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Job Title: Location: Classification:

Temporary Billing Coordinator New York, NY Non Exempt

Reports To: Billing Manager, Accounting

Type:

Temporary / Full Time

Job Summary:

Billing Coordinator engages in a variety of day-to-day bookkeeping activities such as the preparation of invoices and billing and coding of invoices. They interface with internal and external contacts to resolve billing discrepancies

Primary Activities and Responsibilities:


Contract Processing Responsible for updating and billing clients Creates and prints final client billing Enter contracts into revenue tracking by program/by month that the contract was executed Ensure that all contracts are entered into the SMS system with the proper clients name/SBU of program that is running and to make sure the dollar amounts match the contract. If they dont then I correct them and make that contract 100%. If there are changes to be made, then I contact the salesperson to revise the contract. Make sure that all contracts for the department are coded with the proper project code(s) then enter that into a log and match with the SMS system. Sales/Client Interaction Interact with clients as needed to review and resolve any invoicing/billing issues Work with sales and sales associates to ensure clients have necessary back up needed to payment of invoices Ensure proof of performance reports are complete in order to be mailed to clients Billing/Reporting Balances monthly billing statements for existing clients after changes are entered into billing system and make adjustments as necessary to the statements. Creates billing schedules and various other billing analyses as required Creates and distributes monthly reports as needed May assist in preparing documentation and responses for legal inquiries and/or litigation Other job related duties as assigned

re:fuel, a former division of Alloy Media + Marketing, is a leading marketing firm that develops and deploys scalable media and promotions solutions reaching targeted consumer segments including youth, military, multicultural and local audiences. re:fuel has locations to serve our clients across the country including offices in New York, Chicago, Los Angeles, Santa Barbara, Harrisburg, PA and Cranbury, NJ. We offer a competitive salary and benefits package including 401(k), medical and dental, commuter benefits and more. EOE.

Qualifications:
Bachelors degree from an accredited institution required in Business Finance or relevant job experience 2 to 3 years of work experience required

Knowledge and Skills:


Ability to prioritize and handle multiple tasks in a changing work environment Experience with Internet, Microsoft office, Spreadsheets, Power Point, and Databases(Access) required Excellent written and verbal communication skills required Ability to work independently and on a team Organizational and time management skills Ability to be a self-starter, be attentive to details, and work independently Ability to establish rapport and relationships with individuals at all levels internally and externally

Job Requirements:
The applicant selected for this position may be required to successfully complete a background check. Passing results must be received prior to start date in new position.

Physical Requirements:
Frequent computer terminal/keyboard use Sit, bend, and squat as needed Reach above shoulder level Ability to lift 30 lbs.

I have read and understand the contents of this job description.

___________________________________________________ Signature Date

re:fuel, a former division of Alloy Media + Marketing, is a leading marketing firm that develops and deploys scalable media and promotions solutions reaching targeted consumer segments including youth, military, multicultural and local audiences. re:fuel has locations to serve our clients across the country including offices in New York, Chicago, Los Angeles, Santa Barbara, Harrisburg, PA and Cranbury, NJ. We offer a competitive salary and benefits package including 401(k), medical and dental, commuter benefits and more. EOE.

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