SUMMARY OF ACTION FOLLOW UP

DECEMBER 4 2008 CITY COMMISSION MEETING

UNOFFICIAL RESULTS FOR STAFF USE

1 Call themeeting to order Chairman Mealy called to order at 5

35 m

2 Pledge of Allegiance followed by a Commissioner Provencher led the to the

pledge
moment of silence to recognize the flag followed by a moment of silence
members of the Armed Forces
3 Proclamations and awards Chairman Mealy read the proclamation into the
a Proclamation declaring the Month of record She presented the proclamation to Mr
December asThank you for Buying it in Baxter from the County Chamber of
Flagler County Month Commerce Lea Stokes from the Flagler Beach
Chamber of Commerce and Tom Keegan from
the Beachside Merchants and Chris Ayers from
WNZF
4 Deletions and changes to the agenda Item 8 was removed for another date Items 11
and 14 will be brought to the beginning of the
General Business
5 Comments regarding items not on the Catherine Wilson announced the downtown

agenda Citizens are

encouraged to walking tour being sponsored by the Flagler
speak However comments should be Beach Historical Museum and presented the
limited to three minutes brochures that are available at the museum

She reported the number of visitors to the

Museum and asked for volunteers to be
docents

up
Follow None

Robert Chase expressed concern regarding a

recent meeting where a citizen was asked to

control his behavior

Follow None
up
Carla Christy felt she was being discriminated

against for the fees for resort dwellings

Because she chooses to manage her own

properties she has to pay an individual fee for

each property but she only has to pay one fee
for multiple dwellings with the state
up
Follow Attorney Smith to review the
ordinance and develop wording if necessary to

incorporate a caveat for such cases

6 the minutes for the Regular Motion by Commissioner Provencher

Approve
Meeting of November 13 2008 and the seconded by Commissioner McGrew to
of November the The motion
Workshop Meeting 10 approve agenda
consent

2008 carriedunanimously
up
Follow City Clerk
s office to proceed
accordin ly

7 Approve a contract with Municipal Code Motion by Commissioner Provencher

Corporation piggybacking on a seconded by Commissioner McGrew to
contract with Walton County in an a rove the consent a enda The motion

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Page
 SUMMARY OF ACTION FOLLOW UP
DECEMBER 4 2008 CITY COMMISSION MEETING
UNOFFICIAL RESULTS FOR STAFF USE

amount not to exceed 00

000
14 for FY carried
unanimously
09 and authorize
08 appropriate officials up City Clerk
Follow s Office and Finance to

to execute same

8 Discussion regarding acquisition of This item was removed from the

agenda
triers for Supervisors Police Chief Follow City Clerk
up s Office to place item
on next agenda

9 Request for City Commission to consider Motion by Commissioner Vath seconded by

declaring a moratorium on sandwich Commissioner Feind we approve a

signs within the City limits for six 6 moratorium on the prohibition of sandwich
months Planning Zoning Director signs within the City limits for six months with
the
requirements as sited by Ms Miller at this
meeting The motion carried unanimously
up Building Dept will follow
Follow up with
businesses
10 Resolution 71 2008 establishing a fee Motion by Commissioner Vath seconded by
for fire inspections conducted pursuant to Commissioner McGrew to approve Resolution

Section 9 of the City of Flagler Beach 71 with the

2008 following change that the
Code of Ordinances providing for City staff shall collect a fee of 50
00 for each
conflicts and severability providing an inspection or inspection
re The motion and
effective date Planning Zoning the second were amended to include the
Director wording whereas the City has arranged for
the special training and certification of our fire
fighters to conduct fire inspection The
motion carried four to one with Commissioner
Feind voting nay afrer a roll call vote

Follow City Attorney to amend resolution

up
City Clerk
s office Fire Department Building
Department and Finance to proceed

11 Discussion and Authorization to Staff Motion by Commissioner

McGrew seconded
of the Stormwater Commissioner Provencher we authorize
regarding completion by
Master Plan and the CRA Quentin Hampton to proceed with the design
Undergrounding
Stormwater
Streetscape and update of the Master Stormwater plan for

Projects Interim City Manager the City to authorize the CRA to negotiate a

bank negotiated loan pledging 140

000 trust
fund monies to generate approximately 1 6

million These monies to be used to complete

the CRA streetscaping Stormwater and
undergrounding project Also to authorize
staff to negotiate a bank negotiated loan

pledging up to 150 000 annually in

Stormwater fees to generate approximately 18
million dollazs to be used to complete the
citywide Stormwater plan and to authorize staff
to prepare necessary paperwork
application for

Page 2 of 6 2008
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 SUMMARY OF ACTION FOLLOW UP
DECEMBER 4 2008 CITY COMMISSION MEETING
UNOFFICIAL RESULTS FOR STAFF USE

the anticipated federal Public Works Stimulus

Funds The motion carried unanimously
up City Engineer CRA Director and
Follow
Finance to roceed accordingly
12 Discuss the progress at the new Water Bob Smith City Engineer gave an update on
Treatment Plant Public Works the progress of the water plant and reported the
Director plant should be up and running by Januazy 12
2009
u None
Follow
13 Resolution 2008
72 amending the fee Motion by Commissioner McGrew seconded
schedule for Solid Waste Collection as
by Commissioner Feind we adopt Resolution
required by Ordinance 2008
03 and 72
2008 The motion carried unanimously
increasing the fees by 1
20 providing after a roll call vote
for conflict providing an effective date Follow City Clerk
up s Office and Finance
hereof to roceed accordingly

14 a
Approve an amendment to the Motion by Commissioner McGrew seconded
Construction Phase Services Contract by Commissioner Provencher we approve an
with QLH for the Mirror Lake amendment to the construction phase service
Watershed Improvements in an amount contract with Quentin Hampton for Mirror
not to exceed 437 for additional
7
38 Lake Watershed improvements not to exceed
services the amount of 38
431 for additional
7
services The motion carried unanimously

up City Engineer Finance and the

Follow
City Clerk
s office to proceed accordingly

b Resolution 2008 amending

73 Motion by Commissioner McGrew seconded
Resolution 54 which adopted the
2008 by Commissioner Provencher we adopt
FY 09
08 budget to reflect a budget Resolution 73
2008 The motion carried
amendment for the Mirror Lake unanimously after a roll call vote
Stormwater Project providing for up
Follow City Engineer Finance and the
conflict and rovidin an effective date Cit soffice to
Clerk roceed accordingly
15 Resolution 2008 amending
74 Motion by Commissioner McGrew seconded

Resolution 2008
54 which adopted the by Commissioner Provencher we
adopt
FY 08
09 budget to reflect a
budget Resolution 74
2008 The motion carried
amendment for changes to the CRA unanimously by a roll call vote
budget providing for conflict and up City Clerk
Follow s office and Finance to
rovidin an effective date roceed accordin 1
16 Resolution 2008
75 opposing any and Motion by Commissioner Vath seconded by
all legislation which prohibits municipal Commissioner Provencher we approve
water and sewer utilities from levying a Resolution 75
2008 The motion carried

surchazge to consumers located outside unanimously

of the City providing for conflict and up
Fallow City s office to
Clerk proceed
rovidin an effective date accordin ly
17 Commission comments Commissioner Feind
including
re orts from meetin s attended Encoura ed articipation for Holiday at

Page 3 of 6 2008
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 SUMMARY OF ACTION FOLLOW UP
DECEMBER 4 2008 CITY COMMISSION MEETING
UNOFFICIAL RESULTS FOR STAFF USE

comments continued the Beach

Follow None
up
Reported on some of the mis
information regarding City Center and
asked all citizens that are interested to
attend the December 10 workshop
Follow None
up
Reported on a conversation with the
Census Bureau regazding the s
City
population The Census Bureau made a

mistake because the Bureau

incorporated some of Flagler s

Beach
population into Palm s
Coast
Commissioner Feind asked the Census
Bureau if the Bureau was comfortable
with the University of s
Florida

reported population The Census

Bureau advised Commissioner Feind to

use the s report

University
up
Follow None

Commissioner McGrew
Reported on her attendance Task Force
and some of the issues discussed at the
December meeting
up
Follow None

Commissioner Mealy
Reported on her attendance at an
Enterprise Flagler meeting Museum
Board Meeting Florida League of
Cities Legislative Committee Meeting

up None
Follow
Revenue Enhancement Training will be
held on January 22 2008 with Ken
Small

Follow City Clerk

up s office to distribute
new public notice and coordinate lunch
Finance to continue work with Mr Small to

prepare for the meeting

Commissioner Provencher
Wonder where we meet for the parade
and was not sure of the route
Commissioner Mealy gave her the

Page 4 of 6 2008
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 SUMMARY OF ACTION FOLLOW UP
DECEMBER 4 2008 CITY COMMISSION MEETING

UNOFFICIAL RESULTS FOR STAFF USE

Commission comments continued information

None
up
Follow
Inquired if the City will be attending
the Conference on beach preservation
Mr
Murphy replied he had not

anticipated anyone going

up None
Follow

Commissioner Vath
Referred to the DOT letter
approving
the
golf cart crossing at SR 100 and
Flagler Avenue
up Commissioner Vath to forward
Follow
draft of the golf cart ordinance to Attorney
Smith and staff for their review and to bring
back to the Commission at a later date
He waswondering if the Finance

Department could do some research in

confirming some of the numbers cited

by Mrs Hayes in her letter regarding

the Bait shop No consensus or

direction was given for the City

Manager to have finance do the
research The responsibility for

cleaning the restrooms was between

Mrs Meyers and the Hayes
up None
Follow
Inquired if the City is aware of the
statewide stormwater treatment rule

advisory committee Commissioner

Mealy sits on a committee for the

Florida League of Cities Committee

up None
Follow
Reported on the need for Paving on N
8th Street City Manager reported the
City Engineer has reported paving will
be coming soon
u None
Follow

18 a Receive the report from the It was the consensus of the Commission to put
Charter Review Commission provide the Item to continue to meet on the next
direction as requested in the report agenda
up
Follow City s office
Clerk to proceed
accordingly

b Ordinance 2008
18 submittin Motion by Commissioner Feind seconded by

Page 5 of 6 2008
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 SUMMARY OF ACTION FOLLOW UP
DECEMBER 4 2008 CITY COMMISSION MEETING
UNOFFICIAL RESULTS FOR STAFF USE

to the Electors of Flagler Beach Commissioner Provencher we

adopt
proposed amendments to the Charter of Ordinance 18 with
2008 the amendments
the City of Flagler Beach providing mentioned by the Attorney and Commissioner
ballot titles summaries and text for the Mealy and including the revised wording for
proposed amendments providing number 5 The motion carried unanimously
directions to the City Clerk providing after a roll call vote
for severability providing for an up
Follow Attorney Smith to revise
effective date for approved amendments ordinance and forward to the City s
Clerk

providing for an effective date for the office City s

Clerk office to proceed
ordinance first reading accordingly with advertisement for 2nd reading
09
8
1
19 Ordinance 2008 amending
19 Article
V Motion
by Commissioner Feind seconded by
Employee Benefits Division 1 Section Commissioner Provencher we table this until a
102 Municipal
2 Police Officers representative for the Pension Fund can come
Pension Trust Fund adoption of and answer our questions and at the same time
applicable state provisions amendments allow our attorney to review the contract The
providing for inclusion in the Code of motion carried unanimously

Ordinances providing for conflict Follow up City Clerk s office to place on the
providing an effective date hereof first appropriate agenda and coordinate to have a
reading representative present Attorney Smith to
review PBA contract
20 Staff Reports City Clerk
Thanked the City and the Commission
for submitting her name for Clerk of
the Year She was honored for the
submittal and to be named as s Finalist

FoQow
up None
21 Adjournment Motion by Commissioner Provencher
seconded by Commissioner McGrew to
adjourn at 18 p
9 m The motion carried

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