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1 (2011)
THE W OMENS MINISTRY MANUAL OFFICIAL LEADERS' POLICY AND GUIDELINES OF PWOC
T ABLE OF CONTENTS
GENERAL .................................................................................................................................................... 7 OVERVIEW OF PROTESTANT WOMEN OF THE CHAPEL INTERNATIONAL...................................................................7 Name .......................................................................................................................................................................................7 Composition of PWOC International ........................................................................................................................7 Chaplain Authority ...........................................................................................................................................................7 PWOCI Aims .........................................................................................................................................................................7 Use of PWOCI Aims ...........................................................................................................................................................8 Short Version of Aims for Promotional Uses .........................................................................................................8 PWOCI Motto .......................................................................................................................................................................8 PWOCI Logo .........................................................................................................................................................................8 PWOCI History ....................................................................................................................................................................8 PWOC INTERNATIONAL FINANCES ......................................................................................................................................8 THE WOMENS MINISTRY MANUAL OFFICIAL LEADERS POLICY AND GUIDELINES OF PWOC .......................9 Overview and Changes to the Womens Ministry Manual ..............................................................................9 Exceptions to Policy Written in The Womens Ministry Manual .................................................................9 Date of Implementation of The Womens Ministry Manual...........................................................................9 Inconsistencies Between The Womens Ministry Manual and Local Documents ................................9 BOARD MEMBER AUTHORIZED TRAVEL AND REIMBURSEMENT POLICIES WHEN TRAVELING ON BEHALF OF PWOCI ......................................................................................................................................................................................10 International Board Members Traveling to Regional Conferences as Representatives and Resources............................................................................................................................................................................ 10 Regional Board Members Traveling to International Conference as Regional Representatives and Resources .................................................................................................................................................................. 10 Board Members Serving on Both International and Regional Boards .................................................. 10 International or Regional Board Members Invited by Local PWOCs ..................................................... 10 International or Regional Board Members Visiting Local PWOCs as Representatives of PWOC International .................................................................................................................................................................... 10 LOCAL ........................................................................................................................................................ 11 OVERVIEW OF PWOCI LOCAL LEVEL ............................................................................................................................11 Authority ............................................................................................................................................................................ 11 Definition of a Local PWOC Group ......................................................................................................................... 11 Local PWOC Funding .................................................................................................................................................... 12 RESOURCES MADE AVAILABLE TO LOCAL PWOCSBY INTERNATIONAL AND REGIONAL LEVELS ....................12 Leadership Training Events ...................................................................................................................................... 12 Conferences ....................................................................................................................................................................... 12 Website................................................................................................................................................................................ 12 PWOC International Yearly Theme........................................................................................................................ 13 DESIGNATED OFFERINGS ......................................................................................................................................................13 THE LOCAL PWOC BOARD ..................................................................................................................................................13 Composition of a Local PWOC Board .................................................................................................................... 13 Board Responsibilities .................................................................................................................................................. 14 Board Meetings ............................................................................................................................................................... 14 Board Decision Making................................................................................................................................................ 14 Board Terms and Term Limits ................................................................................................................................. 15 Leaving Office Prematurely ....................................................................................................................................... 15
Executive Board ................................................................................................................................................................................... 14 Joint Board ............................................................................................................................................................................................. 14 Executive Board Responsibilities................................................................................................................................................... 14 Joint Board Responsibilities............................................................................................................................................................. 14
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THE W OMENS MINISTRY MANUAL OFFICIAL LEADERS' POLICY AND GUIDELINES OF PWOC
Filling Board Vacancies Caused by Resignation or Removal ..................................................................... 15 LOCAL PWOC BOARD POSITION INFORMATION............................................................................................................15 General Qualifications for All Board Members ................................................................................................. 15 General Responsibilities for All Board Members.............................................................................................. 15 Selected Board Positions ............................................................................................................................................. 16
Qualifications Specific to Selected Board Officers ................................................................................................................... 16 Responsibilities of Selected Board Officers ................................................................................................................................ 16 President ................................................................................................................................................................................................. 16 1st Vice President-Spiritual Life..................................................................................................................................................... 18 2nd Vice President-Programs ......................................................................................................................................................... 18 Administrative Coordinator (formerly Secretary) .................................................................................................................. 18 Financial Liaison .................................................................................................................................................................................. 19
Qualification Specific to Appointed Ministry Team Leaders (formerly committee chairs or chairpersons) ..... 19 Responsibilities of Appointed Ministry Team Leaders .......................................................................................................... 19 Historian ................................................................................................................................................................................................. 19 Hospitality .............................................................................................................................................................................................. 19 Leadership Selection .......................................................................................................................................................................... 20 Outreach/Inreach ................................................................................................................................................................................ 20 Participation .......................................................................................................................................................................................... 20 Praise and Worship ............................................................................................................................................................................. 20 Prayer....................................................................................................................................................................................................... 21 Publicity .................................................................................................................................................................................................. 21 Retreats/Special Events .................................................................................................................................................................... 21 Titus II Advisor ..................................................................................................................................................................................... 21 Early Childhood Christian Development - PCOC Coordinator ............................................................................................. 22 Womens Ministry Coordinator(s) ................................................................................................................................................ 22 LEADERSHIP SELECTION POLICY AND PROCESS .............................................................................................................23
Overview of the Selection Process........................................................................................................................... 23 The Leadership Selection Team (LST) Leader .................................................................................................. 23 The Leadership Selection Team ............................................................................................................................... 23 Confidentiality of the Leadership Selection Process ...................................................................................... 23 Timeline for Leadership Selection .......................................................................................................................... 23 Transition from One Board to the Next ............................................................................................................... 24 Ministry Team Leader Appointments ................................................................................................................... 24
REGIONAL ................................................................................................................................................ 25 OVERVIEW OF PROTESTANT WOMEN OF THE CHAPEL INTERNATIONAL REGIONAL LEVEL ..........................25 Authority ............................................................................................................................................................................ 25 Mission/Purpose ............................................................................................................................................................. 25 Composition of Regions ............................................................................................................................................... 25 Regional Finances Overview ..................................................................................................................................... 26 THE REGIONAL PWOCI BOARD .........................................................................................................................................26 Make-up of a Regional PWOCI Board ................................................................................................................... 26 Board Responsibilities .................................................................................................................................................. 27 Board Meetings ............................................................................................................................................................... 27 Board Decision Making................................................................................................................................................ 27 Board Terms and Term Limits ................................................................................................................................. 28 Leaving Office Prematurely ....................................................................................................................................... 28 Filling Board Vacancies Caused by Resignation or Removal ..................................................................... 28 PWOCI REGIONAL BOARD POSITION INFORMATION...................................................................................................28
Executive Board ................................................................................................................................................................................... 27 Full Regional Board............................................................................................................................................................................. 27 Regional Executive Board ................................................................................................................................................................. 27 Full Regional Board............................................................................................................................................................................. 27
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THE W OMENS MINISTRY MANUAL OFFICIAL LEADERS' POLICY AND GUIDELINES OF PWOC
General Qualifications for All Board Members (Regional and Area, where applicable) .............. 28 General Responsibilities for All Board Members (Regional and Area, where applicable) ........... 29 Selected Board Positions ............................................................................................................................................. 29
Qualifications Specific to Selected Board Members ................................................................................................................ 29 Responsibilities of Selected Board Members ............................................................................................................................ 29 President ................................................................................................................................................................................................. 29 Vice PresidentConference Coordinator................................................................................................................................... 30 Administrative Coordinator............................................................................................................................................................. 32
Qualification Specific to Appointed Board Members .............................................................................................................. 32 Responsibilities of Appointed Board Members (In alphabetic order) ............................................................................. 32 Assistant Conference Coordinator................................................................................................................................................. 32 Financial Liaison .................................................................................................................................................................................. 33 Leadership Selection Coordinator ................................................................................................................................................. 34 Prayer Coordinator ............................................................................................................................................................................. 34 Titus II Advisor (One may be appointed.)................................................................................................................................... 35 Training Coordinator.......................................................................................................................................................................... 35 LEADERSHIP SELECTION POLICY AND PROCESS .............................................................................................................36
Overview of the Selection Process........................................................................................................................... 36 The Leadership Selection Team (LST) Leader .................................................................................................. 36 The Leadership Selection Team ............................................................................................................................... 36 Confidentiality of the Leadership Selection Process ...................................................................................... 37 Timeline for the Leadership Selection Team Leader ..................................................................................... 37 Applicant Interviews ..................................................................................................................................................... 38 LST Deliberations ........................................................................................................................................................... 38 Decision Notifications .................................................................................................................................................. 38 Installation of PWOCI Regional Executive Board Officers .......................................................................... 38 When Selected Officer Positions Are Not Filled at the Conference .......................................................... 38 Appointment to other PWOCI Regional Board Positions ............................................................................. 39 EXCEPTION: EUROPE REGION DESIGNATED OFFERING ..............................................................................................39 AREAS OF OCONUS REGIONS.............................................................................................................................................40 Mission/Purpose of an Area Board ........................................................................................................................ 40 Area Finances ................................................................................................................................................................... 40 Composition of an Area Board ................................................................................................................................. 40 Area Board Terms and Term Limits ...................................................................................................................... 40 Leaving Area Office Prematurely ............................................................................................................................ 40 Filling Board Vacancies Caused by Resignation or Removal ..................................................................... 41 Board Decision Making................................................................................................................................................ 41 Area Board Position Information ........................................................................................................................... 41
Selected Board Positions................................................................................................................................................................... 41 Qualifications Specific to Selected Board Members ................................................................................................................ 41 Responsibilities of Area Selected Board Members .................................................................................................................. 41 Area President ...................................................................................................................................................................................... 41 Area Vice President ............................................................................................................................................................................. 42 Area Administrative Coordinator (formerly Secretary) ........................................................................................................ 42 Appointed Area Positions (in alphabetical order) ................................................................................................................... 43 Qualifications Specific to Appointed Board Members ............................................................................................................ 43 Responsibilities of Appointed Board Members ........................................................................................................................ 43 Area Financial Liaison ........................................................................................................................................................................ 43 Prayer Coordinator ............................................................................................................................................................................. 43 Area Rally Ministry Team Leader .................................................................................................................................................. 44 Area Titus II Advisor........................................................................................................................................................................... 44 Overview of the Selection Process................................................................................................................................................. 44 The Leadership Selection Team (LST) Leader .......................................................................................................................... 44
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THE W OMENS MINISTRY MANUAL OFFICIAL LEADERS' POLICY AND GUIDELINES OF PWOC
The Leadership Selection Team ..................................................................................................................................................... 44 Confidentiality of the Leadership Selection Process ............................................................................................................... 45 Timeline for Leadership Selection................................................................................................................................................. 45 Ministry Team Leader Appointments .......................................................................................................................................... 45
INTERNATIONAL .................................................................................................................................... 46 OVERVIEW OF PROTESTANT WOMEN OF THE CHAPEL INTERNATIONAL INTERNATIONAL LEVEL...............46 Authority ............................................................................................................................................................................ 46 Mission/Purpose ............................................................................................................................................................. 46 PWOCIS INTERNATIONAL BOARD ...................................................................................................................................46 Definition ............................................................................................................................................................................ 46 Composition of PWOCs International Board .................................................................................................... 46 Board Responsibilities .................................................................................................................................................. 47
PWOCI Executive Board .................................................................................................................................................................... 47 PWOC International Board............................................................................................................................................................... 47 PWOCI Joint Council ........................................................................................................................................................................... 47 Executive Board: .................................................................................................................................................................................. 48 PWOC International Board:.............................................................................................................................................................. 48 PWOCI Joint Council: .......................................................................................................................................................................... 48 Other Events .......................................................................................................................................................................................... 48
Reimbursement for Pre-approved Expenses Incurred on Behalf of PWOCI ........................................ 48 Board Decision Making................................................................................................................................................ 48 Board Terms and Term Limits ................................................................................................................................. 49 Leaving Office Prematurely ....................................................................................................................................... 49 Filling Board Vacancies Caused by Resignation or Removal ..................................................................... 49 BOARD POSITION INFORMATION ........................................................................................................................................49 General Qualifications for All Board Members ................................................................................................. 49 General Responsibilities for All Board Members.............................................................................................. 49 PWOCI Executive Board Positions .......................................................................................................................... 50
Qualifications Specific to Executive Board Officers ................................................................................................................. 50 Responsibilities of Executive Board Officers ............................................................................................................................. 50 President ................................................................................................................................................................................................. 50 1st Vice President-Spiritual Development ................................................................................................................................. 51 2nd Vice President-Leadership Development........................................................................................................................... 52 3rd Vice President-Communication Coordinator .................................................................................................................... 53
Qualification Specific to Appointed Board Members .............................................................................................................. 54 Responsibilities of Appointed Board Members ........................................................................................................................ 54 Administrative Coordinator............................................................................................................................................................. 54 Assistant Conference Coordinator................................................................................................................................................. 55 Assistant Curriculum Development .............................................................................................................................................. 55 Assistant Training Coordinator ...................................................................................................................................................... 56 Bible Study Resource Coordinator ................................................................................................................................................ 57 Financial Liaison .................................................................................................................................................................................. 57 Leadership Selection Coordinator ................................................................................................................................................. 59 Prayer Coordinator ............................................................................................................................................................................. 59 Resource Coordinator ........................................................................................................................................................................ 60 Theme Logistics Coordinator .......................................................................................................................................................... 61 Titus II Advisor (limit of two) ......................................................................................................................................................... 61 Website Manager ................................................................................................................................................................................. 61 Advisor to the President.................................................................................................................................................................... 62 LEADERSHIP SELECTION POLICY AND PROCESS .............................................................................................................63
Overview of the Selection Process........................................................................................................................... 63 The LST Leader ................................................................................................................................................................ 63 The Leadership Selection Team ............................................................................................................................... 63
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THE W OMENS MINISTRY MANUAL OFFICIAL LEADERS' POLICY AND GUIDELINES OF PWOC
Confidentiality of the Leadership Selection Process ...................................................................................... 63 Timeline for the Leadership Selection Team Leader ..................................................................................... 64 Applicant Interviews ..................................................................................................................................................... 64 LST Deliberations ........................................................................................................................................................... 65 Decision Notifications .................................................................................................................................................. 65 Installation of PWOCI Executive Board Officers .............................................................................................. 65 Appointment to other PWOC International Board Positions ..................................................................... 65 APPENDICES ............................................................................................................................................ 66 GENERAL APPENDICES ..........................................................................................................................................................67 Request for Exception to Policy ............................................................................................................................... 68 History of PWOC International - Abbreviated .................................................................................................. 69 History of PWOC Usa..................................................................................................................................................... 70 History of PWOC Europe ............................................................................................................................................. 73 LOCAL APPENDICES................................................................................................................................................................78 PWOC Activity After Action Report ........................................................................................................................ 79 PWOC Board Meeting Report ................................................................................................................................... 80 Keeping a Position Notebook or Electronic File............................................................................................... 81 Leadership Selection Timeline ................................................................................................................................. 82 Matthew 18 Model for Correction and Reconciliation .................................................................................. 84 Memorandum from Chaplain Carver .................................................................................................................... 85 Memorandum to Request Designated Offering for PWOCI ......................................................................... 87 PWOC Annual After Action Report ......................................................................................................................... 89 Preparing an After Action Report (AAR) ............................................................................................................. 90 Privacy Act Statement .................................................................................................................................................. 91 Procedure for Requesting Designated Offerings.............................................................................................. 92 Request for Consideration PWOC Local Board ................................................................................................. 93 REGIONAL APPENDICES ........................................................................................................................................................95 PWOC Region Event After Action Report ............................................................................................................ 96 Matthew 18 Model for Correction and Reconciliation .................................................................................. 97 Memorandum from Chaplain Carver .................................................................................................................... 98 Preparing an End-of-Term After Action Report (AAR).............................................................................. 100 Request for Consideration Regional Board ..................................................................................................... 101 Area Leadership Selection Team Leader Timeline ...................................................................................... 103 PWOC AREA Quarterly Report .............................................................................................................................. 105 INTERNATIONAL APPENDICES.......................................................................................................................................... 106 Matthew 18 Model for Correction and Reconciliation ............................................................................... 107 Memorandum from Chaplain Carver ................................................................................................................. 108 Preparing an End-of-Term After Action Report (AAR).............................................................................. 110 Request for Consideration PWOC International Board ............................................................................. 111 Timeline for Leadership Development .............................................................................................................. 113
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THE W OMENS MINISTRY MANUAL OFFICIAL LEADERS' POLICY AND GUIDELINES OF PWOC
GENERAL
Jesus: "Just as I have loved you, you must also love one another" (John 13:34b Holman Christian Standard Bible) "Love is patient; love is kind. Love does not envy; is not boastful; is not conceited; does not act improperly; is not selfish; is not provoked; does not keep a record of wrongs; finds no joy in unrighteousness, but rejoices in the truth; bears all things, believes all things; hopes all things, endures all things. Love never ends." (I Corinthians 13: 4-8 Holman Christian Standard Bible)
CHAPLAIN AUTHORITY
PWOC International is sponsored by the Army Chief of Chaplains and is recognized by the chaplain leadership of the Air Force, Navy, Marines and Coast Guard. The Army Chief of Chaplains is vested with ultimate responsibility for PWOC International. Local PWOC groups function under the authority of the installation/garrison chaplain and his/her designated PWOC Chaplain. Regional boards function under the authority of a senior Protestant chaplain appointed by the Army Chief of Chaplains. The International Boards and Council function under the authority of a senior Protestant chaplain appointed by the Army Chief of Chaplains.
PWOCI AIMS
To lead women to accept Christ as personal Savior and Lord To teach women the history, beliefs and programs of the Church, all built on a solid foundation of worship and Bible study To develop in women the skills of prayer, evangelism, stewardship and social service, against a background of personal spiritual development To involve women in the work of the chapel, in keeping with their abilities and interests
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THE W OMENS MINISTRY MANUAL OFFICIAL LEADERS' POLICY AND GUIDELINES OF PWOC
PWOCI MOTTO
"We are workers together for Christ."
PWOCI LOGO
PWOCI HISTORY
See the abbreviated history or detailed histories of PWOC in Europe and the USA PWOC.
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THE W OMENS MINISTRY MANUAL OFFICIAL LEADERS' POLICY AND GUIDELINES OF PWOC
THE WOMENS MINISTRY M ANUAL OFFICIAL LEADERS POLICY AND GUIDELINES OF PWOC
OVERVIEW AND CHANGES TO THE WOMENS MINISTRY MANUAL
The official title of this operating document is The Womens Ministry Manual Official Leaders' Policy and Guidelines of PWOC (The Womens Ministry Manual). The Womens Ministry Manual shall function as the official sourcebook for local PWOCs, as well as PWOCI Regional Boards and PWOC International. The Womens Ministry Manual shall be officially reviewed for potential changes during every PWOC International Board's term of office. Changes to this document will be finalized by consensus of the PWOCI Joint Council either at a board meeting or via email.
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THE W OMENS MINISTRY MANUAL OFFICIAL LEADERS' POLICY AND GUIDELINES OF PWOC
BOARD MEMBER AUTHORIZED TRAVEL AND REIMBURSEMENT POLICIES WHEN TRAVELING ON BEHALF OF PWOCI
INTERNATIONAL BOARD MEMBERS TRAVELING TO REGIONAL CONFERENCES AS REPRESENTATIVES AND RESOURCES
Members of the International Board will be sent to their respective regional conferences as representatives of PWOC International. The PWOCI president may ask board members to also attend regional conferences outside their own region. In both cases, the members expenses will be paid by PWOC International. These International Board members will be available as resources for the regions as workshop leaders, members of the Leadership Selection Committee, etc. If a region invites an International Board member to be the keynote speaker for a regional conference, the region should cover her expenses.
REGIONAL BOARD MEMBERS TRAVELING TO INTERNATIONAL CONFERENCE AS REGIONAL REPRESENTATIVES AND RESOURCES
Members of each Regional Board will be sent to PWOC International Conference as representatives of their region. Their expenses will be paid by their respective regional fund.
INTERNATIONAL OR REGIONAL BOARD MEMBERS VISITING LOCAL PWOCS AS REPRESENTATIVES OF PWOC INTERNATIONAL
When PWOC International Board or regional board members visit local PWOCs to encourage and network with them, as representatives of PWOC International, there should be no expense to the local PWOC chapter. The members respective board will determine how much can be reimbursed for such trips. She may receive an honorarium from the local PWOC, if offered.
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LOCAL
"In the same way I was with Moses I'll be with you. I won't give up on you; I won't leave you. Strength! Courage! You are going to lead this peoplegive it everything you have, heart and soul." (Joshua 1:5-7 The Message)
AUTHORITY
Local PWOCs "have no official standing apart from the chaplaincy and without chaplain sponsorship and oversight they cannot organize, meet or function." (See the memorandum from CH (Major General) Douglas Carverin the Local section Appendix.) Ultimate responsibility for the local PWOC Board is vested to the Installation/Garrison Commander. He/she normally delegates responsibility for the Local PWOC Board to the Installation/Garrison Chaplain, and he/she may appoint another chaplain to act as the local PWOC Chaplain for pastoral oversight and advice. The appointed local PWOC Chaplain oversees and guides the local PWOC Board and is the authority for the local PWOC, having final decision-making authority over all activities. If possible, problems relating to the local PWOC should be resolved at the local level.
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CONFERENCES
Conferences are an essential part of the ministry of PWOCI. Conferences are invaluable in accomplishing several critical aspects of this ministry: Conferences meet all four Aims of PWOCI in one setting through the wide array of workshops, speakers and resources, providing spiritual development and training opportunities for women. Conferences help participants and leaders see the big picture of where God is currently working in this worldwide ministry. Conferences provide participants and leaders, often from remote locations, with the opportunity to connect and interact with other participants and leaders in this global ministry. Conferences are the exclusive setting for leadership selection teams to meet with, interview and prayerfully select the slate of officers to lead the international and regional levels of PWOCI. PWOC International sponsors the PWOC International Conference in the even numbered years. The PWOCI Regions sponsor conferences in the odd numbered years. (Note: Because of location, the OCONNUS Regions may sponsor a conference and/or area rallies each year if they so choose.) All participants in PWOC are highly encouraged to attend conferences. It is recommended that Local PWOCs budget a dollar amount to help at least some of their board members attend conferences.
WEBSITE
PWOC.org has become the main vehicle for connecting and uniting this international ministry. The website provides women with a broad array of information, leadership resources, and spiritual nourishment to assist them with their ministry and personal growth. The Womens Ministry Manual on
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the website includes multiple links to resources that will help leaders succeed as they do ministry. In addition, subject matter experts, audio files that teach board position information and other resources are located on the easy-to-use web site. Each PWOCI Region has its own unique pages on the website, which ideally include installation locations.
DESIGNATED OFFERINGS
At the direction of the Army Chief of Chaplains, each fall an Army-wide designated offering will be taken to support the activities of PWOC International and PWOCI Regions. Other military chapel communities may also collect designated offerings. PWOC International continues to be grateful for the financial support and uses the funds to assist PWOC International and PWOC Regional boards in their ministry efforts. These funds are essential to off-set ministry operating costs such as expenses relating to international and regional conferences, leadership training for local PWOCs, Bible study teacher/facilitator training, Bible Study development specifically written for PWOCI women, web site development, etc. (See Procedure for Requesting Designated Offerings, and Sample Memorandum for Requesting a Designated Offering, in the Local section Appendix.)
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BOARD RESPONSIBILITIES
Executive Board Responsibilities
1. Seek Gods will and vision for their time in office. 2. Seek to learn, through the Chaplains who pastor the various chapel communities, the perceived needs of the women on the installation and of his/her chapel community in particular. 3. Develop and communicate vision for the local PWOC based on God's will, the Aims of PWOCI, input of the local PWOC Chaplain and the perceived needs of the women on the installation. 4. Come to consensus regarding the Presidents appointments of ministry team leaders. 5. Serve the ministry team leaders and their teams with guidance, assistance and resources, as needed. 6. Recommend actions to the Joint Board for consideration, adoption and execution. 7. Conduct daily business of the local PWOC.
BOARD MEETINGS
The purpose of board meetings is to present information and make major decisions for the local PWOC.
Executive Board
1. Meet for the first time as soon as possible after their installation 2. Meet throughout their term as needed in whatever format (i.e. on site, telephone, via the computer) is most useful to accomplish the agenda of the meeting,
Joint Board
Meets together on site at least once a month on a day and time set by the President.
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11. Gets consensus of the board regarding major decisions, seeking guidance from the president in deciding the difference between major and minor decisions 12. Prepares and submits an AAR upon leaving office a. (See Preparing an After Action Report in the Local section Appendix.) 13. Passes on the notebook for her position to her successor 14. Is available to support and assist other board members 15. Works under the oversight of the local PWOC president
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THE W OMENS MINISTRY MANUAL OFFICIAL LEADERS' POLICY AND GUIDELINES OF PWOC
To the Local Board 1. Prayerfully selects the appointed board members with consensus of the board and the guidance of the PWOC Chaplain (See See Appointed Board Positions.) 2. Leads the board to seek God's will and vision for the local PWOC 3. Holds a planning meeting/board retreat early in her term, working with the Administrative Coordinator to complete the details 4. Equips and encourages the board collectively 5. Provides wisdom, guidance and encouragement to each board member on an informal basis 6. Prays for each board member 7. Prepares for and presides at all board meetings seeking to cultivate a loving, open and cooperative environment 8. Communicates regularly with the PWOC Chaplain and all board members about upcoming activities 9. Appoints women to lead special projects, as needed, such as Newsletter, Librarian or Volunteer Hour Coordinator 10. Plans a joint board meeting with the incoming and outgoing boards at the end of her term, during which all AARs are submitted by the outgoing board 11. Has the authority and responsibility to apply the principles in Matthew 18:15-17 to behavior inconsistent with Biblical principles within the board (See the Matthew 18 Model for Correction and Reconciliation in the Local section Appendix.) To the Local PWOC Group 1. Presides at local PWOC meetings 2. Prays for the local body of PWOC 3. Communicates vision and leads the participants toward Gods plans and purposes 4. Ensures effective communication to all participants in a timely manner including information from all levels of PWOClocal, regional and international To the Regional Board and, if in OCONUS Region to Area Council, if Applicable 1. Attends regional (and Area) conference and meetings, if personal responsibilities allow when she cannot attend, appoints another board member to attend on her behalf 2. Assures that information requested by the regional board (or Area Council) is quickly provided, to include any changes of officers or the local PWOC Chaplain 3. Coordinates with regional board to plan for Leadership Development Weekend for the incoming local PWOC board To PWOC International 1. Attends the PWOC International Conference (if personal responsibilities allow-when she cannot attend, appoints another board member to attend on her behalf) and attends the Leadership Development Weekend 2. Actively promotes the PWOC International yearly theme 3. Actively promotes the PWOC International Board's vision for PWOC
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Financial Liaison
Coordinates financial transactions for the local PWOC in accordance with local regulations under the guidance of the person who manages the Chapel Fund See General Responsibilities. Note: Fund procedures at each installation can vary greatly. It is imperative that the Financial Liaison, President and the PWOC Chaplain meet to discuss the responsibilities of the Financial Liaison. 1. Works with the president and the PWOC Chaplain to understand the installation's funding policies and to learn the local PWOC fund request procedures 2. Informs the local board members of the procedures they should follow for submitting fund requests 3. Manages fund requests and purchase orders Note: Every purchase request and reimbursement payment request MUST be submitted through the Financial Liaison. The Financial Liaison then submits the request to the chapel fund for approval. 4. Keeps the board informed of PWOCs financial standing 5. Works with the president to compile a local PWOC budget for the year and submits the budget to the PWOC Chaplain 6. Serves as point of contact for conference registration
Historian
Provides an historical record of the local PWOC See General Responsibilities. 1. Takes photos at PWOC activities 2. Creates photo album, scrapbook or digital archive of photos 3. Maintains historical records and displays them as appropriate
Hospitality
Provides for the fellowship needs of the local PWOC See General Responsibilities. 1. Ensures set-up and clean-up of meeting room, refreshments, etc. 2. Schedules refreshments for each regular meeting, as needed 3. Coordinates with the 2nd Vice President-Programs to plan for refreshments and decorations for programs 4. Arranges for necessary supplies
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Leadership Selection
Seeks qualified candidates for the selected board positions in accordance with the Leadership Selection Policy and Process. See General Responsibilities. 1. Prays often and regularly regarding future leaders for the Local PWOC 2. Is constantly looking for leadership qualities in the women who participate 3. Oversees the leadership selection process for selected board officers, following the Leadership Selection Process guidelines beginning on page L-16 of The Womens Ministry Manual 4. Is familiar with the General Qualifications For All Board Members on page L-6, the Qualification Specific to Selected Board Members on page L-7, the General Responsibilities of All Board Members on page L-6 and the responsibilities specific to the selected board positions listed on pages L-7 through L-11. 5. Forms a team of three to five women (including self) with the approval of the President 6. Invites the local PWOC Chaplain to serve on the team
Outreach/Inreach
Coordinates ministry projects to meet needs within the community (Outreach) and the local PWOC (Inreach) See General Responsibilities. 1. Prays over, plans, coordinates and evaluates outreach and inreach projects 2. Works closely with the Womens Ministry Coordinators to determine how PWOC might be able to serve the various chapel communities 3. Presents projects to the board for consensus 4. Oversees the projects
Participation
Welcomes participants and newcomers to PWOC meetings and fosters a sense of belonging See General Responsibilities. 1. Keeps up-to-date information on participants, maintains and distributes the roster according to local guidelines and confidentiality requirements (See the Privacy Act Statement in the Local section Appendix.) 2. Maintains attendance records 3. Introduces newcomers to the local PWOC 4. Provides name tags for participants, newcomers and guests 5. Keeps supply of PWOC pins and provides President with information for awarding pins, if the group presents pins 6. Keeps participants connected by acknowledging important events/dates such as birthdays, anniversaries, etc.
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Prayer
Prays and teaches the women to pray See General Responsibilities. 1. Prays for the local PWOC, the PWOC Chaplain and the board 2. Contacts the Womens Ministry Coordinator of each chapel community regularly, asking them if there are any prayer requests for the chapel community and then prays accordingly 3. Leads corporate prayer at PWOC meetings, modeling various methods of prayer 4. Plans and oversees prayer vines, prayer partners, prayer groups and prayer events, as needed 5. Keeps prayer requests confidential when individual women request prayer 6. Communicates with the Regional Prayer Coordinator 7. 1st Vice President-Spiritual Life assumes these responsibilities when this position is not filled.
Publicity
Publicizes PWOC events in the chapel and community See General Responsibilities. 1. Coordinates with other board members to publicize PWOC activities 2. Works closely with the Womens Ministry Coordinators to insure that every chapel community is receiving relevant information about local PWOC activities 3. Follows installation and chapel guidelines in creating and distributing publicity releases 4. For clarity, spells out "Protestant Women of the Chapel" on all publicity releases
Retreats/Special Events
Coordinates activities for one day events as well as overnight and weekend retreats/conferences See General Responsibilities. 1. Plans all details of the retreats and events (such as speaker, location, schedule, supplies etc.) within budget guidelines 2. Works closely with the Womens Ministry Coordinators to insure that the women from all chapel communities are invited to attend all retreats and special events 3. Works within local guidelines to submit contracts Note: The Retreats/Special Events Coordinator has NO authorization to sign any contract.
Titus II Advisor
[This position title is taken from Titus 2:3-5.]Serves as an advisor to the PWOC local board bringing spiritual insight and maturity, strength of character, sound judgment, wisdom and a heart for the ministry of PWOCI [The president may appoint up to three Titus II Advisors, as needed.] See General Responsibilities. 1. Prays for the board and local body of PWOC 2. Reminds those she advises that their priorities to God and their families take precedence over PWOC responsibilities 3. Advises the local PWOC President and board 4. Leads and teaches the women of the local PWOC as requested by the president 5. Prayerfully intervenes in sensitive situations, conflict resolution and behavior inconsistent with Biblical standards Note: Titus II Advisor is a true advisory position, not simply an honorary position given based on military rank or position
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REGIONAL
"I pulled you in from all over the world, called you in from every dark corner of the earth, telling you, 'You're my servant, serving on My side. I've picked you. I haven't dropped you.' Don't panic. I'm with you. There's no need to fear for I'm your God. I'll give you strength. I'll help you. I'll hold you steady, keep a firm grip on you." (Isaiah 41:9-10 The Message)
MISSION/PURPOSE
1. Each Regional Board supports, encourages and equips the local PWOCs within their region. Where applicable, area councils assist the regional board with this support. 2. The Regional Board serves as a liaison, ensuring smooth flow of vision and communication between PWOC International and the local PWOCs. 3. The Regional Board provides opportunities to gather for training, spiritual development and encouragement within the region. 4. The Regional Board identifies and develops future leaders within PWOC.
COMPOSITION OF REGIONS
1. Each region includes local PWOCs within designated geographic boundaries. 2. PWOC International is divided into eight regions: Alaska Asia: Japan, Korea Central: Arkansas, Illinois, Indiana, Iowa, Kansas, Louisiana, Michigan, Minnesota, Missouri, Nebraska, North Dakota, Oklahoma, South Dakota, Texas (excluding Ft. Bliss), Wisconsin Europe: Areas: Mediterranean, UK, USAG Ansbach, USAG Benelux, USAG Grafenwoehr, USAG Baden Wurttemberg, USAG Hessen, USAG Stuttgart Northeast: Connecticut, DC, Delaware, Maine, Maryland, Massachusetts, New Jersey, New York, New Hampshire, Ohio, Pennsylvania, Rhode Island, Vermont, Virginia, West Virginia Pacific: Guam, Hawaii Southeast: Alabama, Florida, Georgia, Kentucky, Mississippi, North Carolina, South Carolina, Tennessee, Puerto Rico, Guantanamo Bay West: California, Colorado, Idaho, Montana, Nevada, New Mexico, Oregon, Utah, Washington, Western tip of Texas Ft. Bliss, Wyoming
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BOARD RESPONSIBILITIES
Regional Executive Board
1. 2. 3. 4. Seek Gods will together for their time in office. Come to consensus regarding the Presidents board appointments. Recommend actions to the full regional board for consideration, adoption and execution. Conduct daily business of the PWOCI region.
BOARD MEETINGS
The purpose of board meetings is to share information, make major decisions for the ministry, build relationships within the board and encourage and build up board members.
Executive Board
1. Meets for the first time after their installation at the regional conference 2. Meets throughout their term as needed in whatever format is most useful to accomplish the determined goals for the meeting, i.e. in person, telephone, via the computer
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If a board members military status changes during her term of office for any reason (ie: retirement, ETS, etc.), she may complete her tenure if she can practically fulfill her responsibilities. 2. When a regional board member refuses to change behavior inconsistent with Biblical principles, refuses to follow PWOCI policies or refuses to be reconciled in conflicts with other board members, the board member may be removed from office by the PWOCI Regional Chaplain. If a board member is removed, the PWOCI Regional Chaplain should notify the International PWOCI Chaplain (for information only).
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GENERAL RESPONSIBILITIES FOR ALL BOARD MEMBERS (REGIONAL AND AREA, WHERE APPLICABLE)
1. Seeks prayer support regarding her position 2. Seeks God's guidance for fulfilling her duties 3. Attends meetings called by the president and/or PWOCI Regional Chaplain (Area Chaplain, if applicable) 4. Offers her unique perspectives and experiences to board decisions 5. Attends all PWOC trainings and conferences, if personal responsibilities allow 6. Is familiar with The Womens Ministry Manual and regional information pertaining to her position 7. Invites and leads a small group of women to accomplish her position responsibilities, as needed, encouraging them to prepare for future leadership 8. Maintains a record of ongoing activities to include completing Event After Action Reports (See the sample Event After Action Report in the Regional section Appendix.) 9. Prepares board reports for all meetings 10. Is available as a resource for both the PWOC International Conference and the regional conference held during her term of office 11. Submits an After Action Report (AAR) upon leaving office (See Preparing an End-of-Term After Action Report in the Regional section Appendix.) 12. Is available to support and assist other board members
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8. Has the authority and responsibility to apply the principles in Matthew 18:15-17 to behavior inconsistent with Biblical principles within the board (See Matthew 18 Model for Correction and Reconciliation in the Region section Appendix.) To Areas (where applicable) 1. Encourages, equips and advises area presidents, as needed 2. Attends Area Rallies upon invitation and as needed (within budget constraints) To local PWOCs in the Region 1. Encourages, equips and advises local presidents, as needed 2. Corresponds and shares information at least once a month with the local PWOC presidents in her region 3. Contracts all local Presidents or Area Presidents, where applicable, each January/February to encourage them to set up the incoming local PWOC executive board to participate in the Leadership Development Weekend 4. Oversees communication within the region through the Regional Administrative Coordinator and the regional web page on PWOC.org 5. Visits local PWOCs upon invitation and as needed (within budget constraints) 6. Promotes growth in the region by equipping and supporting newly forming PWOCs To PWOC International 1. Serves as the liaison between the PWOC International Board and the local PWOCs in her region 2. Keeps the international president abreast of items of concern within the region 3. Represents her region on the PWOCI Joint Council 4. Contributes to the region webpage of the PWOC International website 5. Works with the PWOCI Regional Chaplain, Financial Liaison and Administrative Coordinator annually to develop a two-year budget 6. Attends the PWOC International Conference, PWOCI training for regional presidents and PWOCI Joint Council meetings 7. Actively promotes the PWOC International yearly theme 8. Actively promotes the PWOC International Board's vision for PWOCI 9. Submits a quarterly update to the PWOCI President 10. Plans and presides over a region meeting at the PWOC International Conference 11. Oversees the regions assigned tasks at the PWOC International Conference
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a. Oversees the selection of the conference speaker(s) at least two years in advance. b. Oversees the selection of the Designated Outreach Project (DOP). c. Prayerfully appoints and has oversight of the Assistant Conference Coordinator with the approval of the president and consensus of the executive board Note: If the Vice President succeeds to the position of President, the Assistant Conference Coordinator will assume the responsibilities of Conference Coordinator, completing responsibilities 5.a.-5.s. She does not automatically assume the office of Vice President unless specifically appointed by the president, with consensus of the PWOCI Regional Executive Board and approval of the PWOCI Chaplain. d. Reviews evaluations from the previous conference e. Researches all aspects of the conference and shares appropriate information with other board members f. Plans the conference within budget guidelines and with guidance from the president and consensus of the executive board for major decisions (such as dates, location, worship leader, etc.) g. Develops the conference schedule h. Coordinates the carrying out of the plan for the conference, forming teams to assist with specific conference duties (such as registrations, publicity, decorations, etc.), and keeping the president informed and seeking her advice all through the process i. Uses the PWOC International yearly theme when planning the conference j. Is the liaison with the conference facility k. Works closely with the Financial Liaison to submit all fund requests, ordering all needed supplies after approval of the fund l. Prepares appropriate query letter regarding any contract and forwards it to the PWOCI Regional Chaplain for guidance and approval before sending it to the contractor m. Works within regional fund guidelines to submit contracts Note: The Regional Vice President has NO authorization to sign any contract. n. Develops an efficient registration process, working closely with the regional administrative coordinator and financial liaison o. Prepares the registration documents for participants to be posted on the regional page of PWOC.org. p. Prayerfully selects leaders to facilitate workshops, with consensus of the president and executive board, keeping facilitators informed of expectations and requirements q. Works with local PWOCs (Area Councils, where applicable) to assign conference responsibilities such as hospitality baskets, communion, helps desk, etc. r. Develops and uses a form for attendees to evaluate all aspects of the conference, passing completed forms on to the next conference coordinator 6. Fulfills the responsibilities of her assistant unless and until the assistant position is filled 7. Reports to the PWOCI Regional President
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Administrative Coordinator
The Administrative Coordinator (formerly Secretary) is responsible for communication and recordkeeping within the Regional Board. She facilitates the information flow between the local PWOCs of her region (through the Area Councils, where applicable) and PWOC International. She coordinates all arrangements for board meetings and other regional board events under the guidance and direction of the president. See General Responsibilities. 1. Takes and maintains detailed notes of all board meetings 2. Provides a copy of her detailed notes to board members within one week after the board meeting for review and reference 3. Handles correspondence as directed by the president 4. Notifies regional board members of upcoming meetings in a timely manner 5. Compiles, updates and maintains a regional roster, which includes information on the regional board members and the PWOCI Regional Chaplain, local points-of-contact or local PWOC Presidents, Administrative Coordinators and local PWOC Chaplains and, where applicable, the Area Councils. 6. Provides a copy of the regional roster to the regional president and the PWOC International Administrative Coordinator when it is created, changed or updated 7. Compiles the Regional Quarterly Report and forwards it to the PWOC International Administrative Coordinator (See the Quarterly Report Form at thewww.pwoc.org.) 8. Maintains current information on the regional web page of the PWOCI website 9. Coordinates the detailed arrangements for all regional board meetings and events (such as location arrangements, putting together packets or notebooks, favors, etc.), under the guidance and direction of the president 10. Assists the president annually in developing a two-year budget 11. Supervises the process of checking attendees into the regional conference 12. Prepares and submits a two-year budget annually to the financial liaison and the president for her area of responsibility 13. Reports to the PWOCI Regional President
Responsibilities of Appointed Board Members (In alphabetic order) Assistant Conference Coordinator
The Assistant Conference Coordinator helps the Vice President plan and implement the PWOCI regional conference and lead the conference planning team. She is appointed by the PWOCI Regional Vice President-Conference Coordinator (the conference coordinator) with approval of the PWOCI Regional President (the president) and consensus of the executive board. See General Responsibilities. 1. Acts for the conference coordinator in her absence pertaining to PWOCI regional conference (conference) related issues and assists her as required 2. Is prepared to assume the responsibilities of Conference Coordinator, if needed 3. Offers insight and advice to the conference coordinator
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Note: If the Vice President succeeds to the position of President, the Assistant Conference Coordinator will assume the position of Conference Coordinator, completing responsibilities 3a.-3q. of the VP, under the oversight of the newly appointed VP. The Assistant Conference Coordinator does not automatically assume the office of Vice President, unless specifically appointed by the president, with consensus of the executive board and approval of the PWOCI Regional Chaplain. 4. Assists the conference coordinator in identifying and inviting capable women to assist in various capacities to plan and implement conference 5. Works closely with the conference coordinator in all aspects of conference planning and implementation, remaining in frequent communication with her 6. May be asked to coordinate workshops and workshop leaders for the conference, including communication and scheduling 7. May be asked to coordinate publicity for the conference 8. Works under the oversight of the conference coordinator and, ultimately, reports to the PWOCI Regional President
Financial Liaison
The PWOC Regional Financial Liaison is the liaison between the Regional Board and the Fund Manager at the installation where the regional fund is held and with the PWOC International Financial Liaison. She coordinates all financial transactions for the region. Qualification specific to the Financial Liaison position: Must live within easy driving distance to the installation where the regional fund is held See General Responsibilities. 1. Orchestrates the budget process, working with the regional president and Chaplain and getting information from the other regional board members 2. Assists the president annually in developing a two-year budget, then submits the budget to the PWOCI Regional Chaplain for approval 3. Submits the approved budget to the PWOC International Financial Liaison by May 1st 4. Manages the money flow into and out of the regional PWOCI fund, interfacing with the regional Chaplain and the Fund Manager 5. Approves all expenditures from the regional fund using guidelines set by the Regional Fund Manager and based on the availability of funds This is a two-step process: a. Approves all Fund Purchase Requests prior to expenditures by individuals b. Signs off on all Fund Reimbursement/Payment Requests after expenditures are made Note: When an expenditure amount has been more than originally requested, the Reimbursement Request must be routed through the PWOCI Regional President and Chaplain. 6. Provides request forms to those needing to make expenditures from the regional fund (Forms are available from the Regional Fund office.) 7. Works with the regional Fund Manager to establish specific procedures and guidelines for contracting with event sites and speakers, musicians, etc. 8. Orchestrates the contract process between the region and event sites or speakers, musicians, etc., working with the appropriate regional board member, the regional president, the regional Chaplain and the regional fund manager Note: All contracts must be drawn and signed by both the site representative or person being contracted AND the Regional Fund Manager before being executed. The Financial Liaison has NO authority to sign contracts. 9. Is familiar with and uses the procedures to request tax exemption for purchases 10. Works with the conference coordinator to determine and carry out the procedure regarding regional conference registration 11. May be asked to assist in counting and recording monies collected at conference for the Designated Offering Recipient (DOR). (Europe Region Exception: Tracks and records offerings made to the DOR as reported by Areas).
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Prepares and submits quarterly financial reports to the regional president Prepares reports for regional meetings and upon request Maintains accurate financial records at all times Requests a printout of the Chaplain's Fund Sub-account Balance Report for the PWOC regional account each quarter and reconciles this printout with her records 16. Is available to the regional board for advice concerning financial matters 17. Reports to the PWOCI Regional President
Prayer Coordinator
The Prayer Coordinator is the PWOCI Prayer General of the Region. See General Responsibilities. 1. Provides prayer support for the PWOCI Regional Board and Chaplain 2. Builds and coordinates prayer teams around specific needs of the region (i.e. chaplains, marriages, deployments, etc.) 3. Coordinates prayer efforts for the regional conference 4. Communicates with and responds to the PWOC International Prayer Coordinator 5. Sends out prayer information coming from the PWOC International Prayer Coordinator to all local PWOCs 6. Keeps the PWOC International Prayer Coordinator updated regarding vital regional prayer concerns 7. Provides prayer tools and support to all local PWOCs in the region 8. Maintains contact with the local (area, where applicable) prayer coordinators in her region to assist and encourage them as needed 9. Prepares and submits a two-year budget annually to the financial liaison and the president for her area of responsibility 10. Reports to the PWOCI Regional President
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Training Coordinator
The Training Coordinator plans and coordinates leadership training events and coordinates the scheduling of PWOCIs leadership training seminars within her region while personally serving as a trainer during both years of her term See General Responsibilities. 1. Works closely with the president, regional Chaplain, other regional board members and under the advisement of the PWOCI 2nd VPLeadership Development to plan and coordinate annual leadership training in the region 2. Forms teams to assist with duties, as needed 3. Coordinates the regional training events within budget guidelines a. Selects the dates, location, etc. for the regional training events under the advisement of the regional president and consensus of the regional board (See VP-Conference Coordinator Responsibilities 5a-s for specifics if setting up a Regional Training Conference.) b. Works with the Financial Liaison to submit all fund requests; orders needed supplies after approval of the fund c. Works within regional fund guidelines to submit any contracts The Training Coordinator has NO authorization to sign any contract . d. Develops the training event schedule under the advisement of the president e. Works with the president to select topics and leaders for leadership training events f. Prepares and disseminates training event information to the local PWOCs and PWOCI 4. Works closely with the president and the PWOC International Assistant Training Coordinator to schedule PWOCIs leadership training seminars (formerly Traveling Training) within the region a. Studies the information in the training packet provided by the PWOCI 2nd VP b. Attends the annual Train the Trainer session for the leadership training seminars sponsored by PWOC International c. Serves as a trainer on the international training team each year of her term d. Serves as the liaison between the PWOC International Assistant Training Coordinator (and the international training team) and the local PWOC Presidents and/or Area Presidents, where applicable, to coordinate the scheduling and execution of leadership training seminars throughout the region e. Remains in close communication with the PWOC International Assistant Training Coordinator 5. Prepares and submits a two-year budget annually to the financial liaison and the president for her area of responsibility 6. Reports to the PWOCI Regional President
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APPLICANT INTERVIEWS
1. 2. 3. 4. Plan on 30 minutes for each interview. Schedule interviews around workshop times, as much as possible. Open and close each interview with prayer. Give all team members opportunity to ask the applicant a question, keeping the interviews as informal and as comfortable for the candidates as possible. It isnt necessary for each LST member to question each candidate. 5. Give the applicant an opportunity to ask questions of the committee. 6. Consider having a prayer team(s) outside of the interview room to pray with the applicant before the interview and pray for the team during interviews. 7. Discuss candidates qualifications after candidate leaves the room.
LST DELIBERATIONS
1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Deliberations are confidential. Strive for unanimity for each position. After all interviews have been completed, ask each member to write the slate. Tabulate the results and present it to the team. (Often, at least one position will have a unanimous result.) Pray. Ask the team to write the remaining slate. This process may be repeated several times. There may or may not be discussion between the tallies. The most important thing is for each member to seek God each time and write the name they hear for each position. Trust God to make His will known.
DECISION NOTIFICATIONS
1. The LST leader will notify each applicant, in person. 2. The leader may have another team member or the Chaplain accompany her. 3. Notify the selected position applicants and, if selected for a position for which they did not originally seek, give an appropriate amount of time to seek the Lord before accepting or declining. 4. Notifications can be done by asking the applicants to return to the interview room at a certain time or by arranging to meet with the applicants elsewhere. 5. The goal is to provide encouragement for those selected and comfort and encouragement for those not selected. 6. If an applicant declines a position, the team meets and goes through the deliberation process for that particular position. 7. The team may conduct another interview session, but is not required to.
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When a President is not selected: The Leadership Selection Team Leader notifies the PWOC International President and they prayerfully work together to locate and recommend a candidate to the PWOCI Regional Chaplain for approval.
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AREA FINANCES
1. The Area Board approves a budget for the year. All funding is channeled through the Area fund. Local PWOCs provide funds to the Area Council fund by approved designated offerings. 2. Financial needs, to include expenses of rallies, meetings, expenses of Area Council officers, and operation of the Area programs, will be planned and budgeted for by the PWOC Area Chaplain in coordination with the Council.
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3. Oversees communication within the area through the area Administrative Coordinator and the Regional web page, to include the area newsletter, as well as direct communication with the local PWOCs 4. Visits local PWOCs when possible 5. Promotes growth in the region by equipping and supporting local PWOCs and newly forming PWOCs To the PWOCI Regional Board (formerly Regional Council): 1. Serves as the liaison between the PWOCI Regional Board and the local PWOCs in her area 2. Actively participates on the PWOCI Regional Board, representing her area 3. Attends regional training events 4. Actively promotes the PWOC International yearly theme 5. Actively promotes the PWOC International Board's vision for PWOC 6. Assures that information requested by the Regional Executive Board is provided in a timely manner 7. Distributes to local PWOCs all materials, policies, and decisions made at regional board meetings, and any other information received during the year 8. Provides the Region Administrative Coordinator with names and addresses of all local PWOCs, to include newly formed ones 9. Oversees carrying out her areas Area of Responsibility (AOR) for the regional conference assigned to her Area at the beginning of her term 10. May be called upon to teach a class or lead a discussion group at regional conferences 11. Europe Region specific: At conferences a. Attends the Area Presidents' class and any other sessions indicated for area leadership b. Presides over her areas meeting c. Attends the regional board meeting and presents a report of activities of her area d. Interacts with her Local PWOC presidents and chaplains 12. Europe Region specific: Notifies the Regional Financial Liaison of all DOR offerings in the area, or appoints Financial Liaison to do so
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6. Sends a copy of the area roster to the area president and the regional administrative coordinator 7. Works with the president to compile the area quarterly report and forwards it to the regional administrative coordinator by the 10th of July, October, January and April (See the PWOC Area Quarterly Report form in the Region Appendix.) 8. Prepares and submits an annual budget to the financial liaison and the president for her area of responsibility 9. Reports to the Area President
Appointed Area Positions (in alphabetical order) Qualifications Specific to Appointed Board Members
See General Qualifications for All Board Members. Is valid ID card holder with access to the local military installation
Prayer Coordinator
Prays strategically and teaches the women to pray. See General Responsibilities 1. Provides prayer support for the PWOC Area Board and Chaplain 2. Coordinates prayer efforts for area rallies and retreats 3. Communicates with and responds to the PWOCI Regional Prayer Coordinator 4. Sends out prayer information coming from the PWOCI Regional Prayer Coordinator to all local PWOCs 5. Keeps the PWOCI Regional Prayer Coordinator updated regarding vital regional prayer concerns 6. Provides prayer tools and support to all local PWOCs in the area 7. Maintains contact with the local (area, where applicable) prayer coordinators in her area to assist and encourage them as needed 8. Prepares and submits an annual budget to the financial liaison and the president for her area of responsibility 9. Reports to the PWOCI Regional President
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The LST Leader also invites the PWOC Area Chaplain to serve on the committee. The degree to which he/she participates in selection team activities is the chaplains choice. The chaplain may choose to participate in all gatherings of the LST, participate only in the interview process or not participate except to approve the slate selected by the committee. Regardless of the degree of the chaplains participation, the LST Leader will report to the chaplain regularly regarding the work and progress of the LST.
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INTERNATIONAL
"Now to Him who is able to do immeasurably more than all we ask or imagine, according to His power that is at work within us, to Him be glory in the church and in Christ Jesus throughout all generations, forever and ever! Amen." (Ephesians 3:20-21 New International Version) (Joshua 1:5-7 The Message)
MISSION/PURPOSE
PWOC International is a resource network that unites, trains and encourages women in the military chapel community in their spiritual growth. PWOC International builds on the essential foundation of its four Aims.
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Assistant Curriculum Development Assistant Training Coordinator Bible Study Resource Coordinator Financial Liaison Leadership Selection Coordinator Prayer Coordinator Resource Coordinator Theme Logistics Coordinator Titus II Advisors (limit of two) Website Manager Advisor to the Presidentthe previous PWOCI President (Her appointment is the option of the new PWOC International President.) 3. The PWOCI Joint Council, which includes the officers and members of the PWOC International Board and the Regional Presidents.
c. d. e. f. g. h. i. j. k. l. m.
BOARD RESPONSIBILITIES
PWOCI Executive Board
Seek Gods will together for their time in office Develop and communicate vision for PWOCI based on God's will and the Aims of PWOCI Provide long-range planning to accomplish this vision and the Aims of PWOCI Serve the regional boards with guidance, assistance and resources, as needed Plan and coordinate the bi-annual PWOC International Conference, leadership development training and other programs, as deemed necessary 6. Recommend actions to the PWOC International Board for consideration, adoption and execution 1. 2. 3. 4. 5.
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BOARD MEETINGS
The purpose of board meetings is to share information, make major decisions for the ministry, build relationships within the board and encourage and build up board members.
Executive Board:
1. Meets for the first time after their installation at the PWOC International Conference 2. Meets in person in January/February of their first year in office 3. Meet throughout their term as needed in whatever format is most useful to accomplish the determined goals for the meeting, i.e. on site, telephone, via the computer
Other Events
1. PWOC International may sponsor other events to train, equip, encourage and connect the international and regional leadership. These events may be held in conjunction with other board meetings or stand alone. 2. PWOC International may also sponsor other meetings as needed to do the work of the international ministry (example: curriculum writing meetings). Such meetings may include women who do not serve on the board.
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b. She may lead the board into a formal voting process whereby a 2/3 majority vote of board members present will rule.
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7. Offers her unique perspectives and experiences to board planning and decisions 8. Ensures regular submission of relevant information to the website 9. Is available as a resource for the PWOC International Conference and the regional conference(s) that she attends during her term of office 10. Writes an After-Action Report (AAR) to be included with other relevant documents to be passed on for that office within one month after completing her term of office (See the Preparing an End-of-Term After Action Report (AAR) in the International section Appendix.)
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18. Maintains regular communication with the PWOCI board/council and, through the website, with all of PWOCI, seeking to encourage them and strengthen relationships 19. Oversees the updating and publication of The Womens Ministry Manual of PWOCI 20. Holds the official digital backup copy of The Womens Ministry Manual of PWOCI 21. Attends worldwide PWOCI conferences such as FaithLift, Worship and Study, other regional conferences, leadership training meetings and represents PWOCI at meetings of other ministry organizations as her schedule allows; may appoint a representative in her stead if unable to attend 22. May travel to, teach, and encourage regional boards and local PWOCs, as needed and as the budget allows 23. Extends a formal invitation to the proposed speaker for the PWOC International Conference 24. Ensures letters of invitation to the PWOC International Conference are sent to Chiefs of Chaplains and the President of Military Council of Catholic Women (MCCW) 25. Has the authority and responsibility to apply Matthew 18:15-17 to behavior inconsistent with Biblical principles within the international boards and council (See the Matthew 18 Model for Correction and Reconciliation in the International section Appendix.)
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rd
4.
5. 6. 7. 8.
g. Collaborates with the 3 VP to ensure that conference information, including location, cost and registration procedures is presented at regional conferences, in leadership training resources and on the website. h. Requests help from the regional presidents in carrying out various responsibilities of the PWOC International Conference, such as: hospitality baskets, communion, helps desk, etc. i. Prayerfully selects leaders to facilitate workshops, with consensus of the president and executive board, keeping facilitators informed of expectations and requirements j. Works with appropriate board members to provide an efficient registration process k. Develops and uses a form for attendees to evaluate all aspects of the international conference, passing completed forms on to the next 1st VP Serves as the ministry team leader for planning and utilizing spiritual development resources including Bible studies, teacher training, etc. a. Prayerfully appoints and has oversight of the Bible Study Resource Coordinator with the approval of the president and consensus of the Executive Board b. Works with the Bible Study Resource Coordinator and her team to determine how they can best fulfill the vision of the PWOCI Executive Board for spiritual development during their term of office c. Oversees the work of the Bible Study Resource Coordinator and her team d. Provides updates for the Spiritual Development portion of the PWOCI website e. Leads a team that develops recommendations to help women (1st VP Spiritual Life) choose Bible Studies related to the yearly theme. f. Works with 2nd VP to ensure all Spiritual Development resource materials are included in the resource packet distributed at leadership training. Fulfills the responsibilities of her assistant(s) unless and until the assistant positions(s) is filled Prepares and submits a two-year budget annually to the financial liaison and the president for her area of responsibility May be asked by the president to travel to, teach, and encourage regional boards and local PWOCs, as needed and as the budget allows Reports to the PWOC International President Note: The 1st Vice President is free to plan for future conferences beyond the current term if so directed by the PWOCI Chaplain and the PWOCI Executive Board.
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2. 3.
4. 5. 6.
b. Fulfills the responsibilities of her assistant(s) unless and until the assistant positions(s) is filled c. Serves as the team leader for PWOC Internationals leadership training seminars (formerly Traveling Training), identifying and inviting talented women to assist in various capacities, working closely with the president. d. Reviews evaluations from the previous leadership training seminars and shares information gathered with the executive board e. Develops a training packet for the regional Training Coordinators to guide them through the process of coordinating the leadership training seminars in their regions, working closely with her assistants. f. Oversees the development and implementation of the leadership training seminar curriculum, working closely with the president g. Collaborates with the 3rd VP-Communications Coordinator (3rd VP) to develop a resource packet for installations that will be distributed at leadership training seminars h. Collaborates with the 3rd VP to develop publicity, the PWOCI Executive Board greeting DVD and any other media resources necessary to support the leadership training seminars i. Develops and maintains criteria for the selection of leadership training seminar trainers j. Forms a team and works closely with the president to select an international training team that includes trainers from each region k. Plans and executes the annual Train the Trainer session for the leadership training seminars l. Oversees the scheduling of the leadership training seminars in the regions through her Assistant Training Coordinator m. Develops and uses a form for attendees to evaluate all aspects of the leadership training seminar n. Develops a needs assessment survey to be completed by local PWOC leadership at the leadership training seminars and compiles a report of the results to be presented at a PWOC International Board Meeting; ensures that contact information collected in evaluations is passed on to Regional Presidents and the PWOCI Administrative Coordinator. Provides updates for the Leadership Development portion of the PWOCI website Oversees the development and/or revision of local board position curriculum to be distributed to Regional Presidents for their use at regional leadership weekend events, working closely with the president Prepares and submits a two-year budget annually to the financial liaison and the president for her area of responsibility May be asked by the president to travel to, teach, and encourage regional boards and local PWOCs, as needed and as the budget allows Reports to the PWOC International President
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4.
5.
6. 7. 8. 9. 10. 11.
a. Develops strategy and leads PWOC International regarding all uses of technology to accomplish the PWOCI Aims b. Prayerfully appoints and has oversight of the Website Manager with the approval of the president and consensus of the executive board c. Is responsible and accountable for the content of the PWOCI website d. Ensures that website content meets the standards of the Army Chief of Chaplains guidelines e. Develops multimedia presentations for PWOC International, as needed Leads the development and setting of graphic standards for PWOC International and encourages the ministry to maintain those standards throughout all three levels of PWOC International Serves as the ministry team leader for managing and developing practical ministry resources that can be used throughout all levels of PWOC International a. Prayerfully appoints and has oversight of the Resource Coordinator with the approval of the president and consensus of the executive board b. Works with the Resource Coordinator to develop practical ministry resources as requested by other executive board officers Fulfills the responsibilities of her assistant(s) unless and until the assistant positions(s) is filled Develops publicity strategies and resources for all aspects of the ministry, working closely with members of the PWOC International Board Provides publicity resources that may be used by local PWOCs Prepares and submits a two-year budget annually to the financial liaison and the president for her area of responsibility May be asked by the president to travel to, teach, and encourage regional boards and local PWOCs, as needed and as the budget allows Reports to the PWOC International President
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4. Gathers information from other board members on behalf of the president to be used in reports to the PWOCI Chaplain and others, as needed 5. Maintains an accurate roster of the PWOCI Executive Board, the PWOC International Board, the PWOCI Joint Council, the PWOC International Chaplain, the PWOCI Regional Boards and PWOCI Regional Chaplains 6. Maintains a roster of Local PWOC boards 7. Reviews The Womens Ministry Manual Official Leaders Policy and Guidelines of PWOC International during her term of office and makes recommendations to the President and then to the PWOCI Joint Council for appropriate updates 8. Insures that the Army Chief of Chaplains Office has an up-to-date digital copy of The Womens Ministry Manual 9. Holds and maintains the official, editable, digital copy of The Womens Ministry Manual 10. Holds all current, official, editable versions of rosters and quarterly reports 11. Assists the president in putting together transition packets for new regional boards 12. Communicates with the regional boards at the request of the president to ensure accurate and timely flow of information 13. Receives quarterly reports from the regional administrative coordinators, compiles them into a report for the president and for the Web Manager to post online 14. Disseminates relevant information received from quarterly reports and the website to the appropriate board members 15. Serves as a point of contact for anyone requesting information regarding PWOCI 16. Is responsible for checking the general PWOCI email account daily and responding to emails received or forwarding them to their appropriate recipient 17. Maintains and holds all official records of PWOC International 18. Reports to the PWOC International President
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The Curriculum Development Assistant assists the PWOC International 2nd Vice PresidentLeadership Development in planning, production, and distribution of curriculum for leadership training seminars, regional leadership training events, and any other curriculum deemed useful and necessary. She is appointed by the PWOC International 2nd Vice President-Leadership Development (the 2nd VP) with approval of the PWOC International President (the president) and consensus of the executive board. See General Responsibilities 1. Acts for the 2nd VP in her absence when requested 2. Is prepared to assume the office and responsibilities of the 2nd VP, if needed Note:If the 2nd VP is unable to fulfill her term of office, the Curriculum Development Assistant will assume the office of 2nd VP and its responsibilities at the request of the PWOC International President, with consensus of the executive board and approval of the PWOCI Chaplain. 3. Offers insight and advice to the 2nd VP 4. Remains in frequent communication with the 2nd VP 5. Assists the 2nd VP in the planning, development and implementation of leadership training seminars 6. Assists the 2nd VP in planning, production, and distribution of the curriculum for leadership training seminars 7. Insures that all the curriculum conforms to the graphic standards of PWOC International, working closely with the 3rd Vice President-Communications Coordinator 8. Participates as a trainer for leadership training seminars 9. Participates in the selection of trainers for leadership training seminars 10. Works with the 2nd VP and the 3rd Vice President-Communications Coordinator to develop a publicity strategy for leadership training seminars 11. Assists the 2nd VP in planning and implementing the Train the Trainer event 12. Oversees the duplication, compilation and assembly of publicity packets, participants packets, and installation packets for leadership training seminars 13. Assists the 2nd VP in the development and/or revision of local PWOC board position curriculum, then produces this material and distributes it to the Regional Presidents at the February PWOCI Joint Council meeting for their use at Regional Leadership Weekend events 14. Works under the oversight of the 2nd VP and, ultimately, reports to the PWOC International President
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9. Is responsible for the administrative aspects of leadership training seminars as follows: a. Creates and distributes a roster of all trainers and regional presidents, then updates and redistributes it at intervals throughout the training season b. Interfaces with regional Training Coordinators and international training team to establish and update the Master Schedule for the leadership training seminars c. Monitors the cost-effectiveness of proposed flights and travel plans submitted by trainers d. Assembles trainers supplies, including packets, notebooks, non-document items, etc. e. Oversees the distribution of all materials and supplies to trainers at Train the Trainers and monitors the availability of supplies throughout the training season f. Insures clear and consistent communication between Regional Presidents, trainers, and installations g. Compiles information into an end-of-the-season leadership training seminar brief using the evaluations gathered and submitted by the trainers throughout the training season and forwards the brief to the 2nd VP and the president 10. Stays up-to-date on all issues that impact training, communicating them with the 2nd VP (for example: high cost travel expenses that need approval, unusual requests from an installation for training, etc.) 11. Helps develop and implement a system for evaluating trainers 12. Works under the oversight of the 2nd VP and, ultimately, reports to the PWOC International President
Financial Liaison
The PWOC International Financial Liaison is the liaison between the PWOC International Board and the Army Chief of Chaplains' Office concerning financial matters. The Financial Liaison works directly with the Fund Manager and NAF Budget Technician for the DA Chaplain Fund.
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Specific Qualifications of the Financial Liaison: 1. Resides within the Washington D.C. metro area 2. Is known as one who is honest, responsible, and detail-oriented See General Responsibilities 1. Serves as the Liaison between the Army Chief of Chaplains' Office and the PWOC International Board 2. Works with the PWOC International board members to develop a two year budget submitted annually by May 1st (working closely with the PWOC International President) and then submits the budget to the Executive Board for their approval by June 1st and submits the budget to the DA Fund Manager no later than July 1st 3. Maintains a record of all deposits and expenditures in accordance with the approved budget 4. Signs off on all expenditures from the fund using the guidelines set by the DA Fund Manager and based on the availability of funds. This is a two-step process: a. Signs off on all Fund Purchase Requests b. Signs off on all Fund Reimbursement/Payment Requests 5. Works with the appropriate PWOC International board member to pull together all information needed to draw up appropriate contracts with conference and meeting sites and NonPersonal Services Contracts for speakers, musicians, technology providers and services, and other service providers Note: The DA Fund Manager signs all contracts. The Financial Liaison has NO authority to sign contracts. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. Assures that all contracts are drawn and signed before they are executed Is familiar with and uses the procedures to request tax exemption for purchases Works with the NAF Budget Technician to provide appropriate tax exempt forms Provides information to local chapters regarding the importance of and "how-to's" of requesting designated offerings for PWOC International Maintains a record of all designated offerings Keeps pertinent financial information and procedures updated on the website Works with the 1st Vice President to determine the procedure regarding PWOC International Conference registration Receives and keeps an accurate record of registration forms and fees for the PWOC International Conference, making copies of all checks prior to deposit Supervises the registration procedure at the international conference Works with the regional Financial Liaisons helping them put their two year budgets submitted annually into the required format Prepares and submits financial reports quarterly to the president Reports to the PWOC International President Prepares reports for PWOC International board meetings and at the request of PWOC International board members Maintains accurate records at all times Requests a printout of the Chaplains' Fund Sub-account Balance Report each quarter for the PWOC International account; reconciles this printout for activity (payments and reimbursements, as well as deposits) in the account with her records Is available to the international board for advice concerning financial matters Is invited to attend PWOCI Executive Board Meetings by the President, as needed
21. 22.
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Prayer Coordinator
The Prayer Coordinator encourages the board to approach all decision-making with prayer, develops PWOCIs international prayer strategy and intercedes in prayer for the international board and the entire ministry. See General Responsibilities 1. Prays often and regularly for the PWOC International Board and its ministry 2. Enlists and coordinates intercessory prayer teams according to the needs of PWOCI, working closely with the PWOC International President (the president) and using discretion and wisdom. The prayer teams will include but are not limited to the following: a. PWOCI Intercessory Team: committed to pray for the sensitive, often confidential, prayer concerns of the PWOCI board and the ministry made up of women selected by the Prayer Coordinator and the president b. PWOCI Prayer Network: groups committed to intercede in prayer for the various needs of PWOCI at large made up of women selected by the Prayer Coordinator 3. Is available to teach and equip others regarding intercessory prayer, as requested 4. Assures communication of corporate prayer concerns through the regional prayer coordinators to the body at large 5. Distributes prayer requests received from the body at large to the appropriate regional prayer coordinator 6. Coordinates prayer efforts and needs for the PWOC International Conference, working closely with the 1st Vice President and the Assistant Conference Coordinator: a. Coordinates prayer intercessors who are praying at the conference, assigning specific prayer issues as they arise b. Enlists, trains and oversees a prayer team to pray with/for people during the conference c. Enlists a team to pray specifically for the Leadership Selection Team as they meet d. Determines a way to collect and pray for prayer needs at the conference e. Provides and maintains a prayer room where people can come to pray during the conference
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7. Collaborates with a team to develop prayer resources, calendars, guides and aids (magnets, books, etc.) to facilitate the prayer efforts regarding specific ministries of PWOC International (such as the international conference or leadership development seminars), as requested by officers of the executive board 8. Provide tools and support to all levels of PWOCI to facilitate their prayer ministries, as needed 9. Provides a strategic prayer focus to be posted on the website at least once a month with prayer guidance and a short devotion, if appropriate 10. Prepares and submits a two-year budget annually to the financial liaison and the president for her area of responsibility 11. Works under the oversight of the PWOCI President
Resource Coordinator
The Resource Coordinator develops and manages ministry resources (other than financial) that support local PWOCs in carrying out PWOC ministry. She is appointed by the PWOC International 3rd Vice President-Communications Coordinator (the 3rd VP) with approval of the PWOC International President (the president) and consensus of the executive board. See General Responsibilities 1. Oversees the speaker/presenter/worship leader list on the PWOCI website a. Receives and reviews applications from women who want to appear on the list b. Checks all references of applicants c. Decides who will or wont appear on the list, working closely with the 3rd VP d. Submits information to be posted to the Website Manager e. Updates the list for web posting in January and July of each year, keeping a record of date of posting and removing any profiles that are over two years old 2. Identifies, recruits and oversees a pool of local PWOC board position Subject Matter Experts (SMEs) whose contact information is posted on the PWOCI website, monitoring their email communications Note: These SMEs will be available for interaction with local PWOC participants who need input on specific areas of PWOC ministry. They will be reappointed with each new PWOC International Board rotation every two years. The Resource Coordinator is to monitor the SMEs by being copied on all Email traffic. 3. Assists the 3rd VP in developing and updating resources that are linked to The Womens Ministry Manual 4. Sends information to the Website Manager to update the Resources to Help You Succeed lists and links in the Local section of The Womens Ministry Manual 5. Assists the 3rd VP in developing special resources to meet needs of PWOC International as requested by the president or as situations require 6. Selects a committee to develop a PWOCI Leadership Training Seminar resource packet for local PWOCs that supports the PWOCI yearly theme and/or PWOCI Aims and, at a minimum, includes ideas for programs, retreats, Bible studies, music, board position resources and resources for Chapel and Chaplain relations, working closely with the 2nd Vice President-Leadership Development 7. Works closely with the 3rd VP in utilizing information received on quarterly reports that may be added to the resource collection 8. Submits information regularly to be posted on the website to inform PWOC participants of available PWOCI ministry resources and encourage their use 9. Assists the 3rd VP to insure that all resources developed conform to the graphic standards of PWOC International 10. Works under the oversight of the 3rd VP and, ultimately, reports to the PWOC International President
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Website Manager
The Website Manager is responsible for the management and maintenance of the PWOCI website (the website). She is appointed by the PWOC International 3rd Vice PresidentCommuncations Coordinator (the 3rd VP) with approval of the PWOC International President (the president) and consensus of the executive board. See General Responsibilities 1. Manages the PWOCI websites international pages of the website content 2. Gathers and posts information from the PWOC International Board members and other appropriate contributors 3. Uses grammatical and editorial skills to ensure quality of information posted to the website
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4. Works with each PWOCI Regional President to identify a woman from each region to serve as the website point of contact for the region 5. Supervises, trains and works with the regional points of contact for the regional pages of the website 6. Provides training and written instructions on how to use the website (to include training board and council members at the PWOCI Joint Council meeting and instructions included in transition packets for new regional boards) 7. Works closely with the 3rd VP to determine if potential website content is appropriate 8. Keeps the website current in information and design and regularly posts updates 9. Plans future developments for the website and carries out the plans after they are approved 10. Liaises with the Internet Service Provider (ISP) 11. Works under the oversight of the 3rd VP and, ultimately, reports to the PWOC International President
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APPLICANT INTERVIEWS
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1. 2. 3. 4. 5. 6. 7. 8.
Plan on 30 minutes for each interview. Schedule interviews around workshop times, as much as possible. Open and close each interview with prayer. Give all team members opportunity to ask the applicant a question, keeping the interviews as informal and as comfortable for the candidates as possible. It isnt necessary for each LST member to question each candidate. Give the applicant an opportunity to ask questions of the committee. Be sure to schedule meal breaks. It may be helpful to have a non-team member pick up food for a meal break. Consider having a prayer team(s) outside of the interview room to pray with the applicant before the interview and pray for the team during interviews. Discuss candidates qualifications after candidate leaves the room.
LST DELIBERATIONS
1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Deliberations are confidential. Strive for unanimity for each position. After all interviews have been completed, ask each member to write the slate. Tabulate the results and present it to the team. (Often, at least one position will have a unanimous result.) Pray. Ask the team to write the remaining slate. This process may be repeated several times. There may or may not be discussion between the tallies. The most important thing is for each member to seek God each time and write the name they hear for each position. Trust God to make His will known.
DECISION NOTIFICATIONS
1. The LST leader will notify each applicant, in person. 2. The leader may have another team member or the Chaplain accompany her. 3. Notify the selected position applicants and, if selected for a position for which they did not originally seek, give an appropriate amount of time to seek the Lord before accepting or declining. 4. Notifications can be done by asking the applicants to return to the interview room at a certain time or by arranging to meet with the applicants elsewhere. 5. The goal is to provide encouragement for those selected and comfort for those not selected. 6. If an applicant declines a position, the team meets and goes through the deliberation process for that particular position. 7. The team may conduct another interview session, but is not required to.
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APPENDICES
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GENERAL APPENDICES
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request an exception to the following policy: Page #______ Heading:_________________________________________________ Policy as written in the WMM: _____________________________________________________________________ ______________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________. I would like to make the following exception to the above policy: ____________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ because _________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ understand this exception will continue only through the end of my term of office. I also understand that your decision is final. Signature of Requester:_____________________________________ Date:_______________ Address:_________________________________________________ Phone:______________ PWOC Chaplain: Please sign and date below in accordance with your decision and return this form to the requester at the above address and copy to the President for record keeping. (Note: A personal conversation with the requester before you make your final decision regarding this request may be helpful to you in your decision making process.) I approve of the exception to policy written above. Signature of PWOC Chaplain:_________________________________ Date:______________ I do NOT approve of the exception to policy written above. Signature of PWOC Chaplain:_________________________________ Date:______________
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Organizational History
Although the history of the individual events of PWOC has generally flowed smoothly, the history of the organization has not always been one of steady growth or development. All through the late 1950's and early 60's growth was rapid and continuous. New Areas such as Spain-Morocco (1961), United Kingdom (1961) and Middle East (Turkey/Greece/Crete) (1965) were being added and remote Chapters such as Oslo, Norway; Tripoli, Libya; Copenhagen, Denmark; Peshawar, Pakistan and Asmara, Ethiopia were joining as well. Occasional changes in commands caused disruption as PWOC adjusted Area boundaries to conform. In 1989, at the 34th Annual Leadership Training Conference in Sondhofen, Germany, Chaplain (Captain) Herbert M. Goetz, U.S. Navy Fleet Chaplain and PWOC-Europe Navy Advisor, invited attendees who would be leaving Europe that summer to meet to discuss a "Vision of Connecting of PWOC". Nearly 100 women attended the meeting. From that meeting, Chaplain Goetz and 11 women volunteered to organize the concept of developing "PWOC- America". They found that the desire to build a PWOC network among U.S. military chapel communities was very strong for the following reasons: to provide continuity of discipleship for those women who choose to worship in stateside chapels; to provide a strong, Christ-centered bridge between women in the U.S. and foreign U.S. military chapel communities; and to retain the momentum of faith building, prayer, evangelism, stewardship, teaching and community service nurtured in military chapel communities outside the states. On January 9, 1991 the establishment of PWOC-USA was unanimously endorsed during the 235th meeting of the Armed Forces Chaplains Board in Washington, DC.
PWOC International
In April of 2004, at the request of Army Chief of Chaplains (MG) David Hicks, the official chaplain sponsor of PWOC, ministry realignment committees were set up to examine how chapel auxiliaries (PWOC and MCCW) could be realigned to meet the challenges presented by the realignment of military forces world-wide. The PWOC realignment committee was comprised of the PWOC USA President and two USA representatives, the PWOC Europe President and two European representatives, and a chaplain advisor. They met on many occasions for over a year to seek the Lord in prayer and to deliberate. They also sought input from key PWOC leaders in both the USA and Europe. As a step toward the realignment, PWOC-USA and PWOC-Europe shared a theme during 50th Anniversary, 2005-2006: We are Workers Together for Christ. The women of the six regions that comprised PWOC USA and the women of PWOC Europe transitioned into one body in spring 2006. The first International theme of Unity to Let the World Know from John 17:23 was the theme to transition the organization through the realignment process.
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On December 19. 1990, a package was sent to each Chief of Chaplains detailing the PWOC-USA vision as organized at the November gathering. A commemorative anniversary Bible and program booklet were also part of the package. Fund support was requested in the letter. Chaplain (Col.) Meredith Standley, Executive Director, Armed Forces Chaplains Board, was our point of contact at the Pentagon. Seed money for the first PWOC-USA Training Conference was donated by each of the services. January 9, 1991 The establishment of PWOC-USA was unanimously endorsed during the 235th meeting of the Armed Forces Chaplains Board, 9 January 1991, in Washington, DC. May 7-9, 1992, the first PWOC-USA Training Conference was held in Oklahoma City, OK. The theme was "More Than We Dare", based on Deuteronomy 28:1-2. Speakers were Hansi and Betty Pershing of HANSI Ministries, Inc. Special music was provided by Joan Miller. Rochelle Wheeler was the Worship leader, accompanied by Doris Lambert. Nine training classes were offered. Attendance was approximately 165. Army, Air Force and Marine services were represented. One Army and three Air Force chaplains attended. During the first conference, a nomination committee was formed; six national areas were introduced (Northeast, Southeast, Central, West, Alaska and Hawaii); and 7 new officers were installed. These were: President Sandy Burley, Vice President Deborah Seekins, Secretary/Publicity Coordinator Ann Besson, Financial Secretary Gwen Chandler, and Regional Coordinators - Caroline Grube (Northeast), Dawn Harper (Southeast), Brenda Jones (Central), Michelle Jackson/Marlene Lyon (Western). Mary Wake was appointed Washington Liaison. Chaplain (COL) George Pejakovich was appointed by the Army Chief of Chaplains to be the PWOC-Army Advisor. It was proposed and accepted that the national conference would be held even years and the regional conferences to be held odd years. September 19-25, 1992, Caroline Grube, Nancy Smith and Mary Wake flew to Moscow and Omsk, Siberia to see first-hand the ministry opportunities and needs of Russian military families for a project called "Operation Open Hearts, Open Doors". Invited by a nonprofit organization, Operation Helping Hands, PWOC-USA was challenged to raise funds, purchase humanitarian aid items, and deliver them personally for the first openly celebrated Russian Orthodox Christmas in more than 70 years. Caroline coordinated the massive undertaking. January 2-10, 1993, 20 women representing Christian Women of the Chapel, eight of their family members, two chaplains, four translators, and five representatives from Operation Helping Hand fulfill the September promises made by Caroline, Nancy and Mary to return to Omsk. From around the world more than $30,000 from designated offerings and individual donations were contributed. Many corporations donated generously from their warehouses. And more than 10,000 Russian New Testaments were dispersed. Trip participants met with local Russian Orthodox clergy, military cadets, rocket forces, air force and army support forces. Some members of the group visited children and veteran hospitals, a gulag and attended Christmas Eve and Christmas Day services. In the spring of 1993, between 60 and 75 women, representing 11 to 15 military installations, participated in five regional conferences. Unique to the Northeast Region conference was the attendance of eight Russian women from Omsk, Siberia. They had come by invitation as the result of Operation Open Hearts, Open Doors. January 6-7, 1994, Sandy Burley, PWOC-USA President, garners encouragement and support from each of the U.S. military Chief of Chaplains for PWOC-USA, during courtesy calls paid while she participated in the Open Hearts, Open Doors reunion in Washington, DC.
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PWOC-USA Themes
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As early as 1960, after two years of 350 attendees at Training Conference, the attendance increased dramatically to 457 delegates representing 125 Chapters, an increase that held through the 1960's. In 1970 attendance decreased to 369 from 135 Chapters, and for the years in the 70's in which statistics are available, stayed in the 300's. 1980's attendance again jumped into the 400+ range. At present, attendance at training is in the 300s. The cost of an early conference (1961) for room and board from dinner Monday evening through breakfast on Friday was discovered in the files: $17.85 for officer dependents and $13.85 for enlisted dependents. Rooms with bath - extra charge. Theme and Hymn The first "Themes and Hymn" were chosen for the Training Conference and were only later extended to include the entire year. The theme of the first conference (Oct. 1955) "We Are Workers Together for Christ" was selected for use at the Second Annual Training Conference (May 1956) as well, and words and music for a song were written by one of the conferees. This song was used for one more year with the addition of a chorus and the "We Are Workers Together for Christ" motto was added to the PWOC emblem, (designed in 1957 by the Darmstadt Chapter) memorializing the first theme with every wearing of the PWOC pin and use of the emblem. Chapters were first asked to submit theme suggestions in 1959. "That All May Know Him" which was submitted by Ansbach, was chosen from those first suggestions. Numbers of submissions to the theme and hymn committee varied from year to year but 1961 by far wins the prize for the largest number when 200 suggestions were sent. England's entry "Kneel to Pray - Rise to Serve" was selected. Worship & Study Several years after the inception of the Training Conference another annual gathering was to join it. Billed as "perhaps the most important event of the PWOC year" in 1963, the Worship & Study Institute made its debut on the PWOC calendar and found a permanent place on the roster of yearly events. Lectures, workshops and both morning and evening worship services characterized the first Worship & Study Institute held at the Alpine Inn in Berchtesgaden with 130 women in attendance. The early Institutes were run almost entirely by the ChaplainAdvisors and Retreat House Chaplain who also selected the speakers. In 1971, a change in that policy had PWOC women taking a much more active role both as leaders and as resource persons. Nineteen Seventy-five saw the Worship & Study Retreat move to the Berchtesgadener Hof so that additional women might attend. In 1977 attendance had climbed from a low of 55 (1971) to 318 and local German hotels in the Area of the Hof had to be used to house the overflow. Two years later the Worship & Study Retreat was divided into two one-week conferences still in the Feb.-Mar. time frame to allow for the over 400 people wanting to attend. The decision was made in 1981 to return to a single weeklong conference, to hold it in November at the General Walker Hotel and to house overflow at the Hof. Nineteen Eighty-two became a banner year for Worship & Study as plans for the two one-week retreats in February drew to successful conclusion and plans for the "new" November conference got underway. Not only did timing and place change over the years, but also the format grew and developed along with the changing needs of PWOC. As Institute was replaced by Retreat in the conference title and 400+ attendees replaced 150 or fewer, the emphasis changed from carrying out formal worship and study to one of conference and retreat; of whole groups listening and praising contrasted with gatherings of 2 or 3; or even just the chance to be alone. Organizational History Although the history of the individual events in the PWOC annual roster has generally flowed smoothly, the history of the organization has not always been one of steady growth or development. All through the late 1950's and early 60's growth was rapid and continuous. New Areas such as Spain-Morocco (1961), United Kingdom (1961) and Middle East (Turkey/Greece/Crete) (1965) were being added and remote Chapters such as Oslo, Norway; Tripoli, Libya; Copenhagen, Denmark; Peshawar, Pakistan and Asmara, Ethiopia were joining as well. Occasional changes in commands caused disruption as PWOC adjusted Area boundaries to conform.
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In 1960, the Air Force and Army PWOC decided to unite as one organization. USAREUR Council of PWOC then became known as Region Council, a title that remains unchanged today. Neither did the Air Force move slowly in making its presence felt for in 1961 the first Air Force wife was selected European President. Although the Navy did not become active in an Advisory capacity or financially at this time, Navy Chapters, too, were welcomed to the ranks of the PWOC-Europe. By 1961, 480 delegates to the Training Conference represented 161 Chapters scattered over a wide expanse of the European continent and beyond and in 1962 PWOC membership was estimated at 7000. But beginning in 1965, lights began to go out as bases in United Kingdom and Spain closed. The avalanche came in 1967 when all of France went dark as DeGaulle withdrew his country from NATO. Morocco and Libya became too dangerous for dependents as did Pakistan, and PWOC's farflung witness was forced to shrink measurably. But all was not lost. In 1967, Sigonella, Sicily joined the PWOC ranks and the Italy Area. Area Activity Areas became active both in sponsoring events and in combining, splitting and reorganizing. In 1969, at the suggestion of the Region Council, Spain began holding an annual Retreat/Training Conference for its Chapters. The United Kingdom (U.K.) formally withdrew from participation in the Berchtesgaden Conferences in 1980 due to the escalating cost of transportation and also instituted their own Training Conference/Retreat with the Region Councils support and encouragement. Willing to experiment and improve the organization, the Region Council decided in 1971 to combine the Middle East Area (Turkey/Greece) with Italy to form the Mediterranean Area. But this experiment did not work and the Mediterranean Area was divided into Italy and Middle East once again the following year. Four years later Middle East was further split into Turkey and Hellenic Areas due to the difficulty of travel between Greece and Turkey. In another major shuffle in 1976, Bremerhaven Chapter joined the Berlin Area and Oslo, Norway joined the U.K. The following year HessichOldendorf Chapter was added to Berlin and Oslo was taken from the U.K. and joined to the Berlin Area. In 1979, two years later, Bremerhaven and Hessich-Oldendorf formed Nord Deutschland District. The disposition of Norway was left to a later date when it was returned to U.K. Other changes, though many, were much more minor and much more permanent. One successful combination was that of the Netherlands and Belgium Chapters forming the Benelux Area in 1976. The drawdown continued to take its toll on bases throughout Europe. The PWOC Areas were realigned to conform to USAREUR Area Support Groups in the 1990s. Many Chapters were deactivated due to closure of chapels on military installations. In 2005, the 104th East and West merged into one Area, and a significant drawdown in Europe began. Throughout the years from 2005-2007 many chapters closed due to base closure. Giessen, the first PWOC Chapter, closed on April 24th, 2007, after 52 years of operation. Other items of note In the 1978-80 time frame, a devotional publication was undertaken featuring devotions written by the ladies of PWOC. Very successful, it went through several printings. When the Worship & Study Retreat was expanded to two consecutive, identical, five-day programs, it initiated a new Region Council position of Worship & Study Coordinator. The office stayed when the conference reverted back to a one-week event. Another office, Financial Secretary was added in 1983; this was discontinued in 1994 when the financial structure was streamlined within the Chaplains Headquarters. This position was then was re-added in 2001 The Worship & Study Retreat moved from Berchtesgaden to Willingen in 1986 due to the increasing numbers attending the conference and renamed Worship & Study Conference. In 1988: o The PWOC flag flew during the Worship & Study Conference o The State Night Banquet was an annual event o An active duty woman served on the Region Council
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o The Annual Training Conference was moved to Sonthofen. The 1989 Heart & Hand revision reflected the directive that all selected officers, at all levels be valid I.D. cardholders and active participants in a military chapel. In 1990: o the 35th birthday of PWOC in Europe, o the first conference of PWOC-USA in St. Louis, Missouri o The build-up leading to Desert Storm began a scale down of US Forces in Europe, which brought about many changes in the military and in PWOC Areas. o The PWOC logo was officially offered for the first time in 1990 as a cross-stitch pattern; a practice that caught the imagination and eye of the women. For the first time in PWOC history, 1991 saw five European Council members from the U.K., including the President and a Navy spouse as Secretary. In 1994, the Annual Training was done at the Area level. It was decided to reinstate the training at the European level in 1995.
PWOC International In April of 2004, at the request of Army Chief of Chaplains (MG) David Hicks, the official chaplain sponsor of PWOC, ministry realignment committees were set up to examine how chapel auxiliaries (PWOC and MCCW) could be realigned to meet the challenges presented by the realignment of military forces world-wide. The PWOC realignment committee was comprised of the PWOC USA President and two USA representatives, the PWOC Europe President and two European representatives, and a chaplain advisor. They meton many occasions for over a year to seek the Lord in prayer and to deliberate. They also sought input from key PWOC leaders in both the USA and Europe in January 2005. As a step toward the realignment, PWOC-USA and PWOC-Europe shared a theme during 50th Anniversary, 2005-2006: We are Workers Together for Christ. The women of the six regions that comprised PWOC USA and the women of PWOC Europe transitioned into one body in spring 2006. The first International theme of Unity to Let the World Know from John 17:23 was the theme to transition the organization through the realignment process. At the first International Fall Focus, 2006 the Selection Committee was commissioned to select new leadership for this international network for Christ.
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LOCAL APPENDICES
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9. How could it be done better? 10. How much did the event cost in money? Time?
11. Would you recommend a similar event for next year? (why or why not?)
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Past Activities: (attach any current After Action Reports and or committee reports)
Proposals, problems or questions for the board: (needs to be addressed at this months board meeting)
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6. As prompted by the Holy Spirit, team members may feel led to contact specific women whom they believe God may be calling to leadership, but have not yet applied for office. 7. Team members could ask these women to prayerfully consider submitting a Request for Consideration.
March
1. Meet with the LST to interview applicants. 2. Meet with the LST when all interviews have been completed to prayerfully deliberate and, by consensus, select women to serve as PWOC Board officers. (See Board Decision Making). 3. Submit the list of officers to the PWOC Chaplain for approval if he/she was not present when they were selected. 4. Inform each applicant privately and in person of the LSTs decision regarding her service as an officer. Be prepared to comfort and encourage those who were not selected. 5. After receiving the PWOC Chaplains approval, the LST Leader shares the names of the women chosen as new officers with the current President.The President keeps the information confidential. 6. Late in the month present the new officers to the local PWOC body for affirmation. 7. Remind LST members to shred all paperwork and to keep confidential all deliberations related to the LST work.
May
The new officers are installed in May at a meeting of the entire PWOC.
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25 August 2008
1. Chapel auxiliaries such as Military Council of Catholic Women (MCCW) and Protestant Women of the Chapel (PWOC) are an integral element of the religious support mission of Commanders and chaplains. As part of the command religious program, they have official standing and provide service members, authorized civilians, retirees and Family members opportunity for the free exercise of religion. They must be included in the Command Master Religious Plan/Program and resourced. Chapel auxiliaries have no official standing apart from the chaplaincy and without chaplain sponsorship and oversight they cannot organize, meet or function. Though volunteer organizations, chapel auxiliaries are not private organizations. 2. The Chief of Chaplains (CCH) is the Armed Forces Chaplains Boards executive agent for all chapel auxiliary programs, and directly supervises their international/worldwide boards through his designated representative. The Director of Information, Resource Management and Logistics (IRML) in the Office of the Chief of Chaplains is appointed to provide administrative and fiscal oversight of chapel auxiliaries. The CCH also appoints chaplainstoeach Regional/Area chapel auxiliary board to provide systems advice, regulatory guidance, and pastoral support. Similarly, the garrison chaplain will appoint a chaplain to the installation auxiliary boards. 3. Chapel auxiliary organizations play important roles within the military chaplaincy at the installation, regional/area and international/worldwide levels. These auxiliaries directly assist commanders and chaplains by caring for Soldiers and their Families during the current Global War on Terrorism and also beyond. Chapel auxiliary programs and services enhance personal spiritual growth, spiritually enrich their military community and provide additional support and care during times of deployment and increased stress. Their activities and programs directly contribute to improved family readiness.Their caring contributions cost minimal dollars yet provide an immeasurable positive impact on the chapel, the military community and the military services. 4. While the Army has the majority of chapel auxiliary chapters meeting on its installations; membership and support from the Air Force and Navy are ever increasing.
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5. Chapel auxiliary boards at the International/Worldwide/Regional level are funded from designated offerings and grants from the CCH Non-appropriated Fund. To assist in providing funding for their planned activities, training, and conferences, all Army chapel congregations will hold an annual Armywide designated offering. I will set the date(s) for this designated offering.Installations will remain responsible for funding their local chapters. 6. POC for further information is the Director of IRML, Chaplain (COL) James J. Puchy, CML (703) 601-1120 or DSN 329-1120. Email address: james.puchy@us.army.mil.
DISTRIBUTION: IMCOM Chaplain Installation Chaplains President, MCCW Executive Board President, PWOC Executive Board CF: Air Force Chief of Chaplains Navy Chief of Chaplains
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To: (Installation Chaplain & Chaplain Resource Manager) From: PWOC International Subject: Designated offering for PWOC International Date: PWOC International is an organization sponsored by the Office of the Army Chief ofChaplains. PWOC International provides a resource network for local PWOCs on military installations (Army, Navy, Air Force, Marine, and Coast Guard) across the United States, Europe, Korea, Guam, and Japan, and develops and distributes resources for regional and local PWOCs as well as chaplain sponsors. Your annual designated offering is essential to defray the expenses incurred by the following activities: 1. International and regional conferences are held each fall to inspire, encourage, and foster the personal spiritual growth of women. The PWOC International conference, is held during even-numbered years and PWOC regionalconferences are held during oddnumbered years. The seven regions within PWOC International are: Northeast, Southeast, Central, West, Alaska, Pacific and Europe. Conference registration fees only cover a percentage of the total conference expenses. 2. PWOC International Leadership Development Training Seminars (formerly known as Traveling Training) is a quality program provided at local installations each spring.This specialized training is designed to enhance the ministries of local PWOCs which in turn should enhance the ministries of chaplains and chapels. The cost of traveling and training materials will be supplemented by this offering. 3. Ministry Resource Development, including PWOC Bible studies written specifically for PWOC women, web site development and special leadership training events are growing areas of ministry for PWOC in the 21st Century that need financial support. 4. Administrative and travel expenses incurred by international and regional board members also need to be covered in part by local funds. All PWOC leaders are volunteers.
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All designated offerings received on behalf of PWOC International/Regional should be forwarded to the Office of the Chief of Chaplains. Checks should be made payable to: DA Chaplain Fund Mail checks to: Office of the Chief of Chaplains ATTN: DACH-IML; Suite 12500, Presidential Tower 2511 Jefferson Davis Highway Arlington, VA 22202-3907 We hope that this information will help you better understand the mission and funding of PWOC International. We trust that you have benefited from the resource network PWOC International provides. PWOC International continues to be grateful for your prayers for this ministry and your financial support. Please contact us if you have any questions. PWOC International PresidentPresident@pwoc.org PWOC International Financial LiaisonFinancial@pwoc.org
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REQUEST FOR CONSIDERATION PWOC LOCAL BOARD Name __________________________________________________ Address ________________________________________________ Home Phone ________________ Cell Phone __________________ E-Mail __________________________________________________
To the PWOC Leadership Selection Committee: I am responding to Gods call to offer myself
for His service on the Executive Board of this PWOC. I understand that in order to serve on this board I must meet the following requirements: (please indicate that you meet these requirements by placing your initials in the space provided.) _______ I am the wife of an active-duty service member, active-duty National Guard, or active-duty Reservist or a female active-duty service member, active-duty National Guard, or active-duty Reservist. _______ I am an active participant in a military chapel. _______ I am an active participant in my local PWOC (I regularly attend the majority of PWOC meetings and gatherings on my installation.) _______ If married: I am certain of my husband's affirmation and support for my service on this PWOC Board. _______ Jesus Christ is my Lord and Savior. _______ I am known to be devoted to God, dependent on Jesus Christ and led by the Holy Spirit. _______ I am known as one who possesses resourcefulness, sound judgment, humility, and respect for others. _______ I am known as one who is able to make and carry out plans, and to persevere with Gods work. _______ I understand and appreciate the diversity of PWOC International. _______ I am acquainted with the history of PWOCI and have a personal history with PWOC. _______ I possess strong verbal and written communication skills. _______ I work well on a team, giving and asking for support as needed.
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1. Explain how God communicated that you should apply to serve on this Board. 2. Share a testimony of how you came to know Jesus Christ as your savior and what your relationship with him is like today. 3. Explain what PWOC means to you personally. 4. Explain how God has been preparing you for service on a PWOC Board. What are your spiritual gifts? Indicate any previous experience with PWOC or other ministries within the chapel. 5. As a PWOC Leader, I would be willing to attend WILD Weekend Leadership Training in my Region. 6. What other job or volunteer experience have you had that would help prepare you to work on the PWOC Board? 7. Which chapel do you attend? Why? 8. Tell us about your family. How has your husband affirmed your call to serve? 9. What is your concept of servant-leadership? 10. For which board position (circle below) would you like to be considered? Why? 11. What do you understand to be the primary responsibilities of that position? (see WMM at PWOC.org) Would you be willing to serve in any other position? President, 1 st Vice President-Spiritual Life, 2nd Vice President-Programs, Administrative Coordinator, Financial Liaison 12. What is your vision for the future work of PWOC and this Board?
Complete the application by providing the following:
2. The name and phone number of a PWOC leader who will recommend me for an Executive Board position. (I authorize you to contact the following): Name____________________________________ Phone ______________
3. Answers to the questions listed above are complete and accurate to the best of my knowledge.
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REGIONAL APPENDICES
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time?
11. Would you recommend a similar event for next year? (why or why not?)
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DACH-ZA
MEMORANDUM FOR SEE DISTRIBUTION
25 August 2008
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5. Chapel auxiliary boards at the International/Worldwide/Regional level are funded from designated offerings and grants from the CCH Non-appropriated Fund. To assist in providing funding for their planned activities, training, and conferences, all Army chapel congregations will hold an annual Armywide designated offering. I will set the date(s) for this designated offering.Installations will remain responsible for funding their local chapters. 6. POC for further information is the Director of IRML, Chaplain (COL) James J. Puchy, CML (703) 601-1120 or DSN 329-1120. Email address: james.puchy@us.army.mil.
DOUGLAS L. CARVER Chaplain (Major General) USA Chief of Chaplains DISTRIBUTION: IMCOM Chaplain Installation Chaplains President, MCCW Executive Board President, PWOC Executive Board CF: Air Force Chief of Chaplains Navy Chief of Chaplains
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Maintenance: AARs are to be submitted to the board in a time to be included in the position notebook before it is passed to the successor.
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REQUEST FOR CONSIDERATION REGIONAL BOARD Name __________________________________________________ Address ________________________________________________ Home Phone ________________ Cell Phone __________________ E-Mail __________________________________________________
To the PWOC Leadership Selection Committee:I am responding to Gods call to offer myself
for His service on the Executive Board of the PWOC International Board. I understand that in order to serve on this board I must meet the following requirements: (please indicate that you meet these requirements by placing your initials in the space provided.) _______ I am the wife of an active-duty service member, active-duty National Guard, or active-duty Reservist ora female active-duty service member, active-duty National Guard, or active-duty Reservist. _______ I am an active participant in a military chapel. _______ I am an active participant in my local PWOC (I regularly attend the majority of PWOC meetings and gatherings on my installation.) _______ If married: I am certain of my husband's affirmation and support for my service on the PWOC International Board. _______ Jesus Christ is my Lord and Savior. _______ I am known to be devoted to God, dependent on Jesus Christ and led by the Holy Spirit. _______ I am known as one who possesses resourcefulness, sound judgment, humility, and respect for others. _______ I am known as one who is able to make and carry out plans, and to persevere with Gods work. _______ I understand and appreciate the diversity of PWOC International. _______ I am acquainted with the history of PWOCI and have a personal history with PWOC. _______ I possess strong verbal and written communication skills. _______ I work well on a team, giving and asking for support as needed.
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1. Explain how God communicated that you should apply to serve on this Board. 2. Share a testimony of how you came to know Jesus Christ as your savior and what your relationship with him is like today. 3. Explain what PWOC means to you personally. 4. Explain how God has been preparing you for service on a PWOC Board. What are your spiritual gifts? Indicate any previous experience with PWOC or other ministries within the chapel. 5. As a PWOC Leader, I would be willing to attend WILD Weekend Leadership Training in my Region. 6. What other job or volunteer experience have you had that would help prepare you to work on the PWOC Board? 7. Which chapel do you attend? Why? Note: You will need the support of your local installation chaplain to provide resources if you are selected to serve. 8. Tell us about your family. How has your husband affirmed your call to serve? 9. What is your concept of servant-leadership? 10. For which board position (circle below) would you like to be considered? Why? 11. What do you understand to be the primary responsibilities of that position? (see WMM at PWOC.org) Would you be willing to serve in any other position? President, 1 st Vice President-Spiritual Development, 2nd Vice President-Leadership Development, 3rd Vice President-Communications Coordinator 12. What is your vision for the future work of PWOC and this Board?
Complete the application by providing the following:
2. The name and phone number of a PWOC leader who will recommend me for an Executive Board position. (I authorize you to contact the following): Name____________________________________ Phone ______________
3. Answers to the questions listed above are complete and accurate to the best of my knowledge.
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November-February Introduce Leadership Selection Committee to the PWOC body at a general session. Ask the body for prayer support for the committee. Receive Leadership Selection forms from candidates. Contact references and follow-up until needed letters are received. Compile a file for each candidate to include: nomination form, candidate bio, brief family statement of support, letter of reference from local Chaplain and Local President. Compile folder or notebook/files for committee members. Include committee instructions, committee meeting and interview schedule, position descriptions for open positions from The Womens Ministry Manual, Leadership Selection Committee procedures from The Womens Ministry Manual, suggested interview questions, and all pertinent forms with letters of reference for each candidate.
February-March Hold Interviews. Open with prayer. Distribute candidates packets to committee with time for review and questions/discussion prior to interviews. Greet candidates outside committee room. Pray with each lady before bringing them in to the room. Be the candidates advocate in the interview. Offer the opening questions, setting a positive and friendly tone. When appropriate, ask follow-up questions to allow candidate to clarify or expand on responses. Pray with each candidate after they leave the interview. Moderate committee discussion between candidates. Provide ample time for discussion and deliberation. Contact candidates as needed if the committee wishes more information, or would like them to consider a different office than that for which they applied.
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Preside over vote of committee. Recover all candidates packets for appropriate disposal. Prepare recommended Slate of Officers report to present to Local or Area Board. Remind the Board that the slate will remain confidential until officially presented to the Local or Area Body at the business meeting. Inform each candidate privately of the committees decision for them. Be prepared to comfort and encourage as appropriate. Maintain confidentiality of the entire proposed slate until approved by the Local or Area Body. Announce that Leadership Selection for the filled offices are closed. Plan installation ceremony. Send an advance copy of the ceremony script to the Area PWOC Chaplain. Be prepared to make changes if requested. Print a copy of the ceremony for yourself, the President, and the Area PWOC Chaplain. Provide an attractive folder for the Chaplain with the ceremony script prepared. Use large, easy-to-read type. Note the flow of the ceremony and instructions to the Chaplain in different color and font. Include text of any Scripture passages to be read as part of the ceremony.
March - April Set up and preside over installation rehearsal. Assist the Chaplain as needed. Set up installation service. Pre-light new candles. Participate in installation service. Write personal note of thanks to each committee member
Immediately following installation: Shred and dispose of all remaining candidates documentation.
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AREA: PWOC CHAPLAIN: PRESIDENT: ADMIN. COORD.: Any Officer Roster Changes: Total Area DOR amount collected this reporting period: Average Local PWOCs In Area Attendance
Child Care?(Y/N)
Paid or Vol?(P/V)
IF POSSIBLE, PLEASE ANSWER THE QUESTIONS BELOW. THIS INFORMATION IS NEEDED TO UPDATE RESOURCE LISTS
1. List Bible studies recommended by your Local PWOCs:
2. List resources (speakers, special music, missionaries, other) recommended by your Local PWOCs:
Submitted by:
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INTERNATIONAL APPENDICES
1. 2. 3. 4. 5. Matthew 18 Model Memo from Chaplain Carver Preparing an End of Term AAR Request for Consideration Timeline for Leadership Development
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DACH-ZA
MEMORANDUM FOR SEE DISTRIBUTION
25 August 2008
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5. Chapel auxiliary boards at the International/Worldwide/Regional level are funded from designated offerings and grants from the CCH Non-appropriated Fund. To assist in providing funding for their planned activities, training, and conferences, all Army chapel congregations will hold an annual Armywide designated offering. I will set the date(s) for this designated offering.Installations will remain responsible for funding their local chapters. 6. POC for further information is the Director of IRML, Chaplain (COL) James J. Puchy, CML (703) 601-1120 or DSN 329-1120. Email address: james.puchy@us.army.mil.
DISTRIBUTION: IMCOM Chaplain Installation Chaplains President, MCCW Executive Board President, PWOC Executive Board CF: Air Force Chief of Chaplains Navy Chief of Chaplains
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What changes would you like to see; recommendations Would you do it again? Maintenance: AARs are to be submitted to the board in a time to be included in the position notebook before it is passed to the successor.
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REQUEST FOR CONSIDERATION PWOC INTERNATIONAL BOARD Name __________________________________________________ Address ________________________________________________ Home Phone ________________ Cell Phone __________________ E-Mail __________________________________________________
To the PWOC Leadership Selection Committee:I am responding to Gods call to offer myself
for His service on the Executive Board of the PWOC International Board. I understand that in order to serve on this board I must meet the following requirements: (please indicate that you meet these requirements by placing your initials in the space provided.) _______ I am the wife of an active-duty service member, active-duty National Guard, or active-duty Reservist ora female active-duty service member, active-duty National Guard, or active-duty Reservist. _______ I am an active participant in a military chapel. _______ I am an active participant in my local PWOC (I regularly attend the majority of PWOC meetings and gatherings on my installation.) _______ If married: I am certain of my husband's affirmation and support for my service on the PWOC International Board. _______ Jesus Christ is my Lord and Savior. _______ I am known to be devoted to God, dependent on Jesus Christ and led by the Holy Spirit. _______ I am known as one who possesses resourcefulness, sound judgment, humility, and respect for others. _______ I am known as one who is able to make and carry out plans, and to persevere with Gods work. _______ I understand and appreciate the diversity of PWOC International. _______ I am acquainted with the history of PWOCI and have a personal history with PWOC. _______ I possess strong verbal and written communication skills. _______ I work well on a team, giving and asking for support as needed.
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THE W OMENS MINISTRY MANUAL OFFICIAL LEADERS POLICY AND GUIDELINES OF PWOC
1. Explain how God communicated that you should apply to serve on this Board. 2. Share a testimony of how you came to know Jesus Christ as your savior and what your relationship with him is like today. 3. Explain what PWOC means to you personally. 4. Explain how God has been preparing you for service on a PWOC Board. What are your spiritual gifts? Indicate any previous experience with PWOC or other ministries within the chapel. 5. As a PWOC Leader, I would be willing to attend WILD Weekend Leadership Training in my Region. 6. What other job or volunteer experience have you had that would help prepare you to work on the PWOC Board? 7. Which chapel do you attend? Why? Note: You will need the support of your local installation chaplain to provide resources if you are selected to serve. 8. Tell us about your family. How has your husband affirmed your call to serve? 9. What is your concept of servant-leadership? 10. For which board position (circle below) would you like to be considered? Why? 11. What do you understand to be the primary responsibilities of that position? (see WMM at PWOC.org) Would you be willing to serve in any other position? President, 1 st Vice President-Spiritual Development, 2nd Vice President-Leadership Development, 3rd Vice President-Communications Coordinator 12. What is your vision for the future work of PWOC and this Board?
Complete the application by providing the following:
2. The name and phone number of a PWOC leader who will recommend me for an Executive Board position. (I authorize you to contact the following): Name____________________________________ Phone ______________
3. Answers to the questions listed above are complete and accurate to the best of my knowledge.
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THE W OMENS MINISTRY MANUAL OFFICIAL LEADERS POLICY AND GUIDELINES OF PWOC
December
January
February
March
April
May
June
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THE W OMENS MINISTRY MANUAL OFFICIAL LEADERS POLICY AND GUIDELINES OF PWOC
July
Compile information from surveys Form a curriculum development team for refreshing Website update Curriculum refreshing/development Begin publicity planning for website and conferences Website update Continue curriculum development process Finalize publicity Website update Continue curriculum development Print/post/distribute publicity at regional conferences Website update Select training site for Train the Trainers Appoint programs team leader and agree on deadlines Edit curriculum Website update Form trainer selection team Begin trainer invitation process
August
September
October
November
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