CONTENT TYPE DESIGN & SPECIFICATION

A content type is a reusable collection of settings applied to a category of content within a SharePoint site. Content types enable you to manage the metadata and behaviors of an item type, such as a document or a list item, in a centralized, reusable way. The following content types have been identified for the solution.

Content Submission

Content Review Task

Newsletter

Newsletter Submission Task

Newsletter Editorial Review Task

Newsletter Final Review Task

Content Collection

1.1

Content Submission
Title: Description: Parent Group: Content Submission Primary content type for all content submissions. List Content Type Item Newsletter Content Types None No Yes None Off Sales Group* Section Article Title* Article Body* Call to Action More Information Attach Image

Parent Content Type: Content Type Group: Template: Read Only: Update Lists: Workflow: Info Mgmt Policy: Site Columns: *Required

1.2

Content Collection
Title: Description: Parent Content Type Group: Content Collection Content type used for reviewing content that will then be incorporated into a newsletter. Primary audience of this content type is a content owner. Newsletter Content Types List Newsletter Content Types None No Yes None Off Off Sales Group Section Article Title Article Story Call to Action More Information Attach Image Create Created Newsletter Edition Content Collection Status* Date Review Completed Content Collection Comments

Parent Content Type: Content Type Group: Template: Read Only: Update Lists: Workflow: Doc Info Panel: Info Mgmt Policy: Site Columns: *Required Inherited

1.3

Content Review Task

Title: Description: Parent Content Type Group: Content Review Task Task content type used to manage content reviews of submissions. List Task Newsletter Content Types None No Yes None Off Off Task Title Status Assigned To Submitted Date (Start Date change title in inherited column) Submitted By Sales Group* Section

Parent Content Type: Content Type Group: Template: Read Only: Update Lists: Workflow: Doc Info Panel: Info Mgmt Policy: Site Columns: *Required Inherited

Article Title* Article Body* Call to Action More Information Attach Image Newsletter Edition Content Collection Status* Date Review Completed (Not editable) Comments

1.4

Newsletter
Title: Description: Parent Group: Newsletter Content type for submitting newsletters for publication (Word document) Document Content Type Document Newsletter Content Types [Link to Word Template] No Yes None On Off Sales Group (Hidden in forms populated by Newsletter Submission workflow) Target Audience (Hidden in forms populated by Newsletter Submission workflow) Dashboard Link (Hidden in forms populated by Newsletter Submission workflow Workflow History(Hidden in forms populated by Newsletter Submission workflow) Newsletter Status (Hidden modified by Newsletter Submission workflow) Newsletter Publication Date (set by workflow)(Planned Publication Date until published, then Date Published) Newsletter Edition (Hidden in forms populated by Newsletter Submission Task)

Parent Content Type: Content Type Group: Template: Read Only: Update Sites & Lists: Workflow: Document Info Panel: Info Mgmt Policy: Site Columns: *Required

1.5

Newsletter Submission Task

Title: Description: Parent Content Type Group: Newsletter Submission Task Task content type used to manage newsletter submissions for approval. List Task Newsletter Content Types None No Yes None Off Off Task Title Assigned To Status Start Date Due Date Sales Group Newsletter Edition

Parent Content Type: Content Type Group: Template: Read Only: Update Lists: Workflow: Doc Info Panel: Info Mgmt Policy: Site Columns: *Required Inherited

Target Audience Newsletter Status Date Submitted to Editor (not editable) Comments(sent to content editor)

1.6

Newsletter Editorial Review Task

Title: Description: Parent Content Type Group: Newsletter Editorial Review Task Task content type used to manage newsletter approvals from content approver. List Task Newsletter Content Types No Yes None Off Off Task Title Assigned To Status Start Date Due Date Sales Newsletter Edition Newsletter Status Target Audience Date Editorial Review Complete Comments(sent to content owner)

Parent Content Type: Content Type Group: Read Only: Update Lists: Workflow: Doc Info Panel: Info Mgmt Policy: Site Columns: *Required Inherited

1.7

Newsletter Final Review Task

Title: Description: Parent Content Type Group: Newsletter Final Review Task Task content type used to submit editorial review to content owner for final approval. List Task Newsletter Content Types No Yes None Off Off Task Title Assigned To Status Start Date Due Date Sales Group Newsletter Edition

Parent Content Type: Content Type Group: Read Only: Update Lists: Workflow: Doc Info Panel: Info Mgmt Policy: Site Columns: *Required Inherited

Target Audience Newsletter Status Date Ready for Publication Comments (submitted to content publisher)

1.8

Newsletter Publication Task

Title: Description: Parent Content Type Group: Newsletter Publication Task Task content type used to publish newsletter. List Task Newsletter Content Types No Yes None Off Off Task Title Assigned To Status Start Date Due Date Sales Group Newsletter Edition Target Audience Newsletter Status Date Published Comments (viewable in dashboards)

Parent Content Type: Content Type Group: Read Only: Update Lists: Workflow: Doc Info Panel: Info Mgmt Policy: Site Columns: *Required Inherited