HEADQUARTERS DEPARTMENT OF MISSOURI VETERANS OF FOREIGN WARS OF THE U.S., INC GENERAL ORDERS NO.

12
Series 2011-2012
(To be read or distributed at a regular Post meeting and filed)

June 2012

1. The 2012 Department Convention will be held at the Holiday Inn Select, Columbia, Missouri, June 7 June 10, 2012. Hospitality rooms information has been mailed to District Quartermasters. Individual room reservation form for the Holiday Inn Select is being sent out with these General Orders. 2. A meeting of the Council of Administration will be held in the Holiday Inn Select at 5:00 p.m. on Thursday, June 7, in the Windsor IV room. All business of the current administration will be concluded at that time. 3. All Department Officers, District Commanders, and Committee Chairmen are reminded that they are to submit a written report to the State Adjutant covering their activities of the past year. This report may be forwarded directly to Department Headquarters or given to the State Adjutant after arrival at the Convention. These reports will be made an official part of the Convention minutes. This report should be concise and cover the highlights of the 2011 - 2012 year. 4. Department VFW Officers and Ladies Auxiliary Officers are scheduled to be installed in a joint installation ceremony on Saturday, June 9 at 5:30 PM. All Department Officers and newly elected District Commanders should plan to participate. Dress code will be Blues and Grays. Family members and guests are welcome. 5. All District Commanders are requested to be available to participate in the Memorial Service during the Joint opening of the Convention on Friday, June 8. Please plan to attend or assign an alternate. 6. Attention is called to Section 213, National By-laws, which covers arrearages for financial and other obligations. This includes failure to register a delegate to the 2012 National Convention or any other Department arrears. All Post Quartermasters were sent paperwork explaining the amount of Department delegate fees due for their Post on May 7, 2012. Arrearages on the District level are covered in Section 420 of the Manual. Posts in arrearages, failing to submit ALL (4) Post Audit reports for the 2011-2012 year or submit an election report for the ensuing year will not be allowed to vote at the Department Convention. 7. National Headquarters has not received the Report of Election of Post Officers from several Posts. Completion and submittal of the Report of Election is the responsibility of the current Post Quartermaster. If the Post has not held an election of Post Officers, as required by the National ByLaws, the Post Commander should immediately call a meeting of the Post for that purpose. It is very important that each Post submit a Report of Election as it contains information vital to the operation of the National and Department Headquarters. Unless the report is received, Post Officers will not be on the various mailing lists.

General Orders #12, Series 11-12 Olin Parks, State Commander Page - 2

8. Newly elected District and Post Officers do not assume their duties until June 10, 2012. 9. The 113th VFW National Convention will be held in Reno, Nevada, during the week of July 21 25, 2012. Missouri has been assigned to the Peppermill Hotel. Registration opened on February 13. The Passkey housing system will be used again this year. Reservations may be made by mail, fax (do not mail if faxing) or via the internet through the convention web site located at www.vfw.org . (Housing form attached) 10. Delegates to the National Convention should be elected at the last meeting in June; one delegate and one alternate for each thirty members or fraction thereof in good standing in the Post at the time of election. 11. Pursuant to Article II, Section 222, paragraph (d), subparagraph 4 of the National By-Laws and Manual of Procedures, all Posts are required to register and pay for at least one delegate to the National Convention whether or not anyone from the Post will be attending. Forms were mailed out in early March. Failure to register a delegate could subject your post to suspension or the possibility of the charter being cancelled. 12. Post Quartermasters are reminded that Article I, sec. 104 of the National By-Laws states, At least monthly, each Post shall transmit all dues collected as prescribed in the Department and National By-Laws. Post holding dues for submittal after June 30 are in violation of the National By-Laws. 13. By-Law amendments submitted for consideration at the Department Convention were mailed to the Posts with their convention registration fee notice in early May and distributed to Officers and Council Members depicting the changes being proposed. 14. The following District meetings for the month of June are announced. DIST 6 POST # LOCATION Concordia Comm. Ct. DATE 06-23-12 TIME 9:30 a.m. Representative Lyle Seelinger

15. The following appointments are announced for the 2012 Department Convention: STANDING RULES COMMITTEE Lyle Seelinger, Chairman Paul Frampton, Member Jessie Jones, Member BY LAWS / RESOLUTIONS COMMITTEE Phil Pippins, Chairman Tom Mundell, Member Jerry Jones, Member

Official:
Jessie Jones Adjutant

By Order Of:
Olin Parks State Commander