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Page 1 of 18 P:\Operations\Starter packs\Five Star Env Audit Specification & Pre-audit Checklist.V2.28.02.08.doc
3. Standardisation
The BSC holds an annual auditor meeting, where the audit content and suitability is reviewed including the audit questions, relevance and order of elements and scores allocated to each element. New elements may be added to reflect current trends and best practice. The 5 overall sections of the audit remain the same year on year. Standardisation of acceptable evidence and point scoring takes place at the meeting. Both on-site quality assurance and quality assurance of reports are undertaken.
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organisations to a greater or lesser extent. The direct and indirect implications of noncompliance are significant. Ignorance of the law is no defence. Those with environmental management responsibilities need to understand the background to, its implementation and any specified requirements, and the potential enforcement action that may result as a consequence of non-compliance.
Score
10
Training records Legal register Regulatory Reports and Correspondence Permits and Consents
10
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60 20 8
Regulatory Reports and Correspondence Discharge Permits and Consents Records Regulatory Reports and Correspondence Discharge Permits and Consents Waste Records Duty of Care Documents Site Investigation Reports Historical Information ( maps ect) Site Plans ( current and former) Local Authority Plans Site Plans Current and Future Plans
Environmental Manager/representative Operators and technical staff Regulator Environmental Manager/representative Operators and technical staff Regulator Environmental Manager/representative Operators and technical staff Regulator MD Environmental Manager/representative Regulator
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30 12
COSHH assessment Lists of substances Training records Operating Procedures Local Authority Plans Site Plans Current and Future Plans Local Authority Plans Site Plans Historical maps and other information
H and S Personnel HR
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Score 20
Typical information requirements Environmental best practice sources Trade Body information Industry and /or sectoral environmental benchmarks
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Thorough a proactive structured approach aimed at integrating environmental issues, concerns and needs into the overall management an organisation can significantly reduce the triple bottom line costs. An environmental management system can benefit a company or organisation by: facilitating greater awareness of legislative requirements as all relevant legislation should be identified and plans put in place to achieve compliance; identifying the potential for cost savings through improved efficiency in the use of materials and energy; providing a better understanding and greater control of processes thereby reducing emissions and the risk of pollution incidents; improving its public image as environmental performance is increasingly important to, amongst others, customers, insurers and local residents.
Therefore it is crucial that a company has in place a system geared towards improving its environmental performance in a continuous manner.
Policy statement on display OH & S arrangements and procedures Management review meeting minutes Evidence of communication Evidence of review Ease of access Updates for field based staff Aspects Register
CEO or MD
Environmental Manager/representative
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Environmental Manager/representative
10
Personal objectives set appropriately Monitoring of objectives Safety plan developed from audits, risk assessment, previous reports Involvement from senior management Safety tours/inspections Environmental audits Attitude on the shop floor Programmes and campaigns Surveys Questionnaires
All
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15
Induction training process All Staff Training records Evidence of content of training courses Competency of trainers Suitable training commensurate with the risks of the business (Certificate or Diploma or higher) Appraisal and development plans linked to past performance and business plan Contact with all relevant parties Time to do the job Reporting lines Minutes of meetings Toolbox talks Briefings Safety plan Audits Inspections Newsletters Award/reward schemes Environmental Manager/representative
Environmental Manager/representative
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10
Environmental Manager/representative
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Record Storage Protection Retrieval Retention Times Disposal of Records Audit reports Audit personnel #Audit criteria Audit Plans
Environmental Manager/representative
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the use of materials with low environmental impact: for example, non-toxic, sustainablyproduced or recycled materials;
resource efficiency: designs and\or procedures and operations that minimise the energy, water and resources consumed in an activity (e.g. manufacturing, distribution, operation, disposal);
Quality and durability: longer lasting products that reduce the need to produce replacements
Score 10
Typical information requirements Policy statement on display Management review meeting minutes Evidence of communication and review
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Environmental Manager/representative
Energy Bills Finances For Energy Baseline Energy Data Equipment Data/Energy Audits Energy Budgets Energy Minimising Schemes Homeworking Equipment Transport Information Staff Transport Schemes
Environmental Manager/representative
All Staff
Water Bills Finances for water Baseline water Data Equipment data/water audits Water Budgets Water Minimising Schemes Approved supplier lists Training Project meetings Authority levels Ecolablellling schemes
Environmental Manager/representative
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Aims and Objectives Reporting on environmental performance and environmental achievements demonstrates transparency and encourages engagement with stakeholders. There are many clear benefits to reporting, including demonstrating to employees staff and the wider public a corporate commitment towards environmental issues, attracting ethical and other financial investment and improving market share and positioning for environmentally aware and responsible companies.
Score
30
70
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Section Two - Documentary Evidence Records of any boreholes excavated on site, any ground water abstraction/injection permit documentation including water supply and monitoring wells, water treatment activities. Details of the site's tenure (e.g. leasehold, freehold etc) site setting, area, location (metric) and grid reference, geology and hydrogeology. An Inventory of the main chemicals and raw materials, fuels and solvents used on site (relevant safety data sheets may also be requested), as well as their respective locations, including any above or underground storage tanks or supply pipelines (used and disused) their respective construction, throughput statistics and any containment integrity testing data. Any site drawings, particularly those that illustrate the site's location within its local surroundings, any site boundaries, drainage systems (used or decommissioned oil/diesel interceptors, silt and grease traps, cess-pits or soakaways, isolation and discharge points etc.); main chemical or fuel storage locations, any historical maps or aerial photographs, air emission and aqueous effluent discharge points or process schematics. Information with respect to the site's proximity to sensitive environmental receptors e.g. a river, stream, lake, woodland, residential or conservation area. Subscription to any environmental initiatives, proactive Best Practice programmes etc, and any evidence of adequate resourcing. Any evidence of sectoral benchmarking activities. Details of any corporate and site based core principles and activities, e.g. corporate mission statements, identifying positive and negative environmental impacts and effective designation of responsibility for ensuring the development of environmental principles, mission statements etc. Details of any site mass balances undertaken, for example with respect to raw materials etc. Waste audits, waste minimisation initiatives or schemes. Water consumption and usage inventory or audit results, (e.g. with a breakdown of various supplies including mains, borehole or surface water). Solid Waste and water waste disposal inventories, landfill tax returns. Producer Responsibility data (where appropriate). Details of any energy audits undertaken at the site and an inventory of energy usage with consideration of emissions/production of emissions (e.g. of CO2, SO2, NOX or particulates). Energy usage statistics (gas, electricity, oil, other) and respective supplier details. Staff and contractor environmental induction/training records. Section Three - Documentary Evidence Current status of any environmental management system initiatives (e.g. ISO 14001, EMAS), and the degree to which they have been developed, completed or certified. Any Environmental Management System documentation, manuals etc. Details of any site environmental policy statements, environmental aspects, direct and indirect impacts (to air, water, land, local community etc.) and an integrated regulatory compliance register. Details of any corporate and/or site-specific environmental management programmes outlining any corporate and/or site specific objectives and targets. Details of persons responsible for delivery of the site's environmental management programme where applicable, in addition to demonstrable competence of personnel designated with ensuring delivery of environmental programmes, (e.g. via training records and visual confirmation).
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Any relevant supporting communication documentation and working/operating procedures (including contractor control) for ensuring achievement of corporate and site environmental programmes. Progress monitoring of environmental programmes in addition to their regular review and improvement. Details of any site complaints, log book and recording procedure. Material handling and delivery procedures for any fuels, solvents or bulk chemicals delivered to the site and spillage response procedures. Details of any purchasing policy, supply chain greening activities, including supply chain event details, questionnaires, their processing and monitoring. Readily comprehensible collation and utilisation of quantitative and qualitative (internally and/or externally sourced) environmental data, for example in relation to the corporate implications of the climate change levy. Details of any pollution contingency/emergency response plans and their testing. Staff and contractor environmental induction/training records. Staff training records, particularly with respect to operators of pollution abatement equipment or key pieces of plant. A proactive and up to date register of regulations with verifiable evidence of organisational commitment. Section Four - Documentary Evidence Water minimisation programmes, data and list of water management programmes under at the site. Energy minimisation programmes, data and list of energy management programmes under at the site. Energy, Water, Waste bills and any other measurement data. Environmental procurement strategy and environmental purchasing initiatives. What the company is doing to encourage Green transport plans (i.e. home working) or actively seeking to reduce the social and economic impacts of travel. Section Five - Documentary Evidence Any environmental/CSR type reports pertaining to the site, including factors such as CEO statements, corporate profile, key indicators, vision, strategy or policy with respect to both positive and negative environmental and progress issues pertaining to the site. Any evidence that would verify the adoption of an environmental risk assessment and risk reduction strategy and methodology at the site. Corporate governance and risk management strategies. Details of any Corporate and/or site based Environmental Performance Evaluation exercises undertaken, including the setting and monitoring of Key Performance Indicators. Environmental Management or Operational Performance or Environmental Condition Indicators. Any evidence of Environmental Performance integration into the major decision making processes. Recent KPIs and supporting data and performance. The auditor will contact you 8-10 days prior to the audit to discuss any queries and finalise logistics. Should you have any other queries please contact your Account Manager via: +44 (0)20 8741 1231 (London) or +44 (0)121 622 8110 (Birmingham).
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