OFFICE OF THE PRINCIPAL: POLICE TRAINING COLLEGE, JHARODA KALAN, NEW DELHI. No._ 1487-506 To ______ /Genl.

(II)/PTC dated New Delhi, the 18.01. 2010

Subject: -

Tender for the purchase of 1550 Sets of Plastic Moulded Seat and Plastic Moulded Writing Pad with steel screw as per enclosed specification required for the repair of Writing Chairs available at Police Training College/School, Jharoda Kalan and PTS Wazirabad, Delhi.

Sirs Sealed tenders are invited from the reputed firms/dealers/traders for the purchase of 1550 Sets of Plastic Moulded Seat and Plastic Moulded Writing Pad with steel screw as per enclosed specification required for the repair of Writing Chairs available at Police Training College/School, Jharoda Kalan and PTS Wazirabad, Delhi through Registered Post, Speed Post, Courier or these can be put personally in the sealed tender box kept in the office of the Principal/PTC ( D.O. Room/PTC ) by 01.02.2010 at 11.30 AM, on the following terms & conditions. 12400 Nos. steel screw @ 08 Nos. steel screw per set are required for 1550 Sets of Plastic Moulded Seat and Plastic Moulded Writing Pad:-

1. Separate envelope should be used for TECHNICAL BID as well as PRICE BID. The
words TECHNICAL BID/PRICE BID for the purchase of 1550 Sets of Plastic Moulded Seat and Plastic Moulded Writing Pad with steel screw as per enclosed specification due to open on 01.02.2010 at 12 Noon shall be prominently marked on the top of each envelope separately and both the sealed envelopes should further be put in a bigger envelope duly sealed and super scribed.

2. The tenders should reach this office by 11.30 AM on 01.02.2010. The tenderers will
also produce samples of both the items on the same day for inspection by the committee. The Technical Bids will be opened first on 01.02.2010 at 12 Noon and the Price Bid will be opened only after scrutiny of technical bid. The price bids of only those firms which qualify in the technical bid will be opened. 3. Tenders received late will not be entertained.

4. Incomplete or conditional tenders will not be entertained. 5. No representative shall be allowed to attend the meeting of the Purchase Committee on behalf of more than one tendering firm/store. 6. The tendering firm must be registered with the Sales Tax/VAT Deptt. and a copy of their registeration under the Sales Tax/VAT bearing the TIN Number be provided, besides the latest Sales Tax/VAT Clearance Certificate or copy of latest challan vide which the taxes have been deposited showing the outstanding tax amount as Nil. 7. The firm/bidder has to submit a certificate that they are neither Black listed nor any criminal case is registered against the firm. In case it is found that the firm is blacklisted, such firm shall not be considered for this tender. 8. The tenderer should have to clearly indicate the size, specification, quality, brand & company name of the articles for which they have quoted the rates in price bids. 9. Bidders shall not be permitted to alter or modify their bids after expiry of the deadline for receipt of bids.

10. Tenderer must deposit Rs. 5,000/- ( Rupees five thousand only) as Earnest Money in
the shape of Bank Draft in favour of Vice Principal, Police Training College, Jharoda Kalan, New Delhi. In the absence of earnest money tender will be rejected and not entertained at all.

11. Rates quoted shall be valid up to four months from the date of opening of price bids. 12. The price shall be F.O.R. Police Training College, Jharoda Kalan, New Delhi and
delivery including packing, transit and forwarding to carrier and statutory levies, if any. There shall be no extra charges on above for these equipments.

13. The prices must be quoted with clear term of Excise, Sales Tax/VAT and other
charges etc. If these taxes/charges are not mentioned separately, it will be presumed that the price quoted are inclusive of all taxes/charges. No claim for taxes/charges will be entertained at a later stage.

14. The purchase shall be on credit basis and no advance payment shall be released. 15. Tenders shall specify the minimum period of delivery of the articles from the date of
confirmed supply order, in the quotation which shall not be more than 15 days. In case the firm fails to complete the supply within stipulated period, penalty of 2% per week on the total cost of indented will be imposed on the firm. If even after, this supply/installation is not competed, legal action shall be initiated against the firm as per norms specified in the tender and proceeding for black listing will also be initiated. The penalty shall be recovered from the Earnest money deposit/outstanding dues/security deposits/final bill etc.

16. After evaluation of technical bids of all tendering firms, the Purchase Committee will open the
price bids of those firms qualified in technical bid. The Purchase Committee will have discretion to award the contract to more than one firm, if their rates are found same.

17. The firm whose tender had been accepted will have to deposit Security Money of @ 8% of the
total contractual amount on demand within 2 day in the shape of A/c Payee Demand Draft, FDR/Bank Guarantee failing which the Earnest Money will be forfeited. The decision of the

Purchase Committee will be final in this regard. The action regarding blacklisting of the firm can also be taken.

18. The firm who is found L-1 in the price bid will have to submit the samples of each of the item as per the tender specification for inspection by the Purchase Committee. The Purchase Committee can ask the firm concerned for any minor modification, if required, at the same prices. 19. The tendering firms have to mention the warranty/guarantee period of each items. However, the minimum warranty/guarantee period of the items would be one year from the date of delivery. 20. The security deposits shall be released only after the expiry of warranty/guarantee of the articles. However, payment of the agency shall be released after the supply of articles successfully. 21. Any agency which has exemption of earnest money deposits and security deposits from Govt. of Indias Department of Ministry shall furnish a certified copy of such order, indicating therein clearly that they are exempted, failing which tender shall not be allowed for the same.

22. Tenderer(s) shall indicate their rates in clear/visible figures as well as in words and
shall not made overwriting/make cutting in the quotation. If any alteration/overwriting etc. is noticed the rates of such item shall not be considered. 23. In case the tenders/successful tender(s) is noticed breaking of any condition(s) at any stage during the proceedings of tender warranty/guarantee period, the legal action as per rules/laws shall be initiated and Earnest money/security money as applicable can be forfeited. Proceedings for blacklisting will also be initiated. 24. Conditional tender shall not be accepted at any cost and shall be rejected straightway. 25. Successful bidder(s) if shows inability/incapability to complete the supply after acceptance of the tender, besides legal action as enumerated above, difference of higher cost, if the work/supply is got completed from other tender(s) agency from market would be recovered form the earnest money/security deposits of the tenderer (s)

26. If there is any fault in the items during warranty/guarantee period the same should be
rectified within 02 days. 27. All the items supplied by the firm should be as per the required specification. Under any circumstances, sub-standard material will not be accepted. 28. The committee decision shall be final and the tenderer(s) should not have any objection in this regard. 29. A copy of terms & conditions duly signed by the tenderer as a token of acceptance of the same should be attached along with the tender.

30. In case of any clarification about size & specification of the items, tenderer may
inspect the same at General Stores, PTC Jharoda Kalan and PTS Wazirabad. They may also consult with QMIsPTC Jharoda Kalan and PTS Wazirabad in this regard, on any working day. 31. All dispute are subject to the jurisdiction of the Courts in the NCT of Delhi.

Note:A. THE FOLLOWING DOCUMENTS SHOULD BE SUBMITTED WITH THE ENVELOPE MARKED AS TECHNICAL BID AND DOCUMENTS SHOULD BE PROPERLY PAGED IN TENDER FORMAT:-

a. EARNEST MONEY OF RS. 5,000/- IN THE SHAPE OF BANK DRAFT IN

FAVOUR OF VICE PRINCIPAL, POLICE TRG. COLLEGE, JHARODA KALAN, NEW DELHI. b. c. d. SALES TAX/VAT REGISTERATION CERTIFICATE CURRENT SALES TAX/VAT CLEARANCE CERTIFICATE ALONGWITH LATEST SALES TAX/VAT DEPOSIT ACKNOWLEDGEMENT/CHALLAN. CERTIFIED COPY OF ORDER INDICATING THEREIN CLEARLY THAT THEY ARE EXEMPTED OF EARNEST MONEY AND SECURITY DEPOSITS FROM GOVT. OF INDIAS DEPARTMENT OF MINISTRY. COPY OF TERMS & CONDITIONS DULY SIGNED WITH SEAL OF THE FIRM, AS A TOKEN OF ACCEPTANCE OF TERMS AND CONDITIONS. CERTIFICATE OF BLACKLISTING/CRIMINAL CASE ETC. SAMPLES OF THE ITEMS.

e. f. g.

h. SIZE, SPECIFICATION, QUALITY, BRAND & COMPANY NAME OF THE

ITEMS. ANY OTHER RELEVANT IMPARTANT INFORMATION, IF ANY. B) PRICE BID SHALL CONTAIN PRICE CLEARLY MENTIONED SALES TAX/VAT & OTHER LEVIES ONLY AND NO OTHER DOCUMENTS SHALL BE ENCLOSED WITH THE PRICE BID.

Sd/VICE PRINCIPAL, POLICE TRG. COLLEGE JHARODA KALAN, NEW DELHI.