Job analysis is primary tool in personnel management.

In this method, a personnel manager tries to gather, synthesize and implement the information available regarding the workforce in the concern. A personnel manager has to undertake job analysis so as to put right man on right job. A personnel manger carries job analysis in two ways : a. JOB DESCRIPTION b. Job specification 1. JOB DESCRIPTION is an organized factual statement of job contents in the form of duties and responsibilities of a specific job. The preparation of job description is very important before a vacancy is advertised. It tells in brief the nature and type of job. This type of document is descriptive in nature and it constitutes all those facts which are related to a job such as : 1. Title/ Designation of job and location in the concern. 2. The nature of duties and operations to be performed in that job. 3. The nature of authority- responsibility relationships. 4. Necessary qualifications that are required for job. 5. Relationship of that job with other jobs in a concern. 6. The provision of physical and working condition or the work environment required in performance of that job. 2. JOB SPECIFICATION is a statement which tells us minimum acceptable human qualities which helps to perform a job. Job specification helps in hiring an appropriate person for an appropriate position. The contents are : 1. Job title and designation 2. Educational qualifications for that title 3. Physical and other related attributes 4. Physique and mental health 5. Special attributes and abilities 6. Maturity and dependability 7. Relationship of that job with other jobs in a concern. Both job description as well as job specification are important for personnel manager in personnel management function. Therefore, job analysis is considered to be the primary tool of personnel management.

EXAMPLES
Job Title: Administrative: Commercial Manager (Procurement Manager or Purchasing Manager) Location: Dundee Reporting to: Head of Commercial Services Nature/purpose of the job role: Procurement of goods, supplies and services that deliver the best overall value for money at the lowest material price

Main Duties: Assisting commercial directors; Resolving contractual and commercial problems; Working with contract managers; Discovering areas that are not in keeping with regulation practices; Offering direction and instruction; Reviewing, scrutinizing, and developing operational process flows; Ensuring that the financial aspects and impact of a contract are clear to all parties; Risk assessment; Ensuring that all stakeholders, such as administration, operations, and finance understand and adhere to contractual obligations, reflecting them accurately; Managing daily operations Qualifications: Essential: Qualified to SCQF Level 9 - Ordinary Degree or appropriate SVQ4 and/Or significant experience in the role of Commercial Manager with a national/multinational company Knowledge and skills: A broad and integrated knowledge of the scope, main areas, principles and practices of contract law and various forms of contract; Specialised technical knowledge of distribution channels; A critical understanding of assigned commodities and services including sources of supply, commodity markets, price trends, grades, and qualities; Extensive and detailed knowledge of common business practices relating to the purchase, pricing, terms, shipment, taxes and payment for commodities and services; Extensive and detailed knowledge of large scale purchasing methods and procedures; Practise in a wide and often

Hours of work: 40 hours per week - may be required to work outside of normal hours to deal with International clients Salary: 55,000 - 65,000 (possibly higher for very exceptional candidate)

Desirable: Having a Higher Level Degree would be beneficial and/or a professional qualification e.g. CIPS: Level 6 Graduate Diploma in Purchasing and Supply unpredictable variety of professional level contexts; Exercise substantial autonomy and initiative in activities at a professional level; Take responsibility for your own and significant responsibility for the work of others; Take responsibility for a significant range of resources; Demonstrate leadership and /or initiative and make an identifiable contribution to change and development by leading and managing substantial projects; Be able to absorb and assess information quickly and identify and analyse routine professional problems and issues; Draw on a range of resources to make appropriate decisions and meet targets while working under pressures related to time and budgets; Communicate appropriately with
professional level peers, senior colleagues and specialists;

 Communicate, using appropriate methods, to a range of audiences with different levels of knowledge/expertise; Undertake critical evaluations of a wide range of numerical and graphical data to achieve goals/targets and make commercial decisions;