Haryana Renewable energy Development Agency (HAREDA)

SCO-48 Sector-26, Chandigarh-160019 Phone-0172-2790918/2791917 Fax-0172-2790928 Mail: drehareda@gmail.com

(DNIT No. HAREDA/2012/BM/DPR/1)

1.

ABOUT HAREDA

In order to promote Renewable Energy Technologies in the State, a separate department i.e. Department of Renewable Energy has been created in Haryana. To give impetus to the process of implementation, an agency called Haryana Renewable Energy Development Agency (HAREDA) has been set up under the administrative control of Department of Renewable Energy, Haryana. This agency is the Nodal Agency to implement the various centrally and state sponsored schemes/projects in the area of Renewable Energy in the State. HAREDA is actively involved programmes/projects in the State:Renewable Energy Power Projects Biomass Power Projects Biomass Co-generation (Bagasse and non-bagasse) Projects Small Hydro Power Projects Solar Energy Power Projects Solar Photovoltaic Programmes Bio-Energy Programmes Solar Thermal Programmes Special Area Development Projects Implementation of Energy Conservation Act 2001 HAREDA is also the State Designated Agency for implementation of the Energy Conservation Act 2001 in the State. 2. Biomass Energy Potential of Haryana in the promotion of following

Haryana, spread over an area of about 44212 sq.km, ranks seventeenth in the country with 1.35% of the total area. The state is divided into four divisions, 21 districts, 51 sub divisions, 71 tehsils and 119 development blocks. Haryana is an agrarian state with 82% net sown area. The main crops include wheat, millet, paddy, maize, gram, sugarcane, cotton and mustard. This intensive agricultural acitivity in the state produces about 8416 thousand tonnes of net surplus biomass which has power generation potential of about 1019 MW as per the Report prepared by HAREDA on Estimation of agricultural and Forest Biomass in Haryana in 2010. 3. Bagasse Cogeneration Potential of Haryana
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There are 15 sugar mills in the State. Of these, three are in the private sector and the reamaining in the cooperative sector. Sugar mills in the state on an average

operate for 150 to 200 days in a year. The total cane crushed in a year in these mills around 7.00 million tonnes. The yield of bagasse varies between 30 % to 35%. Thus, the total availability of bagasse from these sugar mills is more than two million tonnes per year. Bagasse from these sugar mills is largely used captively for cogeneration. Some amount of surplus bagasse is used in paper mills and other process industries. Almost 0.3 million tonnes of bagasse is available as surplus. It is estimated that power potential of minimum 75 MW-maximum 150 MW exists in the sugar mills of Haryana through cogeneration. 4. Policy for Promotion of Generation of Power from Renewable Energy

To promote the generation of electricity from Renewable Energy Sources, the Haryana Government notified its policy on Generation of Electricity through Renewable Energy Sources vide Gazette Notification No. 22/69 /2005-5P dated 23rd November, 2005. The objective of the policy is to create conditions conducive for the involvement of private sector or public - private sector participation in renewable energy sources based power projects in the State. Under this policy, various incentives like Industry status, exemption in electricity duty-change of land use charges and Local area development tax, Wheeling & Banking facility and PPA for 20 years or more depending upon the plants life have been provided. The power from these projects shall be purchased by the State Utilities on the tariff fixed by the Haryana Electricity Regulatory Commission. Haryana Electricity Regulatory Commission vide its order dated 3/2/2011 has notified that every obligated entity including distribution licensee, consumers owning captive power plant and long term open access consumer in Haryana shall purchase power from renewable energy to fulfill the renewable energy purchase obligation (i.e. percentage of consumption of energy during the year), at the rate of 1.5% for the year 2010-11 and 2011-12, 2% for 2012-13 and 3% for 2013-14. The State Govt. has also approved procedures and guidelines for setting up of biomass power projects under self identified category in Feb., 2011 and the same can be seen on HAREDAs website. 5. Hiring of consultants for evaluation of the DPRs

To examine the Detailed Project Reprots (DPRs) for setting up of biomass based power projects including bagasse and non-bagasse cogeneration, HAREDA intends to empanel experts / consultants having experience in the field of biomass power generation/ cogeneration. 6. Scope of work a. To examine the Detailed Project Reports (DPRs) of Biomass/Bagasse/cogeneration Power Projects with respect to technical and financial details and submit evaluation report to the HAREDA ( 3 hard copies and one soft copy).

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b. c. d. e.

To carryout sensitivity analysis in respect to fuel price escalation in case of biomass power projects. To estimate the realistic cost of plant & machinery & civil work. To seek any supplementary information required from the Independent Power Producers which deemed to be ncessary for evaluating the DPR. To present the outcome of DPR before the Technical Appraisal Committee for which travel expenses limited to 2nd AC rail fare or equivalent will be reimbursed.

7.

Pre-qualifcation criteria a. b. The consultant must be a qualified engineer/reputed consultancy organization with sufficient qualified engineering staff on its rolls. The consultant/Expert must have the experience in preparing atleast two DPRs or must have provided consultancy for setting up of atleast one Biomass/bagasse/cogeneration Power Projects. The experience must be certified by the client /Govt. agencies.

8.

General terms & conditions and Earnest Money a. b. c. d. The empanelment shall be initially for a period of one year which can be further extended with mutual consent. The offer be submitted in the prescribed application format enclosed as Annexure-I. The rates quoted should be inclusive of all taxes, liabilities including service tax. If the consultant is having the experience of only one discipline i.e. either Biomass or Cogeneration, he is required to submit the offer for only one area for which he is having experience. The consultant/ expert have to submit the documentary evidence about the DPRs prepared/project implemented as quoted in Annexure-I. The evaluation report prepared by the Consultant and informations supplied will be the property of HAREDA. The DPR is to be returned by the consultant after evaluation. The consultant is required to share with HAREDA all tools and methods used for evaluation of the DPRs. The cosultants/ consultancy firms which apply on downloaded application format need to enclose a DD for Rs.500/- as application form fee. Offers without application fee shall not be entertained and outrightly rejected. Conditional/ telegraphic offers will be rejected outrightly. The sealed offer must reach in this office by 3.00 PM on 28.3.2012. The offer should be accompanied with Earnest Money of Rs.10,000 ( Rs.ten thousand only) in the shape of DD drawn in favour of the Director General, HAREDA payable at Chandigarh. The EMD of unsuccessful bidders will be returned as soon as the process of empanelment is completed while that of the empanelled bidders will be retained till the retainership of their services.

e. f.

g. h.

i. j. k.

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9.

Time Frame a. The DPR is to be preliminary evaluated and any additional information required from the promoter is to be pointed out within one month from the date of issue of the workorder for evaluation of DPR. The final outcome of the DPR is to be conveyed within one month of additional information if any received from the promoter. If the expert/consultant failed to submit its report in the stipulated time frame, penalty @ of 5% of the total cost per week will be imposed with a maximum delay of two weeks. If the delay is more than two weeks, the contract may be terminated at the sole discretion of Director General, HAREDA.

b. c.

10.

Payment terms a. b. 50% of the total cost will be released after preliminary evaluation of the DPR. Remaining 50% will be released after acceptance of the final report by HAREDA.

11.

Submission of offer a. Interested consultants/experts having experience in similar work may submit their offer on the prescribed format upto 3.00 PM on 28.3.2012 and the offers will be opened on the same day at 4.00 PM in the presence of bidders who wish to be present. The format may be submitted in a sealed envelope superscribed Offer for Expert/ Consultancy Services for evaluation of DPR of biomass/bagasse/cogeneration Power Projects. The offer must be supported with necessary documents in respect of experience/biodata etc. A copy of the DNIT must be returned by the bidders duly signed by the authorised signatory with stamp/seal as a token of acceptance of all terms and conditions of the DNIT.

b.

12.

Conflict of Interest

The Consultant/expert who is selected for evaluation of Detailed Project Report(s) will be barred from preparation of DPRs of the IPPs. The Consultant/expert and each of its subcontractors shall be disqualified from subsequently providing goods, works or services for such preparation or implementation. The decision of the Director General, HAREDA will be final and binding in matters relating to this work. Director General, HAREDA reserves the right to accept or reject any or all offers without assigning any reason thereof. Read and accepted. Signature.. Seal Date . xxx

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Annexure-I FORMAT FOR SUBMITTING THE OFFER Sr. No. 1. 2. 3. Particulars Name of the expert/consultancy firm Complete postal address Contact details: a. Tel. /Fax. No. b. Email c. Cell No. Technical manpower available with the applicant alongwith biodata of every expert (Please attach separate sheets to support this) Annual turnover of the consultant for the last two years (supported by a certificate from the Chartered Accountant) Experience of preparation/evaluation of DPRs a. Type of the power project b. Capacity c. Site d. Name of the client with contact details e. Total nos. of DPRs prepared/ evaluated (Above detail for each of the DPR prepared be submitted on separate sheets wlong with supporting documents from the client) f. Status of the project Experience in implementing the Renewable Energy Power Projects (EPC) a. Type of the power project b. Capacity c. Site d. Name of the client with contact details e. Total nos. of projects implemented (Above detail for each of the DPR prepared be submitted on separate sheets wlong with supporting documents from the client) f. Status of the project Evaluation cost per project DPR( incl. of all taxes and duties): i) For biomass power projects ii) For Bagasse Cogeneration iii) For non-bagasse cogeneration Details

4.

5.

6.

7.

8.

Rs.___________ Rs.__________ Rs.___________

I/We have gone through the bid document and have understood the clauses and the requirement of the HAREDA. I/We accept all the terms & conditions of the DNIT.
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Signature with seal Name & date