POLICY AND PROCEDURES: budget information

BUDGET PHILOSOPHY STATEMENT Faith Academys budget philosophy is directly impacted by its mission statement. The mission statement reads: Faith Academys Learning Resource Center exists primarily to promote life-long learning by providing a resource base to enhance learning through reading (literacy) and through the ability to find, examine, and use information for decision-making, problem solving, and the pursuit of knowledge (information literacy). With that statement in mind, the budget must fall into alignment. Demographics Faith Academys student body is nearly 600 students strong. The students in Grades K-12 represent 22 different countries with the largest nationalities being Korean (37%) and American (41%). The Elementary Library serves our K-5 population along with the preschool-age children in our community. The Secondary Library serves the needs of our Grades 6-12 students along with parents, staff, and other missionary community members. While the curricular needs of our students are our primary focus, we also have a responsibility to offer materials that will support and work alongside of our curriculum. Funding Stream The LRC budget has two main streams of funding school-designated funds (from tuition and outside donations) and revenue generated within the library (fines, printing, and yearly memberships for those outside of the school community). This year, we are looking to eliminate (or greatly reduce) the revenue generated within the library. It is discouraging to see students not using the library because they have fines or do not have cash on-hand to pay for printing. This is preventing access to information. As a result, this will mean that we will have to generate the funds from another source in order to keep our budget afloat. Collection Focus While we are always looking to improve our overall collection, there will be two areas of the library that we are looking to improve in the next year: the 900s (History, Geography, and Biographies) as well as the General Fiction section. Collection renewal needs to be implemented in order to remove the old and bring in the more up-to-date materials. In the Fiction section, we are in need of a gigantic influx of new titles. Some major purchasing needs to take place in order to provide a section of the library that is dedicated specifically to middle grade and early young adult literature. Right now, our middle school students are not adequately served by the fiction section that we currently have. It is difficult for them to find appropriate materials. They need a fiction and reading area specifically designed for them. With a collection that matches our mission statement, the Faith Academy LRC has the potential to be the most valuable resource on our campus. And with funds to match the needs, it is possible to make this a reality. BUDGETARY SELF-CHECK Budgetary Policies & Procedures Yes x No 1. The teacher librarian (TL) is involved in the budgetary process (planning, expending, evaluating). Comments But there has definitely been a shift towards a more limited involvement by the TL,

POLICY AND PROCEDURES: budget information

unfortunately. 2. x 3. x 4. 5. x 6. The TL knows the status of budget accounts (balance of account, actual P.O. charges vs. estimated amounts, etc.) The TL is given an actual amount to spend for materials and equipment, i.e., budget figures are not withheld from the LMT. Funds are allocated to meet both short and long-range goals of the library media center. Funds are allocated to meet textbook or other curriculum cycles so that LMC resources are available as curricular changes are made. Funds are allocated to meet the needs of special units of instruction planned between the teacher librarian and classroom teachers. Funds are expended without bias and with respect to the socioeconomic, cultural and academic level of the patrons. Inflationary factors are built into budget proposals for materials and equipment. Expenditures are made at regular intervals throughout the school year rather than all at one time. Ample planning time is available to avoid pressure purchasing and allowing careful selection of materials is possible. The TL coordinates purchases with other schools/districts to get better discounts. The TL makes every effort to select materials carefully in collaboration with the advisory committee, faculty and students. The TL makes a concerted effort to maintain existing materials. The TL coordinates purchases with other schools or libraries to have access to additional materials. The TL has increased borrowing from other schools or libraries through interlibrary loan (ILL). The TL is dedicated to actively pursuing information on the latest emerging technologies The school has a maintenance program for each new and existing piece of equipment. Quality rather than price is first consideration. Compatibility with existing equipment is

Not sure as we do not currently have long-term goals written out.

Has not yet been done so budget does not currently exist. For Year 1, it will come out of existing budget.

7. x x x x 10 . 11 . 12 . 13 . 14 . 15 . 16 , 17 . 18 . 19 8. 9.

x x x x x x x x

We will be doing a bit more of this as we combine forces with our sister school in the southern Philippines. I would like to see more of this happen in the future.

Not really possible.

POLICY AND PROCEDURES: budget information

. x x 20 . 21 . 22 . 23 . considered when new equipment is purchased. The TL searches for competitive pricing/bidding to get maximum discounts without disturbing quality considerations. Reliable dealers take precedence over salespersons with "good deals." Administrators do not make purchases without consulting the teacher librarian. The TL keeps an updated wish list in case of last minute funding opportunities.

Not really applicable. I will definitely be doing this!

F A I T H AND M - M A N IL A ( S 2Y0 0 - 20 1 1 ) C R R E T Y N POLICY D A CMIC AL ED RAENPROCEDURES:M1budgetU information ACA E I N G R E S U R C E C E T E RP O G R A R E P R T ( US DC U R R E C Y ) O N R O N

F o r T h e M o n t h E d ni n g J nu e 3 0 , 2 0 1 1

2010-2011 BUDGET
Bu dt g e Y ER A R v ee n u e : 4 0 19 15 5 4 0 19 16 5 4 0 19 17 5 4 0 19 18 5 4 1 11 11 5 4 1 11 12 5 4 1 11 13 5 G o s sr R e v e n u e : L R0 C 1L I B 2R A R Y F N EI S A O D A C A L 0 CR 1M E 2M B E R S H I P / B O O K I N C O M E A O D A C A L 0 CR 1L B 2R A R Y S U P P L E IS I N C O M E A O D A C A I L 0 CR 1P E R2 I O D I C A L ISN C O M E A O D A C A L 0 CR 1E S 2S H A R E A O D A C A L 0 CR 1M S 2 S H A R E A O D A C A L 0 CR 1H S 2S H A R E A O D A C A 1 0 , 00 5 00 1 0 , 00 0 0 7 1 , 78 5 2 , 26 1 32 4, 4 2 27 5, 0 00 00 00 . 0 99 75 26 00 . . . . . . . A c tu l a YT D

E c hx a n g e R a te

4 52

A c tu l aC u r er n t A c tu l av s . B u d t g e M on ht V a r ia n ec . . . . . . . 75 92 7 40 3. 1 19 81 0 0. 0 5 92 18 4 35 01 1 0 , 14 64 2 4 , 01 70 1 . . . . . . 9 99 1. ( 01 7 . 7 5 ) ( 2 2 .9 2 ) ( .84 8 ) 2 28 90 1 63 71 3 90 52 5 58 28

9 00 09 6 07 75 1 2 , 29 22 8 4. 8 6 9 , 50 09 5 0 , 63 04 1 91 4, 4 7 4 2 66 9, 1 7 2

. . . .

C s t os a n d e x p e n s e s : 6 2 1 0 1 1 5 L 0 CR 1P E R2 I O D I C A L A O D A C A S 6 2 1 0 1 2 5 L 0 CR 1B O O K B I N D I N G A O D A C A 2 6 2 1 0 1 3 5 L 0 CR 1B O O K S D V D C D A O D A C A 2 6 3 1 3 1 0 5 L R0 C 1L I B 2R A R Y M A I N T N EA N C E A O D A C A 6 3 1 3 1 2 5 L R0 C 1F R2UN . R E P A I R / R E P L C > $ 2 5 0 A O C A C A 6 3 1 6 1 0 5 L 0 CR 1L B 2R A R Y S U P P L E IS A O D A C A I 6 4 1 0 1 5 5 L R0 C 1T F2R T M E R F L I B R A R Y B K S A O D A C A O 6 4 1 0 1 6 5 L R0 C 1T F2R T M E R F A V M A T R EI A L S A O D A C A O T taol C o s ts & E x p e n s e s : O h e rt I n c o m e a n d E x p e n s e s : T taol O th e r I n c o m e & E x p e n s e s N t ee a r n in g s ( lo s s ) f o r p e r io d

7 5, 2 1 01 1 0, 2 2 3 2

00 50 0, 0 00 0 0 0 , 00 5 , 00 0 , 00 27 5, 0

00 00 00 00 . 0 00 00 00 00

. . . . . . . .

1 90 3, 3 1 02 8 7 , 95 4 94 1 41 2 7 , 28 2 5 , 13 3 0 , 13 2 68 2, 0

75 9. 25 13 10 13 49 72 86

. . . . . . . .

0 0. 0 0 0. 0 1 58 56 0 0. 0 0 0. 0 4 81 6. 2 03 83 2 50 00 6 50 65

. . .

( ,34 3 7 . 3 5 ) 2 39 71 . 2 2 , 04 75 . 5 05 87 . ( 41 1 . 1 0 ) ( 27 1 . 8 3 ) ( 41 . 3 9 ) ( 71 . 3 2 ) ( ,13 7 8 . 0 6 )

0 0. 0 0 0. 0

0 0. 0 ( ,19 3 0 . 9 4 )

0 0. 0 1 7 , 50 15 .

0 0. 0 1 9 , 39 04 .

2011-2012 BUDGET

POLICY AND PROCEDURES: budget information

SAMPLE LETTER OF REQUEST FOR FINANCIAL SUPPORT

Rebecca& VanWeerdhuizen&
!

both