Friends of Bozeman Public Library Board Assistant Job Description The Board Assistant is an employee of the Friends of the

e Bozeman Public Library (FBPL), a nonprofit 501(c)3 organization. FBPL is a membership based organization, and provides financial support to the Bozeman Public Library through the sale of donated books. The Board Assistant is a part-time position and supports the organization and the Board of Directors by performing the following duties: 1. Maintain membership records, including database management, dues collection, and renewal notices. Work in collaboration with the Board to recruit new memberships. 2. Manage logistics and provide support for three book sales per year and the annual membership meeting, including promotion, advertising, and volunteer recruitment. Manage and communicate the volunteer schedule for book sorting. Purchase and maintain necessary supplies. 3. Manage financial tasks for the organization. Coordinate accounts payable and deposit all monies and checks received, handling cash when appropriate. Maintain proper financial records, and communicate those records to the Board Treasurer and bookkeeper for the preparation of financial statements. 4. Provide administrative support to the organization and for Board activities, including preparation and distribution of membership materials, correspondence, and donor acknowledgements. Act as recording secretary at monthly Board meetings, as well as selected committee meetings. Maintain historical record of correspondence and meeting minutes. Maintain meeting and event calendar, communicating calendar to the board and volunteers. 5. Promote the organization through the monthly library newsletter, website and Facebook page, press releases, and other means as appropriate. 6. Other administrative duties as assigned by the Board of Directors. Required Qualifications: Flexible, part-time availability, including some evening meetings and weekend events. An average of 10 hours per week is required, with additional hours expected for book sales and other events. Prior experience with office management, business support, or assisting a nonprofit board of directors. Proficient in Word, Excel and email applications, along with the ability to utilize these programs to enhance efficiency and effectiveness. Ability to handle competing priorities, and effectively prioritize and manage work flow. Organizational skills and attention to detail are essential. Requires high integrity, a professional image, and excellent oral and written communication skills. Ability to work independently, with little supervision, and make decisions in accordance with established policies. Desired Qualifications: Knowledge and/or experience with nonprofit organizations. Knowledge and/or experience with web-based organizational systems, such as google calendar, documents, etc. Work is performed at the FBPL desk located in the Bozeman Public Library. Use of a personal vehicle may be required for banking and other off-site errands. Compensation is $15 per hour, no additional benefits, plus mileage reimbursement as appropriate. Email letter of introduction and resume to ska@bresnan.net. Applications accepted through April 1, 2012.