APPLICATION FORM FOR PERMISSION / RENEWAL AS AN APPROVED ADVENTURE TOUR OPERATOR 1

FORMAT FOR APPLICATION FOR PERMISSION / RENEWAL AS AN APPROVED ADVENTURE TOUR

OPERATOR IN THE JURIDICTION OF BHAGIRATHI FOREST CIRCLE, FOREST DEPARTMENT,
GOVERNMENT OF UTTARAKHAND.
CIRCULATED VIDE OFFICE ORDER NO. 3257/15-2 Dated 30 June 2010 Of Conservator of Forest,
Bhagirathi Circle, Uttarakhand, Muni-Ki-Reti, District Tehri Garhwal, Uttarakhand.
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To, DFO, Narendra Nagar Forest Division/Tehri Forest Division/ Uttarkashi Forest Division
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1- Name of the Organization .
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Address of Head office .
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Telephone Numbers .
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Fax Numbers


Email Address

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Website Name

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Address of the Branch offices (if any)
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(Please fill up separate application form, in duplicate,
for Branch Office(s),if any)

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2- Nature of the Organization (Proprietary concern,
Partnership, Corporation, Government/ non-profit)

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Passport size
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Managing
Director /
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/Managing
Partner i
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Proprietor /
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APPLICATION FORM FOR PERMISSION / RENEWAL AS AN APPROVED ADVENTURE TOUR OPERATOR 2
(Also please indicate the Specialization of activities)

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Year of registration/commencement of business (with
documentary proof)

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3- Name of Proprietor/Directors/Partners etc.
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Details of their interests, if any

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In other business may also be indicated .
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4- Particulars of staff employed
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Name Designation Qualifications Experience Salary Length of Service with the firm
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5- Details of office premises (Documentary proof/Rent
Agreement/Ownership Deed to be made available) -
Space in sq.ft
.
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Location area ( please tick mark the right box )
commercial residential

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Reception area sq.ft
accessibility to toilets (Please write Yes or No)


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6-
Name of Bankers (please attach a reference letter on
original letterhead from your Bankers)
.
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.
7-
Name of Auditors
.

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APPLICATION FORM FOR PERMISSION / RENEWAL AS AN APPROVED ADVENTURE TOUR OPERATOR 3


A Balance-Sheet and Profit & Loss statement pertaining to the tour operation business, as prescribed under
Company Law, must be submitted by each applicant. These audited statements should be in respect of your
establishment for the last completed financial year or for the calendar year immediately preceding the date of
submission of your application. Also furnish details of your turnover in the following statement:-

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8-




9-
Copy of acknowledgement in respect of Income tax return for the current assessment year should be
enclosed

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Certificate of Chartered Accountant in original regarding turn over from Adventure tourism / Adventure sports
related activities only for the preceding or latest year.


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Whether any other activities are undertaken by the
firm besides tour operations.






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11- Please indicate membership of International Travel
Organizations, if any
.
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12- Give details of :

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a)
Volume of tourist traffic handled upto the date of
application showing foreign and domestic tourist
traffic separately. Please submit a certificate
from Chartered Accountant in original. This
certificate should show the receipts from
Adventure Tour operations only during the
financial year or the calendar year immediately
preceding the date of submission of your
application.
...................

.



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b)
Clientele: special tourist groups handled, if any,
their size, frequency, etc.
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APPLICATION FORM FOR PERMISSION / RENEWAL AS AN APPROVED ADVENTURE TOUR OPERATOR 4
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c)
Steps taken to promote domestic tourist traffic
and details of the groups handled, if any.

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d)
Special programmes if any, arranged for foreign
tourists
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13- Please indicate details of trained manpower
available to operate such tours.
(Please give details of the persons employed in
your organization who are trained and also
attach copies of their certificates of training they
have undertaken).

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14- Whether the agency has its own equipments or
hired from another handling agency. Yes/ NO
Give details of the equipment available.

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15- Any handling agency used by the Organisation
must also be approved by Forest Office. Name
and address of handling Agency if any should
be submitted separately
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16- Give details of the facilities available with them
(handling agency located outside) including
trained manpower, equipment, etc.
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17- In case of emergency, please indicate the
equipments available for emergency lift up/
evacuation of the persons. In respect of
emergencies, the following undertaking has to
be signed by the Adventure Tour Operator:-
..
APPLICATION FORM FOR PERMISSION / RENEWAL AS AN APPROVED ADVENTURE TOUR OPERATOR 5
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UNDERTAKING:
I, Shri / Smt. .undertake the responsibility for operation of this adventure tour (specify details) for
efficient handling of the operation and bear the damages (to life or property of dislocation of environment) being the
Principal Agent. I also promise that guidelines for operation of(Adventure Sports) as circulated by
Ministry of Tourism, Governemnt of India and Forest Department will be followed in letter and spirit.
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18- In case of proposal to change the scope of
activities written permission has to be obtained
fron the Divisional Forest Officer of the area one
month before making the change.
....
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19- Indicate the type of insurance facilities available
with the company whether group or personal.

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20- Whether porters used for adventure purposes
are also experienced and insured.

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21- Any additional information the organization
would like to give with the reference to the
adventure tourism activities undertaken by the
firm.

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Rubber Stamp
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Place: ..
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Date: ..
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APPLICATION FORM FOR PERMISSION / RENEWAL AS AN APPROVED ADVENTURE TOUR OPERATOR 6
NB. I The guidelines including application form may be downloaded from website www.uttarakhandforest.org
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II. This application should be submitted in duplicate along with all supporting documents.
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III. Please quote reference number of Forest office if the application is for renewal of recognition.
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IV. Separate application form to be filled in duplicate along with the required documents, when applying for Branch Office(s).
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LIST OF DOCUMENTS (CHECK LIST) REQUIRED FOR FIRST APPROVAL/ RENEWAL AS AN
APPROVED ADVENTURE TOUR OPERATOR
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1. Application form in duplicate duly filled in.
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2. Two attested photographs pasted on both the copies of application form.
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3. Documentary proof (preferably registration certificates from govt.) in support of beginning of operations
of your firm.
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4. Copy of Complete Audited Balance Sheet for the latest financial year.
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5. Income Tax Acknowledgement for the latest assessment year.
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6. Service Tax Registration certificate from the concerned authority.
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7. Certificate of Chartered Accountant stating your paid-up capital
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8. Reference letter from Bank on its letterhead (in original) regarding your firms bank account.
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9. Details of staff employed giving names, educational qualification & experience if any in tourism field
and length of service in your organization (copies of certificates to be enclosed):
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a) The Adventure Tour operator should have a minimum of four qualified staff out of which at least one
should have Diploma / Degree in Tourism & Travel Management from a recognized University, IITTM,
any institution approved by AICTE or should be trained from reputed specialized Institutes in Private /
Public Sector. The owner of the firm would be included as one of the qualified employees. Either, the
Owner / Director himself or their Operations - Chief employed should be well qualified in the activity
the adventure operator wants to pursue, which is determined by certification by any national or
international institute in the activity or minimum of eight years of practical experience.
APPLICATION FORM FOR PERMISSION / RENEWAL AS AN APPROVED ADVENTURE TOUR OPERATOR 7
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b) The academic qualifications may be relaxed in case of the other two staff members who are
exceptionally experienced personnel and those who have two years experience with Ministry of
Tourism approved tour operators.
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c) For the agencies who will operate in areas falling close to the Inner Line, there should be a minimum
of two qualified staff out of which one should have a Diploma / Degree in Tourism & Travel
Management from a recognized University, IITTM or an institution approved by AICTE or should be
trained from reputed specialized Institutes in Private / Public Sector. The owner of the firm would be
included as one of the qualified employees.
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10. List of Directors/Partners or name of the Proprietor.
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11. Details of office premises, whether located in commercial or residential area, office space in sq. ft.
(The minimum office space should be at least 150 sq. ft for rest of India and 100 sq. ft for hilly areas
which are above 1000 meters from sea level) and accessibility to toilet and reception area.
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12. Certificate of Chartered Accountant on original letter head in support of your turnover in Indian
Rupees only from adventure tourism related activities during the last financial / calendar year.
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NOTE:
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I. The above - mentioned documents may be submitted in duplicate.
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II. Please fill up separate application form(s), in duplicate, for Branch Office(s), if any.
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III. The guidelines including application form may be downloaded from website www.uttarkhandforest.org
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