Process Name: Automation of Multiple GRN Creations.

Process Number: Ent-Doc.

SOP for Automation of Multiple GRN Creations for multiple PO. (HSD Materials)
Version 1.0

Prepared By Deepak Krishnan

Checked by Munendra Kumar /Kumud Kumar

Approved by Harishkumar Malani

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INDEX
Sr No. Descriptions Page No.

Business Requirement

Current process

Proposed SAP Process

4 5

SAP process GRN MIS Reports

4 8

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1. Business Requirement For the RTIL business, fuel transactions are very huge in number, around 1200 to 1350 GRN postings per day are been done in SAP system. Manually posting each transaction is a very difficult task and its consuming huge man hours. It is also leading to the delay in clearing the payment to the vendor. 2. Current Process Current GRN posting are being done manually for each fuel transactions in RTIL plants across the network which is a huge time consuming process. 3. Proposed SAP Process 1. Automating the GRN posting can be done by maintaining the list of plants and storage locations with the quantity for which the GRN has to be done in an excel document, which is a standard format being provided by SAP. 2. The user needs to upload the maintained document in a text format into SAP system. 3. The Multiple GRNs gets posted in SAP as per the transactions made and the GRN numbers will be issued with respect to plant & storage location.

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4. SAP PROCESS Multiple GRN creations for multiple PO (Only for HSD material). STEP 1: TCode: ZGRNPOST

Screen Display

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Click to download the file format to the local PC and save it as .xls type for maintaining the GRN entries in an excel format

Note: After maintaining the GRN entries in the excel document, save it as .txt file without the header row

Step 2: Click on button and Select the .txt file for uploading

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Step 3: Execute Click on button and GRN s are generated in the SAP system with respect to the plant & Storage location

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To Check the Generated GRN: T Code: MB03

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5. FOR MIS Reports T code: MB51 Selection fields are as mentioned

Output Report

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Output report in excel display

Down loading of file to Desktop.

Note: Cancelation of GRN or deletion of GRN is as usual existing standard Process. This process is applicable to only for HSD material. The Delivery note (invoice no.) entry in the uploading file should not be repeated more than once in the uploading file The Fleet card no. : Batch no. entry shouldnt be repeated more than once in the uploading file. Required user has to take Authorization of new T code is as usual process from operations team. Only error line items has to be re loaded through new transaction(ZGRNPOS_HSD), if any error occurs during previous upload.

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