Upgrading to

FoodWorks Nutrition Labelling 2009

Edition 1: 8 September 2009

8 September 2009 Copyright 2009 Xyris Software (Australia) Pty Ltd. All rights reserved. No part of this publication may be reproduced, stored in a retrieval system or transmitted in any form or by any means electronic, mechanical, photocopying, recording or otherwise, without the prior permission of Xyris Software (Australia) Pty Ltd.

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Xyris and FoodWorks are trademarks or registered trademark of Xyris Software (Australia) Pty Ltd. Microsoft, Windows, Microsoft Word and Microsoft Access are all trademarks or registered trademarks of Microsoft Corporation.

Disclaimer
Xyris Software (Australia) Pty Ltd assumes no responsibilities for any errors that may appear in this document or that may arise from using this document. It is provided as a general guide only. The information contained in this document is subject to change without notice and should not be construed as a commitment by Xyris Software (Australia) Pty Ltd.

Mail: 20 Westbourne Street Highgate Hill Qld 4101 Australia Phone: +617 3223 5300 Fax: +617 3223 5399 Email: info@xyris.com.au Web: www.foodworks.xyris.com.au

Introduction
About this guide
Purpose and scope
This guide is for users of FoodWorks Nutrition Labelling Version 3 who are ready to, or are evaluating, upgrading to FoodWorks Nutrition Labelling 2009.

Related guide
You can use the guide Introduction to Nutrition Labelling with FoodWorks 2009 to introduce you to FoodWorks Nutrition Labelling 2009. This guide is available at www.foodworks.xyris.com.au.

Whats new in FoodWorks 2009

FoodWorks Nutrition Labelling 2009 is a major new version. New features include:
S im pl er , mo re com pr eh ens ive han dl i ng o f dec l ara ti on o pt ions

FoodWorks 2009 includes enhanced support for declaring ingredients for ingredient statements. The options are now all in a single drop-down menu. For a raw material, you can choose to declare it as a compound ingredient, an additive, a processing aid, an inedible component, a simple ingredient, or a reconstituted ingredient. Declaring a concentrate as a reconstituted ingredient is also simplified. For a sub-recipe, you can choose either to merge its ingredients into the final ingredient statement or to declare it as a compound ingredient.
Ing red i ent gro ups

You can now group ingredients into user-defined categories for the ingredient statements of labels. For example, you might classify raw materials like strawberry and apple into the group fruit. Then in the ingredient statement of a label they appear as fruit (apple, strawberry).
S tre am l ined La be l W ind ow

Edit your labels more dynamically with the new Label window. The label is displayed on the right. As you edit its properties on the left, the label is immediately updated.
Fi nd you r re ci pes and r aw m ate r ia ls m or e ea si l y

To quickly find your own recipes, sub-recipes and raw materials, in the Navigation Pane, use the new Search box. You can search your entire database or specific folders.
Que r y y our da taba se

The new Query view lets you search your database and the associated data sources for specific recipes, sub-recipes, raw materials and reference foods. You can click an item to

UPGRADING TO FOODWORKS NUTRITION LABELLING 2009

view individual nutrient analyses. You can also quickly see what items contain a particular nutrient, component or allergen.
See w hi ch re c ipe s us e a ra w ma te ri a l o r su b - re ci pe

The Navigation Pane automatically shows where else in your database the selected raw material or recipe is used.
D ri l l -do wn in to you r re c ipe s

A tree view of your recipes enables you to drill-down into the ingredients of your recipes, navigating through all the raw materials and sub-recipes that make it up.
Impo rt f ro m oth er Fo od Wo rks dat aba ses

You can now import dataraw materials, sub-recipes and recipesfrom other FoodWorks databases. There are many other general useability enhancements to make your work easier, such as automatic updates, new document properties, and improved graphs and reports.
Ot her en han cem ents

FoodWorks also has a new look to go with the new features and enhancements all designed to make your work easier.

UPGRADING TO FOODWORKS NUTRITION LABELLING 2009

About upgrading to FoodWorks 2009

Important information
When you open a FoodWorks Version 3 database in FoodWorks 2009 some modifications are made to the database which mean it can no longer be opened in FoodWorks Version 3. NOTE: For this reason, when you are evaluating FoodWorks 2009, we recommend that you make a copy of your database and then open that copy in FoodWorks 2009. FoodWorks 2009 contains new features and also implements some existing features in different ways to FoodWorks Version 3. These changes mean that the results obtained using FoodWorks 2009 may differ from those obtained using FoodWorks Version 3. When you open an existing Version 3 database with FoodWorks 2009 you have the option to generate an upgrade report. It is recommended that you do. If you plan to migrate your existing Version 3 data for use in FoodWorks 2009, the upgrade report is important to you and you will want to understand and resolve any issues identified. The report details the changes that have occurred in your NIPs, ingredient statements and allergen declarations when generated by FoodWorks 2009. See Differences in the results generated by FoodWorks on page 4 for an overview of the differences that can occur. NOTE: To generate the upgrade report, FoodWorks Version 3 must be installed along with FoodWorks 2009. Therefore do not un-install FoodWorks Version 3 until after you have completed the evaluation and upgrading process. To upgrade to FoodWorks 2009 and migrate your existing databases you can choose one of these options: Send-to-Xyris option (recommended)Send your existing FoodWorks databases to Xyris Software (provided confidentially requirements are met). Xyris performs the conversion and generates the upgrade report. We then send you the upgraded databases along with the upgrade reports and a summary of any issues we identify. To enquire about this free service, please call 07 3223 5300 or email info@xyris.com.au. Do-it-yourself optionInstall FoodWorks 2009 and make a copy or back-up of the existing database. Choose the option to create an upgrade report when the database is first opened. You can then review the report and resolve any issues that are identified. Steps for upgrading to FoodWorks 2009 on page 5 guides you through the process.

UPGRADING TO FOODWORKS NUTRITION LABELLING 2009

Differences in the results generated by FoodWorks

This table (the complete version of the table is contained in the upgrade report) summarises the main types of differences in the data generated by FoodWorks Version 3 and FoodWorks 2009:
TableTypes of changes encountered when migrating your database to FoodWorks 2009

Change

May be due to:

Explanation In FoodWorks 2009, values for nutrients and components that have been enabled then hidden are no longer used in calculations to derive other nutrient values. In contrast, FoodWorks Version 3 uses any defined nutrient value in calculations even if that nutrient is no longer enabled for the database. There have been some changes to the way nutrient values are calculated. In general such changes should be minor. In FoodWorks Version 3 results are displayed even if the yield is not valid. In FoodWorks 2009 results are set to unknown if the percent water is known and the yield is found to be invalid.

Hidden nutrients not used in calculations

Changes to nutrient values

Changes to some nutrient calculations Invalid yield values now detected

Changes due to the way values Some small discrepancies may occur due to minor changes in the way values are rounded are rounded during calculations. Changes to Energy in AUSNUT Allergen Statement changes Some changes to the energy value for some foods in AUSNUT means that raw materials which use that data will also have updated energy values. The term soy has been replaced with soybean as per the Food Standards Code. FoodWorks 2009 attempts to ensure correct spacing and format of ingredient statements. This will result in changes to the ingredients statements as compared to FoodWorks Version 3. Some changes have been made to the way FoodWorks generates ingredients. For example, in FoodWorks Version 3 it was possible to incorrectly declare an ingredient with both an additive code and compound ingredient statement. This is not possible in FoodWorks 2009 In FoodWorks Version 3 the serve size shown in the NIP is rounded to a whole number. FoodWorks 2009 reports the serve size to the level of precision entered in the serve size box. For example, if the serve size is specified as 3.3g, then it is reported as 3g in FoodWorks Version 3 but as 3.3g in FoodWorks 2009.

Soy

Punctuation and spacing Ingredient Statement changes

Changes to way ingredient statements are calculated

Serve Size changes

UPGRADING TO FOODWORKS NUTRITION LABELLING 2009

Steps for upgrading to FoodWorks 2009

Here is how to upgrade to FoodWorks 2009 when you have existing data that you want to migrate.

Step 1Download and install FoodWorks

To download and install FoodWorks 2009: Go to www.foodworks.xyris.com.au and follow the instructions shown. NOTE: There is a single download for all the editions of FoodWorks 2009. For the free trial period, you have access to the functionality of FoodWorks Premium. When you purchase FoodWorks you are issued with a product key. Your product key enables the features of the FoodWorks edition that you have purchased.

Step 2Create a copy or back-up of your database

NOTE: When you open a Version 3 database in FoodWorks 2009 the database undergoes a conversion and can no longer be opened in Version 3. If you are evaluating FoodWorks 2009, it is strongly recommended that you make a copy of your existing Version 3 database. Open the copy in FoodWorks 2009. If you are ready to upgrade to FoodWorks 2009, then make a back-up copy of your existing Version 3 databases before proceeding.

Step 3Start FoodWorks and open a database

A FoodWorks 2009 database upgrade report itemises the differences between the analyses of your database generated using FoodWorks Version 3 and those generated using FoodWorks 2009. To upgrade your Version 3 database and generate the upgrade report: 1. Start FoodWorks 2009: Click the Windows Start button.

UPGRADING TO FOODWORKS NUTRITION LABELLING 2009

2. Point to Programs or All Programs, then click FoodWorks 2009. If the License Agreement is displayed, click I Accept to continue.

3. If this is the first time you have started FoodWorks 2009, or you are using the free trial to evaluate FoodWorks, the following dialog is displayed.

If you are evaluating FoodWorks 2009, start or continue the trial. If you have already purchased FoodWorks 2009, enter your product key.

UPGRADING TO FOODWORKS NUTRITION LABELLING 2009

4. In FoodWorks 2009, if you are evaluating FoodWorks 2009, open the copy of your existing database. Otherwise, open your existing database. Example:

5. Follow the prompts to upgrade your database and generate the upgrade report. Creating an upgrade report is recommended. NOTE: Generating the upgrade report may take a long time. Allow approximately 30 minutes for large databases. 6. Once the upgrade is completed FoodWorks 2009 finishes opening and the contents of the converted database are displayed. The upgrade report is displayed in your web browser.

Step 4Reviewing the upgrade report

You can now examine the upgraded database and review the issues identified in the upgrade report. You may also like to open FoodWorks Version 3 at this time so you can directly compare the results for specific recipes and products in FoodWorks 2009 and FoodWorks Version 3.

UPGRADING TO FOODWORKS NUTRITION LABELLING 2009