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Release 12_Using WEB ADI to Upload Oracle Assets

Suzana Ferrari Senior Principle Consultant DARC Corporation sferrari@darc.com Session ID# 8000

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Speakers Qualifications
Certified Expert Consultant, Oracle EBusiness Suite R12 Financials Implementing Oracle Applications for over 10 years (USA, Canada, UK) Project Manager on several successful implementations and upgrades

Agenda
WEB ADI Overview WEB ADI and MS 2007 WEB ADI: Defining Layout WEB ADI: Creating a Document Legacy Data Create Assets Upload Upload Summary and Reconciliation Q&A

WEB ADI Overview


Web based integration tool used with Microsoft Excel formatted spreadsheet Data validated against Oracle valid values Multiple integrators that determines product and functionalities provided Assets Wizard functionality is provided by the Assets product

WEB ADI and MS 2007


Enable macro settings (Metalink Note - 1077728.1) Browser settings to be modified for Excel interface ActiveX Controls and plug-ins Settings If you are running Web ADI version BNE.D or later, you do not need to perform this step If you are running a version of Web ADI prior to version BNE.D, you must change your Internet Explorer security settings to allow a spreadsheet to be created on your desktop In case document fails during upload - in Internet Explorer 7 or 8 enable the 'Allow status bar updates via script' option in the browser

WEB ADI: Defining Layout


Responsibility Fixed Assets Integrator Oracle Web ADI Integrator: Fixed Assets Additions Select existing layout Update; Duplicate; Create Define Fields Update to meet your company needs and standards

Defining Layout: Steps


1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. Access the Define Layout Page Select Define Layout Select Integrator - Fixed Assets Additions Look for in LOV Find Integrator and Click on Go Select the Layout Define Layout After you select the existing layout to modify, click on Name the new layout and Click Apply Find the new Layout and Update Select the Layout and Define Fields Update to meet your company needs and standards When complete, click on Apply

Layout: Integrator

Integrator Layouts

Naming New Layout

Layout Default: Required Fields

Layout Default: Optional Fields

Layout Default: Optional Fields

Layout Default: Optional Fields

WEB ADI: Creating a Document Steps


1. Using Fixed Assets Integrator responsibility, navigate to Additions 2. Select a Corporate Book you want to upload 3. Select Excel version from LOV 4. Select Layout you defined (or use seeded) 5. Review and Click on Create Document 6. Click for Options and select Download File 7. You might receive Security Warning 8. Excel will open 9. Wait until spreadsheet is completed 10. Save the spreadsheet as Excel Macro-Enabled Workbook

Fixed Assets Integrator responsibility, navigate to Additions

Select a Corporate Book you want to upload

Select Excel version from LOV

Select Layout you defined (or use seeded)

Review and Click on Create Document

File Download

Excel Opens

Spreadsheet

Excel Macro-Enabled Workbook

Legacy Data
1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. Gather GL Accounts balances per account combination Reconcile data to GL control accounts Clean up the new saved file Add columns Assign assets to a valid category listed Assign assets to a valid locations listed Assign Asset Key to each Asset To each asset, assign valid depreciation account To each asset, assign valid # of units Upload Data Reconcile Mass Addition Interface Table uploaded assets to the assets on ADI Template

Create Assets Upload


1. 2. 3. 4. Use Upload from Oracle Excel Menu to upload data Select valid upload parameters Document is uploaded to server You will receive confirmation once upload completed

Oracle Excel Menu to upload data

Select valid upload parameters

Document is uploaded to server

Upload Confirmation

Upload Summary and Reconciliation


1. 2. 3. 4. 5. 6. 7. 8. Bring Oracle Assets to Desired Period Define WEB ADI Layouts Reconcile upload files to legacy data / TB balances Create WEB ADI Document for layout Unprotect sheet, insert rows and upload assets data Upload Assets Data to Oracle Run Report - Asset Additions Report Reconcile total upload amounts with data provided

Upload Summary and Reconciliation


9. 10. 11. 12. 13. 14. 15. Reconcile by Category Run: Create Accounting Assets; Do not Post to GL JE Analysis Reconcile JE to data uploaded Run TB Adjust JE Run Depreciation

Conclusion

Q&A

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Suzana Ferrari sferrari@darc.com sales@darc.com 877-476-7151