MINUTES

February 8, 2012 Executive Committee Saskia Sawyer, President, Saskia.sawyer@du.edu, x12704 Ashley Beaudry, Vice President, ashley.beaudry@du.edu, x16068 Nicky Bruckhart, Past President, nbruckha@du.edu, x14241 Kathy Aliaga, Treasurer, kaliaga@du.edu, x13284 Lisa Cox, Secretary, Lisa.Cox@du.edu, x12366 Jordan Ames, Webmaster, jordan.ames@du.edu, x12781 Members in attendance: Ames, Jordan Beaudry, Ashley Chabot-Olsen, Nick Cox, Lisa Dixon, Catherine Grundstein, Keri Harris, Crystal Hower, Don Milnes Chester, Elise Raeburn, Kelly Rundle, Steve Sawyer, Saskia Shrader, Carrie

University Communications Women's College Registrar Institutional Compliance & Internal Audits Institutional Research and Analysis Sturm College of Law SECS Facilities Student Life NSM University College University Advancement Arts, Humanities & Social Sciences

Volunteers and Guests in Attendance: Brower, Gary University Chaplain King, Amy Human Resources Neary, Marty Bookstore

The meeting was called to order. 1) Introduction of the Council Members. 2) Amendments made to meeting minutes from January 2012. Meeting minutes were then approved with the proposed changes. 3) Guest Speaker Marty Neary was introduced. a) Outsourcing- Marty informed the council that the bookstore has been outsourced to Follett Higher Education. They are a predominately a used book company who currently supplies us with most of our used books. They run more than 900 stores including those at Regis, Arapahoe Community College, Arizona State University (which is the largest in the nation). Follett has a lot of resources. The official take over date is February 29, 2012 and there is a seven year Minutes Page 1

contract. Employees should still receive an employee discount and Flex cards will still exist. b) Bookstore Employees- Follett agreed to take on all current bookstore employees for one year at their current pay rates. The employees are expecting to get offer letters soon, but are aware that the position that they may be offered may not be in the same capacity as their current position as they need to fit employees into their business model. c) Remodel- Follett will be remodeling the bookstore over the summer as required by the contract that the University signed with them. In the interim, there shouldnt be much change with the bookstores layout. The bookstore should provide the same service as always, but changes wont be known until Follett takes over. d) Services- Follett will have book rentals available for students and has a digital model coming soon. Marty also noted that the company is considering creating their own tablet that will be preloaded with course packets, books, etc. e) Quick Copy- Follett is absorbing the Quick Copy center as well since it is located inside the bookstore. Out bookstore will be the first store with such a center residing within, so Follett doesnt know much about it. 4) Committee Reports a) Coat Drive Committee- no updates b) Egg Hunt Committee- no updates c) Bring your Kid to Work Committee- no updates d) Outreach Committee- The committee offered up two teams for the chili cook-off, but never heard back so there will be no participation from SAC. e) Employee Appreciation Picnic Committee- The committee has reached out to the faculty senate, but has not yet heard back. f) Task Force Committee- The committee is in the process of exploring how other institutions have embedded professional development in Human Resources. So far, they have found a few models, specifically with Duke and George Washington University. There is a meeting scheduled with the Task Force regarding professional development on February 23rd. Sharon Gabel in Human Resources will bring information about current development resources and the upcoming annual needs survey to that meeting. 5) Misc. Updates a) Staff award nominations for Convocation are due into Claire in May. 6) Departmental Updates a) Registrar- It is registration week so things are a little crazy. b) Student Life- Winter Carnival is going on all week. There are 750-800 students registered for the on mountain part of carnival. This year, they are offering scholarships for more needy students. Housing has had over 275 applications for resident advisors which is a record. There are only 50 positions available. Additionally, both the Housing and Health Directors resigned Minutes Page 2

and their positions are currently vacant. c) SECS- Three professor positions are open and they are actively looking for applicants. d) Chaplain- The office will be on the Driscoll Bridge making valentines today and tomorrow for the Gathering Place. They are also celebrating Interfaith Harmony Week. e) College of Law- They are hosting a big moot court competition starting tomorrow running through Sunday. f) University College- The Dean is retiring at the end of the fiscal year and they have started a task force to find his replacement. g) Human Resources- A webcentral announcement regarding outcomes of the engagement survey will be sent. They are continuing to work on the health plan renewals with Kaiser. . Retirement plan changes include the University moving from four vendors to using only one. h) Marketing and Communications- They have soft launched the website for the debate. i) AHSS- They are busy with academic advising. Management has narrowed it down to two candidates for the Director of Budget and Planning. They are also looking at creating their own SAC function due to the size of the college. j) NSM- Tristy Hillestad just transitioned from the Bookstore and started as the new Budget Director. k) Facilities- Busy with ice and snow removal. If you see ice, please call them. They have people on campus until 12:30am. l) Learning Communities and Civic Engagement- There is a Teach-In on Tuesdays, once a month where students learn more on specific topics and take on a project. m) Institutional Research- They are working on getting all faculty CVs loaded into the new system. n) The Womens College- Working with University College on the Task Force for adult continuing education. o) Institutional Compliance and Internal Audit- Nothing new to report. p) University Advancement- They processed more gifts in the month of January 2012 than they have ever had. 7) Benevolent Fund- Discussed formalizing the process for apply for and awarding assistance. Potential By-Laws were discussed. Meeting adjourned. Next meeting: March 14, 2012, 12 1 pm in the Dupont Conference Room Respectfully submitted, Lisa Cox Secretary Minutes Page 3