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The Constitution of The Australian National University Society of Arts and Social Sciences Students

TABLE OF PARTS PART PART PART PART PART PART PART PART PART PART PART PART PART PART PART PART 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. Name Objects Constitution Affiliation Membership Duties of Executive Officers The Committee Duties of the Committee General Meetings Committee Meetings Ordinary General Meetings Special General Meetings Annual General Meeting Elections Finance Regulations

PART PART PART PART PART PART PART

17. 18. 19. 20. 21. 22. 23.

Membership Fee Members Liabilities Disciplining of Members Common Seal Records Dissolution Policy Formation

PART 1. NAME 1.1 The name of the Society is the ANU Society of Arts and Social Sciences Students (hereafter referred to as the Society) PART 2. OBJECT 2.1 The objects of the Society are as follows: 2.1.1 to represent all ANU Arts and Social Sciences students and to advocate policies in the interests of the student body 2.1.2 to enrich the academic and pedagogical experience of Arts and Social Sciences students 2.1.3 to facilitate the interaction of Arts and Social Sciences students with each other in order to support and enhance the learning experience 2.1.4 to foster a sense of pride and identity in the study of Arts and Social Sciences 2.1.5 to support, enable and assist, but not hinder, the activities and efforts of other societies which relate to Arts and Social Sciences 2.1.6 to operate as a society in an ethical and equitable manner PART 3. CONSTITUTION 3.1 The Society must operate in accordance with this Constitution 3.2 This Constitution may be added to, repealed, or amended by resolution of an y

general meeting, provided that: 3.2.1 a petition signed by at least twenty members is submitted to the General Secreteary: 3.2.1.1 the petition must state the proposed text of the amendment; and 3.2.2 Seven days public notice has been given of the specific constitutional amendment/s; 3.2.2.1 Emailing all members on the Societys mailing list and placing a minimum of ten posters through the different College buildings constitute sufficient notice; 3.2.3 the resolution is carried by a two thirds majority of the members present at the general meeting and voting; and 3.2.4 there are at least thirty members voting. 3.2.5 Further amendments to any tabled amendment may be proposed at the meeting: 3.2.5.1 provided that such amendments are accepted by a simple majority of the meeting. 3.3 In the event of a dispute as to the interpretation of this Constitution: 3.3.1 the parties to the dispute shall present their arguments to the Society in a general meeting as per the requirements of Part 9. 3.3.2. Following this discussion, the Committee of the Society shall make a decision as to the interpretation of the relevant section or sub-section of the Constitution, by a two-thirds majority vote. 3.3.3 If a two-thirds majority cannot be reached the President holds the ultimat e authority as to the interpretation of the relevant section or sub-section 3.3.4 The General Secreteary shall be responsible for releasing an addendum to the Constitution outlining the interpretation of the relevant section/sub-section favored by the interpretation. 3.4 Copies of the Constitution are to be available upon request from the General Secreteary. PART 4. AFFILIATIONS 4.1 The Society may become an affiliated Society of the ANU Students Association (ANUSA). Whenever the Society is so affiliated, all relevant provisions and regulations of the Constitution of ANUSA apply to the Society. 4.2 Other student clubs and societies deemed relevant to the College can choose to become affiliates of the Society. 4.3 The Society may become an affiliate of other relevant organizations, if consensus is reached within the Executive. 4.3.1 If consensus is not reached, the President holds the ultimate auth ority as to the societys affiliation PART 5. MEMBERSHIP 5.1 All persons who are members of ANUSA or the ANU Postgraduate and Research Students Association (PARSA) are eligible for admission to ordinary membership of the Society. 5.1.1 In order to become an ordinary member of the Society, the relevant subscription fee of the Society must be paid in accordance with sectio n 17.1.

5.3 The Society may confer on an ordinary member or honorary member, who has rendered distinguished service to the Society, the status of life membership: 5.3.1 one weeks notice must be given of any proposal to confer life membership; 5.3.2 the proposal must be supported at a General Meeting in accordance with Part 9. 5.4 All ordinary members may: 5.4.1 vote in meetings; 5.4.2 may hold an office in the Society. 5.5 A member may resign from membership at any time by sending their resignation in writing to the General Secreteary. 5.6 Any right, privilege or obligation which a person has by reason of being a member of the Society: 5.6.1 is not transferable to another person, unless otherwise stated in this Constitution; 5.6.2 terminates on cessation of a persons membership. 5.6.2.1 The cessation of a persons membership occurs in the following ins tances 5.6.2.1.1 The person sends their resignation in writing to the G eneral Secreteary 5.6.2.1.2 The person is no longer a member of ANUSA or PARSA 5.6.2.1.3 At the end of the academic year when the member become s a member, that is membership needs to be renewed annually. 5.7 The Society may invite a person to be a patron of the Society.

PART 6. DUTIES OF EXECUTIVE OFFICERS 6.1 The functions of the President include: 6.1.1 Facilitating and running meetings in coordination with the General Secreteary: 6.1.1.1 The President and General Secreteary may elect to run weekly or fortnightly executive meetings. 6.1.2 Acting as a central point of contact for other bodies and people outside of the Society; 6.1.3 Representing the decisions taken by the Committee; 6.1.4 Resolving disputes arising within the society via a process of mediation and consultation with the Committee or Executive where necessary; 6.1.5 To write a report for the official Handover Guide, outlining what was achieved in the Society during the term and suggestions for improvement in the following term. 6.1.6 The President is not responsible for any other day-to-day running of the Society, with other executive functions falling to the relevant Executive Officers. 6.2 The duties of the General Secreteary include: 6.2.1 to further the objects of the Society; 6.2.2 to work together with the other Executive Officers in leading the Society; 6.2.3 to keep and maintain all minutes, records and correspondence as may reasonably be required by the Executive for the proper conduct of the Societys affairs; 6.2.4 to keep and maintain all records required by ACT and Commonwealth law;

6.2.5 to monitor all actions done by the Executive in the course of Society business for conformity with this Constitution; 6.2.6 to conduct the free and fair elections of the Society in accordance with this Constitution; 6.2.7 The General Secreteary is an elected representative of the Administration Department and therefore must give effect to the responsibilities outlined in section 8.2. 6.2.8 To provide leadership, direction and assistance to the Publicity Officer and the other elected representatives of the Administration Department; 6.2.9 to facilitate the compilation of the Handover Guide; 6.2.10 to write a report for the Handover Guide, outlining what was achieved in the Administration department during their term, and any suggestions for improvement in the following term. 6.2.11 to convene at least four Administration Department meetings. 6.3 The duties of the Treasurer include: 6.3.1 to further the objects of the Society; 6.3.2 to ensure the Society has effective accounting practices and remains solvent at all times throughout their term times; 6.3.3 to keep the Executive aware at all times of the financial position of the Society; 6.3.4 to formulate a budget, in consultation with the Executive, for Presentation to members at the first ordinary general meeting of their term; 6.3.4.1The budget should be clear and transparent with details provided of both income and expenditure. 6.3.5 to receive all monies on behalf of the Society, and deposit such monies to the credit of the Society s bank accounts; 6.3.6 to maintain correct accounts of all monies received and expended; 6.3.7 to ensure that the funds of the Society are not disposed to any person, o r for any purpose, unless authorised by the Executive, in accordance with Part 9. 6.3.8 to be a signatory to all cheques and withdrawals on the accounts of the Society, unless justifiably unavailable in which case the President may perform this duty; 6.3.9 to present to the Society statements of the Society s finances and of receipts and disbursements since the preceding report upon request; 6.3.10 to present to the Annual General Meeting a statement of accounts; 6.3.11 to complete a report to form part of the Handover Guide, outlining what was achieved in the Finance portfolio during their term, and suggestions for improvement in the following term; 6.3.12 to lead the activities of the Finance Department, which includes providing direction to the Sponsorship Officer and other elected representatives of the Department. 6.3.13 to convene at least four department meetings; 6.3.14 to work together with the other Executive Officers in leading the Society

6.4 The duties of the Education Officer include: 6.4.1 to work together with the other Executive Officers in leading the Society; 6.4.2 to further the objects of the Society; 6.4.3 to regularly and consistently communicate the activities of the Education Department to the Society and the Executive; 6.4.4 to work in co-ordination with the ANU Academic Skills and Learning Centre and promote events being run by them that are relevant to Arts and Social Science students; 6.4.5 to work in co-ordination with ANU clubs and societies and promote educational events being run by them that are relevant to Arts and Social Sciences students; 6.4.6 to hold at least two public forums on topics of relevant interest to students within the College; 6.4.7 to act as an advocate and representative for individual students, in relation to matters arising with the College; 6.4.8 to complete a report to form part of the Handover Guide, outlining what was achieved in the Careers department during their term, and suggestions for improvement in the following term; 6.4.9 to convene at least four department meetings; 6.4.10 The Education Officer is an elected representative of the Education Department and therefore must give effect to the responsibilities outlined in section 8.4 6.4.9.1 The Education Officer may delegate tasks relating to the performance of duties in section 8.4 to elected representatives of the Education Department and should provide general leadership in the Department. 6.4.11 to sit on the CASS College Education Board and to actively and consistently communicate any actions or plans of the College affecting or potentially affecting Arts and Social Sciences students to the Executive and to the Society as a whole with the assistance of the Administration Department. 6.4.12 to actively and consistently communicate the Societys education policies to the College 6.5 The duties of the Careers Officer include: 6.5.1 to work together with the other Executive Officers in leading the Society; 6.5.2 to further the objects of the Society; 6.5.3 to regularly and consistently communicate the activities of the Careers Department to the Society and the Executive. 6.5.4 to work in co-ordination with the ANU Careers Centre and promote events being run by the Careers Centre that are relevant to CASS students. 6.5.5 to work in co-ordination with ANU clubs and societies and promote career events being run by them that are relevant to CASS students; 6.5.6 to co-ordinate the enhancement of career options for CASS students through the provisions of relevant services and events; 6.5.7 to hold at least two public forums on topics of relevant interest to students within the College; 6.5.8 to complete a report to form part of the Handover Guide, outlining what was achieved in the Careers department during their term, and suggestions for improvement in the following term; 6.5.9 to convene at least four department meetings; 6.5.10 The Careers Officer is an elected representative of the Careers department and therefore must give effect to the responsibilities outlined in section 8.1 6.5.9.1This may include delegating tasks relating to the performance

of those duties in section 8.1 to elected representative of the Careers Department and providing general leadership. 6.6 Duties of the Events Officer include: 6.6.1 to work together with the other Executive Officers in leading the Society; 6.6.2 to further the objects of the Society; 6.6.3 to regularly and consistently communicate the activities of the Events Department to the Society and the Executive. 6.6.4 to work in co-ordination with other ANU clubs and societies and promote events being run by them that are relevant to Arts and Social Sciences students 6.6.5 to enrich Arts and Social Science students university experience through the provision of relevant social and cultural events; 6.6.6 to enhance Arts and Social Science students courses of study through the provision of relevant pedagogical and academic events 6.6.7 to ensure that events throughout the term adequately cater to the diversity of disciplines and interests within the Arts and Social Sciences student body 6.6.8 to complete a report to form part of the Handover Guide, outlining what was achieved in the Events department during their term, and suggestions for improvement in the following term; 6.6.9 to convene at least four department meetings during their term; 6.6.10 The Events Officer is an elected representative of the Events department and therefore must give effect to the responsibilities outlined in section 8.5 6.6.9.1 This may include delegating tasks relating to the performance of those duties in section 8.5 to elected representative of the Events Department and providing general leadership. 6.7 Duties of the Social Justice Officer include: 6.6.1 to work together with the other Executive Officers in leading the Society 6.6.2 to further the objects of the Society; 6.6.3 to promote social justice in the College community, both by assisting in the social welfare of students, and engaging the College in social justice issues in the wider community; 6.6.4 to consult with and assist the Equity Officer in relation to equity and Diversity issues affecting the student body; 6.6.5 to support and encourage the engagement of Arts and Social Sciences students with the activities of other social justice organisations on campus and in the community; 6.6.6 to compile and update the Societys Social Justice Internships Guide; 6.6.7 to host an event focused on careers, employment or volunteering, which relates to social justice; 6.8 Each Executive Officer, in accordance with Part 11: 6.7.1 May recommend to the Executive the creation of an Ad Hoc subcommittee for the purpose of providing guidance to, or carrying out the directives of the Committee. 6.7.1.1 The creation of an Ad-Hoc sub-committee may be approved by the Executive, subject to section 6.2.1 of this Constitution. 6.7.1.2 The proposing Executive Officer shall chair the Ad-Hoc subcommittee 6.7.1.2.1 The Executive may, subject to section 6.2.1, waive the requirement in section 6.7.1.2 and delegate the chair personship to an appropriate candidate.

6.7.1.3 The Chair shall report to the Executive on the progress of the Ad-Hoc sub-committee no less than once per month. 6.7.1.4 The Ad-Hoc sub-committee may include one or more Committee members at the discretion of the proposing Executive Officer. 6.7.1.5 The remaining positions may be filled by members of the Society; 6.7.1.5.1 Notice shall be given to members of the creation of an Ad Hoc sub-committee, in accordance with s 6.7.1.5.5 and the Executive General Secreteary shall accept nominations for a period not less than one week. 6.7.1.5.2 The Executive shall, at their discretion, select successful candidates on the basis of experience, expertise, and suitability to the task. 6.7.1.5.3 selections of Sub-Committee members shall be carried out with transpar ency and on the basis of equal opportunity. 6.7.1.5.4 selections shall be advertised to the Committee immediately, and shall be approved by majority vote at the next committee meeting. 6.7.1.5.5 Email is deemed to constitute notice. 6.7.1.6 Where the Ad-Hoc sub-committee is tasked with providing guidance to the Committee, such guidance will not be binding upon the Committee. 6.7.1.7 At the time of recommendation the proposing Executive Officer must present to the Executive a document stipulating the Guidelines and Terms of Reference for the Ad-Hoc sub committee, to be approved in accordance with s 6.2.1. 6.7.1.8 The Ad-Hoc sub-committee shall be dissolved: 6.7.1.7.1 upon the date set out in the Ad-Hoc subcommittee Guidelines and Terms of Reference document, or; 6.7.1.7.2 upon the completion of its brief, set out in the AdHoc sub-committee Guidelines and Terms of Reference document. 6.7.1.9 The Ad-Hoc sub-committee may be dissolved at any time by the Executive per s 6.2.1. 6.7.2 May recommend the appointment to the Committee of additional Officers to assist in the fulfillment of duties as required by their respective departments, which will form part of that Departments subcommittee. PART 7. THE COMMITTEE 7.1 The Committee consists of: 7.1.1.1 one Education Officer 7.1.1.2 three General Representatives 7.1.1.3 two First Year Officers 7.1.2.1 one Careers Officer 7.1.3.1 one General Secreteary 7.1.3.2 one Publicity Officer 7.1.4.1 one Treasurer 7.1.4.2 one Sponsorship Officer 7.1.5.1 one Events Officer 7.1.6.1 one Social Justice Officer 7.1.7 One President 7.2 The Committee may act in the name of the Society between meetings of the Society. 7.2.1 Motions shall be supported by a simple majority vote of the members of the committee and these decisions will be final.

7.2.2 Consensus decision-making should be attempted prior to a vote of the committee being taken. 7.2.3 If there is dispute and a simple majority can not be reached the President has ultimate authority as to the decision 7.3 Where justifiably unavailable to fulfill one of their duties, a member of t he committee may delegate any duty under this Constitution in accordance with section 6.2.1 as an acting appointment (that is, a motion must be passed with a simple majority vote of the Executive authorizing the delegation of the specifie d duty and if a simple majority cannot be reach the President holds the ultimate authority), unless otherwise stated in this Constitution. 7.4 If a position of the Executive was unelected the executive may appoint an ac ting member to take on that positions roles, in accordance with section 6.2.1 7.2 No fee or honoraria are to be paid to any member of the Committee. 7.2.1 With the exception of repayment of expenses incurred on behalf of the club or society. 7.3 Those who hold Committee positions will cease to do so only: 7.3.1 after formal resignation from office in writing to the General Secreteary ; 7.3.2 upon death; 7.3.3 upon the expiration of their term of office; 7.3.4 where the executive decides by a two-thirds majority that it is in the best interests of the Society to remove that Officer because that Officer is not adequately fulfilling their duties or is acting in a manner which is bringing the Society into disrepute: 7.3.4.1 not adequately fulfilling their duties may include being absent from any three consecutive meetings at which their presenc e was reasonably expected, and where no adequate explanation was given. 7.4 If any position on the Committee becomes vacant for any reason the vacancy may be filled by a candidate elected by a simple majority vote of the Committee. 7.5 No member shall be on the Executive for more than two consecutive terms of office. 7.6 No individual elected position may be shared between two people. 7.7 The Committees term of office shall be one calendar year from December 1 to November 30, immediately subsequent their election, 7.8 All Representatives of the Society must reasonably attempt to make themselves available for one month after the expiration of their term in order to facilitate the change over of positions. PART 8. DUTIES OF COMMITTEE MEMBERS 8.1 All elected representatives of the Careers Department should carry out relevant tasks and duties assigned to them by the Careers Officer in

accordance with their responsibilities under this section. 8.1.1 The Elected Representatives of the Careers Department are resp onsible for enhancing career opportunities and information on careers for Arts and Social Science students through the provision of relevant service s and events. 8.1.1.1These services include: 8.1.1.1.1Writing and distributing articles on career opportunities for university students and graduates (printed material and online); 8.1.1.1.2 Promoting the services offered by the ANU Careers Centre aimed at assisting students to enhance their career opportunities and make informed decisions relating to their employment and career path 8.1.1.1.3Collecting and updating testimonies and professional autobiographies from graduate Arts and Social Sciences students (from any univer sity) and respected professionals with jobs relevant to CASS students for the Career Profiles section of the Society Website 8.1.1.2 These events should include: 8.1.1.2.1 A Careers Fair for Arts and Social Sciences students organised in close coordination with other ANU clubs and societies and the ANU Careers Centre. 8.1.1.2.2 Speaker Events with speeches from respected professionals with jobs that would be of interest to CASS Students. 8.1.2 The Careers Department must ensure that, with the assistance of the Publicity Officer and , all careers services and events are widely promoted, attended and utilised; 8.1.2.1 Ensuring that Careers Department events and services cater to the different disciplines within the College 8.1.2.2 Ensuring that Careers Department events and services canvass various stages of professional development 8.1.2.2.1These stages may include entry-level employment, internships, volunteer programs, mid-level employment, vocational or professional employment, post-graduate study and high-level employment. 8.1.2.3 Ensuring that balanced advice and information is provided through Careers Department services and events which does not dishonestly advantage Sponsors of the Society. 8.2 All elected representatives of the Administrative Department should carry ou t the relevant tasks and duties assigned to them by the General Secreteary in accordance with their responsibilities under this section. 8.2.1 The elected representatives of the Administration Department are responsible for ensuring the efficient administrative functioning of the Society through the provision of relevant services. 8.2.1.1 These service include; 8.2.1.1.1 Providing administrative support to the Executive to effectively facilitate coordination and communication between the Executive and between the various members of the Committee, Society and other CASS related Societies. 8.2.2 The Director of Information Technology must; 8.2.2.1 maintain and update the information technology hardware and software of the Society; 8.2.2.2 facilitate the efficient operations of the Society insofar as

they relate to information technology. 8.2.2.3 assist in the maintenance and updating of the Society websigh t. 8.2.3 The duties of the Publicity Officer include: 8.2.3.1 to take responsibility, under the guidance of the General Secreteary, for the Publicity portfolio; 8.2.3.2 to proactively seek out events, services and information from other Portfolios to publicise and promote them through appropriate mediums, which shall include: 8.2.3.2.1 systematic lecture announcements; 8.2.3.2.2 notices and other such visual advertisements; 8.2.3.2.3 products; 8.2.3.2.4 any other Executive-approved medium; 8.2.3.3 to generally promote the Society through appropriate mediums and assist in recruiting members. 8.2.4 The General Secreteary must perform the duties listed in 6.2 8.3 All elected representatives of the Finance Department should carry out the relevant tasks assigned to them by the Treasurer in accordance with their responsibilities under this section. 8.3.1 The Elected Representatives of the Finance Department are responsible for ensuring and enhancing the efficient and effective functioning of the Society s accounting practices, and ensuring the Society remains solvent at all times throughout their term. 8.3.2 The duties of the Director of Sponsorship include; 8.3.2.1 taking responsibility, under the guidance of the Finance Officer, for the sponsorship of the society. This requires; 8.3.2.1.1 that all sponsorship obligations of the Society are met and coordinated; 8.3.2.1.2 that there is active seeking out and developing of new sponsorship opportunities for the Society, while strengthening existing sponsor relationships; 8.3.2.1.3 conducting all sponsorship duties in an ethical manner. 8.3.2.1.3.1 Any member of the Society may raise with the Committee any perceived ethical issue in regards to sponsorship. 8.3.2.1.3.1 If an ethical issue is raised, the Committee are to decide by a two third majority whether the sponsorship relationship should continue and/or in what form. 8.3.2.1.4 applying at the start of each academic year for funding from ANUSA; 8.3.2.1.5 seeking sponsorship for the specific purpose of funding the Academic Scholarships Program. 8.3.2.1.6 Assisting the Education, Events and Careers Departments where required, in relation to sponsorship matters. 8.3.2.1.6.1 This may require assisting with events, submissions or correspondence. 8.3.2.1.7 to take responsibility for the establishment and/or maintenance of the Society website in regards to sponsorship. 8.3.3 The Treasurer must perform the duties listed in 6.3 8.4 All Elected representatives of the Education Department should carry out th e relevant tasks and duties assigned to them by the Executive Education Officer in accordance with their responsibilities under this section. 8.4.1 The elected representatives of the Education Department are responsible

for the provision of education services to Arts and Social Sciences students, with the aim of enriching their educational experience and assisting them in enhancing their academic performance. This should include: 8.4.1.1 Compiling and updating a past exams database, which assists Arts and Soc ial Sciences students in preparing for their exams 8.4.1.2 Promoting relevant Academic Skills and Learning Centre workshops, events and services that are relevant to Arts and Social Science students 8.4.1.3 Coordinating a range of educational services aimed at enhancing the study of any College program, for example pre-exam tutorials and learning forums 8.4.1.4 Compiling and updating a comparative course guide for Arts and Social Science students which provides a balanced, studentorientated basis for comparison between different College courses 8.4.2 The elected representatives of the Education Department should ensure, with the assistance of the Administration Department, that all Education Department Services are widely promoted, attended and utilized. 8.4.3 The elected representatives of the Education Department are responsible for helping to implement and promote the Societys Education Policy. This includes: 8.4.3.1 Assisting the Education Officer in maintaining comprehensive representation on all relevant committees of the College and other relevant fora; 8.4.3.2 Actively promoting the interests of all groups that make up the student body; 8.4.3.4 Making representations and submissions to the College or relevant bodies on matters affecting higher education in accordance with part 24; 8.4.3.5 Promoting equal opportunity policies within the College; 8.4.3.6 Ensuring that all actions, reviews and plans put forward by the College, which affect or could affect the interests of Arts and Social Science students, are consistently publicised and communicated to the Arts and Social Sciences student body 8.5 All elected representatives of the Events Department should carry out relevant tasks and duties assigned to them by the Executive Events Officer in accordance with their responsibilities under this section. 8.5.1 The elected representatives of the Events Department are responsible for: 8.5.1.1 enriching Arts and Social Science students university experience through relevant social, cultural and community-based events 16 8.5.1.2 enhancing Arts and Social Science students courses of study through relevant pedagogical and academic events 8.5.2 Events Department Events should: 8.5.2.1 aim to build a sense of community within the Arts and Social Sciences student body; 8.5.2.2 facilitate the forming of academic, social and professional ties between Arts and Social Science students 8.5.2.3 foster a sense of pride and collective identity within the Arts and Social Sciences student body 8.5.2.4 help Arts and Social Science students to engage more actively in their degrees 8.5.2.5 be approved by the Events Officer 8.5.2 The Events Department must ensure that, with the assistance of the Publicity Officer and , all Events Department events are

widely promoted, attended and utilised; 8.5.2.1 ensuring that Events Department events cater to the different disciplines within the College 8.5.2.2 ensuring that Events Department events include different kinds of activities which cater to both the social and academic needs of Arts and Social Science students 8.5.2.3 ensuring that where the content of events overlaps with the aims of other departments, that the events are carried out in coordination and in consultation with those relevant departments. 8.5.3 The Events Department events may include, but are not limited to, pedagogical forums, speaker events, debates, sausage sizzles, parties, fair days, cultural celebrations, and balls. 8.6 All elected representatives of the Social Justice Department should carry ou t the relevant tasks and duties assigned to them by the Executive Social Justice Officer in accordance with their responsibilities under this section. 8.6.1 The elected representatives of the Social Justice Department are responsible for actively engaging in and promoting social justice issues on campus and in the wider community. 8.6.2 The duties of the Director of Research include: 8.6.2.1 assisting the Social Justice Officer in performing their research and assessment functions within the Society; 8.6.2.2 assisting the Equity Officer and other representatives of the portfolio in research; 8.6.2.2 to assist the Social Justice Officer and Careers Officer in updating the social justice careers guideline. 8.6.3 The duties of the Equity Officer include: 8.6.3.1 assisting the Social Justice Officer in maintaining comprehensive representation on all relevant committees of the College and other relevant fora; 8.6.3.2 promoting the interests of minority groups and groups that need particular representation that constitute the student body; 8.6.3.3 assisting the Policy portfolio in making representations and submissions to the College or relevant bodies on matters relating to an equitable higher education; 8.6.3.4 promoting equal opportunity policies within the College; to meet regularly with Representative s on the Society such that policy is informed by a multiplicity of views. 8.6.3.5 assisting the Education Officer and the Education Department in making representations and submission to the College or relevant bodies on matters affecting education. PART 9. GENERAL MEETINGS 9.1 The members of the Society in general meetings are the controlling body of the Society. 9.2 The decisions of any general meeting of the Society are final and remain in force unless and until duly varied, amended, or annulled at a subsequent General Meeting. 9.3 Subject to this Constitution, decisions of a General Meeting will be passed by a simple majority of the Societys members. 9.4 Eight notices placed on not less than four different notice-boards around t

he College, and a notice posted on the Society website is deemed sufficient public notice to members 9.5 Quorum at a general meeting of the Society is fifteen members. 9.6 The procedure to be followed at general meetings of the Society shall be defined by the standing orders of the Society. PART 10.. COMMITTEE MEETINGS 10..1 Committee meetings are to be convened by the General Secreteary. 10..2 The Executive General Secreteary shall give five academic days public notice of a Committee meeting, and five academic days written notice to members of the Executive, in accordance with s 9.4. E-mail is deemed to be written notice. 10..3 Subject to this Constitution, decisions of a Committee Meeting will be passed by a two-thirds majority. 10..4 Quorum at a Committee meeting of the Society is eight Committee members and must include at least three members of the Executive 10..5 The procedure to be followed at Committee meetings of the Society shall b e defined by the standing orders of the Society and be subject to this Constitution: 10..5.1 Committee meetings are to be open to both members and nonmembers; 10..5.2 Subject to a contrary decision of the Committee, voting and speaking rights are to be limited to members of the Committee PART 11. ORDINARY GENERAL MEETINGS 11.1 Ordinary general meetings are to be convened by the General Secretary. 11.2 The General Secreteary must give five academic days public notice of an ordinary general meeting in accordance with section 9.4. 11.3 Notice of motion for placement on the agenda of an ordinary general meetin g are to be in writing and given to the General Secreteary at least three academic days before the day appointed for the meeting. 11.4 The General Secreteary must give public notice of the agenda at least five academic days before the meeting. Only business on the agenda may be dealt with. PART 12. SPECIAL GENERL MEETINGS 12.1 The General Secreteary is to convene a special general meeting where: 12.1.1 the President, in consultation with the Executive, determines that it i s necessary; or 12.1.2 a petition signed by twenty-five members is submitted to that Officer; the petition must state the particular issues for consideration.

12.2 The General Secreteary is to give five academic days public notice of a special general meeting in accordance with section 9.4, including an agenda with the details of the business to be dealt with. Only business on the agenda may be dealt with. PART 13. ANNUAL GENERAL MEETINGS 13.1 Annual General Meetings are to be convened by the Administration Officer, at the direction of the President or the Committee. 13.2 The Society must hold an Annual General Meeting once an academic year. 13.3 The Executive General Secreteary must give 14 calendar days public notice of the annual general meeting in accordance with section 9.4. 13.3.1 This public notice must involve ANU notices, the societys Facebook page, posters throughout ANU campus, and an email to the members mailing list. 13.4 Notice of motions for placement on the agenda of the annual general meeting are to be in writing and given to the Executive General Secreteary at least three academic days before the day appointed for the meeting. 13.5 The Executive General Secreteary must give public notice of the agenda at least two academic days before the meeting. Only business on the agenda may be dealt with. PART 14. ELECTIONS 14.1 The elections for all positions listed in section 7.1(apart from First Yea r representative positions) must be held during the second semester of the acade mic year. 14.1.1 Elections for the First Year Officer must be held in the First Se mester at a General Meeting 14.1.2 Candidates for the First Year Officer position must nominate them selves in person or by proxy at a General Meeting 14.1.3 Voting for these positions is to be conducted at the SGM 14.2 Candidates for positions listed in section 7.1 must nominate themselves, ei ther in person or by proxy, at the AGM. They may also deliver a short speech. 14.2.1 The voting must happen the day after the AGM 14.2.2 The place of voting must be appropriately advertised to all SASS members 14.2.3 Voting must take place over three consecutive days 14.2 The Committee shall delegate a member of the board who is not seeking re-el ection to act as the returning officer 14.2.1 If all members of the board are seeking re-election the General S ecreteary shall act as the returning officer and may not seek re-election. 14.3 The voting must be conducted by secret ballot, using an optional preferential system, and in accordance with this Constitution. 14.8 The Returning Officer must arrange for the preparation of ballot papers: 14.7.1 the names of the candidates will appear on the ballot papers in a random order; 14.7.2 the ballot paper for all positions must contain the following words: Write the number 1 in the box beside the candidate of your first choice;

14.7.3 for elections where three or more candidates have nominated for a position, the words indicated in section 14.7.2 must be succeeded on the voting paper by the following words: You may then show as many further preferences as you wish by writing numbers from 2 onwards in the boxes beside the candidates of your choice; 14.7.4 where there has only been one nomination for a position where the box on the ballot paper would have appeared the word elected will appear. Consequently, the nominee will be elected to that position. 14.9 Only SASS members are eligible to vote in the election and in accordance w ith section 5.1 SASS members must be enrolled with either ANUSA or PARSA 14.10 The Returning Officer must, as soon as is practicable after the close of polling, arrange for the counting of votes to commence. 14.9.1 the Returning Officer may admit other members of the Society to assist in counting votes, provided that the members were not nominated for any positions in the election and have no conflict of interest in relation to any of the nominees. 14.9.2 the Returning Officer holds the ultimate authority to decide each votes validity if there is uncertainty about its authenticity. 14.9.3 the votes may be recounted at the request of the Returning Officer. 14.11.5.1 Electors should write the name of the person they wish to elect and pl ace the number 1 next to it, and may write the names of two other nominees with the numbers 2 and 3 next to them respectively, according to preference. 14.13 The results of each election must be published in public notices of the S ociety as soon as possible after the counting of votes is finished in accordance with section 9.4. PART 15. FINANCE 15.1 All withdrawals, and cheques drawn, on the accounts of the Society, must b e signed by at least two members of the Executive. Unless justifiably unavailable, the treasurer is to be one such signatory. 15.2 The financial year of the Society is from 1 December to 30 November 15.3 The income of the Society shall be derived from the following activities a nd arrangements: 15.3.1 the collection of membership fees from members of the Society; 15.3.2 maintaining sponsorship relationships with any individual, corporation or other body; 15.3.3 advertising goods, services, or the existence of any individual, corporation, or any other body, within the Societys publications, public notices, or events; 15.3.3.1 this is subject to 8.3.2.1.3.1. 15.3.4 grants from various bodies including the College and the ANU Students Association; 15.3.5 the sale of any assets owned by the Society; 15.3.6 the provision of any services by the Society; 15.3.7 the interest earned on any monies belonging to the Society; 15.3.8 any activities incidental to the above. 15.4 All accounts and receipts must be maintained and kept in the SASS offices

PART 16. REGULATIONS 16.1 The Committee may adopt regulations on such matters as it sees fit provide d that the regulations are in conformity with this Constitution: 16.1.1 regulations shall be adopted, repealed and amended in accordance with part 11; 16.1.2 regulations inconsistent with this Constitution are only invalid insofa r as that inconsistency extends. 16.2 The Society must at all times have standing orders for meetings. PART 17. FEES 17.1 The annual membership fee of the Society shall be $5.00, however if the co mmittee so decides, this amount can be changed.

18.1 The liability of a member to contribute towards the payment of the debts a nd liabilities of the Society, or the costs, charges and expenses of winding up th e Society, are limited to any amounts unpaid by the member in respect of membership of the Society as required in section 17.1. PART 19. DISCIPLINING OF MEMBERS 19.1 Where the Committee is of the opinion that a member: 19.1.1 has persistently refused or neglected to comply with this Constitution; or 19.1.2 has persistently and willfully acted in a manner prejudicial to the interests of the Society; or 19.1.3 has acted in a way that has been detrimental to the Society the Committee may: 19.1.3.1 expel the member from the Society; or 19.1.3.2 suspend the member from involvement in certain aspects of the Society and withdraw privileges of membership of the Society for a period specified by the Committee. 19.2 If a member feels that that they have been treated unfairly by the Committ ee they may present their case in writing to the Executive within fourteen days of the decision being made. PART 20. COMMON SEAL 20.1 The Society may become incorporated. Whenever the Society is so incorporated: 20.1.1 the common seal of the Society shall be kept in the Custody of the General Secreteary. 20.1.2 the common seal shall not be affixed to any instrument except by the

PART 18. MEMBERS

LIABILITIES

authority of the Executive and the affixing of the common seal shall be attested by the signatures of two members of the Executive; where available, the General Secreteary is to be one such signatory.

PART 21. RECORDS 21.1 The Treasurer will be responsible for the custody of all relevant financial documentation and records. 21.2 The General Secreteary will be responsible for the custody of all other relevant documentation and records. 21.3 The records of the Society shall be open for inspection upon request from the General Secreteary by members at any reasonable hour. 21.4 All financial and other relevant documentation and records must be held at the SASS offices. PART 22. DISSOLUTION 22.1 The Society may be dissolved only by a resolution approved by at least four-fifths of members present at a general meeting. 22.2 Notice of such a meeting must be publicised to all members at least two we eks before the meeting and must include notice of motion to dissolve the Society. 22.3 In the case of the Society being dissolved, any excess assets, property, o r monies remaining after all debts are paid shall not be distributed amongst its members but shall be given or transferred to the College for safe keeping for the purposes of the creation of a student representative organisation with similar aims to that of this Society. 22.3.1 However subsequent to a possible affiliation with ANUSA any exces s assets, property, or monies which the society received from ANUSA and not from CASS shall be returned to ANUSA. PART 23. POLICY FORMATION 23.1 The Society, or a department within the Society, may advocate a policy position on behalf of the Society, on a certain issue, to relevant bodies. 23.2 When a member of the Committee undertakes to establish a policy position, the process of the policy formation must be inclusive, consultative and representative. This would require that the member make every effort to consult with relevant groups and individuals in the formation of that policy. 23.2.1 a relevant group or individual may include; 23.2.1.1 a club or society 23.2.1.2 any other student organization 23.2.1.3 any CASS student/s 23.2.1.4 Class Representatives 23.2.1.5 ANUSA 23.2.1.6 PARSA 23.2.2 making every effort to consult with relevant groups and individuals would include; 23.2.2.1 initiating contact with such groups and individuals mentioned in 23.2.1

through varies mediums (including email, posters, notification on the Society w ebpage, and other such technologies) and asking for their contribution. 23.2.2.2 Where a policy relates to a specific School within the College, the Cl ass Representative s of that School, including their Delegate, should be consult ed and encouraged to participate. 23.2.2.3 Providing a reasonable time for contributions and comment toward policy positions before they are finalised.

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