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7.1 Introduction
As a manager you will be in a position to assess how information technology can be used to support business activities. Traditionally data processing applications have supported back office operations, such as transaction processing. However the introduction of information systems which electronically linked purchasing personnel with order-entry system proved that businesses could use information technology to gain a competitive advantage. This lesson shows how businesses can use information technology for competitive advantage and how inter-organisational systems have transformed the competitive market place. No wonder we agree that we are living in an Information Age which is influencing major decisions happening in the Industry Level and very small decision in your personal lives also. The advancement of Technology has given enormous benefits to us by enabling all our practices more competent because of the availability of all kinds of information at a cheaper cost. Let us see the basic components of Information Technology and its way of working first. The understanding of computer technology is the base really to acquire a better understanding about the Information Systems.
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A few years ago a computer called "Big Blue," manufactured by IBM, played a series of chess games against Garry Kasparov, the greatest chess player in human history. The interesting part of this match lies in the fact that the computer used a technology called parallel processing. That is, it had thousands of processors working together to calculate each move it would make and the countermove Kasparov would make. Kasparov, on the other hand, was only using one processor - his brain - to calculate all the moves by both sides. Kasparov actually beat the computer for a few rounds but ultimately lost the match. It's fascinating to think that the computer, able to process millions and millions of instructions per second, had to use all of its strengths and massive parallel processing to outwit a person using one single processor. Think about it! Computer Networks and Client/Server Computing
Client/server computing With the increasing popularity of networks, you need to understand the server/client structure. Think of an octopus, with the body representing the server and the tentacles representing the clients. At the heart of every network is a server. It can be a mainframe, mini-computer, workstation, or a souped-up personal computer. It's where some of the data, applications software, and other instructions that network users need in order to communicate with and process transactions on the network are stored. The client computer is the node on the network that users need in order to access
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Types of client/server computing There are many different configurations for networks, and the text discusses the difference between distributed processing and centralized processing. Which one works best, you ask? It depends on the requirements, needs, and wants of the people who own and use the network. Managers should analyze their situation and determine the proper configuration to meet their needs. Network Computers and Total Cost of Ownership The cost issue is becoming more important to businesses and companies as computer technology and networks grow. Depending on the configuration of the network, a company can save or lose many dollars. What's most important to remember is that the Total Cost of Ownership (TCO) should extend past the hard dollars spent on hardware and software. The cost should incorporate such as items as employee training, their ability to perform necessary functions given the network configuration, and lost productivity when the network is down. The TCO should also include the amount of money spent on communications wiring (telephone wires, fiber optic cable, etc) and security and access issues.
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In order to benefit from the advantages of IT, the enterprises have to keep in mind that IT cannot be isolated from its organizational context. We do not agree with the existence of causation between the implementation of IT and the organizational changes in the enterprise driving to an increase in the competitiveness of the enterprises. On the contrary the technological and organizational implementations are both sides of the same issue, since they depend on and determine each other. We think that, although IT might have the above mentioned positive effects on the organizations, the will and capabilities of the directors of the company are needed in order to make the most of those advantages. In order to make the most of the whole potential of the IOS, it will be required that the managing directors get involved with the project, since they have a wider and more strategic view of the company. In this way, a system coherent with the objectives of the company would be implemented. This system would allow taking even more profit from IT, what would have positive repercussions on the enterprise and would facilitate the achievement of its objectives. The active participation of the Management Board in the planning of the IOS brings a problem related to the fact that IT is a relatively new resource that did not exist when most of the current managers were trained. Therefore, they usually do not feel comfortable with these new technologies. As a proof of this, we will consider an example. McKesson was a dealer company of chemical products. This company knew that its success was linked to that of its customers, which were small
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The IT is a basic support that facilitates the co-ordination of different enterprises through EDI systems, shared databases, e-mail, videoconferences, which will allow them to work together. They will be able to share information on the markets, on the needs for materials, on stock levels, production schedules, and delivery programs. A key factor in an efficient exchange of information within a network is the computer connection of its members. The computer links accelerate the transference of information, since it provides the automatic transmission of data between physically distant computers. These links can be used as a strategic instrument to increase the competitiveness of the enterprise, binding it electronically with its customers and suppliers through inter-organizational systems. The electronic connection facilitates the approaching of the linked enterprises, which means that the companies may provide the customers direct access to the internal databases, as well as justin-time stock control. Changes in the Business Environment and their Effect on Organizational Design The powerful worldwide changes have altered the environment of business. These changes in the business environment and climate are classified into political, social, economical and technological categories. Environmental, organizational, and technological factors are creating a highly competitive business environment where customers are the focal point. Further, environmental, organizational, and technological factors can change quickly, sometimes in an unpredictable manner. Therefore, companies need to react often and quickly to both the problems and the opportunities resulting from this new business environment. This dramatic change is due to a set of business pressures or drivers. They maintain that in order to succeed (or even to survive) in this dynamic world, companies must not rely only on traditional actions such as lowering cost, but also encourage innovative activities by empowering employees. Organizations are composed of five major components: IT, organizational structure and corporate culture, management and business processes, organizations strategy, and individuals and roles. These components are in stable condition, called equilibrium, as long as no significant changes occur in the environment or in any of the components. However, as soon as a significant change occurs, the system becomes unstable and it is necessary to adjust some or all of the internal components since all are interrelated. IT and Organizational Design An important and fast growing technological innovation during this century is computerbased information systems. Computer-based information systems (CBIS or only IS) provide an
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High Revolutionary Levels Five: Business Scope Redefinition Four: Business Network Three: Business Process Redesign Two: Internal Integration One: Localised Exploitation Low Low
Evolutionary Levels
High
Level3: Business Process Redesign, involving the reconfiguration of the business using IT as a central lever Level 4: Business Network Redesign concerned with the reconfiguration of the scope and tasks of the business network involved in the creation and delivery of the products and services and Level 5: Business Scope Redefinition concerned with the underlying principle of a corporation, pertaining to the possibilities of enlarging the business mission and scope (through related products and services) as well as shifting the business (through substitution of traditional capabilities with IT-enabled skills).
Summary We note that the future organizations would be facing a shortage and a redundancy of information. To solve the problems of "information-glut" arising from the evermore affordable information and communication technologies that provide for evermore high-capacity, fast, longdistance transmission, organizations would need to introduce methods for "selective dispersion of information" to their various parts. Work tasks would be grouped in organizational units created around a common program for information processing. Improvements in telecommunications will make it easier to control [which will be primarily a matter of information exchange] organizational units dispersed over different parts of the world. Advances in telecommunications [such as videophone], coupled with diminishing costs, would result in increased distance-communication. Indirect communication would be preferred for well-structured information for routinized, "preprogrammed" decision processes. The design of the organizational structure should take into account and take advantage of the information and information- processing supports which could be designed, and in the not- distant future will be inexpensive. The technology itself is neutral, but it can greatly increase humanity's woe or welfare, depending on how well it is used. What is missing is the full recognition of the strong interactions between this technology and organization design, and the consequent need to take a systems approach to the joint design of organizations and their information support systems.
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Review Questions
1. Determine the TOC (total cost of ownership) associated with the technology in your workplace or classroom, even if it is your own home. Use your hourly wage or salary as a basis to figure the persware cost. 2. Describe a client/server network with which you are associated. Remember, Internet Service Providers such as AOL or your local service provider can be part of your personal client/server network. 3. Explain the concepts of Inter-organisational Systems with Examples 4. Explain the benefits companies enjoying out of the Network Models 5. If you could change anything about computer hardware, what would it be? Be as specific as you can and use your imagination.
Discussion Questions
1. How could a financial services company specializing its mortgage loans use information about its customers to gain power over its customers? 2. What applications of Information Technology can have a significant impact on improving customer service? 3. Give three examples of Internet Applications that have the business uses.
Application Exercise
1. Locate at least five sources for additional information about bicycles and bicycle components on the Internet. List and briefly describe the sites 2. Using Internet, financial, and government sources, estimate the size of the market of any product (total sales and number of units) for the last three years. 3. Find out atleast five different Web Sites which are facilitating business and trade. Also analyse the facilities offered by them
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