Escolar Documentos
Profissional Documentos
Cultura Documentos
David Allen
I ncom pl et Ion t r Ig ger l Ist I ncom pl et Ion t r Ig ger l Ist n a t u r a l p l a n n I n g m o d e l proj e c t pl a n n I ng t r Ig g e r l Is t m a s t e r I ng Wor k F l oW t h e W e e k ly r e v I e W Wor k F l oW proc e s sI ng & org a n I z I ng hor I zons oF Focus gt d - Q W h at Is you r s? 2 3 4 5 6 8 9 10 12
Shift the level of focus on the project as follows if needed: Ifyourprojectneedsmoreclarity,raisethelevelofyourfocus. Ifyourprojectneedsmoretobehappening,lowerthelevelofyourfocus.
4. Review Reviewcalendarandactionlistsdaily(orwheneveryoucouldpossiblydoanyofthem). Conductacustomizedweeklyreviewtogetclean,getcurrent,andgetcreative(seeWeeklyReview). Reviewthelonger-horizonlistsofgoals,values,andvisionsasoftenasrequiredtokeepyour project list complete and current. 5. Do Makechoicesaboutyouractionsbasedonwhatyoucando(context),howmuchtimeyou have, how much energy you have, and then your priorities. Stayflexiblebymaintainingatotallifeactionremindersystem,alwaysaccessibleforreview, trusting your intuition in moment-to-moment decision-making. Chooseto: 1- do work you have previously defined or 2- do ad hoc work as it appears or 3- take time to define your work (You must sufficiently process and organize to trust your evaluation of the priority of the ad hoc.) Ensurethebestintuitivechoicesbyconsistentregularfocusonpriorities.(Whatisthevalueto meofdoingXinsteadofdoingY?)Revisitandrecalibrateyourcommitmentsatappropriate intervalsforthevariouslevelsoflifeandwork(seeHorizonsofFocus): Runway - current actions (daily) 10,000 ft. - current projects (weekly) 20,000 ft. - current responsibilities (monthly) 30,000 ft. - 12 year goals (quarterly) 40,000 ft. - 35 year goals (annually) 50,000 ft. - career, purpose, lifestyle (annually +)
get current
Review Action Lists Mark off completed actions. Review for reminders of further action steps to record. Review Previous Calendar Data Review past calendar in detail for remaining action items, reference data, etc., and transfer into the active system. Review Upcoming Calendar Review upcoming calendar events (long- and short-term). Capture actions triggered. Review Waiting-For List Record appropriate actions for any needed follow-up. Check off received ones. Review Project (and Larger Outcome) Lists Evaluate status of projects, goals, and outcomes one by one, ensuring at least one current action item oneach.Browsethroughprojectplans,supportmaterial,andanyotherwork-in-progressmaterialto trigger new actions, completions, waiting-fors, etc. Review Any Relevant Checklists Use as a trigger for any new actions.
get creative
Review Someday/Maybe List ReviewforanyprojectswhichmaynowhavebecomeactiveandtransfertoProjects.Deleteitemsno longer of interest. Be Creative and Courageous Anynew,wonderful,harebrained,creative,thought-provoking,risk-takingideastoaddintoyoursystem?
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Formats:Off-siteswithpartners,board,team,family;initialdiscussionsforlaunchingprojects, meetings,wholeenterprises;lifeplanning;annualrevisitingofenterprisedirection;idealscene development;personaltreasuremaps Frequency:Wheneveradditionalclarity,direction,alignment,andmotivationareneeded (Gracies Gardens: Recognized as the #1 garden and landscaping store in the tricounty district; a fun, interesting, creative, informative place to browse and shop, attracting discriminating clientele who love to spend time and money on an on-going basis; etc.) 30,000 ft. Goals and objectives.Whatdowewantandneedtoaccomplish,specifically,within thenext1224months,tomakethevisionhappen? Formats:Off-siteswithpartners,board,team,family;strategicplanning;annualgoal-setting andbroadplanningsessions;lifeandfamilyplanning Frequency:Annually;quarterlyreviewsandrecalibrations (Gracies Gardens: By year-end, 15% sales growth, 20% profitability, wholesale business established and in the black, etc.) 20,000 ft. Areas of focus and responsibility.Importantspheresofworkandlifetobe maintainedatstandardstokeeptheenginesrunning. Formats:Jobdescriptions;organizationcharts;employeemanuals;personallifestylechecklists; familyresponsibilitydesignations;projectchecklists Frequency: Performance reviews; monthly personal check-ins; whenever job or life changes require reassessment of responsibilities (Gracies Gardens: Executive, administration, PR/marketing, sales, finance, wholesale operations, retail operations, etc.) 10,000 ft. Projects. Outcomes we want to achieve that require more than one action and which can be completed within a year. Formats:Overviewlistofallprojects;projectplans(definedsubprojects) Frequency:Weeklyreview;whenevernext-actioncontentsarenotcurrent (Gracies Gardens: Set up wholesale division, get the books current, hire director of marketing, finalize Acme contract, upgrade HVAC system, etc.) Runway Actions.Nextphysical,visibleactionstotakeonanyprojectorotheroutcome;anysingle action to take about anything Formats:Calendar,actionlists(e.g.calls,errands,athome,atoffice,talktobossabout...); action folders or bins (e.g. read/review, bills to pay) Frequency:Multipletimesdaily;wheneveraquestionaboutwhattodonext (Gracies Gardens: Draft plan for wholesale division, e-mail Sandy re: bookkeeper recommendations, call Brandon re: lunch meeting, review Acme purchasing history, surf web for competition ads etc.)
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GTD-QWhat is Yours?
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