DURANT TRAILS HOA, INC. Meeting minutes for March 20, 2012 Homeowner Forum: I.

Call to order Meeting called to order at 6:10pm II. Designation of Quorum Attendees: Board Members Bebee Arnold, Jennifer Hicks, David Jares, Rebecca Kaiser, Johnny Popson, Sue Reynolds, and Matoka Snuggs from Charleston Management. Approval of Prior Meeting Minutes a. January minutes were approved. There was not a quorum at the February meeting. Sue will send to Mark to post. Treasurers Report a. If you would like to see the report call Charleston Management. Management Report a. Delinquencies are up! We will continue to send notices and put a reminder in the newsletter. In addition to fees, amenities will also be revoked if dues are not paid. Committee Reports a. The Reserve, not present. b. Architectural Review, Bebee Arnold a. A request for a wrought iron type of fence from a homeowner on Bolo prompted a discussion as to whether or not we would change our bilaws to include this type of fence. After discussion Sue motioned to approve the fence and Johnny seconded the motion with all members in favor. The bi-laws will be updated to include the new type of fence. b. We will check on the fence on Hiking to make sure the chicken wire has been taken down. A fine hearing will be held if the homeowner has not followed through with the request. c. Communications, Sue Reynolds a. The newsletter is ready. Sue will send to Matoka. Sue wait to send so the newsletter can include swim team registration and info about delinquencies. e. Landscaping and Grounds, David Jares a. backflow will be completed around April 15 b. Matoka will contact AT&T regarding some broken irrigation heads c. Playground mulch should be complete by the beginning of April. David will follow-up with Beth. d. The board reviewed several bids to possibly add ground cover to the hill by Castleton and to add sod to the Litchford Drainage ditch. The board decided to wait on both projects right now.

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d. Activities, Rebecca Kaiser a. April 7 Easter Egg Hunt b. April 14 Yard Sale Rain Date April 21 Several local neighborhoods are participating. Rebecca will pace ad in newspaper. VII. Unfinished Business: I.Clubhouse a. Construction meeting 1:30 at the pool on Friday. Next meeting is April 4 at 9am. Sue can attend this meeting. b. The board reviewed over the color choices for the building and everything looks great. c. Rebecca has a $1000 budget to purchase tables/chairs and industrial coffee maker for the clubhouse. She will wait to see what the space looks like before purchasing anything. d. We were concerned about pool safety with just the temporary fence. We will bring this up at the construction meeting. e. Johnny will be the back up contact if Bebee is unavailable. II. Clubhouse Rules We will use Alyson Pond HOA rules with some changes. Sue will type and send to Matoka the 1st week of April to include in the Annual Meeting info. a. Hours will be M-Th 8am-10pm and F-Sat and Sun 12 noon-11pm b. The rental fee will be $100 Cleaning deposit $75 and security Deposit $125 c. We will each have a month that we will be in charge of checking on the clubhouse d. A cleaning checklist and rules will be posted in the clubhouse e. With each rental the homeowner will get a set of rules/cleaning expectations VIII. New Business a. Insurance Renewal. Travelers cancelled our currant plan.Matoka received a couple of bids (nationwide and Erie) and decided to go with Erie. It provides the same coverage for $20,800. This is an increase of $939 form last years premium and is a bit under what we budgeted for 2012.Johnny motioned to approve the new insurance and Jennifer seconded the motion with all in favor. X. XI. Next Meeting DateApril 17 Adjourn 7:30pm Sue: Newsletter/Clubhouse rules Website updates to Mark Bebee: Swim team info Jennifer: Check on fence on Hiking

ACTION ITEMS: Matoka: Hiking/Englefield sign repair Contact AT&T David: Playground mulch