TWO YEAR DEVELOPMENT PLAN: June 2011 - June 2013 FUNCTIONAL AREA: PROPGRAM/PROJECT/ACTIVITY: GENERAL ADMINISTRATION AND SUPPORT

SERVICES SUB-PROGRAM/SUB-PROJECT/SUB-ACTIVITY: COLLECTING OFFICE

GOALS OBJECTIVES PROJECT/ACTIVITIES STRATEGIES TARGET/ OUTPUT DURATION (YEAR) 1 2 X

Computerization of Enroll Assess the result of Admin.- collection Printing of reports June 2011 to ment system under Prince the previous comp regarding collection, Nov. 2011 Tech will end till the Prelim enrollment system of accounts receivable, of Second Semester. and recommend some scholarship funds and modification. assistance. The New Computerization Prepare for the new Admin.- collection 1. Trainings system start. method with some 2. Hands on prep on modification. ther new system 3. Enhancement of the new system Support the IGP in collecting Prepare list of IGP All fees collected Receipting of rentals and other fees. fund accounts. are included in the payments. computerization. Collection is on a manual As per no. of enroll campus cashiers. method for other campuses. ment. Prepared by : manual issuance of official receipts. Nov. 2011 Nov. 2011 Nov. 2011 June 2013 Monthly sched.

X X X X

daily and per enrollment periodX

NORMA L. RAGUINI, MPA Dir., Financial Mgt. Services

BUDGET

UNIT(S) RESPONSIBLE Finance Officer Collecting Off.

Finance Officer Collecting Officer

Finance Officer Collecting Officer

Cashiers or de putized coll. Off.

TWO YEAR DEVELOPMENT PLAN: June 2011 - June 2013 FUNCTIONAL AREA: PROPGRAM/PROJECT/ACTIVITY: GENERAL ADMINISTRATION AND SUPPORT SERVICES SUB-PROGRAM/SUB-PROJECT/SUB-ACTIVITY: Budgeting Office
GOALS OBJECTIVES PROJECT/ACTIVITIES STRATEGIES TARGET/ OUTPUT DURATION (YEAR) 1 2 X

BUDGET

Preparation of the BudgetBudget Proposal readyAdmin.-Budget Dept Computation of budget June 2011 to Proposal for CY 2012 for presentation using the guidelines Nov. 2011 and CY 2013 and defense in the set by the DBM and respective offices such NEDA. as DBM, Congress, and Senate Prreparation of Monthly, Finished reports submitAdmin.-Budget Prepare reports based Year round Quarterly, and Year-End ted to the concerned on ALOBS and Reports. authorities like the Disbursement. DBM, COA, Congress and Senate. Prepare request of needed o comply with the DBMreparation of APP Consolidate request Oct. 2011 T P supplies, materials, and circular of procuring prior to procurement needed supplies and year of equipment. Commonly used sup and materials from after plies. different campuses. Posting of procurement For transparency in regarding MOOE, Eqpt. transactions Outlay and Capital Outlay. Posting of approved GAA, Prog of Exp. 1. procurement by the APP prepared 2. head of agency and Post in PhilGEPS 3. the BOR

X X X X

X X

Prepared by: NORMA L. RAGUINI Dir. Financial Mgt. Services

UNIT(S) RESPONSIBLE Budget Officer

Budget Officer Budget Aide

Budget Officer

TWO YEAR DEVELOPMENT PLAN: June 2011 - June 2013 FUNCTIONAL AREA: PROPGRAM/PROJECT/ACTIVITY: GENERAL ADMINISTRATION AND SUPPORT SERVICES SUB-PROGRAM/SUB-PROJECT/SUB-ACTIVITY: Accounting Office
GOALS OBJECTIVES PROJECT/ACTIVITIES STRATEGIES TARGET/ OUTPUT DURATION (YEAR) 1 2 X

Certification of availabilityPrepared vouchers of funds based on GAA, Program of Expenditures approved by the BOR Preparation of reports on For submission to the quarterly and yearly basisCOA

Admin.-Accounting

Based on GAA released Year round

Prepare Trial BalanceBased on General and other pertinent Ledgers, Journals reports. Based on services rendered

July 2011 Oct. 2011 Jan. 2012 every week May & Nov.

X X X

Preparation of payrolls For payment of services Prepare payroll. including NBC 461 cycle 2of regular employees. and 3, bonuses and cash gifts. Computerization of acctg.To facilitate preparation Training of 1. process. of acctg. Process for accountant, acctg. easy access by stake clerks holders

1. Training 2. On hand usage 3. Enhancement

Jan. 2012 Dec. 2013

X X

Prepared by: NORMA L. RAGUINI. MPA Dir. Financial Mgt. Services

BUDGET

UNIT(S) RESPONSIBLE Accountant

Accountant Accounting Clerk

Payroll clerk

Accountant Accounting Clerk

TWO YEAR DEVELOPMENT PLAN: June 2011 - June 2013 FUNCTIONAL AREA: PROPGRAM/PROJECT/ACTIVITY: GENERAL ADMINISTRATION AND SUPPORT SERVICES SUB-PROGRAM/SUB-PROJECT/SUB-ACTIVITY: Cashier's Office
GOALS OBJECTIVES PROJECT/ACTIVITIES STRATEGIES TARGET/ OUTPUT DURATION (YEAR) 1 2 X

BUDGET

Distribute payments of To facilitate paymentPrepare checks. employees - regular and of salaries and wagesEncash Checks. casual. of employees. Distribute salaries and wages to employees,

See to it that payrolls every week. X are prepared as basis for payment of salaries. For Wages - payment very collection e from Prelim Midterm and Finals. X

As per Released GAA for regular employees. As per BOR approved budget for contractual employees.

X subject to availability of funds.

Payment of other expenses, Payment of expensesPrepare checks for Follow the Program every re reimbursement and cash based on released said payees. of Expenditures. quest for advances to employees, GAA and BOR approved payment. suppliers and contractors. rogram of Exp. P Distribute payments of Salaries of regular regular employees using employees maybe the ATM. withdrawn to the bank of any ATM machine outlet. Submit list of emploPreparation of sche every yees and their salary ule of payment. d payday. schedule to the servicing bank of choice. X X

Prepared by:

NORMA L. RAGUINI, MPA Dir. Financial Mgt. Services

UNIT(S) RESPONSIBLE

Cashier

employees. per BOR apved budget contractual

Cashier

Clerk

TWO YEAR DEVELOPMENT PLAN: June 2011 - June 2013 FUNCTIONAL AREA: PROPGRAM/PROJECT/ACTIVITY: GENERAL ADMINISTRATION AND SUPPORT SERVICES SUB-PROGRAM/SUB-PROJECT/SUB-ACTIVITY: Financial and Management Services GOALS OBJECTIVES PROJECT/ACTIVITIES STRATEGIES TARGET/ OUTPUT DURATION (YEAR) 1 2 X

Preparation of the Program Program of Expendi Prepare estimate ofComputation of Oct 30, 2011 of Expenditures for CY 2012 tures for Use of income as bases forwages of contractual Nov. 2, 2011 and CY 2013. Income including allocations to diff. teachers, contractual Fiduciary Funds ready.campuses. laborers, honoraria of personnel, excess load, personnel deve lopment fund, incen tives and Christmas Gifts. Financing the program based on collection of use of income and trust funds. Provide for wages of Day to day collectionrepare schedule of P regular contractuals, payment laborers, MOOE, Equipment Outlay and Capital Outlay. Jan. 2012 to June 2013

X X X X X X

Prepared by:

NORMA L. RAGUINI, MPA Dir. Financial Mgt. Services

BUDGET

UNIT(S) RESPONSIBLE

As per attach Finance Officer Program of Expenditure for CY 2012 and CY 2013 and suppor ting document

-do-

Finance Officer