COMPENDIUM

OF

TECHNICAL WRITING
GENRE

Submitted by: Romaine Ann T. Cunanan

Dedication

Technical writing is a communication to convey a particular piece of information to a particular audience for a particular purpose. It is often an exposition about scientific subjects and technical subjects associated with finance, construction, medicine, agriculture, technology, and various sciences. All of us must have the knowledge about technical writing, especially in the world of business. This compilation of Technical Writing is dedicated to all students who will take their degree and seek job in the future. Also to all the job seekers who were failed to construct their own formal letters. This will help us how to construct the formal letters in a proper way. It begins by forming a clear understanding of the purpose of the document we will create.

Acknowledgement
I would like to extend my deepest gratitude to all the person who help me make this compilation possible. First, was to God who gave me enough knowledge and strength to make it this far. Next, to my ever-loving family for their unselfish assistance and support, especially in financial aspect, which helps me a lot in doing some research works. And last but not the least was to my friends who share their ideas and thoughts on how to make this a better one. A million thanks to all of you.

Table of Contents
I. Letter of Application a. Sample letter II. Resume a. Traditional Resume b. Skill-Based Resume c. Chronological Resume d. Combination of Skill Based and Chronological Resume III. Memo a. Sample Memo IV. Minutes a. Sample Minutes V. Business Letters a. 10 samples of Business Letter VI. Business Proposal a. Sample of Business Proposal VII. References

Application Letter
A letter of application is a document sent with your resume to provide additional information on your skills and experience. A letter of application typically provides detailed information on why are you are qualified for the job you are applying for. Effective application letters explain the reasons for your interest in the specific organization and identify your most relevant skills or experiences. Your application letter should let the employer know what position you are applying for, why the employer should select you for an interview, and how you will follow-up.

When writing an application letter you should include: First Paragraph: Why you are writing - mention the job you are applying for and where you found the listing. Middle Paragraph(s): What you have to offer the employer - mention why your skills and experience are a good fit for the job. Last Paragraph: Say thank you to the hiring manager for considering you and note how you will follow up.

Source: jobserach.com = http://jobsearch.about.com/od/jobsearchglossary/g/letterofapplication.htm

14 Justino Cruz St. Poblacion II, Marilao, Bulacan 19 March 2012

Ms Angelie Parulan HR Manager Globe Communications, Inc. Quezon City 1200

Madam: I learned from Manila Bulletin Newspaper, March 17, 2012 that your company is in need in apposition for Information Technician and I am willing to apply to use the experience I gained working as an I.T. Technician. I am trained and experienced to do this work and I am eager to work with your organization. I am confident that my qualification and experience will be of significant value to networks consulting firms. I have effectively gathered particular information to recognize key issues. I have established procedure to monitor the progress, assignments and projects. I have continually demonstrated my talents. I firmly believe that this will help to develop the company. I have permission to refer you to the following persons for my character and abilities.

Engr. Antonio Cruz Store Manager Globe Telecom, Inc. (044) 792 11 25

Ms. Grace Lim IT Technician Smart Communications, Inc. (044) 928 66 9

Engr. Carlo Garcia Computer Programmer Computer Click, Inc. (044) 956 77 84

I am willing to come for an interview at your most convenient time.

I can be reached through (+63) 916 924 4991

Thank you.

Truly yours,

ROMAINE ANN T. CUNANAN

Resume
Resume is a document used by individuals to present their background and skillsets. Rsums can be used for a variety of reasons but most often to secure new employment. A typical rsum contains a summary of relevant job experience and education. The rsum is usually one of the first items, along with a cover letter and sometimes job application packet, that a potential employer encounters regarding the job seeker and is typically used to screen applicants, often followed by an interview, when seeking employment. The rsum is comparable to a curriculum vitae (CV) in many countries, although in English Canada and the United States rsum is substantially shorter than CV. In many contexts, a rsum is short (usually one to three pages), and directs a reader's attention to the aspects of a person's background that are directly relevant to a particular position. Many rsums contain keywords that potential employers are looking for, make heavy use of active verbs, and display content in a flattering manner. Since increasing numbers of job seekers and employers are using Internet-based job search engines to find and fill employment positions, longer rsums are needed for applicants to differentiate and distinguish themselves, and employers are becoming more accepting of rsums that are longer than two pages[dubious discuss]. Many professional rsum writers and human resources professionals believe that a rsum should be long enough so that it provides a concise, adequate, and accurate description of an applicant's employment history and skills[citation needed]. A rsum is a marketing tool in which the content should be adapted to suit each individual job application and/or applications aimed at a particular industry. The transmission of rsums directly to employers became increasingly popular as late as 2002[citation needed]. Jobseekers were able to circumvent the job application process and reach employers through direct email contact and rsum blasting, a term meaning the mass distribution of rsums to increase personal visibility within the job market. However the mass distribution of rsums to employers can often have a negative effect on the applicant's chances of securing employment as the rsums tend not to be tailored for the specific positions the applicant is applying for. It is usually therefore more sensible to adjust the rsum for each position applied for. The complexity and simplicity of various rsum formats tend to produce results varying from person to person, for the occupation, and to the industry. It is important to note that rsums or CV's used by medical professionals, professors, artists and people in other specialized fields may be comparatively longer. For example, an artist's rsum, typically excluding any non-artrelated employment, may include extensive lists of solo and group exhibitions.

Source: Wikipedia.com = http://en.wikipedia.org/wiki/R%C3%A9sum%C3%A9

Traditional Resume
Traditional resume are the type of CV that are usually used by individuals that are applying for jobs. This type of resume includes different facts about the applicant. Some of the information that the traditional resume contain are the personal information of the applicant, the job experiences of the applicant, and the position that the applicant is applying for. Moreover, the traditional resume contains information about the special skills of the applicant.

The contents are: I. Personal Background II. III. IV. Personal information of the applicant.

Educational Background Educational background from latest to Primary Education.

Work Experience Work experiences including the name of the company, your position and year.

References Character References, minimum of three.

Source: ResumeFormat.org = http://www.resumeformat.org/traditional-resume.html

Romaine Ann T. Cunanan 14 Justino Cruz St. Poblacion II Marilao, Bulacan 3019 cunanan_maine_17@yahoo.com

OBJECTIVE: a challenging position that will turn me into a more hard-working employee to meet the expectations of who are in the higher position.

EDUCATION: Bachelor of Science in Information Technology, Dr.Yangas Colleges Inc,Wakas, Bocaue,Bulacan

AREAS OF STUDY: Basic in computer Java Programing language C++ Programming language

WORK EXPERIENCE:

AMA Malolos City -Programmer(Java Programming language) Proffesor in c++ programming language (2014-2020)

Skill-Based Resume
Also Known As: Skill/Functional Resume; Networking Resume; Categorical Resume.

Use When: You are changing careers; Have a gap in employment; Coming out of prison; Have been homeless; Have a shady work history; Are going into ministry OUT of corporate work.

1. This will be the best resume for you if. . . you are reentering the job market after an absence of ANY kind; you have had long time-gaps between employment; you have had numerous job changes; you are looking for another job in a very different field or industry; you think your age is a barrier; you haven't shown advancement in responsibility or have had lateral moves; you have had several unrelated occupations; you are a mature individual with a varied background and numerous areas of expertise; you are a new graduate from high school or college; you are a dislocated worker who is retraining and or has retrained and wants to use newly acquired education to make a career change; you have skills and abilities other than those you are currently using and you desire to make a change; you have extensive military background and experience; you are self-employed and operate your own business.

2. The advantage of this resume is. . . It highlights accomplishments and strengths; It allows you to organize your skills in a way that best suits you; It eliminates repetition and redundancy of similar jobs; It allows you flexibility in how you present yourself; It is an excellent resume to use for circulating through networks; It allows you to draw from diverse volunteer experience, interests, and skills, that have not been a part of your past employment; In a pure skill/functional resume, you leave off work history. This is only recommended if your work history is an absolute disaster;

3. The disadvantage of using this resume is. . . It de-emphasizes specific job titles and companies you worked for; It de-emphasizes longevity; It shows limited job duties; It may be unfamiliar to some employers.

Source: Artfulaskers.com = http://www.artfulaskers.com/page/page/1313412.htm

Romaine Ann T. Cunanan 14 Justino Cruz St. Poblacion II Marilao, Bulacan 3019 09169244991

JOB OBJECTIVE: Programming position

SKILS AND CAPABILITIES: -Basic in Computer -Java Programming language -C++ Programming language

WORK EXPERIENCE: 2014-2020 Instructor/Professor AMA Malolos Malolos, City

EDUCATION: B.S. in Information Technology,Bocaue,Bulacan,2014

Chronological Resume
This type of resume is the most commonly used and outlines your past work experience. It is most effective when your work experience relates directly to the job description. Work experience is listed in reverse chronological order accompanied by a brief description of the duties performed in each position. This resume type is most frequently used by individuals with several years of experience in a single career field. It organizes your experience around the jobs you have held. This format is an excellent choice for people with steady work histories or previous jobs that relate closely to their career objective. To create a chronological resume, list each position you have held, starting with the most recent and working backward. For each position, give the title of your job, name of the organization you worked for, and years you worked there. Next, relate the duties and accomplishments of that job. When describing your jobs, use action statements, not sentences. Instead of writing "I managed a fundraising campaign," write, "Managed a fundraising campaign." Use strong verbs to begin each statement. Be specific, but not overly detailed, in describing what you did. Employers say three to five statements are usually sufficient for each job. And no job should have more than four consecutive lines of information under it; large blocks of text are difficult to read. Your most important positions should occupy the most space on your resume. If you've had jobs that do not relate to the position you want, consider dividing your experience into two categories: Relevant experience and other experience. Describe the relevant jobs thoroughly, and briefly mention the others. If you have had many jobs, you probably do not need to mention the oldest or least important ones. Just be careful not to create damaging gaps in your work history.

Source: UCSC.edu = http://www2.ucsc.edu/careers/student/resume.html

Romaine Ann T. Cunanan 14 Justino Cruz St. Poblacion II Marilao, Bulacan 09169244991 cunanan_maine_17@yahoo.com

OBJECTIVE: Programming position Apply my ability to create programs

WORK EXPERIENCE: 2014-2020 Instructor/Professor AMA Malolos Malolos, City

EDUCATION: B.S. in Information Technology,Bocaue,Bulacan,2014

SPECIAL SKILLS: Java programming language C++ Programming language

HONOR ANG ACTIVITIES: Speial award for outstanding programmer.

Combination of Skilled-Based and Chronological Resume

A combination resume lists your skills and experience first. Your employment history is listed next. With this type of resume you can highlight the skills you have that are relevant to the job you are applying for, and also provide the chronological work history that employers prefer.

The combination of Skilled-Based and Chronological Resume contains:

I.

OBJECTIVE Objective of an applicant for applying.

II.

SKILLS AND CAPABILITIES Skills and experiences of the applicant.

III.

WORK EXPERIENCE Work experiences including the year attended.

IV.

EDUCATION Educational background including year graduated.

V.

REFERENCES Character references.

Source: jobsearch.about.com = http://jobsearch.about.com/od/resumes/p/resumetypes.htm

Romaine Ann T. Cunanan 14 justino Cruz St. Poblacion II Marilao, Bulacan 09169244991 cunanan_maine_17@yahoo.com

Career Objective: To obtain programmer position in which I can maximize my strengths in programming.

Skills and Qualifications: Typing Presentation

Communication: Communicate effectively through electronic media: - Microsoft Word - Microsoft Excel - Microsoft PowerPoint - Internet Applications

Employment: 2014-2020 Instructor/Professor AMA Malolos Malolos, City

Academic Achievement:

Bachelor of Science in Information Technology, Dr. Yangas Colleges Inc. Wakas, Bocaue, Bulacan, 2014

Memo
A memo is a document typically used for communication within a company. Memos can be as formal as a business letter and used to present a report.

However, the heading and overall tone make a memo different from a business letter. Because you generally send memos to co-workers and colleagues, you do not have to include a formal salutation or closing remark.

It is a short message or record used for internal communication in a business.

Once the primary form of internal written communication, memorandums (or memos) have declined in use since the introduction of email and other forms of electronic messaging.

Memo is: A form of written internal communication utilized in businesses and other office environments. A summary of the terms of an agreement (typically one to be drafted later). A legal brief, typically on a motion or other issue arising at the trial level.

Source: Grammar.about.com = http://grammar.about.com/od/mo/g/memoranterm.htm

DR. YANGAS COLLEGES, INC. (Formerly Dr. Yangas Francisco Balagtas Colleges) Wakas, Bocaue, Bulacan

MEMO
OFFICE LETTER NO. : SERIES FOR/TO FROM : : : 001 : 2012 COLLEGE OF COMPUTER STUDIES

FACULTY MEMBERS OF CCS DEPARTMENT PROF. LEMUEL R. FRANCISCO DEAN, CCS

DATE RE

: :

29 FEBRUARY 2012 MEETING FOR THE YEAR SCHEDULE OF ACTIVIES IN COLLEGE OF COMPUTER STUDIES DEPARTMENT

The College of Computer Studies will be having their meeting on March 5, 2012 at our Conference Room. The meeting is all about the year schedule of the activities, programs, and plans that we will conduct for the next school year. The following plans for each month will be discuss in the meeting. Everyone is needed to attend for the meeting, your cooperation for our plans in each month are needed. More power and God Bless!

Sincerely,

PROF. LEMUEL R. FRANCISCO DEAN, CCS

Minutes
Minutes is the written record of meetings, particularly of Boards of Directors and/or Shareholders of corporations, kept by the secretary of the corporation or organization. It is the record of courtroom proceedings, such as the start and recess of hearings and trials, names of attorneys, witnesses, and rulings of the court, kept by the clerk of the court or the judge. Such court minutes are not a transcript of everything that is said, which is taken down by the court reporter if recorded at all. It is usually important for the minutes to be terse and only include a summary of discussion and decisions. A verbatim report is typically not useful. The minutes of certain groups, such as a corporate board of directors, must be kept on file and are important legal documents. The Main Parts of Meeting Minutes Many organizations use a standard template or a special format for keeping minutes, and the order of the parts may vary. Heading The name of the committee (or other unit) and the date, location, and starting time of the meeting. Participants The name of the person conducting the meeting along with the names of all those who attended the meeting (including guests) and those who were excused from attending. Approval of previous minutes A note on whether the minutes of the previous meeting were approved and whether any corrections were made. Action items (including unfinished business from the previous meeting) A report on each topic discussed at the meeting. (For each item, note the subject of the discussion, the name of the person who led the discussion, and any decisions that may have been reached.) Announcements A report on any announcements made by participants, including proposed agenda items for the next meeting. Next Meeting A note on where and when the next meeting will be held. Adjournment A note on the time the meeting ended. Signature line The name of the person who prepared the minutes and the date they were submitted.

The three types of Minutes are: Action Minutes Meeting Verbatim Minutes Meeting Detailed Minutes Meeting

Source: FreeDictionary.com = http://legal-dictionary.thefreedictionary.com/Minutes+of+meeting Wikipedia.com = http://en.wikipedia.org/wiki/Minutes

ACTION MINUTES MEETING GROUP: DATE: LOCATION: MEETING PURPOSE: PRESENT: Glorious Foundation Monday March 5,2012, 3:30 p.m. to 3:35 p.m. Municipal Hall Distributing of Relief Goods in Central Visayas Danilo Veroy, Chairman of Glorious Foundation Melvin Cataag, Secretary Members: Abby Rose Abraham Edmar Victoria Sharly Reyes Regime Erica Lagman John Robert Galang Mark Jason Sevilla Isagani Roque Rjay Ventura Jessica De Guzman Christine Rivero Ian Pascual Hannalet Legaspi The group doesnt give some updates or details about their previous meeting.

ABSENTEE:

APOLOGIES:

1. ISSUES COVERED They will do their next operation in the Central Visayas which 50 people are dead and more than 300,000 families are affected. 2. DECISIONS MADE DECISION (WHAT) 1. The budget that they will donate from the victims. The foundation will give 500,000php from each victim. 2. Schedule for the distribution of relief goods will be on March 7. RATIONALE (WHY) For helping those victims to their needs.

For them to give already their donation and for the victims to already use it.

3. RESPONSIBILITIES TAKEN DECISIONS 1. The goods that they gathered. ACTIONS They have already 1,000 boxes of mineral water, 500 sacks of rice, 1,000 boxes of sardines and 1,500 boxes of biscuits. PERSON/S RESPONSIBLE Sharly Reyes

2. The transportation that they will use.

They can use 8 trucks from Jan Robert Galang volunteers and also the Regime Erica Lagman expressway for the road. Also, the Philippine Airlines also pledged them to use one of their planes to send their relief. Mr. Ventura will be the one to assign the following members and volunteers for the distribution of goods. Rjay Ventura together with the volunteers Lomer De Guzman, Robin Castillo and Reniel San Pedro.

3. Assign person per area to operate the distribution of relief goods.

4. UNRESOLVED ISSUES/DETAILS TO BE ADDRESSED The foundation doesnt have their unresolved issues, they discuss the operation clearly.

5. PURPOSE OF NEXT MEETING Date of the next meeting The foundation doesnt have the date of their next meeting, but the other incoming donation to them will be spending on the next operation.

Why the meeting is needed? The meeting is needed for them to be also ready for their next operation.

VERBATIM MINUTES MEETING

IN THE MATTER OF: GLORIOUS FOUNDATION FIRST MEETING

DANILO VEROY CHAIRMAN NUESTRA SENORA, CALOOCAN CITY

MONDAY, MARCH 5, 2012 3:30 P.M.

PRESIDING OFFICER:

MELVIN CATAAG SECRETARY

APPEARANCE OF THE PANEL ABBY ROSE ABRAHAM EDMR VICTORIA SHARLY REYES REGIME ERICA LAGMAN JOHN ROBERT GALANG MARK JASON SEVILLA ISAGANI ROQUE RJAY VENTURA

ABBY: Sir, I think we are ready to start our meeting. DANILO: Oh! I see lets start. EDMAR: Sir, according to my report for the calamity happened in Central Visayas there are 50 people dead and more than 300,000 families are affected. DANILO: Do in that can we conduct the distribution of relief goods? RENIEL: Yes sir, we can conduct our distribution of relief goods? DANILO: And how about our budget Mr. Castillo?

ROBIN: Sir we have 500,000php donated from different people. DANILO: Ok, very good! How many goods we have? ABBY: Sir, Mr. Reyes will tell you about the goods we gathered. SHARLY: Sir, we have 1,000 boxes of mineral water, 500 sacks of rice, 1,000 boxes of sardines and 1,500 boxes of biscuits. DANILO: How about our transportation Mr. Galang? ROBERT: Sir, we can use 8 tracks from volunteers and we can use the expressway for the road. REGIME: Sir, Philippine Airlines also pledge that they will allow us to use 1 of their planes to send our relief. DANILO: So we are ready to transport. Do we have schedule for distributing the relief? JASON: Sir, we inform the government office in Central Visayas and we are having our operation at March 7. DANILO: Ok, any suggestions or comments? LOMER: Sir, how about the other incoming Donation? ISAGANI: Sir, I think it is a good idea. So do we have assign person per area to operate the distribution of relief goods? R-JHAY: Sir, I volunteer to lead the distribution. DANILO: And the volunteers? VENSIENT: We have the group of Mr. De Guzman, group of Mr. Castilllo and Mr. San Pedro. DANILO: So I think thats it. Mr. Cataag would you enumerate that we have discuss? MELVIN: Sir, we are having the operation of our foundation at March 7 and we have 8 tracks to be used for transportation and a total fund of 1,000,000php of what we gathered from our advertisement for this fund. DANILO: So thats it I think we are all ready to have our operation of distribution of relief in March 7. Good job guys and congratulations. Lets work!! ALL: Yes Sir!

WHEREUPON, THIS MEETING END AT 3:35 P.M.

DETAILED MINUTES MEETING

Glorious Foundation, a foundation wherein they are helping to the victims of calamities, wanted to have their next operation in Central Visayas in which 50 are dead and more than 300,000 families are affected by the calamity. The foundation already informs the government office in Central Visayas about the said operation and they will be having their operation in March 7. First, in the distribution of goods, Mr. San Pedro will be the one to take charge of it, together with the other volunteers. Ms. Rivero is the one who will take charge of the budget of their operation. In their advertisement, they claimed a total fund of 1,000,000php. They also donated 500,000php from different people. And also, they already gathered 1,000 boxes of mineral water, 500 sacks of rice, 1,000 boxes of sardines and 1,500 boxes of biscuits. In their transportation, they will be using 8 trucks coming from volunteers and they can use the expressway for the road. Also, the Philippine Airline pledged them that they can use one of their planes to send their relief. For leading the distribution, Mr. Ventura will be the one to take charge of it, to assign person per area to operate the distribution of relief goods. The group of Mr. De Guzman, Mr. Castillo and Mr. San Pedro will also join to Mr. Ventura for the distribution. Mr. Cataag, the secretary of the foundation, also summarized the following things that they discussed. In the other incoming donation, they will use it to their next operation. The group did their discussion clearly and they will schedule the next meeting for their next operation.

Danilo Veroy, Chairman of Glorious Foundation; March 5, 2012

Business Letter
Business letters are formal letters used for business-to-business, business-to-client, or client-to-business correspondence. There are a number of elements to a business letter A business letter is a formal communication from an organisation to it's customers, the general public for their information, another Company or the Authorities. It is often written in a standard format, and in formal language, compared to a private letter between two people who are well known to each other. The business letter will show things like the address and best way to communicate with the business - by return letter , e-mail or telephone. In general, the letter will be directed to a specific person and be about one topic. Sometimes, the business letter will be looking for a response, but might be to give important information about a up-coming change of address or telephone number. The letter might give information about new developments - a new website; launch of a new product. To allow the sender to handle any response more efficiently, the business letter might contain key information such as an internal reference from the sender or related to the product in question.

There are several types of Business Letters: Sales Letter Letter of Intent Routine Inquiry Special Inquiry Purchase Order Claim Letter Letter of Adjustment Letter of Reservation Letter of Confirmation Collection Letter Promissory Note

Source: eHow.com = http://www.ehow.com/facts_5024015_business-letters-definition.html Bouing, R., Effective Business Communication

Claim Letter
FASHION WEAR Marilao, Bulacan

19 March 2009

MRS. ANGEL DE JESUS Manager Freshteen Makati City

Dear manager DE JESUS:

This pertains to your delivery on 17 March 2009. You may have noticed that the invoice listed 200 pieces of white T-shirts, 100 pieces of blue T-shirts, 300 pieces of black T-shirts, all in Medium size Freshteen. Unfortunately, we discovered while we are repacking that you mixed 10 pieces of blue T-shirts that are in Small sizes. In view of this, please correct your oversight by replacing the unordered specification when you come here.

We hope that you will give this matter your preferential attention.

Truly yours,

ROMAINE ANN CUNANAN Prorietor

Letter of Reservation
TOY COMPANY Marilao, Bulacan

18 October 2006

MR. BOBBY ALMIREZ Manager Almirez Bar and Restaurant Quezon Avenue, Quezon City

Dear Manager Almirez:

On October 25 we will attend a business conference in Quezon City. In this regard, please reserve us a table for ten the day mentioned.

I shall appreciate receiving your confirmation together with your accommodation rate. You may reach me through telefax number 821-1817.

Thank you.

Truly yours,

ROMAINE ANN CUNANAN Proprietor

Letter of Confirmation
HIDDEN ROCK RESORT Guiguinto, Bulacan

21 September 2010

MR. RICKY CRUZ Proprietor Bayanihan Enterprises Quezon City

Sir:

Welcome to Hidden Rock Resort!

Yes, you deserve an incomparable accommodation through the world-class amenities of our resort while you are attending a conference.

At a reasonable rate of Php 200.00 per head, we will guarantee that you will stay with us will be memorable.

So, as we reserve a room for you, come on September 25, 2010 and have the chance to experience a royal life in Hidden Rock Resort.

Thank you.

Truly yours,

ROMAINE ANN CUNANAN Manager

Letter of Adjusment
CONSTRUCTION COMPANY Makati City

14 March 2010

The Manager ANGELICA DELA CRUZ Construction Supply Quezon City

Dear Manager Angelica:

Yes, we sent our crew to your office to check the lumbers you purchased recently from us.

Through him we confirmed that an oversight was made in the delivery of such items. Hence, we are now sending our delivery men to replace the unordered items. Please accept our apologies for the malfunctional items. We appreciate so much your bringing this matter to our attention.

Truly yours,

ROMAINE ANN CUNANAN Manager

Sales Letter
EDUCATIONAL SUPPLY Claro M. Recto, Manila 25 August 2010

MR. MICHAEL YANGA President Dr. Yangas Colleges Inc. Wakas, Bocaue, Bulacan

Sir:

Our store will launch a new book entitled Management Consultancy Principles and Engagement written by Ma. Elenita Cabrera, a known professor in the course Accountancy. The book is designed to suit the requirements of our new curriculum and the demand of our industry. In fact, it contains the major competencies like Financial Management, Consultancy Services and Information Engagements. Truly, you can be proud to prescribe such book to your students because of its content. We will be available for further meeting with you regarding this matter.

We wish you continued success in your academic endeavor.

Very truly yours,

ROMAINE ANN CUNANAN Director for Financial

Letter of Intent
CONSTRUCTION SUPPLY Marilao, Bulacan

10 May 2010 CONSTANTINO SUBDIVISION Marilao, Bulacan

ATTENTION: ALLAN GARCIA SUBJECT: INTENT TO BUY VARIOUS METAL SCRAP

Sir:

We would like to tender bid for the various metals considered as scrap that we have inspected in the compound of Constantino Subdivision. After out thorough evaluation, we are bidding for the items in the amount of Five Million Pesos (Php 5,000,000.00).

We are considering paying at once in the form of Managers Cheque.

We will appreciate your immediate response to this intent. Thank you.

Very truly yours,

ROMAINE ANN CUNANAN Manager

Routine Inquiry
FAR EAST LENDING INVESTOR Sampaloc, Manila 23 April 2010

MR. JOSEPH RODRIGUEZ Manager Expo Products Makati City

Dear Manager Rodriguez:

I felt so attracted in your advertisement that appeared at the Pinoy Bulletin recently. In this regard, kindly send me a copy of your latest brochure and price list for your latest cabinets. Likewise, please inform me about the corresponding charge price of such items if ever you accept VISA Card.

Thank you so much for your favorable reply to my inquiry.

Very truly yours,

ROMAINE ANN CUNANAN Manager

Collection Letter
MAHARLIKA CORPORATION Malolos, City

21 August 2010

MR. RICHARD RAMOS Sta. Rosa, Marilao, Bulacan

Sir:

Our record shows that we have not received your monthly amortization for the month of August for lot number 18. You may have just overlooked your account.

Kindly settle your overdue payment for the due date 14 August 2010 amounting to Php 5,000 to update your account.

We trust that you will act on this matter promptly to avoid cancellation of your account.

Very truly yours,

ROMAINE ANN CUNANAN Chief Credit and Collection Division

Purchase Order
TEXTILE COMPANY Aurora Blvd., Cubao, Quezon City

18 April 2005

MR. DON E. PABLO Manager Pinoy Cloth

Dear Manager Pablo:

Please deliver the following items to our shop on May 10, 2005.

Quantity

Item

Unit Price

Total

20

Linen

250.00

P 5,000.00

20

Gabardine

250.00

5,000.00

50

Cotton

300.00

1,500.00

Total Amount: P 25,000.00

Payment will be made cash upon delivery.

Thank you.

Truly yours,

ROMAINE ANN CUNANAN Proprietor

Promissory Note

I promise to pay Viewtop Corporation the sum of One Hundred Thousand Pesos (Php 100,000.00) with an interest rate of eighteen percent (18%) per annum plus service charges August 17, 2010.

I further consent to any renewal or extension of this note which may be requested by any one of us.

Further in case of failure to settle this obligation, I hereby authorized Viewtop Corporation to sell at public or private my securities for the purpose of applying their Proceeds to such obligations.

August 15, 2011

ROMAINE ANN CUNANAN

Business Proposal
A business proposal is a written document sent to a prospective client in order to obtain a specific job. Proposals may be solicited or unsolicited. A client may simply request a proposal on a project in the course of a sales call by saying: "You know, that sounds interesting. Why don't you send me a proposal on that." In other cases the proposal may be a formal solicitation, usually called an RFP (request for proposal). RFPs are almost always documents, too. They specify the product or service to be provided, the qualifications sought, and the deadline for submission. Solicited proposals, obviously, mean that the client has already decided to make a purchase. Only the selection of a vendor remains to be done. An unsolicited proposal, by contrast, is often a sales presentation dressed in another cloakbut the proposal is specifically aimed at a welldefined and limited activity. An example of an unsolicited proposal is the submission of the outline of a book to a publisher arguing the popularity of the subject, the novelty of the approach, and the merits of the author.

Business proposals must be distinguished from estimates. In many fields where small business is active, estimates serve the same purpose as a proposal. They are the document that clinches the sale of a roofing or a paving job or a monthly house-cleaning service. But where estimates are used, the qualifications of the seller and his or her method of accomplishing the job are also established, but by other meanstypically by an interview or sales call. Sometimes the seller is assumed to fit the job because the business already enjoys a good reputation. Proposals, on the other hand, usually involve complex or unusual one-time services like landscaping a park, surveying a market, or building a refinery. In these cases the approach to the job, the design, the implementation, the schedule, and even the aesthetics require more than simply a dollar estimate.

Many service businesses operate entirely on the basis of proposal. In other cases a proposal is sometimes required, sometimes not. In highly technical fields, the proposal may be filled with dry listings of engineering specifications and/or process details. But it is vital to remember that proposals are always first and foremost sales documents.

Source: USLEGAL.com = http://definitions.uslegal.com/b/business-proposals/