COVERNMENT OF TTIE PIIN.IAIt TDCIINI(]AL I]I)UCATION & VOCATIONAI, 1'RAINING AUTIIORITY 96'GULBERG ROAD, LAHORE. PAIIX: 9263055-59.

9263052 Irax: 9263050 Web sitc: rvrnv.tcYta.go D.Dk

No. TEWA / Fin / B&A

I g3q(-

Dated: Sep_rl.,

2011

JOB DESCRIPTION
ACCOUNTS OFFICER (INSTITUTES) PURPOSE:

The function of Accounts otficer is to ensure financial discipline and observe internal control system. He will responsible for preparation of financial
stalgments, budgets and arrangement of record for annual audit of the institute the light of instructions issued by the finance wing of TEVTA from time to time ESSENTIAL FUNCTIONS AND RESPONSIBILITIES.
In

Accounts

o o o o

Maintain cash book for all funds by observing instructions from finance
wing of TEVTA issued time to time.

Ensure monthly reconciliation of cash book with bank and submit the same to Assistant Manager Finance along with bank statement
Prepare and reconcile petty cash book with main cash book

Prepare schedules of receipts and expenditure for the following accounts on data collection form and submit to the Assistant Manager Finance of

the DistricvDeputy Manager Accounts TEVTA Secretariat Lahore

monthly basis.

on

. o .

Schedule of income (Government dues and pupil funds).

Schedule of Grants (Development and Non Development, special allocation from TEVTA or any other grant from donor agency)
Reporting of expenditure (Development, Non Development, Special allocation from TEVTA. regular 2"d shift and pupil funds)

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(]OVI,]RNMENT OF'I'IIU PI]N.IAI] TECIINI(]AL }]I)UCA]LON & VOCA'I]oNAI,'I'IIAINING 96-GULBERG ROAD, LAHORE. PAIIX: 1)263055-59, 9263052 li.i\: e:1()i050 Web sitc: $r_rv-tc!tr.eoD.pL

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Carryout reconciliation of grants with district for salaries (Civil, TEWA and

PSIC), non salaries, and development grants and prepare bank reconciliation of salary, non salary, and pupil funds, securities, fec
collection account.

() ()

Ensure that all payments above rupees 10,000^ have been made through cross cheques. Ensure reconciliation of accounts with district accounts officer with respect

to pay and allowances of civil servants and receipts deposited to

Government Treasury of the institute.

Prepare, adjust, finalize and consolidate following financial record ofthe

instatute.

. . . . . . o
c,

Adjustment of accounts on accrual basis of accounting at the time of closing of accounts.

Prepare lnal Balance.

Prepare and submit income and expenditure account Prepare and submit balance sheet Schedule of operating fixed assets Notes to the accounls.

Get accounts audited from external auditor o{ TEWA Ensure physical verification of assets in the institute and ensure that sanre has been conducted within the required time perlod

Ensure proper maintenance of operating fixed assets register at institute

level indicating location, possession' date

depreciation of asset.

of

purchase' value and

Budqets

()

Perform activities in connection with budgets (Salary & Non Salary);

Prepare Annual Budget Estimates

(;oVERNMENT OF TIIE PIJN.IAB TECHNICAL I]DUCATION & VOCATIONAI, 1'IIAINING AUTIIORIT'I' 96-GULBERG ROAD. LAHORE. PABX: 9263055-59. 9263052 Fax: 92(13050
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Recording allocated quarterly budget of the institute received

from district and ensure that the expenditures should

increase from the budgetary limit in any case.

not

Prepare 2"o siatemenl of excess and surrender statement.

Audit
Ensure pre-audit of pension, GP Fund, LFA and Medical cases related to
all employees working in the Institute.

Ensure effective implementation of internal control system and ensure that system is being operated with letter and sprit.

Ensure the compliance

of audit observations raised by the

meetings

external

auditors i.e. Chartered Accountants and DG Commercial audit Arrange

record/working paper
observations.

for DAC

for

settlement

of

audrt

Keep proper record of audit track on regular basis.

Coordinate with Inquiry Officer for the details and information which he
requires during enquiry proceedings.

Any other assignment as

Secretariat.

assigned

by the finance wing of

TEVTA

(M|RZA U Deputy Gene

F M

BAIG)

(Finance)

TE

cc:
r) The General Manager (F&A) TEWA, Lahore.
2\ All Zonal Manager TEWA, Puniab. 3) All District Manager TEWA, Punjab with the request to circulate the same to lower formations for information. 4) AllAssistant Managers Finance TEVTA, Punjab