CIRCULAR NO.

MAGRO 3454 October 7, 2011 Revised staff norms Overall volume of business in the Branches will go up consequent on increase in Gold price in the market. In partial modification of Circular No.2795 dated December 11, 2010, Management has, therefore, decided to revise the existing norms for appointment of staff in Branches based on the volume of business, as detailed below:Business (aggregate of GL, Jr. ABH in the grade of House Total 6 7 9 10 11 12 13 15 16 17 HP, BL, PL & Deposits) BH ABH JO / SA Jr. Asst Keeping Asst. Up to 10 Crores 1 1 3 1 10 to 17 Crores 1 1 4 1 17 to 24 Crores 1 1 1 5 1 24 to 30 Crores 1 1 1 6 1 30 to 38 Crores 1 1 1 7 1 38 to 48 Crores 1 1 1 8 1 48 to 58 Crores 1 1 1 9 1 58 to 68 Crores 1 1 2 10 1 68 to 78 Crores 1 1 2 11 1 78 to 93 Crores 1 1 2 12 1 Branches having gold loan outstanding more than Rs.10 crore shall post one additional staff in the grade of Jr. Asst. Employees will be designated as under: Grade of Branch Heads & Asst. Branch Heads will vary as per the business of the Branch as under: Business outstanding (Loans + Deposits) Below Rs. 2 Crores Rs. 2 to 8 Crore Rs. 8 to 15 Crores Grade (minimum) Sr. Assistant Jr. Officer Asst. Manager Branch Head Eligibility criteria / experience (Minimum) Graduate with 3 months experience as ABH Graduate with 6 months experience as BH / ABH 1 year experience as BH / Grade (minimum) Jr. Assistant Sr. Assistant Jr. Officer Asst. Branch Head Eligibility criteria / experience (Minimum) Graduate with 6 months experience as Jr. Assistant Graduate with minimum experience of 6 months. AND 3 months experience as ABH 1 year experience as ABH / BH in Sr. Asst.

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Rs. 15 to 22 Crores Rs. 22 to 29 crores Rs. 29 to 36 crores Rs. 36 crores to 76 Crores Rs. 76 Crores and above Dy. Manager Manager Sr. Manager Chief Manager Asst. General Manager ABH in Jr. Officer grade 2 years experience as BH / ABH in Asst. Mgr. grade 3 years experience as BH / ABH in Asst. Mgr. grade 2 years experience as BH / ABH in Mgr. grade 3 years experience as BH / ABH in Sr. Mgr. grade 3 years experience as BH / ABH in Chief Manager grade Jr. Officer Asst. Mgr. Dy. Manager Manager Sr. Manager grade 2 year experience as ABH / BH in Sr. Asst. grade 3 years experience as ABH / BH in Jr. Officer grade 2 years experience as ABH / BH in Asst. Mgr. grade 3 years experience as ABH / BH in Dy. Mgr. grade 3 years experience in Manager grade

If any BH / ABH possesses higher grade than applicable to their experience as above, they will be re-designated in line with their experience in the Group. Similarly, if any BH/ABH possesses higher grade than applicable to the volume of business of the Branch, they shall also be redesignated in line with the volume of business of the Branch. Salary and allowances will be revised accordingly.

If such employees are prepared to move to any other Branch of the Group having business in line with their designation / experience, they can continue in the same grade provided they are competent enough.

Those who are recruited in higher grades will continue in the same grade provided they are competent enough and prepared to move to high volume Branches.

Jr. Officers / Asst. Managers directly recruited shall be considered for the post of Asst. Branch Head on acquiring 1month experience in the Branch and after 3 months experience as ABH, such employees shall be considered for the post of Branch Heads.

While considering employees for the post of Area Managers / ARO / ASO they should be a graduate with minimum 3 years experience as Branch Head in the grade of Asst. Manager or Dy. Manager and employees for the post of Regional Manager should have 2 years experience as Area Manager in the Group.

In the Branches where volume of business is Rs. 17 Crores and above, a Jr. ABH in the minimum grade of Sr. Assistant shall be posted and if the volume of business is Rs. 58 Crores and above, two Jr. ABHs shall be posted. While filling the vacancy of such Jr. ABHs, we shall consider

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Jr. Officers recruited directly and having 3 months experience in the Company or a Graduate Jr. Assistant having experience of 6 months in the Company. Jr. Officers / Asst. Managers recruited directly having less than3 months of experience shall not be considered for the post of Jr. ABH.

Jr. ABHs having 3 months experience shall be considered for the post of ABH / BH in the grade of Sr. Assistant / Jr. Officer.

Administrative reporting pattern of Branch Heads Grade of BHs Reporting to Upto the grade of Dy. Manager Area Manager / Area Head Manager & Sr. Manager Regional Manager / FRH Chief Managers & above Regional Manager But functionally Area Managers / Area Heads will control all Branches under their control

Promotion criteria of House Keeping Assistants Qualification Experience 10th Std. 5 years experience as HKA +2 3 years experience as HKA 2 years experience as Jr. Asst. 1 year experience as ABH in the grade of Sr. Assistant 1 year experience as ABH in the grade of Jr. Officer 1 year experience as BH in the grade of Jr. Officer 3 year experience as BH in the grade of Asst. Manager Considered for the post of Jr. Assistant Jr. Assistant ABH in the grade of Sr. Asst. ABH in the grade of Jr. Officer BH in the grade of Jr. Officer BH in the grade of Asst. Manager Area Manager

Appointment and promotion criteria of Jr. Assistants (NG) Male candidates with +2 qualifications may be appointed as Jr. Assistant (NG) provided age shall not exceed 21 years. However, they may be considered for promotion only after satisfactory completion of 3 years of service in the Group and further promotions will be as under: Qualification Experience +2 3 years experience as Jr. Asst. (NG) 2 years experience as ABH in the grade of Sr. Asst. 1 year experience as ABH in the grade of Jr. Officer 2 year experience as BH in the grade of Asst. Manager Considered for the post of ABH in the grade of Sr. Assistant ABH / BH in the grade of Jr. Officer BH in the grade of Asst. Manager Area Manager

4 Guidelines for promotion:1. Manager: - The employee should have completed minimum 3 years of continuous service in the Group with minimum 1 year as BH or Dy. Manager. 2. Sr. Manager: - The employee should have completed minimum 5 years of continuous service in the Group with minimum service of 2 years as Manager. 3. Chief Manager: - The employee should have completed minimum 7 years of continuous service in the Group with minimum 1 year as Senior Manager. Relaxation of two years in total service will be given in the case of employees having MBA / B. Tech / LLB etc. This will not be applicable to the employees of following categories:1. Who are presently enjoying a higher grade 2. Having professional qualifications such as CA/ ICWA/ CS etc. 3. Working in key professional areas such as IT, Legal etc.

Fixation of salary: Designation Cleaner/Messenger/Attendar/Watchman/Gardener/Security Below +2 Plus Two Jr. Asst Graduate Post Graduate Sr. Asst Junior Officer Officer Assistant Manager Deputy Manager Basic Salary 3000 3500 4000 4500 5000 5500 7000 7500 8000 9000 Dearness Allowance 2806 2806 2806 2806 2806 2806 2806 2806 2806 2806 Total 5806 6306 6806 7306 7806 8306 9806 10306 10806 11806

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Manager Sr. Manager Chief Manager Asst. General Manager Dy. General Manager Joint General Manager Salary payable to Ex. Bankers/ Police Officers 1. Branch Managers 2. Area Managers 3. Asst. Regional Managers 4. Regional Managers/AGM Security HO 5. Regional Managers (DGM and above) : : : : : Rs. 20,000/- per month. Rs. 25,000/- per month. Rs. 30,000/- per month Rs. 35,000/- per month Rs. 40,000/- per month 10000 13000 15000 20000 25000 30000 2806 2806 2806 2806 2806 2806 12806 15806 17806 22806 27806 32806

Salary payable to IT 1. B Tech / MCA and Dy. Manager (Basic + DA) 2. Three year Diploma and Ass. Manager (Basic + DA) Various allowances applicable to employees Various allowances applicable to employees are as under: 1. City Allowance : : Rs. 15000/Rs. 12000/-

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Area Kerala State 3250/Thiruvananthapuram & Ernakulam District Branches - in Municipal Corporation - in Municipal Councils Outside Kerala State Metro & A Class city Municipal Corporation Municipal Council 3750/3250/2750/3250/2750/2250/2750/2250/1750/2250/1750/1250/1750/1250/1000/2500/2250/1750/1250/750/Cate-II Managers and above Asst. Mgrs. and above Jr. Officers / Sr. Assistants All employees below Sr. Asst. 2500/2000/1500/1000/Cate-I Chief Managers and above Cate-I (Rs.) Cate-II (Rs.) Cate-III (Rs.) Cate-IV (Rs.) Cate-V (Rs.)

Cate-III Cate-IV Cate- V -

2. Sl. No. 1 2

Outstation Allowance Area / Branch Kerala Branches except in Thiruvananthapuram & Ernakulam District Thiruvananthapuram & Ernakulam District Branches in Municipal Corporation - in Municipal Councils - in Panchyaths Outside Kerala Branches in Metro & A Class cities Outside Kerala Branches in B Class cities (Municipal Corporations) Outside Kerala Branches in Small towns (Municipal councils) & Panchayaths Cate-I 2,750/3,750/3,250/2,750/6,250/4,250/3,250/Cate-II 2,250/3,250/2,750/2,250/5,250/3,250/2,750/Cate-III 1,750/2,750/2,500/1,750/3,250/3,000/2,500/Cate-IV 1,500/2,500/2,000/1,500/2,750/2,500/2,000/Cate-V 1,250/2,000/1,750/1,250/2,250/2,000/1,750/-

3 4 5

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If the employees avail leave for more than 5 days in a calendar month, proportionate deduction will be made from the Outstation Allowance payable to the employees.

3.
Category

Travelling Allowance & Mobile Allowance Travelling Allowance Rs. 2000/Special Allowance Rs. 2000/Mobile Allowance Rs. 500/-

ASO / ARO / AM/ AH / ALO / RH Legal/ Area Head (H) / Sr. Manager/Manager in Regional Office in different Region, Area Trainers Region Head (maintenance), Regional Marketing Head (Money Transfer), Manager (Gold Coin Marketing), ARM (Security) Area Manager (Security) RM / ARM (Gold Loan Marketing & Deposit Marketing) Legal recovery Cluster Head Other staff (Collection staff) Branch Heads who have served one year in these capacities and have been transferred to Head Office for reasons other than disciplinary action upto 15/03/2011. Employees having minimum 5 (Five) years of continuous of service and minimum two years as Manager and above outside Kerala (Native of States other than Kerala). Employees having minimum 3 (Three) years of continuous service and one year of service as BH and above out side Kerala (Native of States other than Kerala) 08/07/2011 onwards. Employees having minimum 5 (Five) years of continuous of service and minimum two years as Manager and above outside Kerala (Employees who are natives of Kerala) Employees having minimum 3 (Three) years of continuous service and one year of service as BH and above out side Kerala (Employees who are natives of Kerala)

Rs. 5000/ Rs. 5000/Rs. 3000/Rs. 3000/Rs. 2000/0

Rs. 5000/Rs. 2000/Rs. 3000/Rs. 3000/Rs.1000/Rs. 500/Rs. 300/Rs. 300/-

Rs. 5000/-

Rs. 1,000/-

Rs. 3000/-

Rs. 300/-

Rs. 5000/-

Rs. 1,000/-

Rs. 3000/-

Rs. 300/-

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Region Head Regional Manager (as per appointment order) Legal Officer in different Region Headquarters (Manager) Branch Heads (Forex, Travels, HP, Personal Loan, Chitty) Gold Loan Branch Head in the grade of Asst. Manager and above Branch Head in the grade of Jr. Officer Rs. 1000/Rs. 5000/Rs.5000/Rs. 1500/Rs. 1500/Rs. 1250/Rs. 1000/Rs. 3000/Rs. 1000/Rs. 2000/Rs. 5000/Rs. 1500/Rs. 1250/Rs. 2000/Rs. 300/Rs. 400/Rs. 300/-

Branch Head in the grade of Sr. Assistant Field Recruitment Manager Employees working in HO / Branches in the grade of Manager & above except Line Managers Internal Auditors & Vigilance Inspectors

Rs. 300/Rs. 2000/Rs. 500/- (subject to eligibility) Rs. 300/- (subject to eligibility)

Area Hardware Technicians

All areas in Central, Eastern, Northern and Western States All other areas except the above
With Vehicle Without Vehicle

Rs. 3000/Rs. 2500/Rs. 2750/Rs. 1750/Rs. 5000/Rs. 2750/Rs. 1750/Rs. 300/- (subject to eligibility) -

HP Division: Field Staff (The staff doing the field work whatever may be the designation below manager)

Former Bankers appointed in the grade of GM / DGM / AGM With Vehicle Field staff of Chitty & Chitty staff Without Vehicle

If the employees avail leave (any type of leave) for more than 3 days in a calendar month, proportionate deduction will be made from the Fixed Travelling Allowance payable to the employees.

4
Sl.No

Distance Allowance to regular and outsourced employees posted beyond 1500 kms from their home district Area / Branch Cate-I (Rs) Cate-II(Rs) Cate-III(Rs) Cate-IV(Rs) Cate-V (Rs)

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1 2 3 Distance Allowance for employees posted between 1500 to 2500 km away from their home District Distance Allowance for employees posted 2500 km away from their home District Jammu & Kashmir Andaman & Nicobar Island 1,000/2,000/3,000/750/1,500/2,500/625/1,250/2,250/500/1000/2,000/375/750/1,750/-

5. Category

Special Allowance Special Allowance Having business of over Above Rs. 75 Crores Rs. 3500/60 75 crores Rs. 3000/40 60 crores Rs. 2500/-

Branch Head in the grade of Manager & above

BH in the grade of Dy. Manager BH in the grade of Asst. Manager BH in the grade of Jr. Officer BH in the grade of Sr. Assistant Asst. Branch Head in the grade of Jr. Officer and above Asst. Branch Head in the grade of Sr. Assistant Asst. Branch Head in the grade of Jr. Assistant Jr. ABH

Having business of 20 to 40 Crores Rs. 2000/Having business of 12 to 20 Crores Rs. 1800/Having business of 7 to 12 Crores Rs. 1600/Having business upto Rs. 7 Crores Rs. 1400/Having business upto Rs. 2 Crore Rs. 1000/Having business of over 7 Crores - 1250/Having business of 2to 7Crores - 1000/Having business upto Rs. 2 Crore - 750/650/Business GL-1 Rs. 1500/Rs. 1000/Rs. 750/Rs. 500/GL-2 Rs. 1000/Rs. 750/Rs. 500/Rs. 250/Over Rs. 20 Crores 10 to 20 Crores 4 to 10 Crores Below 4 Crore

Gold appraisers (If there are two GL counters, only half will be considered for computing volume)

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Employees working in Internal Audit Employees who have completed one year service Vigilance Department in the grade of Manager and above Employees in the grade of Manager and above but less than one year service in the grade of Manager Other employees below the grade of Manager Rs. 3000/Rs. 5,000/Rs. 3,000/Rs. 2,500/Rs. 500/Rs. 1,250/Rs. 3,000/Rs. 2,000/Rs. 2,000/ Rs. 2,000/ Rs. 4,000/Rs. 3,500/ Rs. 3,000/ Rs. 2,500/

Store and Record Maintenance Department (below Manager) ABH (Forex, HP, Chits, Travels, Personal Loan) Customer Relations Executives (CRE), AM (O) Asst. AM Security Assistant ARM (Deposit Marketing) Asst. RM (Money Transfer) Asst AGM CM Gold Auction Dept SM / Manager Other employees

ALLOWANCES FOR CUSTOMER RELATIONSHIP MANAGERS (AUDIT) Auditor Allowance Special Allowance Mobile Allowance Rs.3000/Rs.1000/Rs.500/-

Cash Allowance to cashier (If there are two Cashiers only half will be taken) Sl. No. 1 2 3 4 5 Category A B C D E Business of the Branch (Rs.) Above 25 Crores 20 to 25 Crores 15 to 20 Crores 10 to 15 Crores 5 to 10 Crores Cash allowance Rs.1000/Rs.750/Rs.650/Rs.500/Rs.400/-

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6 F Below 5 Crores Cashier at HO Rs.300/Rs.700/-

8. Ex-Bankers working as part time auditors in Branches GL outstanding Upto Rs 2 Crores Above Rs 2 Crores upto Rs 5 Crores Above Rs 5 Crores upto Rs 15 Crores Above Rs 15 Crores 9. Business Incentive Maximum eligibility of business incentive applicable to Branches is enhanced to Rs. 6000/- (Rupees six thousand only). However, Minimum business incentive payable will continue as Rs. 750/- (Rupees seven hundred and fifty only) to the Branches opened within 1 year. Business Incentive will be distributed among the BHs, ABHs and other staff members as follows: Employee BH ABH Other staff members including supervisory staff Incentive 40% of total incentive 20% of total incentive 40% - equally distributed Cash allowance Rs.1,250/Rs.2,500/Rs.3,750/Rs.5,000/-

10. Referral Incentive Incentive amount(Rs.) 15000/10000/7000/5500/4000/st

Grade in which referee employee is posted GM JGM DGM AGM CM

Incentive distribution pattern (Rs.) 1 Stage (30%) 4500/3000/2100/1650/1200/2 Stage (30%) 4500/3000/2100/1650/1200/nd

Eligibility Criteria As decided by the Mgmt.

Upper age limit NA

3 Stage (40%) 6000/4000/2800/2200/1600/-

rd

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SM M AM JO JAG,PG, DG JA-NG Peon-cum-Sweeper Hardware staff 3500/3000/2500/2250/2000/1750/1500/2000/1050/900/750/675/600/525/450/600/1050/900/750/675/600/525/450/600/1400/1200/1000/900/800/700/600/800/25 years 25 years 25 years Graduate 25 years 22 years Female 25 years Male & Female 28 years Male

Terms and conditions, mode of payment, etc. will continue as per Circular No. Magro-1440 dated 21st June, 2008. Bata: -Employees temporarily engaged in official duties outside their home district (i.e. both residential and working district) are presently eligible for Bata and transportation allowance. It has been decided to change the eligibility criteria for Bata as follows:

i)

If lodging is not required, i.e., stay is not involved in the travel, they will be eligible for Food Allowance of Rs. 100/- (Rupees one hundred only) per day.

ii)

If lodging is required, they will be eligible for Lodging Allowance as detailed hereunder plus Food Allowance of Rs. 100/- (Rupees one hundred only) per day. However, Food Allowance & Bata together is applicable for AMs, RMs & ZMs only and not applicable for other category of employees. Sl. No. 1 Employees House Keeping Assistant / Messenger / Attender / Book Binder / Electrician (T) / Jr. Assistant (T) / Jr. 2 3 4 5 6 7 8 9 10 11 Assistant Sr. Assistant Jr. Officer Asst. Manager Dy. Manager Manager Sr. Manager Chief Manager AGM DGM GM Rs. 300/Rs. 350/Rs. 400/Rs. 450/Rs. 500/Rs. 550/Rs. 600/Rs. 650/Rs. 700/Rs. 800/Rs. 1000/Rs. 400/Rs. 450/Rs. 500/Rs. 550/Rs. 600/Rs. 650/Rs. 700/Rs. 750/Rs. 800/Rs. 900/Rs. 1200/Amount per day Non-metro Metro & Mini Metro Cities

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Whenever employees eligible for outstation allowance claim Bata, they will not be eligible for outstation allowance ie, employees eligible for outstation allowance will be eligible for either Bata or Outstation allowance. However, considering the extensive travel involved in discharging the duties of RMs, it has been decided not to deduct eligible bata from the outstation allowance. However, if they have availed more than 5 days leave during a month, proportionate deduction will continue as it is. Employees claiming outstation allowance will not be eligible for Bata if they are visiting their home district. But they will be eligible for actual traveling allowances (actual train / bus fare). For attending training on holidays employees will be eligible for special allowance of Rs. 100/- (Rupees one hundred only) in addition to actual Travelling Allowance and Lodging / Food Allowance as applicable. However, Food Allowance & Lodging Allowance will be paid only on attaining 50% marks in the examination conducted after training. Bata & Travelling Allowance applicable to employees working in Internal Audit Department Bata & Travelling Allowance applicable to employees working in Internal Audit Department are as follows Sl No Travel particulars 1 2 3 Bata Travelling Allowance 75 Paise per Km. 75 Paise per Km. Actual expenses

Upto 10 Kms within the Revenue District of their station Branch. (In the case of non Nil native employees distance shall be calculated from their boarding house) More than 10 Kms within the Revenue District of their station Branch (In the case of non native employees distance shall be calculated from their boarding house) Outside Revenue District Rs. 50/Bata as per norms

RM (Audit) are advised to submit consolidated statement of distance from the boarding house / station Branch of Auditing staff to the respective Branches to DGM (IA) immediately. Permission from DGM (IA) shall be obtained in case of travelling outside revenue district. Bata applicable to employees working in Civil Bata applicable to employees working in Civil Department are as follows: Employees Painters / other employees attending painting Thrissur District Rs. 100/Outside Thrissur District but within Kerala Rs. 125/Outside Kerala State except Metropolitan cities Rs. 200/Metropolitan cities Rs. 225/-

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work Civil Supervisor / Electrician / Plumber / Diesel Mechanic / Battery Technician / A/C Mechanic for attending all civil work except painting. Rs. 125/Rs. 200/Rs. 250/Rs. 350/-

Allowances to Security Inspectors Security Inspectors will be eligible for following allowances apart from their salary: Sl.No. Area of inspection 1 Kerala State Branches 2 3 Valapad Hostels Mangalore, Udupi, Dakshina Kannada, Coimbatore, Nilgiri, Dindigul, Salem, Erode, Namakkal, Karur 4 5 6 7 District Branches Bangalore, Tumkur, Kolar, Mysore, Chennai, Thiruvallur, Kanchipuram District Branches Maharashtra State Branches Mumbai Residence & Hostels Rangareddi, Vishakapatnam, Krishna, East Godavari, West Godavari District - Branches 8 9 - Hostels NCR - Branches - Hostels Punjab State - Branches : : : : : Rs. 325/- (Rupees three hundred and twenty five only) Rs. 175/- (Rupees one hundred and seventy five only) Rs. 325/- (Rupees three hundred and twenty five only) Rs. 175/- (Rupees one hundred and seventy five only) Rs. 325/- (Rupees three hundred and twenty five only) : : : Rs. 225/- (Rupees two hundred and twenty five only) Rs. 325/- (Rupees three hundred and twenty five only) Rs. 175/- (Rupees one hundred and seventy five only) : : : : Allowance per unit Rs. 135/- (Rupees one hundred and thirty five only) Rs. 135/- (Rupees one hundred and thirty five only) Rs. 175/- (Rupees one hundred and seventy five only)

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- Hostels : Rs. 175/- (Rupees one hundred and seventy five only)

Places / Districts which are not covered will be paid Rs. 175/- per unit. This is because the allowances initially fixed has now become on the higher side with the larger concentration of Branches in such area. When the allowance was fixed by O.N. 152 dated 10th June, 2006, the concentration of Branches was very low and Branches were widely scattered. When inspection duty is assigned to security inspectors, it shall be ensured that the area where allowances are higher level is clubbed with the area having lowest allowance in a particular Region / Zone. Rotation of the Security Inspectors shall be made on a monthly basis to ensure that all are enjoying the benefits of higher allowances in certain places. Allowances for employees engaged in premises searching (Stage 1) Employees engaged in searching premises for opening new Branches will be entitled for following allowances in addition to their salary, outstation allowance, travelling allowance etc. 1. 2. 3. Accommodation allowance Daily allowance Reimbursement of actual expenses incurred for telephone calls (Bill shall be produced) Reimbursement of actual expenses incurred for travelling (Bus, train and auto rickshaw) Maximum Rs. 100/- per day for permitted days.

4.

Accommodation allowance will vary depending upon the status of the local body. Status of local body Metro / Mini metro cities Municipal corporations Municipal councils Panchayats Accommodation allowance per day Rs. 525/Rs. 425/Rs. 325/Rs. 225/Daily allowance Rs. 175/Rs. 175/Rs. 175/Rs. 175/Maximum days permitted 10 8 6 4

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i) Employees engaged in premises searching will be eligible for accommodation and daily allowance for maximum days permitted even if they complete their assignment ahead of the days permitted. ii) Reimbursement of telephone expenses, traveling expenses and payment of outstation allowance will be permitted only for the actual days spent for locating the premises subject to limit as specified above. iii) Accommodation allowance will be sanctioned after the lease agreements are signed between the parties and commencement of civil work. Expenses incurred by the employees engaged in premises searching for taking photograph / recording video of the proposed place will be reimbursed by the Company on submission of original bills to AGM (Estates & Premises Department) Finalization of premises (Stage II) Senior Officials attending finalization of premises will be eligible for:

iv)

1.
2.

Reimbursement of actual expenses such as Accommodation, Travel, Food etc. based on supporting bills, as Special allowance of Rs. 1000/- (Rupees one thousand only) per Branch.

per prior approval from CMD. (except for Line Managers)

Special Allowances for identification and finalization of Branch Premises Senior Officials from HO engaged in identification and finalization of Branch Premises will be eligible for a special allowance of Rs. 2000/- (Rupees two thousand only) per Branch. Also, they will be eligible for reimbursement of actual expenses such as Accommodation, Travel, and Food etc. as above. If they are using company vehicle they will not be eligible for reimbursement of travel expenses. They will not be eligible for any other allowances applicable for employees engaged in identification (Stage-1) and finalization (Stage-II) of Branch premises as above.

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Note 1. Special allowance to the Branch Heads will be paid according to the grade of BH and volume of business of the Branch. For lower grade /

volume of business, allowance will be paid accordingly

2.

The employees who are eligible for Fixed Transportation Allowance will not be eligible for reimbursement of actual expense, if they are

traveling within the working District. But they will be eligible for reimbursement of actual expense, if they travel outside the District on official duty. 3. Actual Travelling Allowance permitted is the actual bus fare or actual train fare upto the Sleeper class. Employees traveling in upper class facilities than allowed as per rules shall do it only with the prior permission of Executive Chairman, which is to be taken through a separate request letter mentioning the reason why this has been necessitated. The claim for excess amount than permitted will also be considered only if the employee has taken prior permission through a request letter. 4. Employees who work in Life insurance and General Insurance Divisions will be entitled for reimbursement of actual traveling expense subject to a maximum of Rs.1000/- (Rupees One thousand only) based on the target achievements and duly recommended by the Branch Heads & concerned Department Heads at A.O. 5. Claim for traveling allowance for joining duty on transfer will not be considered if the expenditure involved is less than Rs.100/- . Likewise, Bata for traveling purpose will be considered only if the duration of journey exceeds 24 hours and maximum duration for claiming bata is limited to 2 days. 6. Newly joined employees are eligible for actual Travelling Allowance only. They will not be eligible for bata. 7. Employees who are working in Vigilance / IA / Preventive Vigilance Department at Branches are eligible for Bata of Rs.125/- (Rupees One hundred only) when they visit nearby districts like Ernakulam, Malappuram and Palakkad branches. In all other districts, they will be eligible for bata applicable to their designation. Apart from the above, they will be eligible for reimbursement of actual TA. 8. Employees attending BH/ABH meeting at AO. will be paid half day bata for number of days and actual traveling allowance only. No additional bata will be payable, even though BH/ABH training gets extended due to the poor performance of those employees. However, employees working in nearby Branches of Thrissur District like Edappal, Vadakanchery, North Paravoor and Angamali will be eligible for actual TA only. Ie, they will not be eligible for Bata.

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9. Employees in HP Division who are eligible for special allowance will not be eligible for any other TA / Bata if they travel within their working State. 10. Former Bankers appointed as Branch Managers / Area Managers will be eligible for Outstation / City / Travelling Allowance applicable to the grade of Asst. Manager / Manager respectively. 11. The allowances / incentives applicable to Field Region Heads shall be extended to Regional Managers also. 12. Proportionate deduction from Travelling & Other allowance will be made if the employee is in resigned status. Submission of TA / Bata forms All employees are advised to submit their TA /Bata claim routed through their Department Heads to HRM Dept. TA / Bata claim should be submitted along with approved tour report (MS-52) forms and supporting documents (bills). Every claim should accompany supporting / proof for getting the claim sanctioned All claims should be submitted to HRM Department on or before 20th of the succeeding month. Any claim received after the prescribed date including old claims will not be entertained. This circular supersedes all Circulars issued earlier on the subject.

N R Bahuleyan Chief General Manager