Select the entire row. Select the entire column. Select the current region around the active cell. Select the entire worksheet or the data-containing area. Pressing ctrl+a a second time then selects entire worksheet. Select the current and previous sheet in a workbook. Select all cells with comments. Extend the selection by one cell. Description

ctrl+shift+arrow key shift+page down / shift+page up shift+home ctrl+shift+home ctrl+shift+end

Extend the selection to the last cell with content in row or column. Extend the selection down one screen /up one screen. Extend the selection to the beginning of the row. Extend the selection to the beginning of the worksheet. Extend the selection to the last used cell on the worksheet (lower-right corner).

Manage Active Selections Shortcut f8 shift+f8 shift+backspace ctrl+backspace ctrl+. (period) enter / shift+enter tab / shift+tab ctrl+alt+arrow right / ctrl+alt+arrow left esc Description Turn on extension of selection with arrow keys without having to keep pressing shift. Add another (adjacent or non-adjacent) range of cells to the selection. Use arrow keys and shift+arrow keys to add to selection. Select only the active cell when multiple cells are selected. Show active cell within selection. Move clockwise to the next corner of the selection. Move active cell down / up in a selection. Move active cell right / left in a selection. Move to the right / to the left between non-adjacent selections (with multiple ranges selected). Cancel Selection.

Select inside cells Shortcut shift+arrow left / shift+arrow right ctrl+shift+arrow left / ctrl+shift+arrow right shift+home / shift+end Description Select or unselect one character to the left / to the right. Select or unselect one word to the left / to the right. Select from the insertion point to the beginning / to the end of the cell. up

3. Insert and Edit Data

Undo / Redo Shortcuts Shortcut Description

ctrl+z ctrl+y

Undo last action (multiple levels). Redo last action (multiple levels).

Work with Clipboard Shortcut ctrl+c ctrl+x ctrl+v ctrl+alt+v ctrl+shift++ Copy contents of selected cells. Cut contents of selected cells. Paste content from clipboard into selected cell. If data exists in clipboard: Display the Paste Special dialog box. If data exists in clipboard: Display the Insert dialog box to insert blank cells. Description

Edit Inside Cells Shortcut f2 alt+enter enter shift+enter tab / shift+tab esc backspace delete ctrl+delete ctrl+; (semicolon) ctrl+shift+: (colon) Start a new line in the same cell. Complete a cell entry and move down in the selection. With multiple cells selected: fill cell range with current cell. Complete a cell entry and move up in the selection. Complete a cell entry and move to the right / to the left in the selection. Cancel a cell entry. Delete the character to the left of the insertion point, or delete the selection. Delete the character to the right of the insertion point, or delete the selection. Delete text to the end of the line. Insert current date. Insert current time. Description Edit the active cell with cursor at end of the line.

Edit Active or Selected Cells Shortcut ctrl+d ctrl+r ctrl+" ctrl+' (apostrophe) ctrl+l ctrl+Description Fill complete cell down (Copy above cell). Fill complete cell to the right (Copy cell from the left). Fill cell values down and edit (Copy above cell values). Fill cell formulas down and edit (Copy above cell formulas). Insert a table (display Create Table dialog box). Delete Cell/Row/Column Menu

ctrl+- with row or column Delete row / delete column. selected ctrl+shift++ Insert Cell/Row/Column Menu

ctrl+shift++ with row or column selected shift+f2 shift+f10, then m alt+f1 f11 ctrl+k enter (in a cell with a hyperlink)

Insert row/ insert column. Insert / Edit a cell comment. Delete comment. Create and insert chart with data in current range as embedded Chart Object. Create and insert chart with data in current range in a separate Chart sheet. Insert a hyperlink. Activate a hyperlink.

Hide and Show Elements Shortcut ctrl+9 ctrl+shift+9 ctrl+0 ctrl+shift+0 ctrl+` (grave accent) alt+shift+arrow right alt+shift+arrow left ctrl+6 ctrl+8 ctrl+6 Hide the selected rows. Unhide any hidden rows within the selection. Hide the selected columns. Unhide any hidden columnswithin the selection. Alternate between displaying cell values and displaying cell formulas. Accent grave /not a quotation mark. Group rows or columns. Ungroup rows or columns. Alternate between hiding and displaying objects. Display or hides the outline symbols. Alternate between hiding objects, displaying objects, and displaying placeholders for objects. Description

4. Format Data

Format Cells Shortcut ctrl+1 ctrl+b (or ctrl+2) ctrl+i (or ctrl+3) ctrl+u (or ctrl+4) ctrl+5 ctrl+shift+& ctrl+shift+_ (underscore) ctrl+shift+f Format cells dialog. Apply or remove bold formatting. Apply or remove italic formatting. Apply or remove an underline. Apply or remove strikethrough formatting. Apply the outline border. Remove outline borders. Display the Format Cells with Fonts Tab active. Press tab 3x to get to font-size. Used to be ctrl+shift+p, but that seems just get to the Font Tab in 2010. Description

alt+' (apostrophe / single Display the Style dialog box. quote)

Number Formats Shortcut ctrl+shift+$ ctrl+shift+~ ctrl+shift+% ctrl+shift+# ctrl+shift+@ ctrl+shift+! ctrl+shift+^ Apply the General number format. Apply the Percentage format with no decimal places. Apply the Date format with the day, month, and year. Apply the Time format with the hour and minute, and indicate A.M. or P.M. Apply the Number format with two decimal places, thousands separator, and minus sign (-) for negative values. Apply the Scientific number format with two decimal places. up Description Apply the Currency format with two decimal places.

5. Formulas and Names

Formulas Shortcut = alt+= shift+f3 ctrl+a ctrl+shift+a shift+f3 ctrl+shift+enter f4 f9 shift+f9 ctrl+alt+f9 ctrl+alt+shift+f9 ctrl+shift+u ctrl+shift+enter Start a formula. Insert the AutoSum formula. Display the Insert Function dialog box. Display Formula Window after typing formula name. Insert Arguments in formula after typing formula name. . Insert a function into a formula . Enter a formula as an array formula. After typing cell reference (e.g. =E3) makes reference absolute (=$E$4) Calculate all worksheets in all open workbooks. Calculate the active worksheet. Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation. Recheck dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated. Toggle expand or collapse formula bar. Enter a formula as an array formula. Description

Names Shortcut ctrl + f3 f3 Description Define a name or dialog. Paste a defined name into a formula. up

ctrl+shift+f3 Create names from row and column labels.

6. Manage Multipe Worksheets Shortcuts to delete, rename, or move worksheets are based on the old Excel 2003 menus which still work in Excel 2010. Shortcut shift+f11 or alt+shift+f1 ctrl+page down / ctrl+page up shift+ctrl+page down / shift+ctrl+page up alt+o then h r alt+e then l alt+e then m Description Insert a new worksheet in current workbook. Move to the next / previous worksheet in current workbook. Select the current and next sheet(s) / select and previous sheet(s). Rename current worksheet (format, sheet, rename) Delete current worksheet (Edit, delete) Move current worksheet (Edit, move) up

7. Manage Multiple Workbooks Shortcut f6 / shift+f6 ctrl+f4 ctrl+n ctrl+tab / ctrl+shift+tab alt+spacebar ctrl+f9 ctrl+f10 ctrl+f7 ctrl+f8 alt+f4 Description Move to the next pane / previous pane in a workbook that has been split. Close the selected workbook window. Create a new blank workbook (Excel File) Move to next / previous workbook window. Display the Control menu for Main Excel window. Minimize current workbook window to an icon. Also restores ('un-maximizes') all workbook windows. Maximize or restores the selected workbook window. Move Workbook Windows which are not maximized. Perform size command for workbook windows which are not maximzed. Close Excel.

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8. Various Excel Features Shortcut ctrl+o ctrl+s f12 f10 (or alt) ctrl + P f1 f7 shift+f7 alt+f8 alt+f11 Open File. Save the active file with its current file name, location, and file format. Display the Save As dialog box. Turn key tips on or off. Print File (Opens print menu). Display the Excel Help task pane. Display the Spelling dialog box. Display the Thesaurus dialog box. Display the Macro dialog box. Open the Visual Basic Editor to create Macros. up Description

9. Work with the Excel Ribbon Shortcut ctrl+f1 alt or f10 shift+f10 spacebar or enter enter f1 Minimize or restore the Ribbon. Select the active tab of the Ribbon and activate the access keys. Press either of these keys again to move back to the document and cancel the access keys. and then arrow left or arrow right Display the shortcut menu for the selected command. Activate the selected command or control in the Ribbon, Open the selected menu or gallery in the Ribbon.. Finish modifying a value in a control in the Ribbon, and move focus back to the document. Get help on the selected command or control in the Ribbon. (If no Help topic is associated with the selected command, the Help table of contents for that program is shown instead.) up Description

10. Data Forms Shortcut Description

tab / shift+tab enter / shift+enter ctrl+page down ctrl+page up home / end

Move to the next / previous field which can be edited. Move to the first field in the next / previous record. Move to a new record. Move to the first record. Move to the beginning / end of a field. up

page down / page up Move to the same field 10 records forward / back.

11. Pivot Tables Shortcut arrow keys home / end alt+c alt+d alt+l alt+p alt+r ctrl+shift+* (asterisk) Navigate inside Pivot tables. Select the first / last visible item in the list. Move the selected field into the Column area. Move the selected field into the Data area. Display the PivotTable Field dialog box. Move the selected field into the Page area. Move the selected field into the Row area. Select the entire PivotTable report. Description

arrow keys to select the cell that contains the field, Display the list for the current field in a PivotTable report. and then alt+arrow down arrow keys to select the page field in a PivotChart Display the list for the current page field in a PivotChart report. report, and then alt+arrow down enter spacebar ctrl+tab ctrl+shift+tab enter then arrow down / arrow up alt+shift+arrow right alt+shift+arrow left Display the selected item. Select or clear a check box in the list. select the PivotTable toolbar. On a field button: select the area you want to move the selected field to. Group selected PivotTable items. Ungroup selected PivotTable items. up

12. The Rest

Dialog Boxes Shortcut arrow keys ctrl+tab / ctrl+shift+tab spacebar tab / shift+tab a ... z alt+a ... alt+z alt+arrow down enter esc Description Move between options in the active drop-down list box or between some options in a group of options. Switch to the next/ previous tab in dialog box. In a dialog box: perform the action for the selected button, or select/clear a check box. Move to the next / previous option. Move to an option in a drop-down list box starting with the letter Select an option, or select or clear a check box. Open the selected drop-down list box. Perform the action assigned to the default command button in the dialog box. Cancel the command and close the dialog box.

Auto Filter Shortcut alt+arrow down arrow down / arrow up alt+arrow up home / end enter Description On the field with column head, display the AutoFilter list for the current column . Select the next item / previous item in the AutoFilter list. Close the AutoFilter list for the current column. Select the first item / last item in the AutoFilter list. Filter the list by using the selected item in the AutoFilter list.

Work with Smart Art Graphics Shortcut arrow keys escape f2 Select elements. Remove Focus from Selection. Edit Selection Text in if possible (in formula bar). Description

Word Docs
1. Manage Word Documents Shortcut ctrl+n ctrl+o ctrl+w ctrl+s f12 ctrl+p ctrl+f6 Description Create new document Open document Close document Save document Save document as Print document/ print preview Switch between multiple Word documents

alt, then f, r Open Recent (file, recent)

2. Navigate within Documents Shortcut arrow left / arrow right ctrl+arrow left / ctrl+arrow right end / home arrow down / arrow up ctrl+arrow down / ctrl+arrow up page down / page up alt+ctrl+page down / alt+ctrl+page up ctrl+end / ctrl+home ctrl+g or f5 alt+ctrl+z shift+f5 ctrl+shift+f5 alt+ctrl+home ctrl+page down / ctrl+page up Description Jump one character to the left / to the right Jump one word to the left / to the right Jump to the end of a line / beginning of a line Jump one line down / one line down Jump one paragraph down / one paragraph up Jump one screen down/ one screen up Jump to top / to bottom of visible window Jump to end / to beginning of document Go to a page, bookmark, footnote, table, comment, graphic, or other location Go back to previously edited location in document (up to 4 places) Go to a the last change or revision. Also works after opening document. Set, go to and edit bookmarks Set Browse Options. Press the arrow keys to select an option, and then press enter to browse through a document by using the selected option Move to next / move to previous browser object as set in Browse Options

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3. Select Text Shortcut shift+arrow right / shift+arrow left ctrl+shift+arrow right / ctrl+shift+arrow left shift+end / shift+home shift+arrow down / shift+arrow up shift+page down / shift+page up ctrl+shift+end / ctrl+shift+home Description Extend selection one character to the right / to the left Extend selection one word to the right / to the left Extend selection to the end / to beginning of a line Extend selection one line down / one line up Extend selection one screen down / one screen up Extend selection to end / to beginning of document

alt+ctrl+shift+page down Extend selection to end / to beginning of visible window / alt+ctrl+shift+page up ctrl+a arrow keys f8 arrow keys , page up/page down etc. f8 shift+f8 ctrl+shift+f8, and arrow keys esc f8 Extend selection to entire document Cancel selection and return to beginning / to end of selection Turn Extend Mode on: Extend selection without pressing shift Extend selection in Extended Mode: Extend selection further by word, paragraph, document in Extended Mode Reduce the size of a selection in Extended Mode Select a vertical block of text in Extended Mode Turn extend mode off Extend a selection to a specific location in a document up

4. Undo, Copy and Paste Shortcut ctrl+z ctrl+y ctrl+c ctrl+x ctrl+v ctrl+shift+c Undo the last action Redo the last action Copy selected text or object Cut selected text or object Paste selected text or object Copy text format Description

ctrl+shift+v ctrl+alt+v

Paste text format Paste special

ctrl+v, then ctrl, then k Paste and keep Source Formatting ctrl+v, then ctrl, then t Paste and keep Text only ctrl+f3 ctrl+shift+f3 alt+shift+r Cut to the Spike (separate clipboard) Paste from the Spike Copy the header or footer from previous section of the document up

5. Edit Documents

Insert Special Characters Shortcut alt+ctrl+c alt+ctrl+r alt+ctrl+t alt+ctrl+. (Period) alt+ctrl+alt+ctrl++ alt, then n,u ' or ctrl+2x` ctrl+2x ' Type character code and press alt+x Insert copyright symbol Insert registered trademark symbol Insert trademark symbol Insert horizontal ellipsis () Insert em dash Insert en dash Insert Symbol (insert menu) Insert single opening quotation mark Insert single closing quotation mark Insert Unicode character, e.g. 20ac Description

Select character and press Transform character to Unicode alt+x alt+character code on numeric keyboard Insert ANSI character

Insert Breaks Shortcut enter shift+enter ctrl+enter ctrl+shift+enter ctrl+shift+space Insert paragraph break Insert line break without breaking paragraph Insert page break Insert column break (break table) Insert nonbreaking space Description

ctrl+shift+- (Hyphen) Insert nonbreaking hyphen ctrl+Insert optional hyphen

Insert Text Elements Shortcut alt+ctrl+f ctrl+k Description Insert a footnote Insert a hyperlink

alt+ctrl+d Insert an endnote alt+shift+i Insert Citation Mark alt+shift+x Insert Index Mark

Move and Delete Text Shortcut f2, then move to position and press enter shift+f2, then move to position and press enter delete / backspace ctrl+delete / ctrl+backspace delete ctrl+shift+< / ctrl+shift+> Description Move selected text to different position Copy selected text to different position Delete one character to the right / to the left (or delete selection) Delete one word to the right / to the left Delete one character to the right or delete selection Decrease / Increase font size one value

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Format Text Shortcut ctrl+d or ctrl+shift+k ctrl+shift+< / ctrl+shift+> ctrl+[ / ctrl+] ctrl+b ctrl+i ctrl+u Open the Font dialog box Decrease / Increase font size one value Decrease / Increase font size one point Apply/remove bold Apply/remove italic Apply/remove underline Description

ctrl+= ctrl+shift++ ctrl+shift+d ctrl+shift+w ctrl+shift+h ctrl+shift+a ctrl+shift+k shift+f3 ctrl+d, then alt+k and enter ctrl+shift+q shift+f1

Apply/remove subscript Apply/remove superscript Apply/remove double-underline Apply/remove words underline (only words, no spaces) Apply/remove hidden formatting Apply/remove all capitals Apply/remove small capitals Change between all upper-, first letter upper- and all lower-case Apply strike-through formatting (font dialog) Change the selection to the Symbol font Reveal Formatting (show all formats of selection)

Format Paragraphs Shortcut ctrl+r ctrl+l ctrl+e ctrl+j ctrl+1 ctrl+2 ctrl+5 ctrl+0 Right-align paragraph Left-align paragraph Center-align paragraph Justify-align paragraph Set line-spacing to single-space Set line-spacing to double-space Set line-spacing to 1.5 Add or remove one line space preceding a paragraph Description

ctrl+m / ctrl+shift+m Indent paragraph from the left and increase / decrease indent

Styles Shortcut alt+ctrl+shift+s alt+ctrl+1 alt+ctrl+2 alt+ctrl+3 alt+shift+arrow right / alt+shift+arrow left ctrl+space ctrl+shift+n ctrl+shift+s alt+ctrl+k Open or close Styles task pane Apply Heading 1 style Apply Heading 2 style Apply Heading 3 style Promote / demote Headings Remove all manual styles Apply Normal style Open Apply Styles task pane (will not close with pressing it a second time) Start Auto Format Description

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7. Search and Replace Shortcut ctrl+h ctrl+h, then alt+d alt+ctrl+y, or shift+f4 ctrl+tab Open traditional find window Repeat last find after closing find window Jump between find menu and document Description Open traditional find and replace window

alt+space, arrow keys and Move find menu window enter escape ctrl+f alt, then v,k Close traditional search window if active Open (new) search menu in navigation task pane Open and close Navigation pane (View, Navigation)

8. Manage Word View

Switch Views Shortcut alt+ctrl+p alt+ctrl+o alt+ctrl+n ctrl+scroll mouse alt then w, q alt+ctrl+s Switch to Print Layout view Switch to Outline view Switch to Draft view (used to be normal view) Zoom in and zoom out Open Zoom Menu (no native shortcut exists for zoom in/ zoom out) Split the document window Description

Ribbons Shortcut ctrl+f1 f10 or alt escape arrow keys space or enter Show or hide the ribbon Select item in Ribbon Leave Ribbon or Submenu Move left/right/up/down between Ribbon Menus and Sub-Menus When in ribbon Open or activate selected item Description

arrow left / arrow right Move left or right between main Ribbon Menus if active

Navigation Pane

Shortcut alt, then w,k f6 / shift+f6 tab / shift+tab

Description Open and close Navigation pane (View, Navigation) With Navigation Pane open: Switch forward / backwards between (1) Navigation Pane, (2) Bottom Taskbar, (3) Ribbon, and (4) Document In Navigation Pane: Move through Navigation Pane options up

9. Tables

Navigate in Tables Shortcut arrow down / arrow up tab / shift+tab alt+home / alt+end alt+page up / alt+page down ctrl+arrow left / ctrl+arrow right Jump one row down / one row up Jump to (and select) next / previous table cell Jump to first column/ jump to last column Jump to first row / jump to last row One cell to the left / to the right Description

Select Table Contents Shortcut shift+end end, then shift+home Press and hold shift and press arrow keys repeatedly ctrl+shift+f8, then press alt+5 on numeric keypad (with numLock off) Select current table cell Select content of current table cell Extend selection to adjacent cells Extend selection or block Select an entire table Description

Edit Tables Shortcut alt+shift+arrow up / alt+shift+arrow down In first column, press shift+end repeatedly Move current row up or down Select row* Description

In first row press alt+shift+page down shift+f10, then d shift+f10, then d, then r and enter shift+f10, then d, then c and enter shift+f10, then i, then a shift+f10, then i, then b ctrl+tab tab in last table cell

Select column Delete rows* with rows selected Delete row Delete column Insert row above Insert row below Insert tab character Add row at the end

*Make sure selection extends past the last column which is number of columns +1. Word shows the selection extended next to the last column. up

10. Outline View Shortcut ctrl+shirt+o tab / shift+tab or alt+shift+arrow left / alt+shift+arrow right alt+shift+arrow up / alt+shift+arrow down ctrl+shift+n alt+shift+a / key on the numeric keypad alt+shift+l alt+shift+1 alt+shift+n ctrl+tab Move selected paragraphs up / down Demote to body text (set style to normal) Expand or collapse all text or headings Hide or display character formatting Show the first line of body text or all body text Show all headings with the Heading 1 style Show all headings up to Heading n Insert a tab character up Switch to Outline View Promote / Demote a paragraph Description

alt+shift++ / alt+shift+- Expand / Collapse text under a heading

11. Review Documents

Shortcut f7 alt+ctrl+m ctrl+shift+e alt+shift+c ctrl+shift+* alt+f10 ctrl+shift+g

Description Choose the Spelling command (Review tab). Insert a comment Turn change tracking on or off Close the Reviewing Pane if it is open. Display nonprinting characters. Display the Selection and Visibility task pane. Open the Word Count dialog box. up

12. Print Documents Shortcut ctrl+p escape arrow keys, page up / page down ctrl+home / ctrl+end Print a document (print preview) Close print preview Move around the preview pages (with focus on preview page*) Move to first page / last page (with focus on preview page) Description

*Except tabbing, there seems to be no shortcut to jump to preview page. Clicking on it with the mouse is an option up

13. Fields Shortcut alt+shift+d alt+shift+p alt+shift+t alt+ctrl+l ctrl+f9 ctrl+shift+l shift+f9 alt+f9 f9 alt+shift+f9 f11 / shift+f11 Description Insert current date (insert DATE field) Insert page number (insert PAGE field) Insert time (insert TIME field) Insert LISTNUM field Insert an empty field Insert a LISTNUM field Show or hide field code/result of selected field Show or hide field codes/results of all fields in document Update selected fields* Run GOTOBUTTON or MACROBUTTON from the field that displays the field results Go to the next field/ previous field

ctrl+shift+f7 ctrl+shift+f9 ctrl+f11 / ctrl+shift+f11

Update linked information in a Microsoft Word source document Unlink a field Lock a field / Unlock a field

*to update all fields, select the complete document with ctrl+a, then update fields by pressing f9) up

14. Mail Merge Shortcut Description

alt+shift+k Preview a mail merge alt+shift+n Merge a document alt+shift+m Print the merged document alt+shift+e Edit a mail-merge data document alt+shift+f Insert a merge field alt+shift+k Preview a mail merge alt+shift+n Merge a document alt+shift+m Print the merged document alt+shift+e Edit a mail-merge data document alt+shift+f Insert a merge field up

15. The Rest Shortcut f1 alt+f4 shift+f10 alt+f3 Exit Word Display a shortcut menu (Simulate right mouse button) Create new Building block with selected texts Description Get Help or visit Microsoft Office.com