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EHP4 for SAP ERP 6.

0 June 2010 English

Yard Management for Inbound Deliveries (318)


Business Process Documentation

SAP AG Dietmar-Hopp-Allee 16

69190 Walldorf Germany

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SAP Best Practices

Yard Management for Inbound Deliveries (318): BPD

Copyright
2010 SAP AG. All rights reserved. No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information contained herein may be changed without prior notice. Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors. Microsoft, Windows, Excel, Outlook, and PowerPoint are registered trademarks of Microsoft Corporation. IBM, DB2, DB2 Universal Database, System i, System i5, System p, System p5, System x, System z, System z10, System z9, z10, z9, iSeries, pSeries, xSeries, zSeries, eServer, z/VM, z/OS, i5/OS, S/390, OS/390, OS/400, AS/400, S/390 Parallel Enterprise Server, PowerVM, Power Architecture, POWER6+, POWER6, POWER5+, POWER5, POWER, OpenPower, PowerPC, BatchPipes, BladeCenter, System Storage, GPFS, HACMP, RETAIN, DB2 Connect, RACF, Redbooks, OS/2, Parallel Sysplex, MVS/ESA, AIX, Intelligent Miner, WebSphere, Netfinity, Tivoli and Informix are trademarks or registered trademarks of IBM Corporation. Linux is the registered trademark of Linus Torvalds in the U.S. and other countries. Adobe, the Adobe logo, Acrobat, PostScript, and Reader are either trademarks or registered trademarks of Adobe Systems Incorporated in the United States and/or other countries. Oracle is a registered trademark of Oracle Corporation. UNIX, X/Open, OSF/1, and Motif are registered trademarks of the Open Group. Citrix, ICA, Program Neighborhood, MetaFrame, WinFrame, VideoFrame, and MultiWin are trademarks or registered trademarks of Citrix Systems, Inc. HTML, XML, XHTML and W3C are trademarks or registered trademarks of W3C, World Wide Web Consortium, Massachusetts Institute of Technology. Java is a registered trademark of Sun Microsystems, Inc. JavaScript is a registered trademark of Sun Microsystems, Inc., used under license for technology invented and implemented by Netscape. SAP, R/3, SAP NetWeaver, Duet, PartnerEdge, ByDesign, Clear Enterprise, SAP BusinessObjects Explorer, and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in Germany and other countries. Business Objects and the Business Objects logo, BusinessObjects, Crystal Reports, Crystal Decisions, Web Intelligence, Xcelsius, and other Business Objects products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP France in the United States and in other countries. All other product and service names mentioned are the trademarks of their respective companies. Data contained in this document serves informational purposes only. National product specifications may vary. These materials are subject to change without notice. These materials are provided by SAP AG and its affiliated companies ("SAP Group") for informational purposes only, without representation or warranty of any kind, and SAP Group shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP Group products and services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional warranty.

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Icons
Icon Meaning Caution Example Note Recommendation Syntax External Process Business Process Alternative/Decision Choice

Typographic Conventions
Type Style Example text Description Words or characters that appear on the screen. These include field names, screen titles, pushbuttons as well as menu names, paths and options. Cross-references to other documentation. Example text EXAMPLE TEXT Emphasized words or phrases in body text, titles of graphics and tables. Names of elements in the system. These include report names, program names, transaction codes, table names, and individual key words of a programming language, when surrounded by body text, for example, SELECT and INCLUDE. Screen output. This includes file and directory names and their paths, messages, source code, names of variables and parameters as well as names of installation, upgrade and database tools. Keys on the keyboard, for example, function keys (such as F2) or the ENTER key. Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documentation. Variable user entry. Pointed brackets indicate that you replace these words and characters with appropriate entries.

Example text

EXAMPLE TEXT

Example text <Example text>

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Contents
1 Overview...........................................................................................................................................6 2 Prerequisites.....................................................................................................................................6 2.1 Master Data and Organizational Data........................................................................................6 2.2 Business Conditions...................................................................................................................7 2.3 Defining Queries for Personal Object Worklist (POWL).............................................................7 2.4 Roles..........................................................................................................................................8 2.5 Preliminary steps........................................................................................................................9 3 Process Overview Table.................................................................................................................12 4 Process Steps.................................................................................................................................14 4.1 Creating Purchase Order.........................................................................................................14 4.2 Approving / Releasing Purchase Orders .................................................................................16 4.3 Creating Inbound Delivery with Reference to the Purchase Order..............................................................................................................................17 4.4 Creating an Unassigned Vehicle..............................................................................................18 4.5 Assigning Vehicle to Inbound Delivery.....................................................................................19 4.6 Checking Vehicle into the Yard................................................................................................20 4.7 Scheduling a Dock Door...........................................................................................................21 4.8 Moving Vehicle Using Mobile Device.......................................................................................22 4.9 Checking Vehicle Out of Yard..................................................................................................23 4.10 Viewing Activities on Vehicle Checked Out............................................................................24 4.11 Packing Receipt and Creating Transfer Order.......................................................................25 4.12 Confirming Transfer Order.....................................................................................................26 4.13 Posting Goods Receipt for Inbound Delivery..........................................................................27 4.14 Checking Stock for Material GK-500......................................................................................28 4.15 Capture Excise Invoice...........................................................................................................29 4.16 Invoice Receipt by Line Item..................................................................................................30 5 Follow-Up Processes......................................................................................................................31 6 Appendix.........................................................................................................................................31 6.1 Reversal of Process Steps.......................................................................................................31 6.2 SAP ERP Reports....................................................................................................................33 6.3 Used Forms..............................................................................................................................34

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Yard Management for Inbound Deliveries 1 Overview


A yard can be a physically enclosed area outside the warehouse where trucks and vehicles are processed, stored or available for put away by an external carrier. The yard my also be virtual where trucks and vehicles are only visible for planning. Inbound deliveries and shipments can be monitored along with the trailer and vehicle information. In addition, users can branch to an alert monitor to view activities that have exceeded the configured threshold within the system (that is, arrival time, departure time, and so on). In this scenario we will show a vehicle being checked into the yard, moved within the yard, scheduled to a dock, loaded with an inbound delivery, and checked out of the yard. These processes will be accomplished using a combination of the new Yard Management transaction, the Yard Monitor, and Mobile Yard transactions.

Prerequisites
2.1 Master Data and Organizational Data
Default Values Essential master and organizational data was created in your ERP system in the implementation phase. Such as the data that reflects the organizational structure of your company and master data that suits its operational focus, for example, master data for materials, vendors, and customers. The business process is enabled with this organization-specific master data, examples are provided in the next section.

Additional Default Values You can test the scenario with other SAP Best Practices default values that have the same characteristics. Check your SAP ECC system to find out which other material master data exists.

Using Your Own Master Data You can also use customized values for any material or organizational data for which you have created master data. For detail about how to create master data, see the Master Data Procedures documentation. Use the following master data in the process steps described in this document: Master / org. data Material Material Value GK-500 GP-300 Master / org. data details TradingGood,Reg.Tr. no Serial no.; no batch Trailer no Serial no.; no batch Comments

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SAP Best Practices Master / org. data Material Vendor Plant Storage Location Shipping Point Value GP-600 300000 1100 11G3 1140 1100

Yard Management for Inbound Deliveries (318): BPD Master / org. data details Pallet (Packaging Material) no Serial no.; no batch Vendor domestic 00 Plant 2 CP: WM -Yard Mgm Shipping w/o LWM Shipping Point 1100 Comments

2.2 Business Conditions


The business process described in this Business Process Documentation is part of a bigger chain of integrated business processes or scenarios. As a consequence, you must have completed the following processes and fulfilled the following business conditions before you can start going through this scenario: Business Condition You have completed all relevant steps described in the Business Process Documentation Prereq. Process Steps (154). Scenario Prereq. Process Steps (154)

2.3 Defining Queries for Personal Object Worklist (POWL)


The following queries must be defined to test this scenario in the SAP NetWeaver Business Client (NWBC). You only need these queries if you are using the NWBC interface. You do not need these queries if you are using the standard SAP GUI. The queries are necessary to access role specific worklists in the SAP NetWeaver Business Client (NWBC).

For more information on the creation of queries, see the section Creation of Queries in Personal Object Worklists (POWLs) in the Quick Guide to Implementing the SAP Consumer Products / Wholesale Package (IN) document. Business Role
Warehouse Clerk

Application Goods receipt;

Object Type All Purchasing Documents Ready for Goods Receipt;

Variant Name -

Variant Selections -

Selection Criteria Company Code: 1000 Plant: 1100

Query Name All Purchasing Documents Ready for Goods Receipt

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2.4 Roles
Use
The following roles must have already been installed to test this scenario in the SAP Netweaver Business Client (NWBC). The roles in this Business Process Documentation must be assigned to the user or users testing this scenario. You only need these roles if you are using the NWBC interface. You do not need these roles if you are using the standard SAP GUI.

Prerequisites
The business roles have been assigned to the user who is testing this scenario. Business Role Technical Name Process Step Assignment of this role is necessary for basic functionality. Defining RF User Employee SAP_NBPR_EMPLOYEE-S (Professional User) CPWD: Yard Specialist Warehouse Manager Warehouse Clerk Purchaser Purchasing Manager Warehouse Clerk SAP_NBPR_YARDSPECIALIST_C PWD-S

SAP_NBPR_WAREHOUSEMANAG Checking Stock for Packing ER-M Material GP-600 SAP_NBPR_WAREHOUSECLERK- Creating the Initial Stock S SAP_NBPR_PURCHASER-S SAP_NBPR_PURCHASER-M Creating Purchase Order Approving / Releasing Purchase Orders

SAP_NBPR_WAREHOUSECLERK- Create Inbound Delivery with S Reference to the Purchase Order SAP_NBPR_YARDSPECIALIST_C PWD-S SAP_NBPR_YARDSPECIALIST_C PWD-S SAP_NBPR_YARDSPECIALIST_C PWD-S SAP_NBPR_YARDSPECIALIST_C PWD-S SAP_NBPR_YARDSPECIALIST_C PWD-S SAP_NBPR_YARDSPECIALIST_C PWD-S SAP_NBPR_YARDSPECIALIST_C PWD-S Creating an Unassigned Vehicle Assign Vehicle to Inbound Delivery Checking Vehicle into the Yard Scheduling a Dock Door Moving Vehicle Using Mobile Device Checking Vehicle Out of Yard Viewing Activities on Vehicle Checked Out

CPWD: Yard Specialist CPWD: Yard Specialist CPWD: Yard Specialist CPWD: Yard Specialist CPWD: Yard Specialist CPWD: Yard Specialist CPWD: Yard Specialist Warehouse Clerk Warehouse Clerk

SAP_NBPR_WAREHOUSECLERK- Packing Receipt and Creating S Transfer Order SAP_NBPR_WAREHOUSECLERK- Confirming Transfer Order S

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SAP Best Practices Business Role Warehouse Clerk Warehouse Manager Accounts Payable Accountant Excise Clerk

Yard Management for Inbound Deliveries (318): BPD Technical Name Process Step

SAP_NBPR_WAREHOUSECLERK- Posting Goods Receipt S SAP_NBPR_WAREHOUSEMANAG Checking Stock for Material GKER-M 500 SAP_NBPR_AP_CLERK-S SAP_NBPR_IN_EXCISECLERK-S Invoice Receipt by Line Item Capture Excise Invoice

2.5 Preliminary steps


2.5.1 Use
The purpose of this activity is to define the RF users for the RF monitor.

Defining RF User

Procedure
1. Access the activity using one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction Code Logistics Logistics Execution Yard Management Yard Monitor LYRDM

Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role Business role Business role menu CPWD: Yard Specialist (SAP_NBPR_YARDSPECIALIST_CPWD-S) Warehouse Management Yard Management Yard Monitor

2. On the Yard: Selection Screen, check your yard number and choose Execute. Field name Yard Description User action and values Y50 Comment

3. In the Classes Hierarchy section of Yard Monitor screen, under the Yard folder and right-click the yard Y50 and then choose Define RF users. 4. Create your RF user (must be a defined user) on Define RF user screen and assign to your presentation device, if other user name exist, choose Insert and assign your presentation device. User Name [your user name] Status [checked] Pres. Device PD01 Personal. ** MAIN

5. Choose Confirm to save your data. 6. Choose Back (F3) to return to the SAP Easy Access screen (SAP GUI)

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Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to SAP Home (SAP NetWeaver Business Client).

2.5.2 Use

Checking Stock for Packing Material GP-600

You can use this step to check stock quantity of the material GP-600 in the storage locations of a plant.

Procedure
1. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP menu Transaction code Logistics Materials Management Inventory Management Environment Stock MMBE

Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role Business role Business role menu Warehouse Manager (SAP_NBPR_WAREHOUSEMANAGER-M) Warehouse Management Inventory Control Environment Stock Overview

2. On the Stock Overview: Company Code/Plant/Storage Location/Batch screen, make the following entries: Field name Material Plant Description User action and values GP-600 MERGEFIELD Plant_Variant001_Plant \* MERGEFORMAT 1100 1140 Comment

Storage location 3. 4. 5. 6. Choose Execute.

If no quantity appears, inventory is not present and must be created. Proceed next step Creating the Initial Stock. Otherwise, go directly to step, 4.1 Creating Purchase Order. Choose Back (F3) to return to the SAP Easy Access screen (SAP GUI) Or Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to SAP Home (SAP NetWeaver Business Client).

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2.5.3

Creating the Initial Stock

Prerequisites
You have already maintained materials GP-600 in plant 1100 and storage location 1140.

Procedure
1. Access the activity using one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Logistics Materials Management Inventory Management Goods Movement Goods Movement(MIGO) MIGO

Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role Business role Business role menu 2. Enter the following data: Field name Business Transaction Business Transaction Movement Type 3. Choose Enter. Description User action and values A01 Goods Receipt R10 Other 561 Comment Warehouse Clerk (SAP_NBPR_WAREHOUSECLERK-S) Warehouse Management Receiving Processing Order Goods Movement

If Tip dialog box appears, choose the Skip this in future check box and choose Enter. This needs to be done only once and next time when you execute same process, this dialog box does not appear. 4. On the Goods Receipt Other - <xx> screen, choose Material tab page, make the following entry and choose Enter: Field name Material Description User action and values GP-600 Comment

5. On the Goods Receipt Other - <xx> screen, choose Quantity tab page, make the following entry and choose Enter. Field name Qty in Unit of Entry Description User action and values 10 NOS Comment you can enter a different quantity

6. On the Goods Receipt Other - <xx> screen, choose Where tab page, make the following entries and choose Enter.

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SAP Best Practices Field name Plant Storage Location 7. Choose Check. 8. Choose Post. Description

Yard Management for Inbound Deliveries (318): BPD User action and values 1100 1140 Comment

9. Choose Back (F3) to return to the SAP Easy Access screen (SAP GUI) Or Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to SAP Home (SAP NetWeaver Business Client).

Result
You have posted stock for materials GP-600. Financial postings: Material Packing Goods (VERP) Debited Account 22501100 Stock of delivery packing materials Credited Account L3500000 Legacy bal transfer of packing materials stocks Note

Process Overview Table


Process step Create Purchase Order Approvin g/ Releasin g Purchase Orders External Process Reference Busines s conditio n Business role Purchasin g Administr ator Purchasin g Manager Transaction code ME21N Expected results Purchase Order is created

ME29N

Purchase Order is approved

Create Inbound Delivery with Referenc e to Purchase

Warehou seClerk

VL31N

Inbound Delivery is created

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Process step Order

External Process Reference

Business role

Transaction code

Expected results

Create an Unassign ed Vehicle Assign Vehicle to Inbound Delivery Check Vehicle into the Yard Schedule a Dock Door

CPWD: Yard Specialist CPWD: Yard Specialist

LYRDM

Vehicle is created

LYRDM

Vehicle successfully assigned to document.

CPWD: Yard Specialist CPWD: Yard Specialist

LYCHP

Vehicle is checked into Yard

LYRDM

Move Vehicle Using Mobile Device Check Vehicle Out of Yard View Activities on Vehicle Checked Out Packing Receipt and Creating Transfer Order

CPWD: Yard Specialist

LPYRD

CPWD: Yard Specialist CPWD: Yard Specialist

LYCHP

Vehicle has been checked out of the yard.

LYRDM

Vehicle and corresponding activities are displayed.

Warehou se Clerk

VL32N

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Process step Confirm Transfer Order Goods Receipt for Inbound Delivery Checking Stock for Material GK-500 Capture Excise Invoice Invoice Receipt by Line Item Outgoing Payment

External Process Reference

Business role Warehou se Clerk

Transaction code LT24

Expected results Transfer Order is confirmed

Warehou se Clerk

VL32N

Goods receipt was posted. Check the stock level in LS26.

Warehou se Manager Excise Clerk Accounts Payable Accounta nt AP Accounts Payable (158)

LS26

J1IG

MIRO

The Goods Receipt / Invoice Receipt account is balanced See scenario no. 158

Process Steps
4.1 Creating Purchase Order
Use
This activity first creates purchase order as a prerequisite; an inbound delivery is created in late step.

Procedure
1. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Logistics Materials Management Purchasing Purchase Order Create Vendor/Supplying Plant Known ME21N

Transaction code

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Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role Business role Business role menu Purchaser (SAP_NBPR_PURCHASER-S) Purchasing Purchase Order Purchase Order Create Purchase Order

2. On the Create Purchase Order screen, make the following entries and choose Enter: Field name PO type Vendor Header Description User action and values NB 300000 Expand the header if it is hided on the screen 1000 100 1000 Tab page Org. Data Tab page Org. Data Tab page Org. Data Comment Standard PO

Purch Org (Org. Data) Purch. Group (Org. Data) Company Code (Org. Data)

3. On the Item Overview section, make the following entries: Field name Material PO Quantity Plnt Stor. Location 4. Choose Enter. 5. Choose Save and note the PO number here: ______________________________. 6. Choose Back (F3) to return to the SAP Easy Access screen (SAP GUI) Or Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to SAP Home (SAP NetWeaver Business Client). Description User action and values GK-500 For example, 10 1100 11G3 Enter a quantity Enter relevant plant Comment

Result
1. 2. A purchase order is created. Option A: If the purchase order is accurate, is a purchase order approval required?

A PO approval is only required with a value higher than 25000.00 INR If Yes, go to section 4.2 Approving/Releasing Purchase Orders. If No, go to section 4.3 Create Inbound Delivery with Reference to the

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SAP Best Practices Purchase Order.

Yard Management for Inbound Deliveries (318): BPD

Option B: If the purchase order is not accurate, update the purchase order first and then continue with Option A (see above).

4.2 Approving / Releasing Purchase Orders


Use
The purchase orders that require approval are listed and require release by a release authorization person.

Procedure
1. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Logistics Materials Management Purchasing Purchase Order Collective Release ME29N

Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role Business role Business role menu Purchasing Manager (SAP_NBPR_PURCHASER-M) Purchasing Approval Purchasing Documents Release Purchase Order Individual

2. On the Release Standard PO XXX screen, choose (NWBC: More)Purchase Order Other Purchase Order (Shift + F5). 3. Enter the purchase order, which you noted before, and then choose Other Document. 4. On the Release Standard PO XXX screen, on the Header section, you can find the tab of Release strategy appears.

Release procedure is required when the total value of the PO is larger than 25000.00 INR. 5. Go to the Release Strategy tab. 6. Choose Release to release the order.

The purchase order may need to be released by multiple people depending on its value. Once the last person has released the purchase order, the Purchasing Administrator or planner can output the purchase order (print, fax, EDI), if required. 7. Choose Save. 8. Choose Back (F3) to return to the SAP Easy Access screen (SAP GUI) Or

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Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to SAP Home (SAP NetWeaver Business Client).

Result
The purchase order has been released. But the purchase order may need to be released by multiple people depending on its value (customizing). Once the last person has released the purchase order, the Purchasing Administrator/planner can output (print, fax, EDI) the PO as necessary.

4.3 Creating Inbound Delivery with Reference to the Purchase Order


Use
In this activity you create an inbound delivery for purchase order created in the above step

Procedure
1. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Logistics Material Management Purchasing Purchase Order Inbound delivery Create VL31N

Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role Business role Business role menu Warehouse Clerk (SAP_NBPR_WAREHOUSECLERK-S) Warehouse Management Receiving Inbound Delivery Create Inbound Delivery

2. On the Create Inbound Delivery screen, enter the following header data: Field name Vendor Purchase Order Description User action and values 300000 Purchase Order number from previous step <Creating Purchase Order> <current date> leave empty leave empty Comment

Delivery date External ID Means of trans. 3. Choose Enter.

4. On Inbound Delivery Create: Overview screen, choose Save (Ctrl+S). 5. The inbound delivery was created. Record the delivery number: _________________________.

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6. Choose Back (F3) to return to the SAP Easy Access screen (SAP GUI) Or Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to SAP Home (SAP NetWeaver Business Client).

Result
The inbound delivery is generated.

4.4 Creating an Unassigned Vehicle


Use
In this scenario, we have an empty vehicle that has arrived to the yard. This could be a return vehicle or one that was ordered for an inbound load. The vehicle has arrived at the checkpoint and will be checked into the yard by a checkpoint operator or guard.

Procedure
1. Access the transaction by choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Logistics Logistics Execution Yard Management Yard Monitor LYRDM

Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role Business role CPWD: Yard Specialist (SAP_NBPR_YARDSPECIALIST_CPWD-S) Business role menu Warehouse Management Yard Management Yard Monitor

2. On the Yard: Selection Screen, check yard number Y50 and choose Execute.

The Yard Monitor is a user interface designed to provide a real-time view of the status of yard and to allow the yard functions to be formed. This keeps the yard manager up-todate on the current situation of the yard and enables a central point to centrally respond to situations, which may occur. In this scenario, we will be using a combination of screens, the monitor and mobile to complete the transaction for our process. 3. Right-click the Vehicles folder and choose Create. 4. On the Create Vehicle dialog box, make the following entries: Field name Vehicle Category Vehicle Type Description User action and values Transport Equipment GP-300 Comment

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License Plate

User defined.

Note since you will be using this number throughout the process.

5. Choose Confirm. System display information Vehicle XXXXXXX successfully created. 6. Choose Back (F3) to return to the SAP Easy Access screen (SAP GUI) Or Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to SAP Home (SAP NetWeaver Business Client).

Result
An unassigned vehicle is created in this step.

4.5 Assigning Vehicle to Inbound Delivery


Use
Assign vehicle to inbound delivery.

Procedure
1. Access the transaction by choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Logistics Logistics Execution Yard Management Yard Monitor LYRDM

Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role Business role Business role menu CPWD: Yard Specialist (SAP_NBPR_YARDSPECIALIST_CPWD-S) Warehouse Management Yard Management Yard Monitor

2. On the Yard: Selection Screen, check Yard Number Y50 and enter your inbound delivery number in Delivery field on the Inbound Deliveries tab page. 3. Choose Execute. 4. On the Yard Monitor screen, right-click on your delivery number under the Inbound Deliveries folder object class and choose Assign vehicle. 5. The Assign Vehicle to Document dialog box appears. Select your vehicle created in last step and choose Confirm. 6. Choose Back (F3) to return to the SAP Easy Access screen (SAP GUI) Or Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to SAP Home (SAP NetWeaver Business Client).

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Result
Vehicle successfully assigned to document.

4.6 Checking Vehicle into the Yard


Use
You must first check in the vehicle before moving it around the yard.

Procedure
1. Access the transaction by choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Logistics Logistics Execution Yard Management Checkpoint LYCHP

Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role Business role Business role menu CPWD: Yard Specialist (SAP_NBPR_YARDSPECIALIST_CPWD-S) Warehouse Management Yard Management Check-in / Check-out transaction User action and values Y50 Check Point Comment

2. In the Location dialog box, make the following entries: Field name Yard Location Description

3. Choose Confirm. 4. On the Check-in Registration screen, enter your license plate number created in the previous step in License Plate field and then choose Execute.

The traffic light in the status field means the following: Red: The vehicle has been created Yellow: The vehicle has been checked in Green: The vehicle has been moved to a parking space. 5. Select your vehicle on the lower half of the page and choose Check-in. Your status light should move to Yellow. 6. To move the vehicle into a parking space until ready to use for an inbound delivery, select your vehicle once again and then choose Move. 7. A Create Movement Activity dialog box will appear with an empty parking space (indicated by Destination Location P01 or other available parking space) already assigned. Choose Confirm to complete the move. You will note the status is now green. 8. Choose Back (F3) to return to the SAP Easy Access screen (SAP GUI)

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SAP Best Practices Or

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Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to SAP Home (SAP NetWeaver Business Client).

Result
Checking Vehicle into the Yard step is successfully done.

4.7 Scheduling a Dock Door


Use
To start unloading the vehicle, you must first schedule a dock door and move the vehicle from the parking place to the door.

Procedure
1. Access the transaction by choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Logistics Logistics Execution Yard Management Yard Monitor LYRDM

Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role Business role CPWD: Yard Specialist (SAP_NBPR_YARDSPECIALIST_CPWD-S) Business role menu Warehouse Management Yard Management Yard Monitor

2. On the Yard: Selection Screen, check Yard Number Y50 and enter your inbound delivery number in the Delivery field on the Inbound Deliveries tab page. 3. Choose Execute. 4. Right-click your vehicle under Vehicles folder and choose Create scheduling activity. 5. In the Create Scheduling Activity dialog box, enter the following data and confirm your entries: Field name Time From Loc. Class Location Duration Description User action and values Enter a time in the future(now + 3h) 05 Pick an available door (001) Optional system will use configuration as default Comment

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SAP Best Practices 6. Choose Confirm.

Yard Management for Inbound Deliveries (318): BPD

7. The system will then indicate that the vehicles schedule was successfully created. 8. Choose Scheduling Chart and then Execute to check if the dock door was scheduled successfully. Ignore the warning message and look at the door and time, which you selected in your scheduling activity for a graphical representation of your door availability. You will see your activity represented by the license plate number. You can select this icon, which stand for license plate and choose Display details for information on your vehicle/delivery. 9. Choose Back (F3) to return to the SAP Easy Access screen (SAP GUI) Or Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to SAP Home (SAP NetWeaver Business Client).

Result
Scheduling a Dock Door step is finished.

4.8 Moving Vehicle Using Mobile Device


Use
This activity shows how a yard jockey might perform vehicle movements within the yard on a mobile device.

Procedure
1. Access the transaction by choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Logistics Logistics Execution Yard Management Mobile Execution LPYRD

Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role Business role CPWD: Yard Specialist <SAP_NBPR_YARDSPECIALIST_CPWD-S> Business role menu Warehouse Management Yard Management Yard Management

2. On the Enter Location screen, check yard Y50 and choose F1 Save. If message No active definition for user xxxx show, execute the step Create RF User in Prerequisite part. 3. Choose Logon to confirm the presentation device (PD01). 4. Choose 3. Move from the mobile menu. 5. Choose 2. Select by Tr. equipm. 6. In the License Plate field, enter your license plate number and choose Next.

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7. The system displays the destination for the vehicle. Choose NewDst. 8. 9. Choose Yes to ignore warning message Door 001 is scheduled from XX.XX.2009 XX:XX:00 to XX.XX.2009 XX:XX:00; do you want to continue? if appear. Enter door number that was scheduled in previous step and choose Save.

10. The system displays the destination for the vehicle. Choose Save. 11. Choose Yes to ignore warning message Door 001 is scheduled from XX.XX.2009 XX:XX:00 to XX.XX.2009 XX:XX:00; do you want to continue? if appear. 12. Choose Back twice to return to the main menu. 13. Choose 6. Load/Unload to unload the vehicle that is now at the door. 14. Choose 1. Unload Start and then enter your license plate number. 15. Choose Next and then Save to unload the vehicle. 16. Choose Back to return to the unloading menu and then choose 2. Unload end. 17. Enter your license plate number and then choose Next. 18. Choose Save to finish unloading the vehicle. 19. Choose Back twice to return to the main menu. 20. To move the vehicle from the door to the checkpoint, choose 3. Move and then 2. Select by Tr.equipm. 21. Enter your license plate number and then choose Next. 22. Choose NewDst and enter(Checkpoint) in the Checkpoint field. 23. Choose Save and then choose Save once again to confirm that you have taken the vehicle to the (Checkpoint) destination. 24. Choose Back twice and then choose LOff exit Yard Management model.

If you do not follow each step in this step (transaction code: LPYRP) the button Back may not work, in order to back to the main menu you could type /n in the Transaction Code field. 25. Choose Back (F3) to return to the SAP Easy Access screen (SAP GUI) Or Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to SAP Home (SAP NetWeaver Business Client).

Result
Vehicle Moving has been finished by using mobile device.

4.9 Checking Vehicle Out of Yard


Use
Check the vehicle out of the yard.

Procedure

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1. Access the transaction by choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Logistics Logistics Execution Yard Management Checkpoint LYCHP

Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role Business role CPWD: Yard Specialist (SAP_NBPR_YARDSPECIALIST_CPWD-S) Business role menu Warehouse Management Yard Management Check-in / Check-out transaction

2. In the Location dialog box, check yard Y50, location Checkpoint, and then choose Confirm. 3. Choose Check-out mode at the top of the screen. 4. Enter your license plate number in License Plate field and choose Execute. 5. Choose your vehicle at the bottom of the screen and then choose Check-out on the lower half of the screen. 6. Choose Back (F3) to return to the SAP Easy Access screen (SAP GUI) Or Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to SAP Home (SAP NetWeaver Business Client).

Result
Your vehicle has now been checked out of the yard.

4.10 Viewing Activities on Vehicle Checked Out


Use
View checked-out vehicle in departed vehicles folder along with all associated activities that were performed with this vehicle.

Procedure
1. Access the transaction by choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Logistics Logistics Execution Yard Management Yard Monitor LYRDM

Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role Business role CPWD: Yard Specialist (SAP_NBPR_YARDSPECIALIST_CPWD-S)

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Business role menu

Warehouse Management Yard Management Yard Monitor

2. On the Yard: Selection Screen, check Yard Number Y50 and choose Execute. 3. View vehicle in departed vehicles folder and other activities performed with this vehicle by expending the folder and the sub-folders. 4. Choose Back (F3) to return to the SAP Easy Access screen (SAP GUI) Or Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to SAP Home (SAP NetWeaver Business Client).

Result
Your vehicle and corresponding activities are displayed.

4.11 Packing Receipt and Creating Transfer Order


Use
You will need to pack your receipt because this warehouse is handling-unit managed.

Procedure
1. Access the transaction by choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Logistics Logistics Execution Inbound Process Goods Receipt for Inbound Delivery Inbound Delivery Change Single Document VL32N

Transaction code

Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role Business role Warehouse Clerk (SAP_NBPR_WAREHOUSECLERK-S) Business role menu Warehouse Management Receiving Inbound Delivery Change Inbound Delivery

2. On the Change Inbound Delivery screen, enter your delivery number and choose Enter. 3. On the Inbound Delivery: 18xxxxxxx Change: Overview screen, Choose Pack (Shift + F6). 4. Enter GP-600 in the Packaging Materials field and then choose Enter. You will note that the system generates a handling unit number automatically. 5. Select both the material line and the handling unit line item and choose New HU if full. 6. The system will create additional handling units. 7. Choose the Back button once to return to Inbound Delivery: 18xxxxxxx Change: Overview screen and then select (NWBC: More) Subsequent Functions Create Transfer Order. Choose Yes in the dialog box to save your delivery.

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8. The system will automatically go to the Create Transfer Order for Delivery Note: Initial Screen. From the drop-down list for the Foreground/Backgrnd field, choose Background. Choose Enter. 9. The system will indicate how many transfer orders were created or, if one was created, it will display the transfer order number. 10. If several transfer orders are created, the numbers can be displayed from the document flow view of the inbound delivery. 11. To display document flow, use transaction code Vl33N (Display Inbound Delivery). Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Logistics Materials Management Purchasing Outline Agreement Scheduling Agreement Inbound Delivery Display VL33N

Transaction code

Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role Business role Business role menu Warehouse Manager (SAP_NBPR_WAREHOUSEMANAGER-M) Warehouse Management Warehouse Monitoring Monitor Inbound Delivery Process Display Inbound Delivery

12. On the Display Inbound Delivery screen, enter inbound delivery number and choose Enter.
13. Select the line item, go to (NWBC: More) Environment Document Flow. 14. Write down all of WMS Transfer Order numbers. 15. Choose Back (F3) to return to the SAP Easy Access screen (SAP GUI) Or Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to SAP Home (SAP NetWeaver Business Client).

Result
Transfer Order created.

4.12 Confirming Transfer Order


Use
This activity confirms the transfer order.

Procedure
1. Access the transaction by choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Logistics Logistics Execution Inbound Process Goods Receipt for Inbound Delivery Putaway Display Transfer Order For Material

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SAP Best Practices Transaction code LT24

Yard Management for Inbound Deliveries (318): BPD

Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role Business role Business role menu Warehouse Clerk (SAP_NBPR_WAREHOUSECLERK-S) Warehouse Management Consumption and Transfers Display Transfer Order / Material Description User action and values YG1 GK-500 Choose Comment

2. On the Transfer Order for Material screen, make the following entries and then choose Execute. Field name Warehouse No. Material Only open TO items

3. On the Transfer Orders: List for Material screen, select item number of the transfer order and then choose Confirmation in Background. 4. Choose Back (F3) to return to the SAP Easy Access screen (SAP GUI) Or Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to SAP Home (SAP NetWeaver Business Client).

Result
Transfer Order confirmed.

4.13 Posting Goods Receipt for Inbound Delivery


Procedure
1. Access the transaction by choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Logistics Logistics Execution Inbound Process Goods receipt for Inbound Delivery Post Goods Receipt Inbound Delivery Ind Document VL32N

Transaction code

Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role Business role Business role menu Warehouse Clerk (SAP_NBPR_WAREHOUSECLERK-S) Warehouse Management Receiving Inbound Delivery Change Inbound Delivery

2. On the Change Inbound Delivery screen, enter an inbound delivery number and choose Post Goods Receipt. 3. Choose Document flow

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4. On the Document flow screen, record the GR goods receipt number 5XXXXXXX. 5. Choose Back (F3) to return to the SAP Easy Access screen (SAP GUI) Or Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to SAP Home (SAP NetWeaver Business Client).

Result
The goods Receipt was posted. Check the stock level in LS26. Financial postings: Material Trading Goodes(HAWA ) Debited Account 22111100 Stk TG Credited Account 18729001 PL-Vnd-Mtl Note

4.14 Checking Stock for Material GK-500


Use
In order to have a delivery to load, you will need to check stock.

Procedure
1. Access the transaction by choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Logistics Logistics Execution Internal Warehouse Processes Bins and Stock Display Total Stock per Material LS26

Transaction code

Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role Business role Business role menu 2. Warehouse Manager (SAP_NBPR_WAREHOUSEMANAGER-M) Warehouse Management Warehouse Monitoring Bins and Stock Display Warehouse Stocks of Material Description User action and values YG1 GK-500 1100 Comment

On the Stock Overview screen, make the following entries: Field name Warehouse Number Material Plant

3. 5.

Choose Enter. 4. On the Stock Overview screen, inventory already exists. Choose Back (F3) to return to the SAP Easy Access screen (SAP GUI)

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Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to SAP Home (SAP NetWeaver Business Client).

Result
Checking Stock for Material GK-500 finsihed.

4.15 Capture Excise Invoice


Use
Capture excise invoice from vendor base on the material document.

Procedure
1. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Indirect taxes Procurement Excise Invoice For Depot Create/ Change / Display J1IG

Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role Business role Business role menu (SAP_NBPR_IN_EXCISECLERK-S) CIN RG23D register receipt at depot

2. On the Capture excise invoice at depot screen, choose Capture. Make the following enteries Field name Excise Group Material Document 4. Choose Detail. 5. On the Capture excise at depot screen, choose the item, then choose More documents (F8). 6. On the Capture excise at depot screen, Enter the following entries: Field name Ex.Invoice No. Year Challan. Qty. 8. Choose Back. 9. Choose Save Description User action and values 318-X Current fiscal year 10 As your invoice qty. Comment External invoice number. Description User action and values 51 5XXXXXXX You note down GR document No. in step 4.13 Comment

3. Choose Enter, you will see the excise invoice basic information come out.

7. Choose Enter to ignore the warning message.

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Result
Incoming excise invoice is captured.

4.16 Invoice Receipt by Line Item


Use
The invoice verification is done here.

Procedure
1. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Logistics Materials Management Logistics Invoice Verification Document Entry Enter Invoice MIRO

Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Accounts Payable Accountant (SAP_NBPR_AP_CLERK-S) Accounts Payable Posting Invoices Enter Incoming Invoice w/ PO Reference

2. If a popup Enter Company Code appears, enter company code 1000 and choose Enter. select the Basic data sub-screen and make the following entries or actions: Field name Transaction Invoice Date Calculate Tax Description User action and values Invoice <enter todays date> select With the purchase order information displayed, enter the invoice amount, including taxes Select same one as Tax Code on PO reference tab in lower screen area On PO reference tab page in lower screen area Comment Choose the entry using the input help.

Tax Code

MD

PO number

<purchase order number from previous steps> <the amount value in purchase order (excluding tax)>

Amount

3. Choose Post. 4. System display information Document no. xxxx created.

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5. Choose Back (F3) to return to the SAP Easy Access screen (SAP GUI) Or Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to SAP Home (SAP NetWeaver Business Client).

Result
Financial postings: Material Debited Account 18729001 PL-Vnd-Mtl 18719000 PL-VndCENVAT Credited Account 300000 Vendor domestic 00 Note

Follow-Up Processes
Outgoing Payment
For this activity, run the 158 Accounts Payable scenario document in its entirety, using the master data from this scenario document.

Appendix
Create Return Purchase Order Transaction code (SAP GUI) Reversal: Transaction code (SAP GUI) Business role Business role menu ME21N Change Purchase Order ME22N Purchaser (SAP_NBPR_PURCHASER-S) Purchasing Purchase Orders Purchase Order Choose the purchase order need to be change in the list of all purchase order, choose More Display Purchase Order Comment If the shown purchase order number is wrong, enter the relevant PO by choosing Other Purchase Order. Select the relevant items or select all items by choosing Select All. After that choose delete and save the purchase order.

6.1 Reversal of Process Steps

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SAP Best Practices Sales Order Entry Transaction code (SAP GUI) Reversal: Transaction code (SAP GUI) Business role Business role menu Comment

Yard Management for Inbound Deliveries (318): BPD

ME28 Cancel Release of Purchase Order ME28 Purchasing Manager (SAP_NBPR_PURCHASER-M) Purchasing Approval Purchasing Documents Release Purchase Order - List Select the Release Code 01 and set Cancel Release. Fill the document number into the field document number (optional). In the following view Release Purchasing Documents with Release Code 01 screen, select the PO line and the button Cancel Release.

Sales Order Entry Transaction code (SAP GUI) Reversal: Transaction code (SAP GUI) Business role Business role menu Comment MIGO Cancel Material Document MBST Warehouse Clerk (SAP_NBPR_WAREHOUSECLERK-S) Warehouse Management Consumption and Transfers Cancel Material Document If the material document number is not known, you can find it out by watching into the PO item line tab Purchase Order History (Transaction code ME22N: Materials Management Purchasing Purchase Order Change).

Sales Order Entry Transaction code (SAP GUI) Reversal: Transaction code (SAP GUI) Business role Business role menu Comment MIRO Cancel Invoice Document MR8M Accounts Payable Accountant (SAP_NBPR_AP_CLERK-S)) Accounts Payable Posting Invoices Cancel Invoice Document If the invoice number is not known, you can find it out by watching into the PO item line tab Purchase Order History (Transaction code ME22N: Materials Management Purchasing Purchase Order Change).

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6.2 SAP ERP Reports


Use
The table below lists the most frequently used reports that help you to obtain additional information on this business process.

You can find detailed descriptions of the individual reports in the following BPD documents, which provide a comprehensive compilation of all important reports: Financial Accounting: SAP ERP Reports for Accounting (221) Logistics Processes: SAP ERP Reports for Logistics (222)

Note that the descriptions of some reports that are an indispensable part of the process flow may be located directly in the section where they belong.

Reports
Report title Material Documents Transacti on code MB51 Role (NWBC) Purchaser (SAP_NBPR_PUR CHASER-S) Role Menu (NWBC) Purchasing Goods Movement and Stocks Material Documents Material Doc. List Purchasing Order Analysis Purchasing Group Analysis Purchasing Vendors Vendor Analysis Warehouse Management Inventory Control Stock Overview Purchasing Purchasing Documents Release Purchase Order Comment Sequence of stored documents

Purchasing Group Analysis Vendor Analysis Stock Overview

MCE1

Purchaser Manager (SAP_NBPR_PUR CHASER-M) Purchaser (SAP_NBPR_PUR CHASER-S) Warehouse Manager (SAP_NBPR_WAR EHOUSEMANAGE R-M) Purchaser Manager (SAP_NBPR_PUR CHASER-M)

A list with summarized data.

MCE3

Direct access to vendor-related data. Very detailed overview for one material

MMBE

Release Purchasing Documents

ME28

A list with all purchasing orders.

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6.3 Used Forms


6.3.1 Procurement
Form Type Smart Form Used in Process step Create Purchase Order Output Type NEU Form Technical Object YBIN_MMPO Common Form Name Purchase Order

6.3.2

Goods Receipt
Form Type Smart Form Used in Process step Post Goods Issue Inbound Delivery Post Goods Issue Inbound Delivery Post Goods Issue Inbound Delivery Output Type WE01 Form Technical Object YBIN_MMGR1

Common Form Name GR1 (Individual Item) GR2 (Individual Item with inspection text) GR3 (Multiple Items)

Smart Form

WE02

YBIN_MMGR2

Smart Form

WE03

YBIN_MMGR3

6.3.3

Invoice verification
Form Type Smart Form Used in Process step Invoice Receipt by Line Item Output Type REKL Common Form Name YB_MM_MR_REKL

Common Form Name Complaint

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