FIRE RISK ASSESSMENT PROFORMA

Regulatory Reform (Fire Safety) Order 2005 – Risk Assessment Report

Only trained personnel are to undertake Fire Risk Assessment
Section 1 Property Details and Review Record

Establishment Name: Address:

Post code: Telephone No:

Area of Risk Assessment:

Date of Risk Assessment: Responsible Person:

Assessment Undertaken by: Building Manager:

Signature of Assessor ………………………………… Signature of Responsible Person ……………………………………

Date Date

REVIEW RECORD
DATE ASSESSOR SIGNATURE COMMENTS

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Section 2 Introduction and Overview
Fire risk assessments are undertaken to ensure compliance with the
requirements of the Regulatory Reform (Fire Safety) Order 2005.
The Order applies in England and Wales and covers general fire
precautions and other fire safety duties which are needed to protect
“relevant persons” in case of fire in and around “premises”. The Order
requires fire precautions to be put in place “where necessary” and to
the extent that it is reasonable and practicable.
Responsibility for complying with the Order rests with the “responsible
person” In a workplace, this is the employer and any other person who
may have control of any part of the premises (i.e. the occupier or
owner). If there is more than one responsible person (i.e. a multiple
occupied site), all must take, all reasonable steps to co-operate and
co-ordinate with each other.
The responsible person must carry out a fire risk assessment, which
must focus on the safety in the case of fire of all “relevant persons”. It
should pay particular attention to those at special risk, such as
disabled people, those who have special needs and young persons
and must include consideration of any dangerous substances liable to
be on the premises. The fire risk assessment will help to identify risks
that can be removed or reduced and to decide the nature and extent of
the general fire precautions required.
The responsible person must record the significant findings of the
assessment. Some other fire safety duties the responsible person
must also comply with are;
• to appoint one or more competent persons, depending on the
size and use of the premises, to carry out the preventative &
protective measures required by the Order. (A competent
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person is someone with enough training and experience or
knowledge and other qualities to be able to implement the
measures properly).
• to provide employees with clear and relevant information on the
risks to them identified by the fire risk assessment, about the
measures taken to prevent fires, and how these measures will
protect them if fire breaks out.
• to consult employees (or their elected representatives) about
nominating people to carry out particular roles in connection
with fire safety and about proposals for improving the fire
precautions.
• before employing a child, to provide a parent with clear and
relevant information on the risks to that child identified by the
risk assessment, the measures put in place to prevent/protect
them from fire and inform any other responsible person of any
risks to that child arising from their undertaking.
• to inform non-employees, such as temporary or contract
workers, of the relevant risks to them, and provide them with
information about who are the nominated competent persons,
and about the fire safety procedures for the premises.
• to co-operate and co-ordinate with other responsible persons
who also have premises in the building, inform them of any
significant risks found and consult on ways of
reducing/controlling those risks which might affect the safety of
their employees.
• to provide the employer of any person from an outside
organisation who is working on the premises (i.e. an agency
providing temporary staff) with clear and relevant information
on the risks to those employees and the preventive and
protective measures taken. You must also provide those
 employees with appropriate instructions and relevant
information about the risks to them.
• to consider the presence of dangerous substances and the risk
this presents to relevant persons from fire.
• to establish a suitable means of contacting the emergency
services and provide them with any relevant information about
dangerous substances.
• to provide appropriate information, instruction and training to
employees, during their normal working hours, about the fire
precautions in your workplace, at the start of their employment
and at suitable intervals throughout their employment.
• to ensure that the premises and equipment provided in
connection with fire-fighting, fire detection and warning,
emergency routes and exits are covered by a suitable system
of maintenance and are maintained by a competent person in
an efficient state, in efficient working order and in good repair.
• to ensure employees co-operate in ensuring the workplace is
safe from fire and its effects, and to ensure employees do not
place themselves or other people at risk
The above duties outline some of the main requirements of the order.
This form is intended to be used in conjunction with the government
fire safety risk assessment guides that are on the Corporate Asset
Management web site.
The guides have been produced to assist those preparing fire risk
assessments and give detailed information on risk assessments and
other issues.
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The following is a list of the eleven Regulatory Reform (Fire Safety)
Order guides:
1. Offices and Shops
2. Premises providing Sleeping Accommodation
3. Residential Care
4. Small and Medium Places of Assembly
5. Large Places of Assembly
6. Factories and Warehouses
7. Theatres and Cinemas
8. Educational Premises
9. Healthcare Premises
10. Transport Premises and Facilities
11. Open Air Events
Fire risk assessment will help to ensure that fire safety procedures, fire
prevention measures, and fire precautions (plans, systems and
equipment) are all in place and working properly, and the risk
assessment should identify any issues that need attention.
Fire Risk Assessments provide a “snapshot” of the premises from a
fire safety perspective. Any changes that are made to the work
practices or arrangements within the building may invalidate the
assessment outcome. For this reason, it is necessary to re-assess the
workplace whenever a change takes place. Assessments should be
regularly reviewed to ensure that they are still valid even though no
changes have occurred.
Contents RISK ASSESSMENT PARAMETERS
Section 1 Property Details and Review Record The detail in the risk assessment has been obtained from observations made by
walking through the workplace. The survey carried out was thorough but did not
Section 2 Introduction and Overview involve checks of all fire resisting partitions between false ceilings and floor slabs,
and under raised access floors
Section 3 Property Description
Section 4 Five Steps to Fire Risk Assessment EMERGENCY PLAN PREPARED
Section 5 Fire Safety Risk Assessment SLEEPING RISK TREATMENT ROOMS
Section 6 Significant Findings RISK ASSESSMENT MATRIX Risk Score = Hazard x Risk

Section 7 Fire Safety Maintenance Checklist Slightly Harmful-1 Harmful-2 Extremely Harmful-3

Section 8 Photographs Highly Unlikely-1 Trivial Risk Tolerable Risk Moderate Risk

Unlikely-2 Tolerable Risk Moderate Risk Substantial Risk

Likely-3 Moderate Risk Substantial Risk INTOLERABLE RISK

The Risk Assessment Matrix is based on standard risk assessment formula. The likelihood (risk) of an occurrence rated against the potential
harm (hazard) to a person will give the risk score. To assist the Responsible Person the risk score should be taken as an indication of priority
for action.
A “Risk Score” of 1 to 2 is a low risk
A “Risk Score” of 3 to 4 is a medium risk
A “Risk Score” of 6 to 9 is a high risk
Please use the correct category HM Government Fire Safety Risk Assessment guide for your premises to assist you with this form

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Section 3 Property Description
NUMBER OF FLOORS

APPROXIMATE FLOOR AREA ON EACH FLOOR

BRIEF CONSTRUCTION DETAILS

OCCUPANCY: MAXIMUM VISITOR NUMBERS

OCCUPANCY: MAXIMUM EMPLOYEE NUMBERS

PREVIOUS FIRE LOSS EXPERIENCE

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Section 4 Five Steps to Fire Risk Assessment

FIRE SAFETY RISK ASSESSMENT

Identify:
1 Identify fire hazards Sources of ignition
Sources of fuel
Sources of oxygen
Identify:
2 Identify people at risk People in and around the premises
People especially at risk
Evaluate the risk of a fire occurring
3 Evaluate, remove, reduce Evaluate the risk to people from fire
Remove or reduce fire hazards
and protect from risk Remove or reduce the risks to people
• Detection and warning
• Fire-fighting
• Escape routes
• Lighting
• Signs and notices
• Maintenance
Record significant findings and action taken
4 Record, plan, inform, instruct Prepare an emergency plan
Inform and instruct relevant people
and train Co-operate and co-ordinate with others
Provide training
Keep assessment under review
5 Review Revise where necessary

Remember to keep your fire risk assessment under review

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Section 5 FIRE SAFETY RISK ASSESSMENT

STEP 1.1 IDENTIFYING FIRE HAZARDS (Identify sources of ignition)

Indications of near misses, such as scorch marks, discoloured or charred electrical plugs and sockets or cigarette burns etc., can
help identify fire hazards that may not be otherwise obvious/noticeable
RISK
NO. Fire Hazard CHECK
SCORE COMMENT

1. Smokers materials i.e. cigarettes, matches & lighters

Naked flames i.e. candles, gas or liquid fuelled open flame
2.
equipment
3. Electrical, gas or oil fired heaters (fixed or portable)

4. Hot processes i.e. welding by contractors or shrink wrapping

5. Cooking equipment

6. Faulty or misused electrical equipment

Lighting equipment i.e. halogen lamps/display lighting to close to

7.
stored products
Hot surfaces and obstruction of equipment ventilation i.e. office
8.
equipment
9. Arson

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 STEP 1.2 IDENTIFYING FIRE HAZARDS (Identify sources of fuel)
Also consider the materials used to line walls and ceilings i.e. polystyrene/carpet tiles, fixtures & fittings and how they might
contribute to the spread of fire
RISK
NO. Fire Hazard CHECK
SCORE COMMENT

Flammable liquid based products i.e. paints, varnishes, thinners

10.
& adhesives
Flammable liquids and solvents i.e. white/methylated spirit,
11.
cooking oils and disposable lighters
Flammable chemicals i.e. cleaning products, photocopier
12.
chemicals & dry cleaning hydrocarbon solvents
Packaging materials i.e. stationery, advertising material and
13.
decorations
Plastics and rubber i.e. video tapes, polyurethane foam filled
14.
furniture & polystyrene based display materials
Textiles and soft furnishings i.e. hanging curtains and clothing
15.
displays
Waste products (particularly finely divided items) i.e. shredded
16.
paper, wood shavings, off cuts and dust
17. Flammable gases i.e. liquefied petroleum gas (LPG)

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 STEP 1.3 IDENTIFYING FIRE HAZARDS (Identify sources of oxygen)
The main source of oxygen for a fire is in the surrounding air but additional sources of oxygen can sometimes be found in materials
used or stored on the premises
RISK
NO. Fire Hazard CHECK
SCORE COMMENT

18. Natural ventilation, through doors, windows and other openings

Mechanical ventilation/air conditioning systems/air handling
19.
systems
Oxidising materials, should be identified on their container, follow
20.
the manufacturers/suppliers advice on safe storage
Oxygen supplies from cylinder storage and piped systems i.e.
21.
oxygen used in welding processes
Pyrotechnics (fireworks) contain oxidising materials and should
22.
be treated with great care

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 STEP 2 IDENTIFYING PEOPLE AT RISK
As part of the fire risk assessment identify those at risk if there is a fire and identify their location. Consider who else may be at risk,
such as customers, visiting contractors and consider why they are at risk
RISK
NO. Persons at Risk and Area CHECK
SCORE COMMENT

23. Employees

24. Young persons

25. Expectant women

Employees who work alone and/or isolated areas i.e. cleaners,
26.
security staff
People who are unfamiliar with the premises i.e. seasonal
27.
workers, contractors, visitors and customers
People with disabilities* or those who may have some other
28. reason for not being able to leave quickly i.e. elderly or parents
with children
29. Persons in the immediate vicinity of the premises

30. People with language difficulties

*See guidance in the related fire documents of the Fire Safety Manual for your property – specifically Part 3 – the Emergency
Evacuation Plan and the Code of Practice for Means of Escape for Disabled People

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 STEP 3.1 EVALUATE, REMOVE, REDUCE & PROTECT FROM RISK (Evaluate the risk of a fire occurring)
The chances of a fire starting will be low if your premises have few ignition sources and combustibles are kept away from them.
Look critically at your premises and try to identify any accidents waiting to happen by acts or omissions and look for situations that
may present an opportunity for an arsonist*
RISK
NO. Evaluate CHECK
SCORE COMMENT

Accidentally i.e. smoking materials not properly extinguished or

31.
when lighting displays are knocked over
By act or omission i.e. when electrical office equipment is not
32. properly maintained or when waste packaging is allowed to
accumulate near to a heat sources
33. Deliberately i.e. an arson attack
* For further advice on arson please use the Guide to Arson Prevention Part 4 (Fire Safety Handbook) of the Fire Safety Manual

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 STEP 3.2 EVALUATE, REMOVE, REDUCE & PROTECT FROM RISK (Evaluate the risk to people)
Step 2 identified the people likely to be at risk should a fire start and Step 3.1 evaluates the chance of a fire occurring, now evaluate
the actual risk to those people should a fire start and spread from the identified locations
RISK
NO. Evaluate CHECK
SCORE COMMENT

Fire starting on a lower floor affecting the escape routes for

34. people on the upper floors or the only escape route for people
with disabilities
Fire developing in an unoccupied space that people have to pass
35.
by to escape from the building
Fire or smoke spreading through a building via routes such as
36. vertical shafts, service ducts, ventilation systems, poorly installed,
poorly maintained or damaged walls, partitions & ceilings
37. Fire starting in a service room and affecting hazardous materials
Fire spreading rapidly through the building because of
38. combustible structural elements and/or large quantities of
combustible goods
39. Rapid vertical fire spread in racked displays
Fire and smoke spreading through a building due to poor
40. installation of fire precautions i.e. incorrectly installed fire doors or
incorrectly installed services penetrating fire walls
Fire and smoke spreading through the building due to poorly
41. maintained and damaged fire doors or fire doors being wedged
open

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 STEP 3.3 EVALUATE, REMOVE, REDUCE & PROTECT FROM RISK (Remove or reduce the hazards)
Having identified the fire hazards in Step 1 you now need to remove those hazards if reasonably practicable to do so. If the hazards
cannot be removed reasonable steps need to be taken to reduce them, this is an essential part of fire risk assessment and as a
priority this must take place before any other actions.
RISK
NO. Remove or Reduce (sources of ignition, fuel & oxygen) CHECK
SCORE COMMENT

Wherever possible replace a potential ignition source by a safer

42.
alternative
Replace naked flame and radiant heaters with fixed convector
43. heaters or a central heating system. Restrict the movement of
and guard portable heating appliances
Separate ignition hazards and combustibles i.e. ensure sufficient
44.
clear space between lights and combustibles
Operate a safe smoking policy in designated smoking areas and
45.
prohibit smoking elsewhere
Ensure electrical, mechanical and gas equipment is installed,
46. used, maintained and protected in accordance with the
manufacturers instructions
Check all areas where hot work (i.e. welding) has been carried
47. out to ensure that no ignition has taken place or any smouldering
materials remain that may cause fire
Ensure that no-one carrying out work on gas fittings which
involves exposing pipes that contain or have contained
48.
flammable gas uses any source of ignition such as blow-lamps or
hot air guns
49. Take precautions to avoid arson
Reduce stocks of flammable materials, liquids and gases in
public areas to a minimum. Keep remaining stock in dedicated
50. storerooms or storage areas where the public are not allowed to
go, only keep the minimum required for the operation of the
business
Ensure flammable materials, liquids and gases, are kept to a
51. minimum, and are stored properly with adequate separation
distances between them

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52. Keep areas containing flammable gasses ventilated

53. Do not keep flammable solids, liquids and gases together

Remove, or treat large areas of highly combustible wall and
54. ceiling linings (i.e. polystyrene or carpet tiles, to reduce the rate of
flame spread across the surface)
Develop a formal system for the control of combustible waste by
55. ensuring that waste materials and rubbish are not allowed to build
up and are carefully stored until properly disposed of
Take action to avoid storage areas being vulnerable to arson or
56.
vandalism
Close all doors, windows and other openings not required for
57.
ventilation, particularly out of working hours
Shut down ventilation systems which are not essential to the
58.
function of the premises
Do not store oxidising materials near or with any heat source or
59.
flammable materials
Control the use and storage of oxygen cylinders, ensuring that
60. they are not leaking, are not used to sweeten the atmosphere,
and that where they are located is adequately ventilated

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 STEP 3.4.1 EVALUATE, REMOVE, REDUCE & PROTECT FROM RISK (Fire detection and warning system)
Having evaluated the risk of fire occurring and the risk to people you now need to reduce any remaining fire risk to people to as low
as reasonably practicable, by ensuring that adequate fire precautions are in place to warn people in the event of a fire and allow
them to safely escape. The higher the risk of fire and risk to life, the higher the standards of fire protection will need to be.
RISK
NO. Protect from risk CHECK
SCORE COMMENT

Can the existing means of detection ensure a fire is discovered

61. quickly enough for the alarm to be raised in time for all occupants
to escape to a place of total safety?
Are the detectors of the right type and in the appropriate
62.
locations?
Can the means of warning be clearly heard and understood by
63. everyone throughout the building when initiated from a single
point?
Are there provisions for people or locations where the alarm
64.
cannot be heard?
Does the fire-detection and warning system have a back-up
65.
power supply?

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 STEP 3.4.2 EVALUATE, REMOVE, REDUCE & PROTECT FROM RISK (Fire fighting equipment and facilities)
Fire-fighting equipment can reduce the risk of a small fire (i.e. a fire in a waste paper bin), developing into a large one. The safe use
of an appropriate fire extinguisher to control a fire in its early stages can also significantly reduce the risk to other people in the
premises by allowing people to assist others who are at risk.
RISK
NO. Protect from risk CHECK
SCORE COMMENT

66. Are the extinguishers suitable for the purpose?

Are there enough extinguishers sited throughout the premises at
67.
appropriate locations?
Are the right types of extinguishers located close to the fire
68. hazards and can users get to them without exposing themselves
to risk?
Are the extinguishers visible or does their position need
69.
indicating?
70. Have you taken steps to prevent the misuse of extinguishers?
Do you regularly check any other equipment provided to help
71.
maintain the escape routes?
Do you carry out daily checks to ensure that there is clear access
72.
to fire extinguishers?
Are those who test and maintain the equipment competent to do
73.
so?
Do you have the necessary procedures in place to maintain any
facilities that have been provided for the safety of people in the
74.
building (or for the use of fire-fighters, such as access for fire
engines and fire-fighting lifts?)

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 STEP 3.4.3 EVALUATE, REMOVE, REDUCE & PROTECT FROM RISK (Escape routes)
It is essential that escape routes, and the means provided to ensure they are used safely, are managed and maintained to ensure
that they remain usable and available at all times when the premises are occupied. Corridors and stairways that form part of escape
routes should be kept clear and hazard free at all times.
For evacuation of persons with mobility impairment, the means of escape provided must be suitable for the evacuation of everyone
likely to be in the premises. This may require additional planning and allocation of staff roles with appropriate training
RISK
NO. Evaluate CHECK
SCORE COMMENT

Is your building constructed, particularly in the case of multi-

storey buildings, so that, if there is a fire, heat and smoke will not
75.
spread uncontrolled through the building to the extent that the
people are unable to use the escape routes?
Are any holes or gaps in walls, ceilings and floors properly
76. sealed, i.e. where services such as ventilation ducts and
electrical cables pass through them?
Can all the occupants escape to a place of total safety in a
77.
reasonable time?
Are the existing escape routes adequate for the numbers and
78. type of people that may need to use them, i.e. staff, members of
the public, young children and disabled people?
Are the exits in the right place and do the escape routes lead as
79.
directly as possible to a place of total safety?
If there is a fire, could all available exits be affected or will at least
80.
one route from any part of the premises remain available?
81. Are the escape routes and final exits kept clear at all times?

82. Do the doors on escape routes open in the direction of escape?

Can all final exit doors be opened easily and immediately if there
83.
is an emergency?
Will everybody be able to safely use the escape routes from your
84.
premises?

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 Are the people who work in the building aware of the importance
of maintaining the safety of the escape routes, i.e. by ensuring
85.
that fire doors are not wedged open and that combustible
materials are not stored within escape routes?
86. Are there any particular or unusual issues to consider?

STEP 3.4.4 EVALUATE, REMOVE, REDUCE & PROTECT FROM RISK (Emergency escape lighting)
People in your premises must be able to find their way to a place of total safety if there is a fire by using escape routes that have
enough lighting. Where any escape routes are internal and without windows, or the premises are used during periods of darkness
then some form of backup to the normal escape route lighting (emergency escape lighting) is likely to be required.
RISK
NO. Evaluate CHECK
SCORE COMMENT

87. Are your premises used during periods of darkness?

Will there always be sufficient lighting to safely use escape
88.
routes?
Do you have back-up power supplies for your emergency
89.
lighting?

STEP 3.4.5 EVALUATE, REMOVE, REDUCE & PROTECT FROM RISK (Signs and notices)
Signs must be used, where necessary, to help people identify escape routes, find fire-fighting equipment and emergency fire
telephones. These signs are required under the Health and Safety (Safety Signs and Signals) Regulations and must comply with the
provisions of those Regulations.
RISK
NO. Evaluate CHECK
SCORE COMMENT

Where necessary are escape routes and exits, the locations of

90. fire-fighting equipment and emergency fire telephones indicated
by appropriate signs?
Have you provided notices such as those giving information on
how to operate security devices on exit doors, those indicating
91.
doors enclosing fire hazards that must be kept shut and fire
action notices for staff and other people?

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 Are you maintaining all the necessary signs and notices so that
92.
they continue to be correct, legible and understood?
Are you maintaining signs that you have provided for the
information of the fire and rescue service, such as those
93.
indicating the location of water suppression stop valves and the
storage of hazardous substances?

STEP 3.4.6 EVALUATE, REMOVE, REDUCE & PROTECT FROM RISK (Installation, testing and maintenance)
You must ensure regular checks, periodic servicing and maintenance are carried out whatever the size of your premises and any
defects are put right as quickly as possible.
RISK
NO. Evaluate CHECK
SCORE COMMENT

Do you regularly check all fire doors and escape routes and
94.
associated lighting and signs?
95. Do you regularly check all your fire-fighting equipment?

96. Do you regularly check your fire-detection and alarm equipment?

Are those who test and maintain the equipment competent to do
97.
so?
98. Do you keep a logbook to record tests and maintenance?

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 STEP 3 FINAL CHECKLIST

Evaluate, Remove, Reduce and Protect

RISK
NO. Evaluate, remove, reduce and protect from risks by: CHECK
SCORE COMMENT

99. Evaluating the risk to people in your building if a fire starts

Removing or reducing the hazards that might cause a fire,
have you:
100. Removed or reduced sources of ignition?

101. Removed or reduced sources of fuel?

102. Removed or reduced sources of air or oxygen?

Have you removed or reduced the risks to people if a fire
occurs by:
103. Considering the need for fire detection and for warning?

104. Considering the need for fire-fighting equipment?

105. Determining whether your escape routes are adequate?

Determining whether your lighting and emergency lighting are
106.
adequate?
107. Checking that you have adequate signs and notices?

108. Regularly testing and maintaining safety equipment?

109. Considering whether you need any other equipment or facilities?

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 STEP 4.1 RECORD, PLAN, INFORM, INSTRUCT AND TRAIN (Record the significant findings and action taken*)
It is best to keep a dedicated record including details of significant findings, any action taken, a copy of the emergency plan,
maintenance of fire-protection equipment and training. These should all be recorded in the premises fire safety manual.
RISK
NO. Significant findings should include details of: CHECK
SCORE COMMENT

110. The fire hazards you have identified

The actions you have taken or will take to remove or reduce the
111.
chance of a fire occurring (preventative measures)
112. Persons who may be at risk, particularly those at greatest risk
The actions you have taken or will take to reduce the risk to
113.
people from the spread of fire and smoke (protective measures)
The actions people need to take in case of fire including details of
114. any persons nominated to carry out a particular function (your
emergency plan)
The information, instruction and training you have identified that
115.
people need and how it will be given/organised
Checklist

116. Have you recorded the significant findings of your assessment?

Have you recorded what you have done to remove or reduce the
117.
risk?
Are your records available for inspection by the enforcing
118.
authority?
*Record the significant findings in section 6

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 STEP 4.2 RECORD, PLAN, INFORM, INSTRUCT AND TRAIN (Emergency Plans)
You need to have an emergency plan for dealing with any fire situation. The purpose of an emergency plan is to ensure that the
people in your premises know what to do if there is a fire and that the premises can be safely evacuated.
RISK
NO. Emergency Plan: CHECK
SCORE COMMENT

Do you have an emergency plan and, where necessary, have you

119.
recorded the details?
Does your plan take account of other emergency plans applicable
120.
in the building?
121. Is the plan readily available for staff to read?

122. Is the emergency plan available to the enforcing authority?

STEP 4.3 RECORD, PLAN, INFORM, INSTRUCT AND TRAIN (Inform, instruct, co-operate and co-ordinate)
All staff should be given information and instruction as soon as possible after they are appointed and regularly after that. Include
staff who work outside normal working hours and take into account, those disabilities such as hearing or sight impairment, those
with learning difficulties and those who do not use English as their first language.
RISK
NO. Information and instruction must include: CHECK
SCORE COMMENT

123. The significant findings from your risk assessment

124. The measures put in to reduce the risk

125. What staff should do if there is a fire

The identity of people you have nominated with responsibilities
126.
for fire safety
Any special arrangements for serious and imminent danger to
127. persons from fire

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 Co-operation and co-ordination

128. Have you told your staff about the emergency plan?
Have you informed guests and visitors about what to do in an
129.
emergency?
Have you identified people you have nominated to do a particular
130.
task?
Have you given staff information about any dangerous
131.
substances?
Do you have arrangements for informing temporary or agency
132.
staff?
Do you have arrangements for informing other employers whose
133. staff are guest workers in your premises, such as maintenance
contractors and cleaners?
Have you co-ordinated your fire safety arrangements with other
134.
responsible people in the building?
Have you recorded details of any information or instructions you
135. have given and the details of any arrangements for co-operation
and co-ordination with others?

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 STEP 4.4 RECORD, PLAN, INFORM, INSTRUCT AND TRAIN (Fire Safety Training)
You must provide adequate fire safety training for your staff. The type of training should be based on the
particular features of your premises.
RISK
NO. Checklist: CHECK
SCORE COMMENT

136. Have your staff received fire safety training?

137. Have you carried out a fire drill recently?

138. Are employees aware of specific tasks if there is a fire?

139. Are you maintaining a record of training sessions?

Do you carry out joint training and fire drills in multi-occupied
140.
buildings?
If you use or store hazardous or explosive substances have your
141.
staff received appropriate training?

Page 25
 STEP 5 REVIEW
Constantly monitor what you are doing to implement the fire risk assessment to assess how effectively the risk is being controlled. If
you have any reason to suspect that your fire risk assessment is no longer valid or there has been a significant change in your
premises that has affected your fire precautions, you will need to review your assessment and if necessary revise it.
RISK
NO. Reasons for review could include: CHECK
SCORE COMMENT

Changes to work processes or the way that you organise them,

142.
including the introduction of new equipment
143. Alterations to the building, including the internal layout

144. Substantial changes to furniture and fixings

The introduction, change of use or increase in the storage of
145.
hazardous substances
The failure of fire precautions i.e. fire-detection systems and
146.
alarm systems, life safety sprinklers or ventilation systems
147. Significant changes to displays or quantities of stock

148. A significant increase in the number of people present

149. The presence of people with some form of disability

Page 26
Section 6 Significant Findings

RISK PROPOSED ACTION TO COMPLETION COMPLETION

HAZARDS BY WHOM BY WHEN
SIGNATURE DATE
SCORE REDUCE/REMOVE HAZARD

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Section 8 Photographs

Insert photographs

Page 28