Project Staffing Plan

Agency: Project Name: Project Manager: Prepared by:

Document Revision/Release Status

Version
Draft Plan Plan Initial Release 1ST Revision

Date

Description of Changes

Author / Editor

1. Resource Profiles
List below the major resources that will be needed in order to proceed with the execution of the project. (See Appendix A for a list of resource that may be utilized on a project.)
Development Staff: Staff1 Staff2 Operations and Maintenance Staff: Staff3 Staff4 Project Manager Business Analyst Staff9 Stakeholder Customer Staff12

Project Administration:

Project Other:

Project Staffing Plan

2. Project Staffing Information Baseline information

For each of the resources needed on the project determine the following: (1) cost estimates for each resource, (2) availability of each resource, (3) estimated quality / subject matter expertise (SME), and (4) hourly rate. (Insert rows as needed.)

Resource Type
Staff1 Staff2 Staff3 Staff4 Staff5 Staff6 Staff7 Staff8 Staff9 Notes:

Cost Estimate

Availability (hours)

Level of Expertise

Hourly Rate

Project Staffing Plan

3. Staffing Requirements
For each of the resources needed on the project determine the following: (1) The group the staff member will be in such as Project Team, Technical Team, etc., (2) Role (see Appendix for list of roles), (3) Organization (Division, County, Department, etc.), (5) the last date on which staff will work, (6) the number of months staff will work, (7) the percentage of time staff will need to work on the project (full time = 100%), and (8) total number of hours staff will work on the project. (Insert rows as needed.)

Staff Grouping

Role

Name
(* indicates contract staff)

Organization Managing this Resource

(Division, Dept., etc.)

Resource Supervisor Name

Start
(MM/DD/ YYYY)

End
(MM/DD/ YYYY)

Months

Hours

Development Operations and Maintenance

Administration

Other

Summary / Totals

Project Staffing Plan

4. Resource Staffing Plan

After establishing the staff required for the project, develop a staffing plan that shows the number of personnel, by staff grouping, that will be required on the project on a monthly basis. (Change the name of the month as appropriate and insert additional rows as needed.)

(Note: Double Click on the spreadsheet below and it becomes a working spreadsheet.)

Project Staffing Plan

Roles Project Manager Tech 1 Tech 2 Tech 3 DBA Business Analyst Project team member 7 Project team member 8

Hours Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual Plan Actual

Month 1 0 152 45 55

Month 2 160 160

Month 3 140 145

Month 4 160 160

Month 5 160 150

Month 6 140 140

Month 7 160 150

Month 8 160 160

Month 9 140 160

Month 10 160 180

Total Plan Total Actual

45 207

160 160

140 145

160 160

160 150

140 140

160 150

160 160

140 160

160 180

Project Staffing Plan

5. Project Resource Plan / Signatures

Agency: Project Name:

Name

Role
Project Manager Project Sponsor Agency CIO Agency CFO Resources Department Director

Signature

Date

I have reviewed the information contained in this Project Resource Plan and agree that these resources will be available to work on this project in the time and dates planned.

The signatures above indicate an understanding of the purpose and content of this document by those signing it. By signing this document, they agree to this as the formal Project Staffing Plan document.

Project Staffing Plan

APPENDIX Project Roles

Role
Project Sponsor Project Manager

Role Definitions Applied to the Resources Assigned to This Project

The Project Sponsor provides executive team approval and sponsorship for the project. The Sponsor is the major Stakeholder and recipient for the project deliverables. Provides overall management to the project. Accountable for establishing a Project Charter, developing and managing the work plan, securing appropriate resources and delegating the work and ensuring successful completion of the project. All Project Team members report to the Project Manager. Handles all project administrative duties, interfaces to project sponsors and owners, and has overall accountability for the project. The Technical Lead is the recognized domain expert in the area of technology central to the project. The team may refer technical questions to the Technical Lead, who will either answer them directly or find an expert source that can do so. The Business Lead is the recognized domain expert in the business area central to the project. The team may refer business questions to the Business Lead, who will either answer them directly or find an expert source that can do so. The Customer is the key provider of requirements and recipient of project deliverable and associated benefits. Deliverables will directly enhance the Customers business processes and environment. The Stakeholder is the key provider of requirements and recipient of project deliverables and associated benefits. Deliverable will directly enhance the stakeholders business processes and environment. An Analyst is a working project team member who analyzes, designs, and ultimately improves or replaces the business processes. This includes collaborating with teams to develop high level process designs and models, understanding best practices for business processes, and partnering with team members to identify appropriate opportunities, challenging the old rules of the business, and stimulating creating thinking, and identifying organizational impact areas.

Technical Lead

Business Lead

Customer

Stakeholder

Business Analyst