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MS Word

Word processing:It is the ability to create documents using a word processor. It can also refer to advanced shorthand techniques, sometimes used in specialized contexts with a specially modified

1. Creating:You create your documents in the word window, which provides easy access to all the tools you need to create different types of word documents including memos, letters, and even web pages.

2. Saving:To save a document, click the 'File' on the menu bar located at the top of the page. Then, click 'Save'. If it is the first time you are saving the document, a window will pop-up, prompting you to name the document. This pop-up window also allows you to choose the location to which the file will be saved.

3. Editing:To editing a document you just go on Microsoft word office button and into the menu select the open . clicking on open a new window is open then select a word file into the file.

4. Formatting:You can apply a style to a paragraph before a or after you type the text in the paragraph for this click at style and formatting option from the format menu and then click at format Ta and choose style (font, bordered, bullet etc) after choosing click at the ok button. Then this style is automatically given to the entire document..

5. Text Style:B I U or bold, italic, underline are the three formatting tags most often associated with Microsoft Word. At one time, these styles were the main thing to use in order to highlight text, format information and design Word documents.

6. Font Type Size:In Microsoft Word, you can change the size of your font (text). The following exercise illustrates changing the font size.

7. Changing Color:In Microsoft word you can change your text color in many of style . the automatic color is black and many of theme color .you can also choose your colors from more colors.

8. Alignment Of Text:To align a shape, or WordArt, under Drawing Tools (or under Text

Box Tools if you are aligning a text box, click the Format tab.

9. Paragraph Spacing:Line spacing determines the amount of vertical space between the lines of text in a paragraph. Paragraph spacing determines the amount of space above or below a paragraph.

10. Adding Headers and Footers:Header and footer appears at top and bottom respectively of a document header is a special text which is often used for entering page number and also graphic symbol display at header and footer also used for same purpose but at the bottom of the document for this the view menu and then click at the header &footer option from it.

11. Numbering Pages:In some cases, you do not want a page number on the first page for example, when the first page of your document is a cover page. Or, you do not want page numbers on a whole section of pages for example, the first page to display a page number can be the page that follows the title page, abstract, and table of contents. In situations like these, you can use a page other than the first page to be Page 1. Or, you can start the numbering with a number other than 1.

12. Using Grammar:Your Microsoft Office program provides tools that can help you correct mistakes. You can check spelling and grammar in your files at the same time, or you can let the Microsoft Office program suggest corrections automatically while you work.

13. Spell Check Utilities:Checking all the spelling and grammar in a file is useful when you want to proof your text after you finish editing it. You can check for possible mistakes and then confirm each correction.

14. Subscript & Superscript:Superscript and subscript refer to numbers that are positioned slightly higher or slightly lower than the text on the line. For example, a footnote or endnote number reference is an example of superscript, and a scientific formula might use subscript text.

15. Inserting Symbols:Click where you want to insert the symbol .On the Insert tab, in the Symbols group, click Symbol that you want in the drop-down list. If the symbol that you want to insert is not in the list, click More Symbols. In the Font box, click the font that you want, click the symbol that you want to insert, and then click Insert.

16. Print Preview:First Click File from the menu bar. From the drop down list, click Print Preview. If you are taken out of your Print Layout view. You can now examine what your document will look like when it is printed out.

17. Printing A Document:On the File menu, click Print. In the Name box, click the printer you'll use to print the file. Select the Print to file check box, and then click OK. In the File name box in the Print to file dialog box, type a file name.

18. Inserting A word art, Clipart And Picture:Word Art :- On the Insert menu, point to Picture, and then Click WordArt. In the WordArt
Gallery dialog box, double-click the style that you want. In the Edit WordArt Text dialog box, type your text and select the font and size that you want. Click Bold or Italic to make all the text bold or italic. In the Edit WordArt Text dialog box, click OK.

Clip Art:1. On the Insert tab, in the Illustrations group, click Clip Art.



In the Clip Art task pane, in the Search for text box, type a word or phrase that describes the clip art that you want, or type in all or some of the file name of the clip art. To narrow your search, do one or both of the following:

To limit the search results to a specific collection of clip art, in the Search in box, click the arrow and select the collection you want to search. To limit the search results to clip art, click the arrow in the Results should be box and select the check box next to Clip Art. In the Clip Art task pane, you can also search for photographs, movies, and sounds. To include any of those media types, select the check boxes next to them. 3. Click Go.

Picture:1. 2. Click where you want to insert the picture. On the Insert tab, in the Illustrations group, click Picture.

3. 4.

Locate the picture that you want to insert. Double-click the picture that you want to insert.

19. Page Setting:The page setup command will set the margins there pauperize there layout .to work with page setup. First of all click the file menu and select the page set up command when you this command a page setup dialog box will be displayed. MARGINS:-if you want to change the margins then click the margin option from the page setup dialog box there are six margins top, bottoms, left, right, header and footer and one Gutter margin. PAPER SIZE: - if you want to change the paper size and its orientation then click the paper size option from the page setup dialog box. PAPER SOURCE: - if you want to see the information about from where it picks the pages Then click the paper source option from page setup dialog box. LAYOUT:- layout will tell you whether you want to print the page even or odd from or in another way it will also set vertical alignment at center or top or in the justify order click option from the page set up dialog box.

20. Bullets and Numbering:Suppose if you have a paragraph and you want to set bullets to each topic then you have to create bullet. Bullets are small instead of bullets with the help of numbered tab. To set t he bullet and numbering option from the format menu .

21. Borders and Shading:Borders are rules you can add to any or all of the four sides of a paragraph. Shading is the color or artistic design you use as background for a paragraph. Borders and shading are formatting tools for enhancing text, paragraphs, table cells or frames. Commonly used borders and shading effects can be quickly added to text, paragraphs, frames and tables or table elements, using the Tables and Borders toolbar, or you can choose from a comprehensive list of borders and shading styles using the Borders and Shading dialog box. Borders or shading applied to a paragraph will usually affect the entire paragraph, extending from the left indent to the right indent, even if the paragraph contains no or a very short line of text. If you are not comfortable with the horizontal span of the effects of the borders or shading applied, you should adjust the indent markers on the ruler.

22. Format Painter:You can use Format Painter on the Standard toolbar to apply text formatting and some basic graphics formatting, such as borders and fills. 1. Select the text or graphic that has the formatting that you want to copy. 2. On the Standard toolbar, click Format Painter . The pointer changes to a paintbrush icon. To apply formatting to more than one block of text or graphic, double-click Format Painter 3. Click the text or graphic that you want to format. .

23. Find And Replace:FIND:- The find command helps us to search for a word required for editing you can find the
required text either by selecting the find command from the edit menu or by pressing the ctrl +f key combination from the keyboard a find dialog box will be displayed in this dialog box type the word in find what text box that you want to search then click the find next button or press the enter key from the keyboard.

REPLACE:-The replace command will use to change the contents with other you can find and
replace the text data either by selecting the replace command from the edit menu or press ctrl +h key combination from the keyboard a find and replace dialog box will be displayed. In this dialog box type the search contents in find what text box and also type the text that you want to replace in the replace with text box and click replace etc.

24. Inserting Table:If you want to insert the table or you want to add the new columns and rows or cells in the table then click at the insert option from the tables menu.