BUSINESS VISA FOR KOREA

Please note that the information below is specific to Bangalore, Chennai and Hyderabad resources only a. INITIATION OF THE VISA PROCESS a. Process in a nutshell:
Please raise a request in my initiation tool at: https://rmsc.accenture.com (Refer the detailed help document available to assist you when creating a My Initiation request mentioned in the Create New Initiation - - Web Page Dialog). Respective country RMS (country you are traveling to) will issue the invite letter to which you are traveling to. On receipt of Invite letter, documents need to be submitted to Visa Services Provider. After completion of visa stamping, the passport will be sent back to Visa Services Provider. Visa Services Provider will intimate employee on the status of the visa after receiving passport. Employee is required to come and collect the Passport from Visa Services Provider at your respective location from 4 p.m. to 5 p.m. (Please refer point Venue) for information on this.

b. Detailed Visa process:

Please find attached the required documentation to proceed with your Visa request. Your Visa processing is divided into the following stages: Stage 1: Initiation of request in My Initiation Site for Letter of Invite (LOI) Please raise a request in my initiation tool at: https://rmsc.accenture.com (Refer the detailed help document available to assist you when creating a My Initiation request mentioned in the Create New Initiation - - Web Page Dialog). In order to expedite the processing of youre my Initiation request, we recommend that you continue through the process to the Immigration Information

step and enter in any required information or documents (such as CV/resume, passport information, etc). Once you have completed your personal information and provided details regarding your international travel or work assignment, your nominated host country project manager will be contacted to provide additional detail. This is an automated service. Once you have raised the request in My Initiation Site, the request has to be approved online by your Onsite Manger. Post which the request will be taken up by the respective country RMS to process the Letter of Invite. India RMS will not be responsible in this process. Only after the receipt of the Invite letter in original, you are required to submit the documents to Visa Services Provider as per the checklist (list of documents and visa form are attached with the mail).

Stage 2: Visa Stamping Please take note that while you travel, you have to carry a copy of your invitation letter along with your passport. Please bring all the documents that are mentioned in the Visa Stamping checklist and submit the same over to Visa Services Provider (Please refer point Venue and Timings) for information on this. Please note that submissions after 12:30pm will not be entertained. Also, Visa Services Provider does not consider requests from employees to retain the documents on their behalf to be submitted the next day. Hence, please ensure that documents are submitted within the mentioned timeframe.

c. Important points on Visa Initiation:

Pls. ensure that you hand over your documents for Visa stamping (Stage 2) only after you receive the LOI from RMS.

b. VISA STAMPING a. Visa Stamping documentation list. HARD COPIES of all the mentioned documents have to be provided by the employee
Responsibilities VISA request needs to be raised through the etravel Applicant ensure that you submit a portal. Pls.
copy of the auto generated mail you would receive upon approval of this request by your DU Lead. Pls. note that RMS will not accept the documents without this request being approved by the concerned approving manager.

Documents

Click the below link for raising the request.

https://india.etravel.accenture.com
(Click Plan your Tour > After completing all information, the option Visa needs to be selected under the section Mode of Request.

Original passport (should be valid for more than 6 Applicant months or more) Attach the old passport along with the new passport if applicable Passport with more than 10years validity is not accepted. The applicant has to get a fresh passport with 10 years validity If you have multiple visa stampings in your passport, pls. ensure that you have atleast two adjacent blank pages in your passport. Damaged passport / Passport with water marks will not be accepted. (RMS does not support Passport related services. Please contact the nearest Regional Passport Office for assistance) Visa application form (soft copy enclosed). Sample Form has to be printed back to filled visa from attached for your reference back and has to completed by the applicant (signature should match as in passport) Three recent passport size photographs size 35mm x Applicant 45mm with white background and dark color shirt (should not be more then six months old). 80% of the face should be appeared. Covering letter Visa Services Provider would organize the same Original invitation from Korea with Notary seal and Applicant to receive the invite company Registration Copy. Invitation should be letter from Host /Central team. directly faxed to the consulate from the company in Pls. take note that while you Korea and the copy to us. travel, you have to carry a copy Fax Number of the Consulate: 011-26884840 of your invitation letter along with your passport. Forex endorsement on the passport from travel desk Applicant to connect with Travel (HDFC BANK ) or Desk. International Credit Card Copy (for visa process only ) IT papers for the last three yrs with Notary Affidavit or Form 16 for the last three yrs with Accenture Finances Round Seal & Signature Copy of Appointment letter Original last six months bank statement of the

Applicant

Applicant Applicant

Applicant with salary a/c and name & address of the Applicant. Payslips for 3 Months with Accenture Finances Round Seal & Signature Confirm Ticket itinerary Applicant Applicant in co-ordination with the Travel Desk

Note: In case passport is issued by the Regional Passport Office in another state, i.e. other than your base work location, then an address proof letter will be required from HR. The address proof letter may be generated directly from the AST tool https://ast.accenture.com/ in a couple of minutes, provided the address is updated in the tool. Else My request needs to be raised and it takes about 3 working days to generate the letter is such cases. Process to be strictly compiled here as deviations are not encouraged by HR Steps y Click on New Request -> Credence Request -> Proof of Residence Address -> Purpose -> submit y Click on Credence Request Status -> Approved -> click on the ticket number to generate the letter y Click print preview to print/ save the address proof letter and CLOSE

Kindly bring below mentioned documents also with the documents:

1. 2. 3. 4. Visa checklist print out Passport copy first and last page TRA approval print out Declaration letter (if the employee is not able to produce 3 months pay slips / 3 yr income tax papers)

b. Important Information on Visa Stamping:

Additional documents may be requested for on a case to case basis by the China Consulate. Only after submitting the above documents to consulate will we be told of this. W.e.f December 6, 2007, Korean consulate will require Original Invitation along with Copy of Korean company's business registration certificate or Notarized Invitation letter from Korea company.

c. TIMELINES AND COST a. Timelines

Time to get the invite letter: Approximately 5 working days and 3-4working days to receive the courier Visa Stamping: Visa Stamping to Korea would approximately take about 4-5 working days.

b. Cost Involved
(Subject to change; please recheck with ABS RMS) Consular Charges: Visa Charges: Rs.1840 Service provider charges Rs.850/- + Service Tax

Venue and Timings:

Bangalore Bang 4 Tower A, 5th Floor, Bay 11 Timings (0930hrs to 1230hrs) Monday to Friday

Bang 3- Tower A, 4th Floor, Bay 5, Work station - BDC3A.04.0267 & BDC3A.04.0268 Timings (0930hrs to 1230hrs) Monday to Friday Bang 6 Tower A, Ground Floor, Bay 3, Work station - BDC6A.00.0099 & BDC6A.00.0100 Timings (0930hrs to 1230hrs) Monday to Friday

Chennai Contact person : Vinoth/Isidore Seetha Raman Tower B, II Floor , Bay 2 Timings (0930hrs to 1230hrs) Monday to Friday

Hyderabad Contact person : Praneeth Galla/Shakeel Mohammed RMS Bay 10 Building No 1A. Raheja Mind Space, Madhapur, Hyderabad.500081

Timings (0930hrs to 1230hrs) Monday to Friday

Disclaimer:
1. All information on visa processing times, documentation requirements and processes given here are based on the current guidelines from Consulates/ Embassies, Immigration and/or visa facilitator. 2. Consulates and Embassies strongly advise applicants to book their travel tickets only after the visa is granted. RMS also endorses this stand because visa processing can be delayed (or visas may not be granted) due to circumstances beyond our control 3. Consulates normally observe both Indian and their home country holidays. In addition, some Consulates do not process visas on Fridays.

4. Visa process, documentation requirements, and processing times can vary on account of :  Consulates or Embassies requesting additional or supplementary documents or other information during the application process.  Consulates or Embassies requesting a personal interview when it is normally not a requirement  Some applications are selected for further scrutiny by Consulate or Immigration  Process or requirement changes implemented while application is under process  Technical snags at Consulate or Immigration  Delay in courier 5. The visa approval or rejection is totally at the discretion of the Consulates/Embassies and normally they are not obligated to reveal reason for rejection or selecting an application for further scrutiny 6. Business/ Projects pls. check with RMS before making any travel commitments with client 7. The effective start date of visa can be either the day of stamping the visa or date of travel given in the application forms and letters. This is again at the discretion of the Consulate/ Embassy 8. Consulates do not encourage applicants to call Consulates for expediting visas. This could lead to further delays in getting your visa stamped. 9. Additional documents might be requested by the Consulate after the visa stamping documents have been submitted. This happens on a case to case basis and totally depends on the consulates discretion. 10. With regards to financial documents, the Consulate may ask for verification from the bank. 11. Submitting false documents may be followed by legal action.

12. Please refrain from contacting any consulate/ Embassy directly for any status update on visa. Reach out to RMS for any assistance in this regard 13. In case the consulate/ embassy writes/ contacts you directly for further information/ personal appearance etc, please keep the respective location RMS POC/ Visa service provider informed. You will be guided further in such situations