Proposal for Campus Management Solution for (client)

Proposal

On

Campus Management Solution

For

Contact Person
Address 1
Address 2
City

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Proposal for Campus Management Solution for (client)

Seller Restrictions
This data shall not be disclosed and shall not be duplicated, used, or disclosed in
whole or in part for any purpose. If a contract is awarded to HCL as a result of or
in connection with the submission of this data, the client or prospective client shall
have the right to duplicate, use, or disclose this data to the extent provided in the
contract. This restriction does not limit the client’s or prospective client’s right to
use the information contained in the proposal if it is obtained from another source
without restriction. The data subject to this restriction is contained in all marked
sheets.

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HCL PROFILE

HCL Infosystems Limited is one of the pioneers in the Indian IT market, with its origins
in 1976. For over quarter of a century, HCL has developed and implemented solutions
for multiple market segments, across a range of technologies in India. HCL has been in
the forefront in introducing new technologies and solutions, now HCL is amongst the
top 20 business houses in India with 14000+ employees spread across 38 countries and
revenue of around 14 billion US dollars.

HCL Infosystems Ltd. is the Internet Infrastructure initiative of the HCL group, India’s
premier information technology group. Through the pioneering presence of the HCL
group companies the vast experience of the markets, HCL Infosystems has propelled
itself to the path of “Total Technology Integration”.

HCL Infosystems has established state-of-the-art ATM / Frame-Relay IP based network

infrastructure across 43 cities in the country and offers an entire range of managed
services. Its portfolio of services includes Virtual Private Networks (VPNs), Broadband
Internet access; Hosting Co-location Services; Designing and deploying Disaster
Recovery solutions and Business Continuity solutions; Application services; Managed
Security services and NOC services.

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All these services are delivered with a turnkey approach that includes delivering
Infosystems’s core services, third party hardware and network provisioning,
maintenance activities and project management.

HCL Infosystems comes with the promise of delivering the committed ‘Quality of
Service’ backed by significant investments in infrastructure, network management
solutions and its round the clock centralized Customer Support Call Center. This holds
even more when we consider the leverage Infosystems draws from its parent
company’s unparalleled experience in networking.

Campus Management Solution

HCL Infosystems Limited is providing one of the leading Campus Management

Solutions (CMS) in the global market. CMS is completely user-friendly menu driven
interface. HCL is also can integrate RFID solutions with CMS like canteen management,
transport management, inventory management, library management, examination
management, etc. WE BELIEVE IN PROVIDING 100% SOLUTION FOR A LIBRARY.

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HCL’s Customer Support

We have the highest regard for our esteem customers, and to meet this, we have geared
up ourselves with following services across the country:

• We organize customer’s meets all over the country to have the first hand
interaction, which enable us to interact with our customers and review their
feedback one to one. We also strive to improve our services standards for more
customer satisfaction.

• We have the key-client concept, where in we constantly monitor the upkeep of

our products, being used for achieving highest level of service standards. The
parameters governed by this (viz. Up-time, Preventive Maintenance Schedule
etc.) are appraised by specialized team at the regional office and Head office.
Further, these clients are provided with an Up Time Certificate authenticated by
the respective user department and these are sent by the President & CEO
himself.

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We have across the country –

Number of Machines 50,000 (All products including
photocopier)
10,000 (Telecom products alone)
Number of Software Solutions 1,000
Number of Professionals 14,000
Number of Trained Engineers 5,000
Number of Offices 170 cities
Number of Service Centres 360
Customer Satisfaction 9 out of 10 *
ISO Certification ISO 9001:2000 & ISO 14001:2004

* Survey done internally by HCL Infosystem directly to its customers.

With trained engineers around 360 locations around India, we are able to provide better
customer support and reach well above the industrial customer satisfaction level
standards.

HCL is itself synonymous with customer satisfaction, we are proud to offer the best
solutions and services anywhere in India.

The best in the “Corporate Users expectation and Satisfaction Survey 2003” - Voice &
Data Magazine.

HCL has been ranked No.5 among India’s Top 5 groups impacting the dynamics of the
IT Industry - DataQuest

“The Most Responsive Company, 2005”– IT Hardware Category by the Economic

Times - Avaya Global Connect

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HCL’s Presence in India

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What is CMS?

CMS – Campus Management Solution is a large database system which can be used for
managing your school's day to day business. CMS allows users to store almost all of
their school's information electronically, including information on students, employees,
properties, teaching meteorites etc. Most importantly, this information can be easily
shared with authorized users, records can be easily searched, and reports can be easily
generated.

CMS is configurable and can be configured to meet most individual school's needs. It is
a multi-user system and can be used by hundreds or even thousands users at same
time. General speaking, it is platform running on a Local Area Network (LAN).
However, if the CMS server is configured to be a public server - with a static IP or
domain name - it would not have a boundary limitation. Wherever you are, once you
have an Internet connection and CMS client installed, you can logon to the CMS server
easily just the same as if you were sitting in the school office. However, the speed
limitation is up to both your client's and server's Internet speed.

CMS could make your school staff's life easier than ever. Using CMS, finding student
information is just a few seconds away which might have cost hours, or even days,
before. At the end of the semester, printing students' statement becomes just a few
minutes' job (the speed limitation determined by your printer), but it could be a
nightmare without using CMS. If a student is absent, an email or even a short text
message could be sent automatically to their parents' email address or mobile phone...

Why we need CMS?

• If you want to search a student's record in 2 seconds, you need CMS.

• If you want to know which classroom is used by which class, you need CMS.
• If you want to know who is teaching whom, you need CMS.

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• If you want to print student’s semester statement under a minute, you need
CMS.
• If you want to print new semester information letter under a minute, you need
CMS.
• If you want to view a class timetable in less than 5 seconds, you need CMS.
• If you want to know where your properties are and how much they're worth,
you need CMS.
• If you want to automatically send emails or short text messages to students'
parents if something happens, you need CMS.
• And many more ...

What can I do with CMS?

Feature Feature

Building and room management  Timetable management 

Room reservation management  Attendance records management 
Room usage management  Documents management 
Notice board management  Management of inter-school relationships 
Repairs management  Student feature study management 
Stock inventory management  Supper reports generator 
Workplace accident management  Student semester statement with barcode 
New semester information letter with
Semester management  barcode 

Class management  User management 

Student management  System configuration 
Student search  Student payments management 
Student behaviour management  Payments Overview 
Subjects and assignments management  Fees management 
Student assignment results management  Overdue students list printing 
Warning letter printing for overdue
students  Employee management 

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Subject groups management  Position management 

Teaching diary management  Print individual teacher's timetable 
Barcode scanning functions  Student ID card with barcode 
Email functions  Short message services functions 

As a busy independent, religious, or charter school, you understand the importance of

efficient communications in managing your daily operations smoothly and effectively.
When different offices rely on separate databases to house student information, you
cannot ensure that the information each operation has on hand is accurate. To overcome
this office, your staff spends hundreds of unnecessary hours entering information
collected by other offices to ensure students’ records are complete.

By deploying a single database to manage student information collected across campus,

your school can dramatically reduce errors, easily keep all stakeholders on the same
page and eliminate duplicate data entry. By extending access to student information to
a secure Internet environment, you can more broadly share student information with
everyone who has a stake in each student’s education.

The most successful independent schools are broadening their relationships with
parents, students and others by connecting with them online.

These schools are using the Internet to:

• Access and manage student information online

Allow faculty to enter student information like grades, assignments, conduct,
etc., from the classroom, office, or home.
• Connect with parents and students
Allow parents to check on their child’s progress more frequently and on their

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own schedules. Give students the power of self-service to check on assignments

and test results.
• Extend the reach of your prospect marketing over the Internet
Allow prospects to submit applications and inquiries online.

Activities at, (Client)

The following activities are performed at the (Client)

Admission
Registration of new students
Data entry of student’s, parent’s details
Selling of prospectus, etc
Finance
Prepare annual session budget
Fees, security, etc collection
Salary of the teacher
Promotion of staff
Other expenditure
Time Table, etc
Preparation of time table
Class session, alternate class session,
Assigning duties to teachers, etc
Library
Purchase of new books, etc
Circulation / Management of Library
Collecting student’s fee, etc
Computer and Other Lab
Preparing time table
Collecting fees and security, etc

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Purchasing items required for the labs

Transportation
Registration of students for school transport
Collecting fees, etc
Managing bus, etc routes, etc
Examination
Examination details
Student’s promotion

Education institute is looking for following

endeavours
• For institute with multiple locations
Institute with multiple locations with a head office in another city, will always
have the problem in collecting the below stated information, along with latest
technology like smart card, RFID card CMS will provide real time information to
Head Office anywhere connected with Central CMS
o The following information will be Head Office of the Education Institute
 Attendance of the school staff (teaching / non-teaching)
• Salary records, leave records, etc
 Time Table of all branches
• Weekly, teacher wise, etc
 Students’ details including parent’s background, etc
• Category, religion, promotion, progress card, etc
 Transportation details
• Fees, concession, mode of transport, etc
 Examination details, etc
• Dates, sitting plan, duties, etc

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 Hostel records
• Fees, security, etc
 Canteen records
• One time payment, etc
 Library records, etc
• Purchase, circulation, security, etc
• For single branch education institute
Information generated in a single branch school or a multiple location is as
similar the only difference between them is that in previous the information is
within a campus where as in later it is spread across different campus at different
locations
o All the information mentioned in the above case can be stored in one
single desktop PC.
 All the information collected by the software like attendance, time
table, class sitting, examination, progress, salary of staff,
transportation, etc
• Reduce man hours required to manage the paper work
• Information available at click of a button
o But provide enough user and module level security
o Right to information act can be easily managed
• Information Kiosk for students, teacher and parents.

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Problems/Issues Faced by (Client)

Education Institute generally faces the following problems in managing the records

• It becomes very tough to manage records for large number of students, staff, etc

o the case become more critical when education institute have multiple
location

• student’s security is another issues,

o it becomes very hard to track the movement of students within the four
walls of the school

• Transportation services

o Education institute only comes to know about the students arrival in the
school only once the teacher had taken the attendance in the class

 Where as students become the responsibility of the school once he

/ she board the school bus, currently there is no provision for
knowing which student boarded the bus or not, school
management is totally dependent on the bus drivers and helper for
the same.

• There is no way to track how different facility provided by the school are being
used by the students like,

o Library

o Swimming Pools

o Sport grounds, etc

o Canteen

o Health Checkups

o Extra Curricular Activities

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 Currently all these are maintained manually and there are chances
of human error which might bring financial loss to school or
parents

• It takes days to retrieve any information about any students or staff or to get any
reports

o To generate a report on student’s progress, staff have to compile lots of

records to generate a simple report vice versa for the staff members

o Similarly about the reports for fees collected, expenditure reports,

attendance, students report cards, etc

o Reports for the student’s promotion / fail has to be done one by one and
new records file is prepared for the students

o Health reports of staff/students are maintained in printed version and it

become very hard to trace any past health reports, during the emergency
hours.

o Time tables are manually prepared and the situation become complicated
if any teaching staff is absent for long/short period.

o During examination time, workload on the teaching and non-teaching

staff increases, sitting arrangement, duties, examination dates, etc.

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Problems addressed by CMS

 CMS can be accessed from different location; the database can be stored at single
location.
 CMS can be easily integrated with RFID Security System to provide security
layer to the school.
 RFID Member Tags can be integrated with Transportation management module
of the CMS to track the movement
o Where the school can see the online report of students boarding and de-
boarding of the school transportation
 RFID Member Tags can be integrated with CMS to track the usage of different
facility by the students in the school premises.

 Which automatically track the in/out of the students from any

facility and record the time spend in that facility

o Different health reports can be generated by selecting the students/staff

registration number and for online display the RFID card can be used to
open the report.

• With the help of CMS, reports can be generated within minutes of selecting the
options available. With the help of RFID Member Tags/Cards, information about
the person can be retrieved and displayed at any given point on the basis of the
access rights/permission.

• Computerized time table can be prepared via CMS, which can be managed
subject wise, teacher wise, weekly report, etc. Modification can be easily done
and monitored.

• Sitting plan and duty plan during examination can be easily managed, with the
help of the RFID Tags / Card sitting can plan can be easily monitored and access
to different class for the student and teacher can be controlled.

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• Information Kiosk can be placed at different places in the education institute so

that students/ teachers / parents can access the information like

o For students

 Sitting plan during examination

 Time table

 Health Check-up Reports

 Canteen reports, etc

o For teaching staff

 Time table

 Attendance reports, salary reports, etc

o For Parents

 Student progress reports

 School notices, PTA notice, etc

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FEATURES OF CMS

Benefits
CMS is designed to satisfy your most critical school operation needs. It's efficient,
secure, user-friendly and scalable – making it easy to operate your learning institution
and increase efficiency and productivity.

• Efficient Data Management Saves Times and Reduces Costs

By creating a centralized, institution-wide data warehouse, CMS provides
visibility to all areas of your institution – from student enrollment, curriculum
planning, student allocation to resource assignment, financial information and
staff benefits.

• Ensure Accurate Information for Better Decisions

CMS provides a single source of information to make timely and effective
operational and financial decisions.

• Maximize Resource Allocation and Increase Productivity

With a comprehensive school management system, staff is free from mundane
and repetitive administrative task to focus on more difficult issues

• Provide Better Student Services

With the Online Student Services, CMS empower students through expanded
information access – online enrollment for classes, online viewing of current
coursework, academic record and status of degree completion,

• Cost-effective and Scalable System

By leveraging the power of client technology and the freedom of web

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technology, CMS delivers the most cost effective and flexible solutions. New
users or sites can be easily added to the system enabling a fast and cost-effective
deployment and ongoing maintenance.

• Technology Leadership
CMS removes the tedious task of manual attendance marking process by
leveraging on Radio Frequency Identification Technology and Biometric
Technology. Student can now mark their attendance with theirs student ID card
via Electronic Time Clock Reader.

• High performance at a small price

CMS delivers the features, reliability and benefits you would expect from a much
more expensive system. Yet it is reasonably priced for institutions with low
initial investment and maintenance costs.

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Other Features
SMS Gateway

Availability of the information within the organization is not enough, what is important
is to make the information available to the concerned people (students, staff and
parents) immediately when required.

However, data access through internet requires a person to login to the website using a
internet connected computer. With the growing number of mobile users and growing
popularity of short message services (SMS), the data can now be made available on cell
phones.

The one way SMS gateway enables your school to deliver SMS data to any GSM mobile
phones. A high capacity scalable, full featured product that easily integrates into
existing client server application.

School can send the Group (bulk SMS) a specified categories:

• Notification for the scheduled events

• Fee reminders to the Parents
• Reminder for events
• Notification for receipt of circulars
• Exam information, result date

Advantages of SMS

• Messages delivery is instantaneous, and keep clients or receivers updated

• Growing mobile phone users, direct message communicated to the user

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• Quieter delivery of SMS as compared to voice call which makes it ideal for
reaching mobile users
• Low cost of communications with very fast delivery

Module Available in CMS

Following modules are available with CMS.

• Academics
• Fees
• Examination
• Library
• Time Table
• Payroll
• Accounts
• Stock Management
• Class Schedule Management
• Question Bank
• Extra Curricular Activities
• Security

Master
Master module helps school to create different standardize master files for different
requirements. These master files are maintained / created once a year and changes only
when there is complete change in functioning of the school as a whole or at different
module level. Following are the master sheet available with CMS:-
• Session:

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• Branches: if school having multiple branches.

• Class
• Section
• Period
• Grade
• Room/Ground
• Subjects
• Staff
• Fee Heads
• Fee Groups
• Fee Collection Day
• Fee Late Fine
• Leave
• Leave Group
• Salary Heads
• Extra Duty Master
• Category: for SC/ST/OBC/G for student and staff
• State
• Qualification
• House
• Area
• Board
• Language
• Religion
• Nationality
• Holiday
• Session Activities

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• Working Days

Academics
Detailed registration & admission information of the students can be maintained.
Student’s entrance examination and selection results can be processed. It initiates the
student’s association with the school and tracks till his transfer.

Student’s route wise conveyance information can be effectively maintained. The

students can br promoted to next class by ‘promotion process’ taking into account
previous year’s result and due fee. Stream maintenance can be efficiently managed.
Student’s attendance and roll number auto process can be easily maintained monthly.
Academic information can be shared by the different departments like library,
examination, ECA, etc, which saves a lot of time.

Modules
• Registration Details
• Admission Details
• Selection Process
• Academic Record of Students
• School’s Year End Process
o Student’s Promotion
o Transfer Certificate
• Previous Year Academic Records

Report Generation in Academic Modules

• Registration Details
• Date of Birth Limit Report

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• New Admission Register

• Attendance Register
• Scholar Register
• ID Card Printing
• Birthday List
• Label Printing
• Class Wise Strength
• Schedule Report for Registration
• Transfer List
• Students Lists
• Roll Number wise
• TC Receipt Report
• Certificate Issue Report
• Brother / Sisters Details
• Stream Change

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Fee Modules

School can manage all types of fee transactions taking place in a school. User can
configure different types of fee heads, available in school i.e. admission, tuition, library
fee, security deposits, etc. Different types of fee payments modes in the school i.e.
monthly, quarterly, annually as per the requirement can be achieved. Fee can be
deposited in bank or school accounts office as per the school system. In case fee is
deposited in bank, data is migrated using excel sheets. Fee can be generated for
individual or for entire class. Auto fee posting facility is also availbel. Fee refund and
late fee will be generated if applicable.

Reports in Fee Module

• Fee Collection
• Class Wise fee received
• Collection head wise
• Month wise fee summary
• Collection special fee
• Cancelled receipts
• Collection class wise
• Head wise concession
• Outstanding list
• Student list availing concession
• Outstanding class wise
• Fee receipt printing
• Outstanding previous session
• Refund advice

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Proposal for Campus Management Solution for (client)

• Outstanding reminder
• Refund list
• Personal register
• Fee structure
• Daily collection
• Fee book collections.

Examination Module

This module is used for the evaluation, performance analysis, rank preparation, grade
calculation, marks sheet generation and printing. School can define all types of exam
conducted. Different weight age can be set for different exams as far as final
marks/grade in concerned. Teachers can enter the marks of their subjects only, other
teachers cannot view/edit the marks. Marks cab be entered for selected students for the
entire class. Mark sheet can be printed on pre-printed formats as per the exam selected.

Reports

Group Relations
Grade Relations
Exam Structure
Marks Structure
Exam wise marks
Mark sheet printing

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Library Module
A full featured library management system which supports member integration with
payroll and academic modules. Keeps detailed information of supplier, publishers and
authors. Item receipt entry will generate the library accession number of all the items
automatically. Items can be hold, released, or reserved on member requests. Issue and
return of items is managed effectively. Late fine will be calculated, if the item is not
returned on due date and receipt will be generated & printed simultaneously. Reminder
notice and reminder list can be generated in case items are not returned on their due
dates. Search form is provided to search the items on different criterion.

Reports
Publisher wise (item)
Publisher wise item issue list
Supplier wise (Item)
Supplier wise item issue list
Author wise (item)
Author wise item issue list
Language wise item list
Item category wise
Item status report
Donated item list
Member Details
Book reservation
Item hold & release
Notice for item dues
Reminder notice
Library staff details
Publisher details

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Supplier details
Author details
Data wise item issue list
Subject wise item issue list

Time Table Module

Module automatically creates a schedule of class, period, teachers, etc based on the
criterion. Main time table will be generated considering all the parameters defined by
the user. The software ensures that there are no overlapping of teacher or class.
Subsititute time table will be generated as per the absent teacher information. This
module will auto generate the time table for different classes in a planned way, so that
there are no extra classes in terms of allocation of teachers, no teacher is given extra
workload, etc.

Reports
Main time table
Teacher wise time table
Subject wise time table
Substitute time table
Class wise time table
Home room teacher reports

Payroll Module
Detailed employee information with support of image is effectively managed. Supports
user definable salary criteria’s, employee’s pay scale and leaves. Promotion/ demotion
and appraisal information is effectively managed. Advance/loan taken by the
employees is also managed. Various modes of payment supported for salaries (cash,

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cheque, etc). Daily attendance of the employee can be managed which is reflected at the
time of generating salary. Leave application form is provided to submit the application
for leaves. Provident fund, professional tax and Form 16 calculations is effectively
managed.

Reports
Salary Slip
Bank Statement
Professional Tax yearly report
Professional tax monthly chalan
PF Chalan form
Form 16
Promotion/Demotion Report
Employee Leave status report
Pay scale report
Monthly salary report

Accounts Module
This module covers all the Financial Activities like Group & Ledger creation, voucher
preparation and budget allocation on different accounting heads. Fee posting option
will automatically post the fee in corresponding ledger heads. Posted fee can also be
cancelled which will be reflected in the fee module. Bank reconciliation, budget analysis
and ratio analysis is effectively managed. Prepare / print voucher copies. Horizontal &
vertical printing of balance sheet and profit & loss account is provided. Multi group and
multi account printing is also provided.

Reports
Trial Balance

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Profit & Loss Account

Balance Sheet
Ratio Analysis
Cash/Bank Book
Debtors / Creditors Book
Ledger Book
Group Summary
Daily Balance
Day Book
Budget Analysis
Debtor / Creditors Details
Payment / Receipt Register
Journal Register
Contra Register
Memorandum Register
Debit/Credit Note Register
Purchase/ Purchase return register
Sales / Sales Return register
Auto Receipts Register

Stock Management
This module manages all the items purchased and issued to various departments.
Purchase order will be generated for every purchase and pending purchase oder details
can be viewed in the relevant reports. Goods receipt note is also managed which
updates the current stock accordingly. Integration with academic and payroll module
facilities issue of items to students and staff members. AMC Circular can be issued to
different suppliers wherein their quotations will be entered in the system and

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comparative analysis is generated. Complaint cell information records will be

maintained. Insurance of the items is effectively managed. Prospectus sale information
is also managed.

Reports
Group Wise stock reports
Item wise stock reports
Supplier wise stock report
Student wise stock report
Item movement details
Item movement analysis detail
Pending purchase order
Circular Wise Quotation
Quotation wise item details
Supplier wise quotation
Item wise quotation
Call information
Expiry information
Prospectus sale report
Stock valuation

Class Schedule Management

This module, the Principal can track the yearly, weekly and daily teaching activities of
the teacher. The yearly planner, weekly planner and daily planner is managed by the
teachers which describes the plan for the year, week and day. Teacher performance
chart is used to analyse the performance of teachers. Teacher comparison chart
compares the teacher’s performance.

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Reports

Yearly Planner
Weekly Planner
Daily Planner
Teacher Performance Chart
Teacher Comparison
Subject Wise Performance

Question Bank Module

Modules, handles the question paper for different examinations in the school, which
includes creating new test papers, updating the previous ones. It’s a complete softwares
system to auto generate the question paper, test papers, and user can print the question
paper. The test paper is being generated based on different criterion like class, subject,
name, topic, teacher wise & the type of question like objective, subjective, description,
etc. User has given a complete flexibility to add new question & marks allocation.

Extra Curricular Activities

Using this module extra curricular activities & student’s performance & achievements
can be easily tracked. The activities report can be based on various criteria.

Reports
Category Wise
Sub category wise
Class Wise
Section wise
Teacher wise

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Type wise
Competition date wise

Security Module
Security system will provide the login facility using which, only the authorized user can
access the software. The three level of security is provided.

1. Module Level
2. Form Level
3. Field Level

The user can be assigned different user rights on the basis of which user can access
modules, forms and fields.

The administrator has full rights, he has the rights to create a new user, change the
password, create a new group, allots rights to other users.

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Web Interface of Campus Management Solution

Campus Management Solution’s web interface provides different logging for parents,
students, teachers and principal of the school.

Member’s Login
Student’s Login
Teacher’s Login
Principal Login
Parent’s Login

Parents’ Login
Parent’s Login provides different features including:

Personal Details: details about father and mother information like qualification,
designation, income, office address, phone number email, current contact details, etc. if
there is any changes in the information parent can immediately inform the school
authority for the changes.
Child Details: details about their child/children in the school. Information like class
section, stream, and transport details etc.
Observations: All relevant observation by the school for the their child/children like
responsibilities held in school, awards and accolades, medical history, counsellor’s
remark, etc.
Attendance: Parents have the facility to see the complete attendance sheet of their
child/children.
Fee Details: All the information related to the fee summary, details etc related
child/children, option of personal register will give parents complete details about the
fees submitted, heads, dates, bill number, etc.

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Proposal for Campus Management Solution for (client)

Exam Time Table: parents have the options to see the different complete examination
scheduled for the child.
Exam Performance: Gives parents the option of the viewing the marksheet online and
take the printout of the same alongwith students photograph, school details, general
remark given by the teachers.
Achievements: List out all the achievements achieved by the students
Assignments: list out all the assignments according to subject wise with completion
date and parents can even view the assignment for their reference along with
information like name of the teacher complete date and complete details of the
assignment.
Syllabus: parent can view the complete list of the subject assigned to the students along
with the complete list of topics covered in particular subject, with teacher information
and exam procedure.
Email: Parents can contact any listed staff member of the school for any
personal/official help regarding the any kind of information.
Request for Certificate: parents can send direct request for TC certificate to the school.

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Proposal for Campus Management Solution for (client)

Hardware/Software/Database Requirement

Hardware Requirement for Client Server Application

Server
Intel Xeon Processor
3.2 GHz (Dual Processor Capable)
2 GB DDR 200 ECC SDRAM
80 GB 10K Ultra SCSI HDD
48x CD Writer
Tape Drive
Embedded Intel Gigabit NIC
15” Monitor
Optical Mouse / Keyboard
Workstation
Pentium Dual Core
3.2 GHz
80 GB HDD
1 GM RAM
Monitor
Mouse / Keyboard
Printer
Barcode Reader
OMR Scanner
Switch
16 Port (DLINK, CISCO)
24 Port (DLINK, CISCO)
Cabling
CAT 5

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Proposal for Campus Management Solution for (client)

Software Requirement for Client Server Application

Server
Operating Software – Window 2000 Advanced Server
Database – SQL Server 2000
Utilities – Back up software, antivirus, other tools
Workstation
Operating System – Windows 2000 professional
Database – SQL Server Client

Hardware & Software Requirement for Web Integration

Hardware Requirement
Web Space:
100 MB for Web hosting
500 MB for mailing purpose
200 MB for SQL Database
Pentium Dual Core Server
Server IP Username and Password

Software Requirements
Window Advanced Server
Internet Information Services (IIS)
Norton Antivirus
SQL Server 2000
Backup Tools

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Proposal for Campus Management Solution for (client)

Deliverables

Sr. No. Particulars Quantity

1 Client Server Application 1
Existing Modules:
• Academic
• Fee
• Accounts
• Examination
• Library
• Payroll
• Time Table
• Teacher’s Activity
• Asset Management
• Question Bank
• MIS
• ECA
• Security

2 WEB INTEGRATION 1
• Website Development
o Profile of School Group/Company
o Details of Management Team
o News and Events
o Member’s Login
Student Login
Parents Login
Teacher’s Login
Staff Login
Principal Login
Admin Login

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Proposal for Campus Management Solution for (client)

o Image Gallery
o Alumni Management
On line Registration
Return Email after Authentication
Login of Alumnus
Interaction with email to individual or group
Interaction among different alumnus

Facility to synchronize data among intranet and internet

through some login with facility of uploading desired
information only.

Facility to upload result of specific class only. This result

will only be available from specified date & time.

Downloads

Registration Form (After Online Registration

Fee Submission)
Prospectus (PDF)

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Proposal for Campus Management Solution for (client)

HCL here by submit its Commercial Proposal for Campus Management Solution to
(Client). Kindly find below our Commercial proposal:

Commercial Offer for Library Management Software:

No Module Prices

Note: Academic & Fees are basic module of the software rest of the modules are
optional in nature.

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Proposal for Campus Management Solution for (client)

No. Particulars Qty Prices

(in Rs)
1 Client Server Application 1
Existing Modules:
• Academic
• Fee
• Accounts
• Examination
• Library
• Payroll
• Time Table
• Teacher’s Activity
• Asset Management
• Question Bank
• MIS
• ECA
• Security
Data Migration
•
2 WEB INTEGRATION 1
• Website Development
o Profile of School Group/Company
o Details of Management Team
o News and Events
o Member’s Login
Student Login
Parents Login
Teacher’s Login
Staff Login
Principal Login
Admin Login

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Proposal for Campus Management Solution for (client)

o Image Gallery
o Alumni Management
On line Registration
Return Email after Authentication
Login of Alumnus
Interaction with email to individual or group
Interaction among different alumnus

Facility to synchronize data among intranet and internet

through some login with facility of uploading desired
information only.

Facility to upload result of specific class only. This result

will only be available from specified date & time.

Downloads
Registration Form (After Online Registration
Fee Submission)
Prospectus (PDF)
3 Training & Installation

Terms & Conditions:

• Delivery: 6-8 weeks from the date of receipt of the PO and payment.

• Taxes: The above prices are exclusive of all local taxes. The same will be charged
extra as applicable by HCL to (Client).

• Warranty: There is a warranty on the solution purchased for one year from the
date purchased. Thereafter, the warranty will continue to get extended on an
annual basis as long as (Client) continues to renew the Annual Maintenance on an
annual and timely basis from the second year onwards.

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Proposal for Campus Management Solution for (client)

• Validity of Prices: These prices are valid for 30 days.

• Force Majeure: HCL shall be under no liability whatsoever on the occurrence of

any Force Majeure event such as war, fire, arson, industrial action, orders of
government or other duly constituted authority, any natural calamities or Act of
God, etc.

• HCL provides the solution to (Client) based on the above understanding, In case
any additional scope of work or legal licenses or copyright act has to be noticed
by (Client) only.

• HCL and (Client) will come into a agreement to fulfil the scope and when ever
there is change in scope mutually will agree and the same in the agreement as
and when it arises.

• Above pricing is for generic software. In case of any customisation in software

charges will be taken as per the degree of customization in the software

• Payment terms : 50% advance along with the written confirmation order, 40%
after deployment phase, 10% after one month of implementation.

Hope the above is in order.

Sincerely,

For HCL Infosystems Ltd.

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