Aberystwyth Community of Gamers Committee Minutes 7th March 2012 AberVaults 6pm Welcome Apologies Liam Edwards is absent

due to personal reasons Budget Sam Ohara announced the budget for the current month. The contingency fund has been increased, due to equipment breakages. Keiran Russell to make an arrangement with Lloyd Thomas to sort things out. Sam OHara reports that the insurance only covers equipment that has been registered, however Sam OHara will talk to the union to find out more information.

Pokemon Social Lisa Newton reports that it will be in the same format as last year, but challenges will be different. With the possibility of plugging full restore if they turn up to the social. Society dinner Keiran Russell brought up the topic to inform the committee, that Cathy has indicated that the society has a good chance of winning. Swansea gaming society Ben Mayne reports that there is tension in committee, one committee member has already quit as a result. There is a 24 hour LAN weekend after our election event people to be taken with their own rig. The event will be followed by a Barcraft. It has been suggested to make a deal with them to get 50% off for all members in return for Nick Brooks helping set up and we lend them equipment such as servers Ben Mayne has asked for a committee member to Skype with James OLeary and himself. The minibus will have to be rented from the guild for the entire weekend. Bangor University Bangor Universitys gaming society would to hold a varsity match between AberCOG and them. It was decided that the new committee should deal with this once they are elected. Financials

Sam OHara reports that 66 was made from the last event. Tournament Debrief The tournament in general went well, however there were problems. The biggest of which was the Might of Magic tournament. It failed to go passed the first round as a result all competitors get two points each. Main thing to take away from this event, is not to have tournaments clashing to avoid this problem in the future. There were various problems surrounding the age of empires tournament, most notably the lack of refereeing for the tournament. Colin and Josh have two point deduction this is is because of perceived cheating as one person played for another player. There have been suggestions for dawn of war to be used as the RTS of choice for the events. Copies of the game can be sourced, but it is a discussion for different tournament. There also needs to be better control of equipment brought by members so only equipment required is brought to the event.

Election event Confirmed for 22 march, email to go out today or tomorrow at the latest due to constitutional commitments. Facebook Reprimand for things that happened on the group during the week. It is requested that only constructive talk takes place from all committee members on the group page.Discussion on committee conduct on the page took place. Conversation about complaints brought to the previous committee meeting, about Nick Brooks. Aber Pokemon society Topic deferred until a time they are an official society. Awards evening Keiran Russell reports on the awards evening, and informs the committee he will be discussing food options with Steve Pickup. Server

Discussion over whether the VPS would be kept with options keep vps or get web hosting and mine craft server. However the only decision made was that the VPS would be cut. With work on AberCOGs website now stopped.