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Student Organization FAQ

Index: General: 1. What is the SOURCE? 2. Who is the SOURCE Board of Governors? 3. How can I get a Pepsi banner or drinks? 4. How can I get an email addresses for my organization? 5. How do I get a bank account for my organization? 6. How do I get an EIN number? 7. How can my organization receive donations/gifts? 8. My question is not answered on this page? Student Organization Registration: 9. What do I need to start a new organization? 10. How do I start a new organization? 11. How often do I have to renew my organization? 12. Why do I have to renew my organization every year? 13. How do I renew my organization? 14. Where can I get/submit a Hazing Policy? SOURCE/OrgSync: 15. How do I become an administrator on the SOURCE? 16. How do I change my directory listing on the SOURCE? 17. How do I find out/change my password on the SOURCE? 18. What is a membership request and how do I confirm/deny a membership request? 19. How do I add an event to the calendar? 20. How do I create a form on the SOURCE? Foresight/FAC: 21. What is Foresight? 22. Where can I find more information about FAC?

1. What is the SOURCE? The SOURCE stands for Student Organization Resource Center for Extracurriculars. The SOURCE consists of two parts, a virtual space operated through OrgSYNC and a physical space on the 3rd floor of the Ferguson Center. 2. Who is the SOURCE Board of Governors? The SOURCE Board of Governors is the coordinating body who serves student organizations with programs such as Get On Board Day and Spring Awards Banquet. Governors are chosen in March of each year and team members are chosen in April. For information on how to apply please email source@bama.ua.edu. 3. Where can I get a Pepsi Banner and Drinks? The University of Alabama has a contract with Pepsi in order to receive a certain number of free banners and drinks at a discounted price. In order to be eligible you must be a registered student organization on campus. If you organization has an event that you would like to provide Pepsi products or receive a Pepsi banner please come by the Office of Student Involvement and Leadership in 355 Ferguson. 4. How can I get an email addresses for my organization? Student organizations are allowed email addresses that are hosted by University of Alabama (they will end in @ua.edu). In order for your organization to receive an email address you must be a registered student organization on campus. The form also must be filled out by your advisor and all information will be sent to the advisor of your organization. To receive a form please contact the Office of Student Involvement and Leadership in 355 Ferguson. 5. How do I get a bank account for my organization? In order to get a bank account you must be a registered student organization at the University of Alabama. You can get a bank account at any banking institute, however, the Office of Student Involvement and Leadership suggests Alabama Credit Union. To receive an account from Alabama Credit Union you need a banking letter from the Office of Student Involvement and Leadership. You can request this by emailing source@bama.ua.edu with the name of your organization and a list of your officers names including your advisor or call 348-6114. Once the letter has been submitted everyone who needs to be on the account must go to Alabama Credit Union with their I.D. Please note advisors may not be on the account with Alabama Credit Union. You may also choose another banking institute. In order to be a part of another banking institute you still need a bank letter from the Office of Student Involvement and Leadership. Please email source@bama.ua.edu with the name of organization and your officers including your advisors and note that it is for a banking institute other than Alabama Credit Union. You will be then emailed when your letter is ready

to be picked up in 355 Ferguson. You will also need an EIN number (See How do I get an EIN number?). There also might also be additional paperwork required by the banking institute you will need to fill out. 6. How do I get an EIN number? An EIN number is a social security number for student organizations. An EIN number denotes your organization as a non-profit organization for the government. In order to find out more information or apply for an EIN numbers please visit http://www.irs.gov/businesses/small/article/0,,id=98350,00.html. 7. How can my organization receive donations/gifts? The Office of Student Organization and Leadership have a gift account through the University. This means that if you receive a donation or gift and that vendor would like to write it off as a tax credit it can be deposited into this account. The University will then send a gift receipt to the vendor. Please visit the Office of Student Involvement and Leadership or call 348-6114 to receive the proper forms. 8. My question is not answered on this page? If your question is not answered on this page you can email source@bama.ua.edu or call the Office of Student Involvement and Leadership at 348-6114. 9. What do I need to start a new organization? In order to start a new organization on campus you must have the following: 10 interested members who must be students at the University of Alabama (these can include your officers) A full time faculty or staff advisor A President, Vice-president, and Treasurer who are undergraduate/graduate students in good standing with the University of Alabama. All undergraduate officers must have a 2.0 GPA and all graduate officers must have a 3.0 GPA. Constitution (See Sample Constitution and Checklist Under Resources) How do I start a new organization?

10.

Once you have all the steps above please follow the following instructions: To create an account: Log into mybama. Click the Campus Life tab.

Click on The SOURCE logo. Update your personal profile-(this step only needs to be done once). Continue by clicking Next. Save your profile. Submit.

To create your organization: At the profile portal on the right hand side , click JOIN AN ORG Select University of Alabama, Click Organizations Click Register New Organization on top of the page Fill out the appropriate information Click Finish

11.

How often do I have to renew my organization?

You must renew your organization every academic year. Your registered status ends August 1st and begins at the point you receive a registered student organization status by the Office of Student Involvement and Leadership. 12. Why do I have to renew my organization every year?

Officers of student organizations change every year. It is for this reason that the Office of Student Involvement and Leadership need the most up to date contact information for your organization. Also, these officers have to sign a Hazing Policy in order to agree to be in accordance with University guidelines. 13. How do I renew my organization?

To create an account: Log into mybama. Click the Campus Life tab. Click on The SOURCE logo. Update your personal profile-(this step only needs to be done once).

Continue by clicking Next. Save your profile. Submit.

To renew your organization: At the profile portal, click JOIN AN ORG at the top right of the page. Select University of Alabama. Select the organizations of interest by searching or browse by name or category. The generic password for your organization is alabama which will need to be changed once you have logged in. Once in your organizations home page on the left hand side click Settings Click Renew Organization Profile Fill out the appropriate information then click Finish To receive Registered Student Organization status, you must submit a hazing form to 355 Ferguson Center

14.Where can I get/submit a Hazing Policy? A copy of the Hazing Policy can be found under Resources on the source.ua.edu or it is located under Forms on the SOURCE. It can also be picked up from 355 Ferguson. Hazing Policies must be turned into 355 Ferguson. 15. How do I become an administrator on the SOURCE?

Once you are a registered student organization the president will be given administrative rights on the SOURCE. From this point the president of the organization can manage the privileges of every member by the following: Click People Click Members Click Manage (located at the top left side) Select a Member (Click Options located to the right of the name)

Choose the amount of information you would like this individual to have access to (please note giving administrative access gives the individual all the rights and privileges to the web space) Click Submit How do I change my directory listing on the SOURCE?

16.

The directory gives students contact information for your organization. The directory is the best way to reach students trying to get involved on campus. Only an administrator can change the information in your directory by doing the following: Click Settings Click Organization Profile Change/Add Information in fields Click Submit

17.How do I find out/change my password on the SOURCE? The generic password for all organizations is alabama. If this does not work then it means the administrator of your organization has changed the password. Please contact the administrator (usually the president) in order to find out the new password. Administrators can change the password by doing the following: Click Settings Click Organization Password Change the Password Click Submit

18.What is a membership request and how do I confirm/deny a membership request? A membership request is when a student requests to join your organization without knowing the password. An email is sent to the administrator when this request is made. In order to confirm a membership request please do the following: Click People Click Membership Requests Under each individuals profile you can choose, add to members (this will add them to your member list), add to new accounts (this will add

them to your new accounts list), and deny (this will deny them access to your group, if you choose this option please email the student explaining why you are denying their request)

19.

How do I add an event to the calendar?

If you have been granted permission to have access to the calendar by the administrator you can post all meetings and events on your organizations calendar by doing the following: Click Calendar Select the date Click Create an Event Add details to your event (please note clicking add to community calendar will send a request to the Office of Student Involvement and Leadership. It is up to the discretion of the Office of Student Involvement and Leadership wither to post it on the community calendar or not) Click Submit Your event will post immediately How do I create a form on the SOURCE?

20.

The forms option allows student organization to create forms for their student organization, such as an application or interest indicator. Only the administrator or someone that has been given specific permission by the administrator can create a form on the SOURCE. If you have this permission then you can create a form by the doing the following: Click Tools Click Forms Click New Form Add Basic Information Click Save and Design Under Click to Add an Element choose from the list of question types Click Save after each question

21.

Click Save and Exit What is Foresight?

Foresight is an opportunity for student organization leaders to understand the policies and procedures for student organizations and opportunities as a registered student organization at the University of Alabama. Foresight is also a prerequisite for any student organization looking to receive funding from the Financial Affairs Committee (FAC). 22. Where can I find more information about FAC?

To find more information about FAC please visit http://sga.ua.edu/financialaff.cfm.

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