SAMLPES OF RECUTING DOCUMENTS

HUMAN RESOURSE MANAGMENT

Recruitment Process
ZEESHAN ARSHAD & Group

NOTE: All the Data is gathered from different web sites for the purpose of completion the Assignment of Human recourse management.

Superior University Lahore

Mid Term Assignment

Of Human Recourse Management
Presented To: Prof; Sir Usman Sadiq Presented By: ZEESHAN ARSHAD...10405 ABDUL WAHAB.10435 NOMAN HAIDER......10412 M.WAHEED...10437 M.HARIS ...10410 Faisal Mansoor..10445
BBA-5-D

Recruitment documents
1. JOB ANALYSIS

2. JOB Ads

3. Job Applications

4. Job interview Letter

5. Interview Questionnaire

6. Job Evaluation foam

JOB ANALYSIS FOR JOB DESCRIPTION & IOB SPECIFICATIO

Job Description Project Manager

Description:
The role of the Project Manager is to plan, execute, and finalize projects according to Strict deadlines and with in budget. This includes acquiring resources and coordinating the efforts of team members and third-party contractors or consultants in order to deliver Projects according to plan. The Project Manager will also define the projects objectives and oversee quality control throughout its life cycle.

Responsibilities:
1. Direct and manage project development from beginning to end. 2. Define project scope, goals and deliverables that support business goals in collaboration with senior management and stakeholders. 3. Develop full-scale project plans and associated communications documents. 4. Effectively communicate project expectations to team members and stakeholders in a timely and clear fashion. 5. Liaise with project stakeholders on an ongoing basis. 6. Estimate the resources and participants needed to achieve project goals. 7. Draft and submit budget proposals, and recommend subsequent budget changes where necessary. 8. Where required, negotiate with other department managers for the acquisition of required personnel from within the company. 9. Determine and assess need for additional staff and/or consultants and make the appropriate recruitments if necessary during project cycle. 10. Set and continually manage project expectations with team members and other 11. stakeholders. 12. Delegate tasks and responsibilities to appropriate personnel. 13. Identify and resolve issues and conflicts within the project team. 14. Identify and manage project dependencies and critical path. 15. Plan and schedule project timelines and milestones using appropriate tools. 16. Track project milestones and deliverables. 17. Develop and deliver progress reports, proposals, requirements documentation, 18. and presentations. 19. Determine the frequency and content of status reports from the project team, analyze results, and troubleshoot problem areas. 20. Proactively manage changes in project scope, identify potential crises, and devise contingency plans.

21. Define project success criteria and disseminate them to involved parties throughout project life cycle. 22. Coach, mentor, motivate and supervise project team members and contractors, and influence them to take positive action and accountability for their assigned work. 23. Build, develop, and grow any business relationships vital to the success of the project. Page 2 24. Conduct project post mortems and create a recommendations report in order to identify successful and unsuccessful project elements. 25. Develop best practices and tools for project execution and management.

Job Description Project Manager

Position Requirements
1. University degree or college diploma in the field of []. 2. [] years direct work experience in a project management capacity, including allaspects of process development and execution. 3. Certifications in []. 4. Strong familiarity with project management software, such as [] 5. Familiar with programming languages, including []. 6. Database and operating systems experience with []. 7. Competent and proficient understanding of platforms, such as []. 8. Solid working knowledge of current Internet technologies, including []. 9. Demonstrated experience in personnel management. 10. Technically competent with various software programs, such as []. 11. Experience at working both independently and in a team-oriented, collaborative 12. Environment is essential. 13. Can conform to shifting priorities, demands and timelines through analytical and 14. Problem-solving capabilities. 15. Reacts to project adjustments and alterations promptly and efficiently. 16. Flexible during times of change. 17. Ability to read communication styles of team members and contractors who come 18. From a broad spectrum of disciplines. 19. Persuasive, encouraging, and motivating. 20. Ability to elicit cooperation from a wide variety of sources, including upper 21. management, clients, and other departments. 22. Ability to defuse tension among project team, should it arise. 23. Ability to bring project to successful completion through political sensitivity. 24. Strong written and oral communication skills. Strong interpersonal skills.

Adept at conducting research into project-related issues and products. Must be able to learn, understand, and apply new technologies. Customer service skills an asset. Ability to effectively prioritize and execute tasks in a high-pressure environment is crucial.

Job description- Human resource

Position: Department Grade HR Manager HR Executive Name Report to: Employee no. HR Manager ASDF123

Job Purpose Provides HR administrative functions in the areas of recruitment, training and development, people and performance management, social welfare as well as updating and maintenance of HR records. Responsibilities and duties:
Provide current and prospective employees with information about policies, job duties, working conditions, wages, and opportunities for promotion and employee benefits. Coordinates, negotiates and liaises with employment and advertising agents on service fee, advertisement recruitment and interview schedules. Conducts interviews up to Senior Executive levels. Arranges interviews for management levels. Prepares Letter of Offer to selected candidates and Letter of Rejection to unsuccessful candidates. Conducts orientation program to new employees. Coordinates and liaises with external Consultants on employees training needs and arranges training schedules for employees. Evaluates the effectiveness of the respective training programs by obtaining feedback from employees. Welfare. Attends to employees grievances and complaints; provides guidance if necessary. Provides feedback to the management to enhance a better and cordial working environment. Organizes corporate events such as companys dinner, corporate trip, family day, etc. Assists in drafting out Annual Letter and Promotion Letter. Administers the HR procedures are adhered to. Handles monthly payroll. Manages and appraises subordinates performance and their career advancement.

Job specification- Human resource

Knowledge, skills & abilities:
Proficient in HR matter Able to communicate well with all levels of people Good writing skills Negotiation Time Management Monitoring Instructing Diplomatic Discreet

Education and experiences:

HR degree, preferably MBA, BBA from a reputed, HEC recognized university. Must have minimum 2 years experience in core HR functions

Job description- Human resource

PURPOSE OF POSITION:
The Operations Manager oversees the administration of the Foundation office including the following: supervises administrative staff, excluding grants staff; defines and maintains administrative work procedures and processes; oversees the day-to-day operations of the Foundation offices; and provides backup support for the Manager, Information Systems. This individual helps with grantee and vendor contacts, and assists in creating a strong, positive public image for the Foundation.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

1. Supervise administrative support staff (Receptionist/Administrative Assistant, Operations Associate, Executive Assistant, and five Program Assistants); provide work direction; resolve staff questions; train new employees; coordinate workflow; oversee hiring of administrative employees (non-grants staff). 2. Create and adapt administrative office procedures as necessary; identify, develop and implement administrative workflow processes; monitor procedures and ensure quality control. 3. Assist Vice President for Finance and Administration with budgeting for general office equipment and supplies; oversee inventory and approve purchase of office supplies. 4. Assist Vice President for Finance and Administration with administration of human resource programs. 5. Manage the day-to-day operations of the Foundation offices. 6. Ensure proper maintenance and repair of equipment other than computers.

7. Define procedures and maintenance of non-grants specific filing systems and general office duties.

Job specification- Human resource

Job Purpose and Role To lead on the future development of Swindon Town Centre. To provide Appropriate support, advice and guidance to all various stakeholders as members of the Company. To act as a catalyst, facilitator and point of co-ordination for all Swindon Town Centre businesses and the wider community beyond. To develop and implement initiatives which enhance the image of the Town Centre to each of its various markets. The Person Specification sets out the various selection criteria which are essential for this post and against which the recruitment panel will assess applications.

Experience 1. Significant experience of a similar role working on a strategic and tactical level with partner agencies across a similar environment. 2. Strategic and operational background in Town/City centre management. 3. Understanding of working with multi-agency teams from the statutory, private and voluntary sector. 4. Experience of managing a small operational team in pressured environment. 5. A good understanding of managing a Town Centre 6. trading environment. 7. Proven track record in financial management. 8. An understanding of public realm improvements, regeneration, evening economy and any other initiatives which affect the trading environment of the Town Centre. 9. You will have extensive shopping centre or retail marketing experience, a proven track record in delivering successful retail campaigns and considerable 10. experience of high level partnership working.

Skills, knowledge and abilities:

1. 2. 3. 4. 5. 6. Ability to work autonomously and as part of a team. Marketing and strong communication skills both verbal and written. Commitment to providing excellent customer service. Strong interpersonal skills. Numerate and articulate. Flexibility and problem solving ability.

Personal Qualities:
Determination, drive and the ability to deliver effectively in a complex partnership environment. to have a real flair and interest for the development. A natural communicator, with exceptional influencing skills, you will also have a demonstrable track record of strong leadership and excellent project management.

JOB Ads FOR MANAGRIAL POST

JOB for Project Manager

Key Information [Key projects] [Top $$] [Career advancement opportunity]

Company Background & Job Purpose This [Victorian-] based organization has been operating since the [mid 90s] and is rapidly continuing to grow. [The sectors we influence are [transport and energy] and we boast the delivery of high quality jobs to repeat clients. Duties & Responsibilities Liaising with the client and client representatives as the first point of contact for clients, architects and consultants Updating the program of work Identifying cost savings prior to letting the contracts Cost reporting Ensuring that the job runs to time and on budget with a satisfied client. Education & Qualifications Tertiary qualifications in Bachelor of Engineering [Civil] or its equivalent

Experience [4+ years] experience running [refurbishment contracts as a Project Manager] of up to [$5M in value] Sound knowledge of any State Government Department (eg RTA, DMR) protocols Knowledge of all relevant Workplace Health and Safety legislation Communication skills and ability to build and maintain client relationships Excellent time management skills Excellent computer skills with emphasis on [Microsoft Project] and [Primavera Sure Trak or Contractor] Ability to lead and manage personnel Professional approach with a drive to succeed

JOB for HUMAIN RESOURSE MANAGER

Key Information [location] [$100K package] [Small entrepreneurial business]

Company Background & Job Purpose Our [small wholesale business] requires an experienced HR manager to join lead our Human Resources team for an immediate start. The successful candidate will lead a dynamic team of three HR Consultants. Duties & Responsibilities Manage recruitment workload and strategy across HR team to ensure time to hire is minimized Oversee implementation of annual performance review process Ensuring Employment Law adherence Manage OH&S compliance Implement talent management process Manage all remuneration and benefits activity Education & Qualifications Degree or certificate qualification

Experience At least 5-8 years HR Consultant/HR Manager experience in Human Resources

The successful candidate must demonstrable experience in adhering to principles and values; relating and networking; persuading and influencing; people leadership; creating and innovating; planning and organising; adapting and responding to change. If you have what it takes to add value to our business, apply now!

If you have what it takes to add value to our business, apply now!

JOB FOR OPRATION MANAGER

Key Information [suburb/town location] [Top $$] [Permanent role with career opportunities]

Company Background & Job Purpose We have [over 15 years experience] in providing [support services and products to the pipeline industries in several countries]. Join our team as [Operations] Manager based in the [location] office to oversee all [pipeline inspection] projects]. Duties & Responsibilities Education & Qualifications Managing the Operations Department Coordinating and planning inspection schedules Overseeing project management and regional sales managers Ensuring completion of the work in a safe, cost-effective and timely manner to ISO 9001 quality standards. Tertiary qualified in commerce, business or management Post-graduate qualification in Project Management is an advantage.

Experience Minimum [5 years] management experience Understanding of [Oceania and Indonesia] Oil and Gas Market and pipeline integrity Excellent verbal and written communication skills Good technical and computer skills Ability to work within deadline requirements Flexibility and self motivation

Expenses: 1 coloum

NAWA-E-WAQAT

Charges:

Rs.1100

300% charges

Size 27*4=108 cm

Rates of JOB ads in Paper: Page: 2nd

Cash charges: 1000 to 1200 at 100%

Page three charges:

Only fees no percentage charges

Job Applications

Application Form

Islamabad

Lahore

Abbottabad

Wah

Attock

Sahiwal

Post applied for ___________________________________ Subject/Department ________________________________ Note: Please mark/fill information as applicable

Personal Information Name

Fathers Name

Gender

MALE E

FEMALE E

Date of Birth

Qualification (last Deg/Cert)

Domicile

Present Address

Permanent Address

E-Mail

Personal Contact (ph. no.)

NIC #

(II)

Academic Background /Professional Training

(a) Academic Background (Please start from highest qualification and go in descending order)

Degree held

Year of award

Field

Institution

Grade / Div

(b) Professional Training (Please start from most recent training and go in descending order)

Course

Diploma/Certificate

Field of study

Institution

Grade / Div

Employment History (Please start from your recent job and go in descending order) Name of Organization Post held with Pay Scale Job Profile Period From to

(III)

Research Publications (Faculty positions only) (Must include name of journal; year/volume of publication; page numbers; author(s); title) _________________________________________________________________ __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ (If required please use extra sheets)

(V)

Extra/Co-curricular Activities/Hobbies/Interests (if any)

________________________________________________________________________ ____________________________________________________________

__________________________________________________________________ __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ __________________________________________________________________

(VI)

Route of Application Through Proper Channel / Direct to CIIT

(VII)

Reference:- Provide Two Academic/Professional References

Reference No: 1. Name________________________ Position______________ Address___________________________________________________________ _____________________________________________ Phone No____________

Reference No: 2. Name________________________ Position______________ Address___________________________________________________________ _____________________________________________ Phone No____________

By signing below and submitting this application form I, -----------------------------------, confirm that the information I have provided is accurate to the best of my knowledge and that I authorize you to contact the references provided above for further information.

Date________________

Signature of the Applicant

FOR OFFICE USE

Application Received by:_______________________________ Date _____________

Checked by:__________________________________________ Date _____________

Short Listed

Not Short Listed

if not, reason(s)___________________

________________________________________________________________________

Signature & Name of Dealing Officer___________________________________

Date_________________

Job interview Letter

Letter Confirming/Scheduling Interview

Mr.ZEESHAN ARSHAD BOR 119c Johor Town Lahore

Dear

Thank you for applying for the position of Human Recourse Manager With the small wholesale business, Leonards manufacturing pool, mall road Lahore. This letter is to CONFIRM/SCHEDULE your interview for the position. Your interview has been scheduled for 30/01/2012, at 2:30pm, at lower mall near AnarKali bazaar Lahore. (The selecting official may wish to provide specific information on the type of interview to be conducted, i.e., general or panel interview, and any details on advance preparation for the interview, if appropriate). Please note that if you do not appear for this interview, we will conclude that you are not available for this position. Please call me at 0313-5069285 or e-mail me at zee_brave@live.com if you have any questions. Sincerely, Mr Rizwan Khan Administration Manager Leonards production pool

Letter Confirming/Scheduling Interview

Asif Ali khadam H No.13 ST.3 Ali town Harbanspura Lahore

Dear

Thank you for applying for the position of Operation Manager With the support services and products of to the pipeline industries in several countries, Leonards plastic manufacturing point, jail road Lahore. This letter is to CONFIRM/SCHEDULE your interview for the position. Your interview has been scheduled for 30/01/2012, at 2:30pm, at race course near Tower chowk Lahore. (The selecting official may wish to provide specific information on the type of interview to be conducted, i.e., general or panel interview, and any details on advance preparation for the interview, if appropriate). Please note that if you do not appear for this interview, we will conclude that you are not available for this position. Please call me at 0313-5069285 or e-mail me at zee_brave@live.com if you have any questions. Sincerely, Mr Arshad Asst Manager HR Leonardsplastic production point

Letter Confirming/Scheduling Interview Mr.Zahid Pervaze H No.25 ST No.07 Daroga wala Lahore Dear

Thank you for applying for the position of project Manager With the small and excellent business, Leonards Transport & Energy, GT road bus stands Lahore. This letter is to CONFIRM/SCHEDULE your interview for the position. Your interview has been scheduled for 30/01/2012, at 2:30pm, at race course near GT road bus stand Lahore. (The selecting official may wish to provide specific information on the type of interview to be conducted, i.e., general or panel interview, and any details on advance preparation for the interview, if appropriate). Please note that if you do not appear for this interview, we will conclude that you are not available for this position. Please call me at 0313-5069285 or e-mail me at zee_brave@live.com if you have any questions.

Sincerely, Mr. Akram shehke Asst Manager HR Leonard Transport & Energy

Interview Questionnaire

Interview Questions
1. General questions Tell me a little about yourself. Why should I hire you? How do you define success? Where would you like to be in five years? Ten years? Describe your personality. What past accomplishments have given you satisfaction? Why? What made you choose to apply to this position? Why do you want to leave your current position? 2. Questions about previous job? Why did you leave your last job? Tell me about your last position and what you did? If you dont leave your current job, what will happen there? How far can you advance? What did/do you enjoy most/least about your last/p resent job? 3. Questions about new questions? What are you looking for in a job? What kind of people do you like to work with? What type of work environment do you prefer? What do you know about this position? What do you know about this company? Explain why you are qualified for this job. Are you looking for a permanent or temporary job? Why? 4. Experience based questions? How would you define a great work environment? Have you ever worked for a difficult person? Have you mostly worked alone or in groups? How many projects can you handle at one time? What was your workload in your current/last position? What are some things you find difficult to do on the job? Why? 5. Educational questions? What tertiary qualifications have you attained? What certificates have you attained? What is the most recent skill you have learned? What have you learned from your past jobs?

6. Common competencies questions What are your strengths? What is your weakness? 7. Questions about behavior? How do you work with new people? Are you a persistent person? Give me an example of this, if so. Where do you stand with your former employer? Explain a difficult situation in which you were involved and how you handled it. 8. Questions about Stress? How long have you been looking for a new job? Why? How long would you stay with us? Have you ever had problems getting along with others? What can I tell you about my organization? What can you bring to the table that someone else could not? What outside interests do you pursue? Do you have any reservations about the job of the company? 9. Goal setting questions? What (exactly) do you want to achieve? Who needs to be involved in this goal process in order to accomplish it successfully? Why invest time and energy into this goal? Why would this goal relate to purpose, vision, or organizational values? Who possesses the skills and talent necessary to meet the goal or do we need to train? 10. Management skills questions? How do you handle a subordinate whose work is not up to expectations? How do you coach a subordinate to develop a new skill? What have you done to develop the skills of your staff? When do you give positive feedback to people? Tell me about the last time you did? Give an example of how you handle the need for constructive criticism with a subordinate or peer?

Job Evaluation foam

JOB EVALUATION FORM

Date:

Name of interviewee: Interviewees ID: Job Title: Job ID: Section:

A.

PERSONAL
Factors Poor 1 Fair 2 Average 3 Good 4 Excellent 5 General Remarks

Qualification
Education Trainings Experience

Appearance
Dressing Body Language Eye Contact

Characteristics
Confidence Personality Openness Professionalism Goal Oriented Independent

Leadership Motivation Innovation Safety Conscious

Career
Job Expectations Long Term Objectives

B.

PROFESSIONAL
Factors Poor 1 Fair 2 Average 3 Good 4 Excellent 5 Remarks

Knowledge
General Administration Knowledge of Work (understanding of all phases) Human Resource Field Knowledge Technology Research About Organization Competitors

Communication
Listening Expressing Teamwork (respect the right of others,

cooperative)

Problem Solving / Decision Making

Problem understanding Rational Approach Time and Cost Critical Quantitative Analysis Qualitative Analysis

C.

OVERALL
Poor 1 Fair 2 Average 3 Good 4 Excellent 5

Overall Recommendation Level

Any Comments

Interviewers Signature: ________________________

Name: ___________________________________________ Designation: ______________________________________ Organization: _____________________________________ Contact Info: Email: ____________________________________ Cell No.: __________________________________