Sample E-mail Cover Letter

To: mr.smith@rialtoblue.com Subject: Resume Submission for Manufacturing Engineer Position Dear Mr. Smith: I read your job posting on the ECAC Job Board for engineering positions at Rialto Blue Company. I will graduate from The University of Texas at Austin with a Bachelor of Science in Electrical and Computer Engineering in May 2012. Based on my research into the business and mission of Rialto Blue, I am very interested in a full-time position with your organization. I have more than a years experience and a firm foundation in performing statistical analysis of systematic variation within certain data. I am also knowledgeable in ultra shallow junction engineering, an area in which your company has excelled. My various academic projects, such as the digital signal processing project, have allowed me to develop excellent teamwork and problem-solving skills, which I understand would be valuable for this position. Thank you for taking your time to review my resume. I would be very glad to hear from you with an offer to interview for this position. Please contact me at 512-555-5555 or student@mail.utexas.edu. I look forward to hearing from you. Sincerely, James U. Engineer

Sample Follow-up E-mail

To: mr.smith@rialtoblue.com Subject: Follow-up Letter Dear Mr. Smith: It was a pleasure speaking with you during your recruiting visit to The University of Texas at Austin Fall Engineering Expo. I enjoyed learning about the current projects at Rialto Blue Company, and the co-op program you outlined sounds both challenging and rewarding. I also enjoyed meeting Jane Doe and am glad to have her suggestions on how I can make the most productive use of my junior year in college. Based on what I learned from our brief meeting and other research I have done, I am very interested in being considered for a design position in the co-op program. As I mentioned to you when we met, I had an opportunity to work on a design team judged by faculty in which my team received top honors. I gained valuable teamwork, problemsolving and presentation skills. I believe my skills would make me an asset to your organization and I have attached a copy of my resume for your consideration. Thank you for all of your time and assistance. I very much look forward to hearing from you. Sincerely, Juan Monsalve

Sample Postponement E-mail

To: ms.arnett@rialtoblue.com Subject: Request to Postpone Offer Dear Ms. Arnett: This letter is to acknowledge and thank you for your offer of employment dated Sept. 25, 2011, inviting me to join Rialto Blues Production Management Department at a monthly salary of $5,000.00. Since this is a very important decision and I do not graduate until May of 2012, please allow me to delay my decision until March 2012. Your offer is most attractive, and I thank you for the confidence you have shown in me. Thank you for your consideration and understanding. Sincerely, Tan Nguyen

Sample Acceptance E-mail

To: mr.smith@rialtoblue.com Subject: Job Offer Acceptance Dear Mr. Smith: Thank you for your letter dated April 1, 20xx, offering me an engineering position at Rialto Blue Company at a yearly salary of $_________. This letter serves as my formal acceptance of your offer. I understand and accept the conditions of employment that you explained in your letter and will begin work on July 1, 20xx. I am extremely excited about joining the Rialto Blue team, and look forward to many new challenges. Thank you for your confidence and support. Sincerely, Carlos Andres

Sample Thank-You E-mail

To: coleman@colemanengineers.com Subject: Thank You for Site Visit Dear Mr. Coleman: Thank you for the hospitality that you, your staff, and the test engineering department extended to me on my trip to visit your plant site on May 30. I was impressed with your facilities and am eager to learn more about the work that you are doing with the superconducting supercollider in Iowa. I also enjoyed the tour of the city. River City seems like a perfect place to live and work. Please extend my thanks to Larry Lyons, who took the time to show me the computer division, and to Judy Cunningham and Roger Stitt, who helped make my visit enjoyable as well as informative. I look forward to the possibility of becoming part of your team of professionals who will be shaping the future technology of the superconducting supercollider. As a result of this visit, I am more convinced than ever that my combination of education, experience, and skills would make a positive contribution to your company.

Sample Declination E-mail

Sincerely, Your typed name here

To: l.jones@rialtoblue.com Subject: Re: Job Offer Letter Dear Lee Jones: Thank you for your letter of (date) offering me employment with Rialto Blue Company. After considerable thought I have decided to accept an offer of employment with another company. Though this was a difficult decision, I feel certain that I have made the correct choice for this point in my career. I do appreciate your time and the confidence you have shown in me. I hope you will consider me for future opportunities. Sincerely, Lindley Peppas