USER MANUAL FOR FILLING ONLINE ACADEMIC MONITORING FOR MSBTE 2011-12

1. Go to Login page.

3. Login with username and password provided over email. 4.After logging in,please change the password through the link called as 'Click Here to Change Password'.Please remember your new password for all your future transactions on this site.

1. Institute Information :
Now go to left side link 'Institute Information' to fill in the online application form for Institute. -Fields marked with * are Compulsory. -Please put mouse cursor over '?' for instructions while entering details.

Institute Information form has Four parts:

A) Institute Information
a. Name of Institute: Name of the Institute is readily available. b. Year of Establishment: Please enter valid 4 digits Year of Establishment e.g. 2008 c. Institute Type: Please Select Institute type from drop-down list 1. Government: If its a Government Institute 2. Govt. aided: If the Institute is Govt. aided 3. Unaided - private: If it is a Private Institute 4. University Managed: If it is Managed by the University d. Autonomous Status: Select Autonomous Status Yes/No. e. Institute Address: Please Enter / Update Institute address. f. Institute Email ID: Email ID of Institute is readily available. g. Alternate Email ID: Alternate email ID of Institute is readily available. h. Name of Institute Website: Please Enter/update Proper website of the Institute. i. Principal Mobile Number: Please Enter/update Proper 10 digit mobile number of the Principal of the Institute. j. Principal Landline Number: Please Enter/update Proper Landline number of the Principal of the Institute with pin code. Example - 02394-210249 k. Office Landline Number: Please Enter/update Proper Landline number of Institute office with pin code. Example - 02394-210249. l. Date of Monitoring: Please select the date of monitoring from the calendar.

B) Institute Governing Boarda. Governing Board in place: Please select Yes or No as per the existence of Governing Board in the Institute. b. Adequate representation of industry and academician on board: Please select option from the drop-down list as 1. At least one each from industry and reputed academicians 2. one member either from industry or reputed academicians 3. none either from industry or reputed academicians c. Whether meeting was conducted in last year or not: Please select Yes or No as applicable.

C) Professional and Social Involvementa. NBA Accreditation: Please select option from the drop-down list as 1. Accreditated 2. Reapplied 3. Fresh Applied 4. Not applied Also provide details in the text-box. Please Mention Any Other Certification like ISO etc b. Number of National / International level awards won by the institute in workshop / seminar / conference / project competitions organised in associationwith industry / universities / Government / MSBTE / Any other recognised professional body during last 3 years: Please enter number only. c. Number of proposal submitted for funding to MODROBS / RPS / ISRO / DST etc.during last year: Please enter number only. d. Number of consultancy / testing projects undertaken during last year: Please enter number only. e. Number of Social Activities like Earn and learn / NSS / NCC / Community services / Student welfare fund etc. during last year: Please enter number only.

D) Institute Alumni Associationa. b. c. Whether Alumni Association exist: Please select either Yes or No as per the existence of the Alumni in the Institute. Alumni Meet once in a year: Please select Yes or No as applicable. Contribution by Alumni (Expert lectures / Placements / Funding / Sponsorship etc.): Please select Yes or No as applicable.

Click on 'Save Changes' button to save the record

2. Courses Offered
Go to left side link 'Course Offered' to fill Courses details. -Fields marked with * are Compulsory. -Please put mouse cursor over '?' for instructions while entering details. Course list along with course code, intake & duration will be automatically available for institute.

Please enter following details. a. Year of Commencement: Please Enter 4 digits Year of Commencement for eachcourse offered. b. AICTE Approval No: Please enter Proper AICTE Approval No. for eachcourse. c. Govt. of MH Approval No: Please Enter Proper Govt. of MH Approval No for each course. d. MSBTE Affiliation No: Please Enter Proper MSBTE Affiliation No for each course e. Pharmacy Approval No: Please Enter Proper Pharmacy Approval No for Pharmacy courses Click on 'Save Changes' button to save the record.

3. Infrastructure Civil Works

Go to left side link 'Infrastructure Civil Works' to fill Infrastructure Civil Works details. -Fields marked with * are Compulsory. -Please put mouse cursor over '?' for instructions while entering details. Requirement as per AICTE norms are automatically available as per AICTE norms & Institute details

It has four parts. Please enter following details A) Land Area in Acres Requirement as per AICTE norms are automatically available as per AICTE norms & Institute details Please enter following details a. Available: Please enter available land area of the Institute in acres. b. Measures Taken in case of short fall: Please enter measures taken by the institute if the available land is less than the AICTE norms. B) Engineering Diploma - Instructional Area Requirement as per AICTE norms are automatically available as per AICTE norms & Institute details Please enter details for 1. 2. 3. 4. 5. Class Rooms Tutorial Rooms Laboratory Work Shops Computer Centers

6. Drawing Hall 7. Library & Reading Room 8. Seminar Halls AS a. Available: Please enter available numbers as well as Total available area in Sq. M. b. Measures Taken in case of short fall: Please enter measures taken by the institute if the available Instructional area is less than the AICTE norms. C) Administrative Area (Carpet Area) in sq. m Requirement as per AICTE norms are automatically available as per AICTE norms & Institute details Please enter details for 1. Principal/Director Office 2. Board Room 3. Office all inclusive 4. Department Offices 5. Cabins for Head of Departments 6. Faculty Rooms 7. Central Stores 8. Maintenance 9. Security 10.Housekeeping 11.Pantry for staff 12.Examinations control office 13.Placement office AS a. Available: Please enter available numbers as well as Total available area in Sq. M. b. Measures Taken in case of short fall: Please enter measures taken by the institute if the available Administrative area is less than the AICTE norms. D) Amenities Area (Carpet Area) in sq. m. Requirement as per AICTE norms are automatically available as per AICTE norms & Institute details Please enter details for 1. Toilets 2. Boys Common Room 3. Girls Common Room 4. Cafeteria

5. Stationary Store & Reprography 6. First Aid cum Sick Room 7. Principal's quarter 8. Guest House 9. Sport Club / Gymnasium 10.Auditorium / Amphi Theatre 11.Own Boys Hostel 12.Own Girls Hostel AS a. Availability: Please select Yes/No b. Available Area: Please enter Total available area in Sq. M. c. Measures Taken in case of short fall: Please enter measures taken by the institute if the available Amenities area is less than the AICTE norms. Click on 'Save Changes' button to save the record

4. Libraries

Go to left side link 'Libraries' to fill Libraries details. -Fields marked with * are Compulsory. -Please put mouse cursor over '?' for instructions while entering details. Please ensure that 'Courses Offered' form is filled before filling this form. Course code list along with requirement as per AICTE is available as per AICTE guidelines & Institute information

It has three partsA) Books, Journals and Library facilities Requirement as per AICTE norms are automatically available as per AICTE norms & Institute details Please enter following details a. Available: Please enter available numbers of Titles, Volumes, National Journals, International Journals, E Journals, Reading Room Seating and Multimedia PCs for Digital Library. B) General Institute Departments Please enter available quantity in Science & Humanities as well as General Category under various categories. C) Other details of Library a. Total Number of books available (issue section): Please Enter Total number of books available under issue section. b. Total Number of books available under book bank scheme:Please Enter Total number of books available under Book Bank Scheme c. Library Usage (in percentage):Please enter library usage by total student in percentage.(Students doing book transactions to be considered) d. Whether library Automation with bar coding exists: Please Select YES or NO. Click on 'Save Changes' button to save the record

5. Science & Humanities Faculty

Go to left side link 'Science & Humanities Faculty' to fill Science & Humanities Faculty details. -Fields marked with * are Compulsory. -Please put mouse cursor over '?' for instructions while entering details. Requirement as per norms is readily available as per norms

It has two parts A) Science & Humanities Faculty Strength Please enter Availability as a. Please enter availability of Principal in number. Also Select from Drop-down values Whether Principal is Regular DTE Approved or Incharge. b. Please enter availability of Training & Placement Officer in number c. Please enter availability of Workshop Superintendent in number d. Please enter availability of Science & Humanities Regular Lecturers in numbers. Click on 'Save Changes' button to save the record. B) Science & Humanities Faculty Profile Click on 'Add New Faculty' button to enter faculty profile for above mentioned faculty like Principal, Training & Placement Officer, Workshop Superintendentand Science& Humanities Lecturers.

Add New Faculty Profile-

Please enter following details a. Faculty Name: Please Enter Full Name of the Faculty with sequence of Surname, Name & Father's Name. b. Faculty Designation:Please Enter Faculty Designation. c. Highest Qualification:Please Select Qualification from the Drop-Down list & then enter details of the qualification in the text box provided d. Experience teaching years:Please Enter Faculty Teaching Experience in years. e. Experience Industrial years: Please Enter Faculty Industrial Experience in years. f. Additional Information:Please provide additional information if any. g. Date of Appointment:Please select date of appointment from the calendar. h. Subjects Taught: Please Enter Subject codes as per MSBTE only. For autonomous institutes code along with subject title should be as per prevailing in their institute. Example 12001, 12002, 12003. i. Trainings attended in last 2 years: 1.Please Enter Title of the training attended. 2. Please Enter Duration of the training attended in number of days. 3. Please Enter Place of the training j. Conferences/Seminars/Workshop attended: 1.Please Enter Title 2.Please Enter Duration in number of days. 3.Please Enter Place k. Paper published: 1.Please Enter Title 2.Please Enter Duration in number of days. 3.Please Enter Place. l. Research / Development Projects Undertaken: 1.Please Enter Title 2.Please Enter Duration in number of days. 3.Please Enter Place. Click on 'Add Faculty' button to save the record OR 'Reset' button to reset the form. Added faculty appears in 'Science & Humanities Faculty Profile' table. Click on 'Edit' button to edit the faculty OR 'Delete' button to delete the faculty.

6. Resources
Go to left side link 'Resources' to fill Resources details. -Fields marked with * are Compulsory. -Please put mouse cursor over '?' for instructions while entering details.

Requirement as per AICTE norms automatically calculated as per AICTE guidelines.

It has two partsA) Computers, Software, Internet and Printers (Engineering Diploma/Pharmacy/Hotel Management & Catering Technology/Architecture) Please enter Availability of: 1.Number of PCs in the institute. 2.Legal System Software. 3. Legal Application software. 4.LAN & Internet (Select Yes/No). 5.Mail Server & Client(Select Yes/No). 6.Internet connection with Bandwidth Contention of 1:1 (Min 1 Mbps). 7. Printers including Colour Printer (% of total no of PC's).

B) Administrative Resources a. Computerised MIS System in place: Please select Yes or No b. Computerised Accounting System in place: Please select Yes or No c. Students mentoring and Grievance cell in place: Please select Yes or No. C) Laboratories required for 1st Year a. Physics Laboratory: Please select Yes or No b. Chemistry Laboratory: Please select Yes or No c. Workshop: Please select Yes or No d. Language Laboratory: Please select Yes or No Click on 'Save Changes' button to save the record

7. Departments
Go to left side link 'Departments' to fill Departments details. Course codes are available as per the Institute in the top horizontal bar Please Select Department from Department list. Each department has 11 sub-menus.

A) Dept. Information Click on 'Dept. Information' to view general information of the selected department. -Fields marked with * are Compulsory. -Please put mouse cursor over '?' for instructions while entering details.

B) Admission Click on 'Admission' to view Dept. Admission Status information of theselected department. -Fields marked with * are Compulsory. -Please put mouse cursor over '?' for instructions while entering details.

It has two parts(a) Dept. Admission Status a. I Year: Enter Enrolled and Re-admitted student b. II Year: I year Pass Out, Direct, Change of Branch, Last year DC c. III Year: II year Pass Out, Last year DC d. IV Year: IV Year students (b) Analysis of 1st Year Admission a. Please Enter Number of students admitted to 1st year for 2011-12 having entry level (SSC) passing % between 35% to 59.99% b. Please Enter Number of students admitted to 1st year for 2011-12 havingentry level(SSC) passing % between 60% to 79.99% c. Please Enter Number of students admitted to 1st year for 2011-12 having entry level(SSC) passing %of 80% & above Remark: Add remark if you want to add. Click on 'Save Changes' button to save the record

C) Dept. Faculty Strength Click on 'Faculty Strength' to view Faculty Strength information of the selected department. -Fields marked with * are Compulsory. -Please put mouse cursor over '?' for instructions while entering details. Requirement as per AICTE & MSBTE norms automatically available

Please enter following details a. Select HOD availability b. Filled Posts: Please enter filled posts by the department with reference to required as per norms. Please enter number of regular & ad-hoc staff in the department if any. Click on 'Save Changes' button to save the record. D) Dept. Faculty Profile Click on 'Faculty Profile' to view Faculty Profile information of the selected department. -Fields marked with * are Compulsory. -Please put mouse cursor over '?' for instructions while entering details. Click on 'Add New Faculty' button to enter faculty profile for selected department. Add New Faculty Profile-

Please enter following details a. Faculty Name: Please Enter Full Name of the Faculty with sequence of Surname, Name & Father's Name. b. Faculty Designation:Please Enter Faculty Designation.

c. Highest Qualification:Please Select Qualification from the Drop-Down list & then enter details of the qualification in the text box provided d. Experience teaching years:Please Enter Faculty Teaching Experience in years. e. Experience Industrial years: Please Enter Faculty Industrial Experience in years. f. Additional Information:Please provide additional information if any. g. Date of Appointment:Please select date of appointment from the calendar. h. Subjects Taught: Please Enter Subject codes as per MSBTE only. For autonomous institutes code along with subject title should be as per prevailing in their institute. Example 12001, 12002, 12003. i. Trainings attended in last 2 years: 1.Please Enter Title of the training attended. 2. Please Enter Duration of the training attended in number of days. 3. Please Enter Place of the training j. Conferences/Seminars/Workshop attended: 1.Please Enter Title 2.Please Enter Duration in number of days. 3.Please Enter Place k. Paper published: 1.Please Enter Title 2.Please Enter Duration in number of days. 3.Please Enter Place. l. Research / Development Projects Undertaken: 1.Please Enter Title 2.Please Enter Duration in number of days. 3.Please Enter Place. Click on 'Add Faculty' button to save the record OR 'Reset' button to reset the form. Added faculty appears in 'Science & Humanities Faculty Profile' table. Click on 'Edit' button to edit the faculty OR 'Delete' button to delete the faculty.

E) Laboratories Click on 'Laboratories' to view Laboratories information of the selected department. -Fields marked with * are Compulsory. -Please put mouse cursor over '?' for instructions while entering details.

Laboratory Information Click on 'Add Name' button.To add laboratory please enter lab details as a. Laboratory Name b. Total cost of Equipments and Furniture in the laboratory Also enter availabity of equipments for conduct of experiments/jobs as per MSBTE Norms) Added lab details will appear in'Laboratory Information' table. Now click on Click on Add/View Equipments to add equipments in the laboratory

Please select Yes or No for a. Whether dead stock register / record maintained? b. Whether the laboratories are adequately equipped so as to conduct all the practicals as per MSBTE curriculum Then Click on Add New Equipments link in the bottom

Please enter equipments as a. Particulars b. No available c. Cost Click Add to after entering details.

Click on 'Add Lab Assistant' button to add lab assistant name and qualification.

Enter Lab Assistant details as a. Name b. Qualification Click on 'Go Back to laboratories'. If you want to change or View the lab details, then click on 'Edit' or 'View' button. If you want to delete the lab details,then click on 'Delete' button.

F) Dept. Curriculum Information Click on 'Curriculum' to view Curriculum information of the selected department. -Fields marked with * are Compulsory. -Please put mouse cursor over '?' for instructions while entering details. Subject names along with subject code & semester, year are readily available as per course

a. Please Enter Number of Weeks as per T-E Schemes. b. Please Enter Number of weeks available up to date of Academic Monitoring' c. Please enter number of Faculties using self developed Power Point /Flash Presentations/Readymade presentations as a teaching aid during imparting the instructions Dept. Curriculum Information: a. Please Enter No of periods available from start of term up to the date of monitoring for the particular subject. b. Please Enter No of periods engaged for the particular subject. c. Please Enter % of curriculum covered as per T-E scheme. d. Continuous Assessment for T/W:Please Enter Y or N as Yes or No. e. Continuous Assessment for practicals:Please Enter Y or N as Yes or No. Click on 'Save Changes' button to save the record

G) Dept. Student Attendance Click on 'Student Attendance' to Add/View Student Attendance information of the selected department. -Fields marked with * are Compulsory. -Please put mouse cursor over '?' for instructions while entering details. Subject names along with subject code & semester, year are readily available as per course

Note: - Subject wise average attendance upto the date of monitoring. Please usethe following formulas to calculate the subjectwise average attendance %

a. Please enter Average Theory Attendance in%. b. Please enter Average Practical Attendance in %. Click on 'Save Changes' button to save the record. H) Result Analysis Click on 'Result Analysis' to Add/View Result Analysis information of theselected department. -Fields marked with * are Compulsory. -Please put mouse cursor over '?' for instructions while entering details.

It has four parts(a) Result Analysis For first term academic monitoring overall results of previous II, IV& VI semester examination to be entered and for second term, I, III, & V semester results to be entered. a. b. c. d. e. Appeared:Please Enter number of students appeared. Clear Passed:Please enter number of students clearly passed. Failed:Number of Failed students will be automatically calculated. ATKT:Please enter number of students with ATKT. % passing:% passing will be automatically calculated.

(b) Mentoring of failed students a. b. c. d. Extra classes conducted: Please Select Yes or No. Question papers solved:Please Select Yes or No. Personal attention to average students:Please Select Yes or No. Library facility provided:Please Select Yes or No.

(c) Retrospective Performance of Final Year Students Passed in 2010 - 11 Number of Students with same enrolment number: 1.1st Year. 2.2nd Year. 3.Final Year. (d) Performance of Final Year Students a. Please enter Average Result of Final Year Students b. Please enter % of Final Year Students Passed in First Division. c. Please enter % of Final Year Students Going for Higher Education. d. Please enter % of Final Year Students Placed through Campus Placement. Click on 'Save Changes' button to save the record

I) Dept. Resources Click on 'Resources' to Add/View Resources information of the selected department. -Fields marked with * are Compulsory. -Please put mouse cursor over '?' for instructions while entering details.

Please enter details for 1. CD/DVD 2. PowerPoint Presentations(PPTs) 3. Flash Presentations 4. LCD Projector 5. Interactive Board 6. Virtual Learning Center As a. Nos. available: Please enter availability of each resource in numbers. b. Nos. Added Current year: Please enter addition of each resource in the current year in numbers. c. Total: Total will be automatically calculated. d. Remark / Any Other Equipment: You can add remark or any other equipment if required. Click on 'Save Changes' button to save the record J) Co-Curricular Activities Click on 'Co-Curricular Activities' to Add/View Co-Curricular Activities information of the selected department. -Fields marked with * are Compulsory. -Please put mouse cursor over '?' for instructions while entering details.

Please enter details for following points 1. Industrial Visits 2. Industry Experts Lectures 3. Industry Based Projects 4. Learning Resources Development 5. Industrial Trainings deputations 6. Faculty Trainings deputations 7. Faculty Trainings Organised 8. Number of Faculty Deputed for Improvement of Academic Qualification 9. Project Paper Presentation 10.Technical Quiz Participations 11.Career Fair 12.Project Institute 13.Curriculum Development 14.Number of CEP Programs / Trainings

15.Programs Conducted for Personality Development 16.Participation in Sports (IDSSA) 17.MOUs with Industry for Participation in Academic Development of the Institute 18.Any Other As a. Number Planned: Please number of co-curricular activities planned by the department. b. Actual Arranged: Please number of co-curricular activities actually arranged by the department. c. Deficiency: Deficiency will be automatically calculated d. Number of Beneficiaries: Please number of beneficiaries of the co-curricular activities actually arranged bythe department. e. Remarks: Please enter remarks if any. Click on 'Save Changes' button to save the record K) Any Other Information Click on 'Any Other Information' to Add Any Other Information of the selected department. -Fields marked with * are Compulsory. -Please put mouse cursor over '?' for instructions while entering details. In the provided text area add any other information details.

Click on 'Save Changes'button to save the record.

8. Strength & Weakness

Go to left side link 'Strength N Weakness' to fill Strength & Weakness details.

Strengths:Please Enter Strengths of the Institute as perceived by the Institute Weaknesses:Please Enter Weaknesses of the Institute as perceived by the Institute. Click on 'Save Changes' button to save the record.

9. Any Other Information

Go to left side link 'Any Other Information' to fill Any Other Information details.

In the provided text area add any other information details. Click on 'Save Changes' button to save the record.

10. Confirm
Go to left side link 'Confirm' for Confirmation of filled details.

Remark:Add remark if you want to add. Note:-Institute Will not able to Change/Edit Information after Confirmation. Click on 'Save Changes' button to save the record You will get the message about institute Confirmation. Go to 'Home Page'.You will get the same message. Click on Log Out button to end your session.

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