Resume Writing in A Nutshell

Resume writing in a nutshell
The content for resume writing workshop has been developed by following students 1. 2. 3. 4. 5. 6. 7. 8. Omkar Shivam Roli Namrata Swapnil Manjeet Nupur Ankit Manish
Table of Contents Resume - a summary of your academic and work history. .............................................................. 4 It's the first meeting between you and a prospective employer... .................................................. 5 Resume Layout .................................................................................................................................. 6 TYPES OF RESUME ......................................................................................................................... 6 Chronological Resume: .................................................................................................................. 6 Functional Resume: ....................................................................................................................... 6 Hybrid Resume .............................................................................................................................. 6 Resume Objective...or Summary Statement....................................................................................... 6 How to Showcase Your Professional Experience ................................................................................ 7 Decide on What Accomplishments to Include .................................................................................... 8 Academic Credentials ................................................................................................................ 8 Professional Associations/Community Involvement ....................................................................... 8 OUTLINE OF A RESUME ..................................................................................................................... 9 Contact Information ...................................................................................................................... 9 Summary Statement ...................................................................................................................... 9 Professional Experience ................................................................................................................. 9 Academic Credentials .................................................................................................................... 9 Professional Organizations .......................................................................................................... 10 RESUME CHECKLIST ......................................................................................................................... 11 9. Of all the things to proofread again, look at your contact information. Make sure your phone number(s) and email addresses are accurate. One wrong number or letter and you might never know what you missed. ............................................................................................................ 11 Most frequent resume mistakes ...................................................................................................... 12 Including typos and other spelling or grammatical errors: .................................................... 12 Lengthy resume: .................................................................................................................. 12 No Dates Listed: ................................................................................................................... 12 Sending a resume without a cover letter: ............................................................................. 12 Poorly organized: ................................................................................................................. 12 Lying: ................................................................................................................................... 12 Using really small fonts: ....................................................................................................... 12 Really wide margins with content squeezed in the middle: .................................................. 13 Too personal: ....................................................................................................................... 13 Writing in the first person: ................................................................................................... 13
Content developed by Omkar, Roli, Namrata, Swapnil, Manjeet, Nupur, Manish & Ankit
TIPS FOR RESUME WRITING ............................................................................................................. 14 Know the purpose of your resume ............................................................................................... 14 Back up your qualities and strengths ........................................................................................... 14 Make sure to use the right keywords ........................................................................................... 14 Use effective titles ....................................................................................................................... 14 Use bullet points.......................................................................................................................... 14 Avoid negativity ........................................................................................................................... 15 Achievements instead of responsibilities ..................................................................................... 15 Analyze job ads............................................................................................................................ 15 Get someone else to review your resume .................................................................................... 15 One or two pages ........................................................................................................................ 15 Use action verbs .......................................................................................................................... 15 No jargon or slang ....................................................................................................................... 16
Resume - a summary of your academic and work history.

A resume is an advertisement of who you are in terms of your competencies, accomplishments, and future capabilities. It is your chief marketing tool or calling card for opening the doors of prospective employers. From the applicants perspective, resumes are supposed to help get interviews which, in turn, lead to job offers. From the employers perspective, resumes are supposed to communicate value, i.e.; what applicants will do for them.
When writing a resume, always remember that you are advertising yourself for an interview and not for a job. An effective resume should make a prospective employer want to meet you in person to discuss your qualifications and possible contributions to solving his or her problems.
Only you should chart out your destiny

You should write your own resume; you should not imitate or plagiarize someone elses resume and letters. You must begin from your own ground of experience in developing a resume and letters which clearly communicate who you are, what you want to do, and what you are most likely to do in the future for an employer.
A resume is as much for ourselves as it is for future employers, as it reminds us of everything weve done so that we have the confidence to continue to reach higher, to set new goals, and to truly be a success. A resume is a record of where youve come from and how hard youve worked to get where you are, so even if you dont feel the need to write a resume for employment purposes, you should do it for yourself so that you dont forget one skill, certification, or experience that youve obtained to get you to where you are.
A resume is something that most employers associate with high quality people, individuals that have the experience, motivation, and credentials to get the job done.
Employers truly do use resumes as a screening process, and often times it doesnt matter how well qualified you are, if you cant bother to submit a resume they wont bother to consider you for employment. In addition to writing a resume youll also want to write a great cover letter. A cover letter is something that you will attach to the resume to explain what you are applying for and why.
Benefits of building a resume

A specially tailored resume can get your readers attention, generate interest and position you above your competition, including those who may be more qualified than you. Preparing your resume is a self- assessment process that will sharpen your ability to articulate your value while networking, interviewing and negotiating offers. Youll get a confidence boost when you see in print all that you have accomplished. Confidence and your sense of worth are important factors in job search process. A good resume can help structure the interview and keep a meandering interviewer focused on your strengths.
It's the first meeting between you and a prospective employer...

"First impressions are lasting ones." Well, your resume is the first meeting between you and a prospective employer more often now than ever. So, how do you want to be remembered? Wrinkled and unorganized. Neat and structured. Long and boring. Precise and interesting. Resumes tell an employer a great deal about you. Where you have been, where you are and where you are headed. However, the story must be told quickly and clearly. You only have a few moments to convince the employer that your resume deserves further attention before its trashed. Your resume needs to shout PROFESSIONALLY , I am the one you want on your team, so much that even if you are not appropriate for the advertised position, he or she would be inclined to start one for you.
Resume Layout
Your resume layout - meaning the sections you include in your resume and how you present them - is important to get right. Busy recruiters and hiring managers don't have time to hunt for the information they need in order to decide on whether your background fits their needs.
TYPES OF RESUME
Chronological Resume: This type of resume is used most frequently. With this format ,
you present information in reverse chronological order(most recent first) and give a detailed account of education, work experiences and other relevant skills.
Functional Resume: This type of resume includes functional skill categories that
highlight work experiences and transferable skills. A functional resume may be used if your experience and /or education do not support your professional objective.
Hybrid Resume: This type of resume includes functional skill categories that highlight
work experience and transferable skills within the reverse chronological listing of work history.
Resume Objective...or Summary Statement

I have some definite advice to give you here, but keep in mind that there is no right answer. Ultimately, you need to choose a solution that's best for your personal situation. That being said, I advise my candidates to forego an Objective statement and opt instead for a Summary of their relevant skills. I do this for a couple of reasons... The Problem with an Objective Objectives can really only fall into one of two categories - generic, so no one can argue with it; or narrowly defined, which limits your options in a job search. An objective that's very generic does not add anything of substance to your credentials. An objective must be specifically tailored to each opportunity you're applying to. Fail to customize each resume submission and you're likely to land in the "NO" pile. If the
opening is for a senior sales professional, but it's an individual contributor role - and your objective is sales management...what's going to happen to your resume? You can't always tell from a job advertisement, or a networking contact, what the real scope of the role is. The objective section in the resume increases your opportunity to grab the attention of the employer and raise your chances of getting short listed. Shortly speaking, it is the introduction that provides the instant sense of how you would fit into the advertised position. This section is positioned in the beginning of the resume after the candidate's contact details. As it is the beginning part of the resume, it should be effective enough to hold the interest of the employer in reading your further details. Need of Objective Section in the Resume: Students applying for trainee jobs or internships can use objective section to explain the recruiter what they stand to gain from a young applicant with little experience. Entry-level candidates and recent graduates often use resume objectives in order to give focus to a resume that does not yet include much job experience. The same is applicable for people with only one or two years of job experience. Those in artistic careers, where the latest experience doesn't essentially reflect the breadth of candidate's creative abilities, use them to show how applicant's creativity can be applied to gain outcome in the employer's area.
How to Showcase Your Professional Experience

Keep in mind that hiring managers and recruiters want to see your professional experience in reverse chronological order - that means, the your resume layout should start with your most recent experience and working back to your earliest positions. The list might look like this Company Location Dates of Employment Title Brief Description of what the company does, including a scope statement (i.e. revenue size, number of employees, locations, etc.)
Decide on What Accomplishments to Include

You'll need to incorporate some of your most significant accomplishments in each position you've held. An accomplishment should be included if it provides a good example of the scope of your work effort and authority. Think strong action verbs and metrics as you put this section together. As you're building your list of accomplishments, include as many as you can think of for each position you've held. You'll eventually need to edit this list, but brainstorming now can help you draft a top notch document - and help to prepare you for upcoming interviews. Academic Credentials Unless you are just entering the workforce and have little experience to talk about, Academic credentials should appear after your work experience in your resume layout. If you've attended an Ivy League school, you might mention this in your Summary (e.g. Wharton MBA with 10 years of finance experience...), but generally speaking, you want to include your academic experience towards the end of your document.
Professional Associations/Community Involvement

In this final section of your resume layout, include only those organizations in which you are currently active, unless you've held a leadership position worth mentioning.
OUTLINE OF A RESUME
Contact Information
In this section, you'll list your basic contact information: name, address, phone numbers, and email address.
Summary Statement
A summary statement will take the place of an objective on your resume. It's a short narrative that highlights your key skills. It's easiest to actually write this section after the rest of your resume is completed.
Professional Experience
Present your experience in reverse chronological order, starting with your present position and working backwards until your first professional experience, Post College. For each employer, you'll need to include the following: Name of Employer Brief description of the employer Location (City/State) Dates of Employment Position Titles & Dates Short description of your responsibilities (i.e. your job description) Selected accomplishments for each role. What did you do to distinguish yourself in each position you held?
Academic Credentials
Make a note of the schools you attended (post high school!), and degrees conferred. If you have attended professional training programs, list those as well. If you've received any special academic recognition, like a scholarship or academic award, make a note of those as well.
Professional Organizations
List all of the professional organizations you belong to, and any officer positions held. You can include any volunteer activity here as well. That's it! You're done. If you did not spend much time on listing your accomplishments, go back and revisit that area. Accomplishments are the most important part of your resume. They bring your experience to life for the hiring manager, so make sure that you think through this section carefully.
RESUME CHECKLIST
1.
Proofread again and again. Check for grammar, spelling errors and consistency. Be especially consistent in typing every accomplishment and every activity in the past tense. Do not switch from past to present tense.
2.
Do not use the pronoun "I". Just don't.

o
Show your enthusiasm! You want the employer to sit up and take notice. Energy and excitement are contagious
3.
If you go into too much detail about your work experience, you will bore the reader to death. Employers want relevant information, but they don't want to be inundated with every aspect of the position you held. They are not especially concerned if you opened the mail or filed personnel records. Are you using good quality paper? White, off white, off off whiteyou get the idea. Make sure it is at least 24 lb paper.
4.
5.
Exclude all personal information, such as weight, height, age, etc.. It probably will not help your chances at all.
6.
Does your resume have a clear and concise Objective Statement? If it doesn't, you probably ought to consider it, unless you have a good reason not to
7.
Have you told the truth? Presenting your accomplishments and skills in the best possible light is highly recommended. If you start leaning toward stretching the truth, then you might be crossing a very important line.
8.
Does the overall layout of your resume look pleasing to the eye? That is a hard thing to qualify, yes. Having someone else give you their opinion might be the best approach here. After all, you have looked at this piece of paper for days or weeks by now, right?
9.
Of all the things to proofread again, look at your contact information. Make sure your phone number(s) and email addresses are accurate. One wrong number or letter and you might never know what you missed.
Most frequent resume mistakes

Including typos and other spelling or grammatical errors: Before you
send out your resume, make sure you have proofread it several times. Many hiring managers will automatically throw away a resume that has typos or other errors.
Lengthy resume: Surveyed managers reported that resumes only get a 15 second
review. "More is not better," noted Martha, an HR Director. "Long careers often travel into numerous pages and important accomplishments get lost. We won't read anything beyond a page especially with so many people applying."
No Dates Listed: From a recruiter's perspective, candidates eliminate dates on their

resumes for only one reason: to hide information, such as a history of job-hopping or a long period of unemployment. As an alternative, Mr. Hughes suggests focusing only on the last 10 to 15 years of your professional experience.
Sending a resume without a cover letter: One of the worst things you can do is
send a great resume without an official introduction. Resumes and cover letters should be inseparable. Make sure you don't give up your chance to really sell yourself with a cover letter.
Poorly organized: Information on a resume should be listed in order of

importance to the reader. Don't ask employers to wade through your hobbies first. Dates of employment are not as important as job titles. Education should be emphasized if you are freshly out of school and have little work experience; otherwise, put it at the end. If your resume is difficult to read or key information is buried, it's more likely to be cast aside.
Lying: Employers reported they are on the lookout for the significant increase in lies
or serious exaggerated claims made in people's resumes. Common deceptions include accomplishments, salary, or size of the team managed. Helen, an HR Executive Recruiter inside a prominent company, wrote on her survey form: "Never, ever, lie. One person I hired lied about having a college degree when she did not have one. We fired her when the lie was uncovered."
Using really small fonts: Really small fonts are hard to read and don't photocopy
as well. (That applies to your address block as well.) What's too small? Generally don't go smaller than a 10 point
Really wide margins with content squeezed in the middle: Your margins
should be at least one half inch. You really don't need more than one inch.
Too personal: If your Web site includes photos of your cat or your personal blog
about what you did over the weekend, don't steer prospective employers there by including it on your resume. Keep your personal and your professional life separate in order to be taken seriously.
Writing in the first person: Your resume is not a personal correspondence, and
should not include words such as "I," "my," and "me." Save the first person pronouns for your cover letter.
TIPS FOR RESUME WRITING

Know the purpose of your resume
Some people write a resume as if the purpose of the document was to land a job. As a result they end up with a really long and boring piece that makes them look like desperate job hunters. The objective of your resume is to land an interview, and the interview will land you the job (hopefully!).
Back up your qualities and strengths

Instead of creating a long (and boring) list with all your qualities (e.g., disciplined, creative, problem solver) tries to connect them with real life and work experiences. In other words, you need to back these qualities and strengths up; else it will appear that you are just trying to inflate things.
Make sure to use the right keywords

Most companies (even smaller ones) are already using digital databases to search for candidates. This means that the HR department will run search queries based on specific keywords. Guess what, if your resume doesnt have the keywords related to the job you are applying for, you will be out even before the game starts.
Use effective titles

Like it or not, employers will usually make a judgment about your resume in 5 seconds. Under this time frame the most important aspect will be the titles that you listed on the resume, so make sure they grab the attention. Try to be as descriptive as possible, giving the employer a good idea about the nature of your past work experiences. For example: Bad Title: Accounting Good title: Management of A/R and A/P and Recordkeeping
Use bullet points

No employer will have the time (or patience) to read long paragraphs of text. Make sure, therefore, to use bullet points and short sentences to describe your experiences, educational background and professional objectives.
Avoid negativity
Do not include information that might sound negative in the eyes of the employer. This is valid both to your resume and to interviews. You dont need to include, for instance, things that you hated about your last company.
Achievements instead of responsibilities

Resumes that include a long list of responsibilities included are plain boring, and not efficient in selling yourself. Instead of listing responsibilities, therefore, describe your professional achievements.
Analyze job ads

You will find plenty of useful information on job ads. Analyze no only the ad that you will be applying for, but also those from companies on the same segment or offering related positions. You should be able to identify what profile they are looking for and how the information should be presented.
Get someone else to review your resume

Even if you think you resume is looking kinky, it would be a good idea to get a second and third opinion about it. We usually become blind to our own mistakes or way of reasoning, so another people will be in a good position to evaluate the overall quality of your resume and make appropriate suggestions.
One or two pages

The ideal length for a resume is a polemic subject. Most employers and recruiting specialists, however, say that it should contain one or two pages at maximum. Just keep in mind that, provided all the necessary information is there, the shorter your resume, the better.
Use action verbs

A very common advice to job seekers is to use action verbs. But what are they? Action verbs are basically verbs that will get noticed more easily, and that will clearly communicate what your experience or achievement were.
No jargon or slang
It should be common sense, but believe me, it is not. Slang should never be present in a resume. As for technical jargon, do not assume that the employer will know what you are talking about. Even if you are sending your resume to a company in the same segment, the person who will read it for the first time might not have any technical expertise.
Student Resume Sample FIRSTNAME LASTNAME 67-61 75th Street Anytown, NY 00000 (555) 555-5555 xxxxxxxxxx@aol.com 87 Washington Street Hopedale, NY 11233 (555) 555-5555 xxxxxxx@xyz.edu
EDUCATION XYZ University Bachelor of Arts, May 2000 Major: Psychology. Minor: Studio Art Hopedale, NY
BRITISH AMERICAN COLLEGE OF LONDON Student during the semester of Spring 1999 EXPERIENCE Fall 1999 AMERICA READS PROJECT Tutor Assisted children ages 6-7 with the fundamentals of reading Aided with capitalization, punctuation and printing Read stories aloud, entreating children to address content Helped with other activities, from math assignments to art projects Eased frustration by providing support and encouragement 1997XXX CAREER SERVICES
London, ENGLAND
Hopedale, NY
Hopedale, NY
1999
Office Assistant Gathered alumni career surveys and updated hundreds of data files utilizing Microsoft Access Maintained employer literature and credential, counseling and recruiting information files Compiled materials needed for mailing of credential requests Performed various administrative duties
Summer CITYARTS, INC. 1999 Intern Researched corporate and foundation funding sources, using resources at the Foundation Center Drafted preliminary correspondence with possible philanthropists Prepared grant applications and supporting materials Helped with fundraising events such as benefit auction Provided general office support Summer MUSEUM OF AFRICAN ART 1999 Artist Assistant Supervised young participants in painting workshop Aided children in the creative process by
New York, NY
New York, NY
providing support with painting Assisted the lead artist in all phases of project implementation, from hanging canvases to cleaning workspace Fall 1995 NEW YORK PUBLIC INTEREST RESEARCH GROUP Volunteer Collaborated with others to rebuild a brownstone in Brooklyn under the auspices of Habitat for Humanity Recruited others to participate in NYPIRG meetings and events Posted material around the Queens College campus which advocated public awareness of issues Flushing, NY
SPECIAL SKILLS/TRAVEL Microsoft Word, Microsoft Access, Netscape, and research databases, including PsychInfo. Travel throughout Europe.
Amy L. Cherwin 336 W. Chugalug Way, Sentinel, WY 33666 c: 444-222-4339 e: alcherwin@email.net Experience Dec. '04 - Present Manpower Temporary Services Naperville, IL
Independent Contractor

Assigned to GE Silicones in the industrial sales division. Responsible for analysis of monthly, weekly, and, daily sales reports. Responsible for scheduling training classes, seminars, and conferences.
June '98 - Dec. '04 Minnesota Life Insurance Barrington, IL Administrative Secretary

Primary responsibility was research and design of sales and training presentations. Responsible for scheduling a three person sales and training staff.
March '98 - June '98 SBC Warburg Dillon Reed Chicago, IL Facilities Assistant

Responsible for balancing a $7 million dollar facilities budget. Responsible for scheduling maintenance calls, staff meetings, office relocation's, and construction projects. May '96 - May '97 KSMR Radio 92.5/94.3FM Winona, MN
General Manager In charge of a 36 member staff, as well as a 7 member management team, with duties that include disciplinary actions, budgeting, special requests, program scheduling, and hiring. Balancing a $15,000 dollar budget, as well as chairing a committee to receive a grant for increasing station amenities such as wattage, equipment, space, and music library. May '95 - May '97 KSMR Radio 92.5/94.3FM Winona, MN
Sports Director
Responsible for a 3 member broadcast staff, with standard duties that included scheduling daily on-air sports reports, scheduling all on-air game broadcasts, maintaining all broadcast equipment, training broadcast team, and making travel arrangements for broadcast team.
Responsible for a weekly sports talk show, with duties that include scheduling guests, doing background research, and running the production board.
Education
St. Mary's University of Minnesota Winona, MN
Resume Example for an Administrative Assistant / Office Manager
John Applicant 1 23 Main Street Albany, NY 12345 (111) (111 -1111) John.Applicant@email.com Experience Office Manager National Painting Society, New York, NY June 2007 - Present Maintenance of office library, including cataloging, distribution, and record keeping Assuring office is neat, and stocked with necessary tools for functionality Member management, including email reminders, member roster, and records of financial dues Assist with planning and execution of all society events Management of summer interns including interviewing, tasks delegation, and scheduling
Administrative Assistant Saratoga Springs City Hall, Saratoga Springs, NY September 2003- May 2004 Assist clientele as they enter office and via phone Perform filing, data management, drafting and editing short office memos Assist with all other office administrative duties Office Assistant Skid mire College, Saratoga Springs, NY September 2002- May 2004 Inputting data, office errands, internship and alumni updates Scheduling appointments and assisting students register and find information Education Hunter College May 2002 Bachelor of Arts in English, department honors
Skills Mastery of Microsoft Office programs (Word, Excel, PowerPoint, Acess) Experience with maintaining office budget Ability to work with several operating systems, including Windows, Mac OSX and Linux

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Resume Writing in A Nutshell

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Resume writing in a nutshell

Resume - a summary of your academic and work history.

Only you should chart out your destiny

Benefits of building a resume

It's the first meeting between you and a prospective employer...

Resume Objective...or Summary Statement

How to Showcase Your Professional Experience

Decide on What Accomplishments to Include

Professional Associations/Community Involvement

Do not use the pronoun "I". Just don't.

Most frequent resume mistakes

No Dates Listed: From a recruiter's perspective, candidates eliminate dates on their

Poorly organized: Information on a resume should be listed in order of

TIPS FOR RESUME WRITING

Back up your qualities and strengths

Make sure to use the right keywords

Use effective titles

Use bullet points

Achievements instead of responsibilities

Analyze job ads

Get someone else to review your resume

One or two pages

Use action verbs

St. Mary's University of Minnesota Winona, MN

Resume Example for an Administrative Assistant / Office Manager

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