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United Nations (UNCTAD) Minimum

Standards For Shipping Agents (1988)

United Nations (UN)


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Copyright © 1988 United Nations (UN)

GENERAL UNCTAD/ST/SHIP/13 7 September 1988 United Nations Conference on Trade


and Development

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Contents

Contents
United Nations (UNCTAD) Minimum Standards For Shipping Agents (1988) 1
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Article 1 - Objectives . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Article 2 - Definitions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Article 3 - Professional qualifications . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Article 4 - Financial qualifications . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Article 5 - Code of professional conduct . . . . . . . . . . . . . . . . . . . . . . . . 3
Article 6 - Enforcement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Article 7 - Compliance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Document Information (metadata) 4


Metadata . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Information on this document copy and an unofficial List of Some web related
information and sources 5
Information on this document copy . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Links that may be of interest . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

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United Nations (UNCTAD) Minimum Standards For Shipping Agents (1988)

U NITED N ATIONS (UNCTAD) M INIMUM S TANDARDS F OR S HIPPING 1

AGENTS (1988)
Introduction 2

The following Minimum Standards were prepared by the UNCTAD secretariat in close consul- 3

tation with the organizations involved in shipping agency matters, in response to a request from
the UNCTAD Ad hoc Intergovernmental Group to Consider Means of Combating all Aspects
of Maritime Fraud, including Piracy. The Committee on Shipping at its thirteenth session in
March 1988, having endorsed these Minimum Standards, recommended their use as appropri-
ate. They are non-mandatory in nature and are to serve as guidelines for national authorities
and professional associations in establishing their own standards.

Article 1 - Objectives 4

The objectives of these Minimum Standards are: 5

(a) To uphold a high standard of business ethics and professional conduct among shipping 6

agents;
(b) To promote a high level of professional education and experience, essential to provide 7

efficient services;
(c) To encourage operation of financially sound and stable shipping agents; 8

(d) To contribute to combating maritime fraud by ensuring improved services by better qualified 9

shipping agents;
(c) To provide guidelines for national authorities/professional associations in establishing and 10

maintaining a sound shipping agency system.

Article 2 - Definitions 11

For the purpose of these Minimum Standards: 12

“Shipping agent” means any person (natural or legal) engaged on behalf of the owner, charterer 13

or operator of a ship, or of the owner of cargo, in providing shipping services including:


(i) Negotiating and accomplishing the sale or purchase of a ship; 14

(ii) Negotiating and supervising the charter of a ship; 15

(iii) Collection of freight and/or charter hire where appropriate and all related financial mat- 16

ters;
(iv) Arrangements for Customs and cargo documentation and forwarding of cargo; 17

(v) Arrangements for procuring, processing the documentation and performing all activities 18

required related to dispatch of cargo;


(vi) Organizing arrival or departure arrangements for the ship; 19

(vii) Arranging for the supply of services to a ship while in port. 20

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United Nations (UNCTAD) Minimum Standards For Shipping Agents (1988)

“National authority” means the body constituted under national law to implement the legislation 21

governing the licensing/registration of shipping agents.


“Professional association” means an organization constituted for the purposes of: 22

(i) Providing a central organization for those engaged in the profession of shipping agents; 23

(ii) Establishing and upholding standards of conduct and practice for the profession; 24

(iii) Exercising supervision over the members and securing for them such professional standards 25

as may assist them in the discharge of their duties.


“Professional examination” means an examination carried out on subjects specifically related 26

to the profession in order to ensure adequate knowledge and expertise.

Article 3 - Professional qualifications 27

To be considered professionally qualified, the shipping agent must: 28

1. 29

(a) Have obtained the necessary experience in the profession by working for at least three years 30

in a responsible capacity with a qualified shipping agent;


(b) Be of good standing and be able to demonstrate his good reputation and competence. For 31

example by positive vetting and signified approval of at least two agents of good repute who are
also in his business and his geographical area of activity; and
(c) Have passed such professional examination(s) as required by the relevant national authori- 32

ties/professional associations. The scope and details of such examination(s) shall be determined
by the said authorities/professional associations;
2. In the case of a corporate entity, employ such persons professionally qualified as above to 33

ensure the proper performance of the entity’s functions as an agent.

Article 4 - Financial qualifications 34

To be considered financially sound a corporate entity and where relevant the shipping agent 35

individually must:
(i) Have financial resources adequate to its business evidenced by references from banks, fi- 36

nancial institutes, auditors and reputable credit reference companies, to the satisfaction of the
national authorities/professional associations; and
(ii) Have adequate liability insurance through an internationally recognized insurance company 37

or mutual club to cover all professional liabilities.


Measures must be taken to ensure that the above financial standards continue to be met. 38

This could be achieved through annual scrutiny of shipping agents by the national authori-
ties/professional associations.

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United Nations (UNCTAD) Minimum Standards For Shipping Agents (1988)

Article 5 - Code of professional conduct 39

The shipping agent shall: 40

(i) Discharge his duties to his principal(s) with honesty, integrity and impartiality; 41

(ii) Apply a standard of competence in order to perform in a conscientious, diligent and efficient 42

manner all services undertaken as shipping agent;


(iii) Observe all national laws and other regulations relevant to the duties he undertakes; 43

(iv) Exercise due diligence to guard against fraudulent practices; 44

(v) Exercise due care when handling monies on behalf of his principal(s). 45

Article 6 - Enforcement 46

National authorities/professional associations, as the case may be, should ensure that these rules 47

are complied with. In proved cases of non- compliance they shall determine the appropriate
disciplinary measures applicable. These may include:
(i) Warnings; 48

(ii) A requirement for undertakings as to the shipping agent’s future conduct; 49

(iii) Temporary suspension of membership from the relevant professional association; 50

(iv) Temporary suspension of authorization to operate as shipping agent, if/where granted by 51

the relevant national authority;


(v) Expulsion of membership from the relevant professional association, 52

(vi) Cancellation of authorization to operate as shipping agent, if/where granted by the relevant 53

national authority.

Article 7 - Compliance 54

Shipping agents already operating who do not meet the foregoing standards should be given 55

reasonable time to conform with the requirements.

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United Nations (UNCTAD) Minimum Standards For Shipping Agents (1988)

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Insurance

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