Supporting

1st Battalion 233rd Infantry Battalion

FSC MAINTENANCE SOP

“Fixing Forward, Where the Rubber Meets the Road”

15 October 2007

National Maintenance Training Center-Field Maintenance

Camp Dodge, Iowa

ANNEXES

ANNEX A. Duties and Responsibilities for Key Unit Maintenance Personnel.

ANNEX B. Organization of the Maintenance Platoon

ANNEX C. The Army Maintenance Management System (TAMMS)

(1) Dispatch procedures for unit equipment.
(2) Standard Army Maintenance System-Enhanced/Unit Level Logistics
System (SAMS–E) Operations.
(3) Routine transaction/report requirements.

ANNEX D. Maintenance Multipliers.

(1) Connectivity (very small aperture terminals (VSATS)
(2) Combat Service Support Automated Information Systems Interface
(CAISI).
(3) Logistics Information Warehouse (LIW)-LIDB (DA Form 2408–9
Equipment Control Record), requisition status, asset visibility,
usage verification, and publication listings).
(4) Army electronic product support (AEPS) (Modification Work Order
(MWO), Modification Management Information System (MMIS), Safety
Of Use Message (SOUM), Product Quality Deficiency Report (PQDR)
submissions online, Weapons Data management online).

ANNEX E. Preventive Maintenance Checks and Services (PMCS).

(1) Procedures to be followed by personnel during scheduled PMCS
periods.
(2) Procedures to be followed by all unit personnel associated with
Field PMCS (scheduled services).
 (a) Fault recording/correction procedures.
(b) Support provided to operators for PMCS by field
maintenance activity.
(3) Army Oil Analysis Program (AOAP).
(4) Calibration of tools and Test, Measurement, and Diagnostic
Equipment (TMDE).

ANNEX F. Tool accountability and control procedures.

ANNEX G. Safety requirements

(1) All applicable safety guidance associated with equipment
maintenance.
(2) SOP/SOUM.
(3) Environmental/proper handling and disposal of hazardous
chemicals (HAZMAT).
(4) Lifting and holding device servicing.
(5) Arc welding/cutting.
(6) Chemical Agent Resistant Coating (CARC).

ANNEX H. Unit maintenance training

(1) The unit’s program for operator/crew and mechanic sustainment
training.
(2) Procedures required to obtain a Government equipment
operator’s license (DA Form 5984–E (Operator’s Permit Record)/OF
346 (U.S. Government Motor Vehicles Operator’s
Identification Card)).
(3) The unit driver/mechanic awards program.
(4) Single-/multi-piece rims and wheels training.

ANNEX I. Motor pool security.

ANNEX J. Readiness reporting.

ANNEX K. Publications.

ANNEX L. Work order management

(1) Maintenance priorities/task management.
(2) Controlled exchange procedures/requirements.
(3) Man-hour accounting.
(4) Maintenance evacuation requirements and procedures.

ANNEX M. Equipment classifications

(1) End item/component classifications.
(2) Estimated/Actual Cost of Damage (ECOD/ACOD) preparation
procedures.
(3) Maintenance expenditure limit (MEL).

ANNEX N. Battlefield damage assessment and repair/recovery (BDAR/R)

ANNEX O. Repair parts (Class IX) management as follows:

(1) Product Quality Deficiency Report (QDR) preparation/reporting.
(2) Involvement in equipment dispatch, scheduled services,
command inspections.
(3) Development of Shop Supply List (SSL)/Authorized Stockage
List (ASL).
(4) Battery management program.
(5) Recoverables management.
(6) Scrap material management (non-HAZMAT).
 (7) Tire/track/road/wheel management.

ANNEX P. Warranty Management Program.

ANNEX Q. Army Record Information Management System (ARIMS) filing

system.

ANNEX R. Equipment winterization/extreme climate program.

ANNEX S. Quality Assurance\Quality Control

ANNEX T. Customer User’s Guide

ANNEX A: DUTIES AND RESPONSIBILITIES FOR MAINTENANCE PERSONNEL

Duties and Responsibilities

Company Commander
Responsible for the unit level maintenance for all assigned or attached
equipment.
Responsible for their unit preventive maintenance program.
Responsible for scheduling command maintenance periods weekly that are
supervised by all levels of command.
Interview and assign qualified personnel for all equipment.
e. Responsible for appointing on duty appointment the following
positions; unit master driver (primary and alternate), unit dispatcher,
physical security officer and NCO, safety officer and NCO, energy
conservation officer, hazardous waste officer, unit hazardous material
technician, unit hazardous waste technician, unit TMDE monitor, unit
AOAP coordinator, and unit Maintenance Officer and NCO.
Company Executive Officer
Supervise the unit’s preventive maintenance program.
Monitor the instruction, licensing, preventive maintenance and
technical training of equipment operators.
Ensure compliance with vehicle dispatching procedures.
Report equipment status and the efficiency of the unit’s preventive
maintenance program to the commander.
Ensure all assigned equipment is properly maintained and faults are
expeditiously reported to the appropriate section OIC/NCOIC.
Ensure adequate time and facilities are available to train Soldiers on
performance of PMCS, completion of the DA Form 5988-E, and proper
operation of equipment.
Ensure required personnel are present for scheduled services and during
command maintenance periods.
Reconcile DA Form 5988-E against equipment requirements.
Ensure all BII is on-hand and serviceable or on order.
Manage TAMMS for all unit equipment commodity areas.
Manage the Army Oil Analysis Program for the unit.
Manage the TMDE program for the unit.
Monitor the operator selection, training, and testing to ensure
adequate accomplishment of the company mission.
Ensure all NMC equipment is reported to the appropriate section
OIC/NCOIC.
3. Company First Sergeant
The First Sergeant is responsible for the professional development of
the noncommissioned officers. In relation to this SOP the 1SG is
responsible for such actions as necessary to achieve professionalism in
the unit relating to maintenance and equipment readiness.
Ensure all levels of NCO supervision are present during command
maintenance periods.
Ensure the incorporation of maintenance training for all NCOs within
the unit.
Coordinates operator availability for scheduled services.

4. Maintenance Control Officer

Controls the total maintenance effort of the maintenance platoon when
there is no assigned platoon leader.
Prioritizes the maintenance workload to support the commander’s mission
based on priorities received from the support operations section’s
readiness division.
Implement production control procedures.
1. Direct production control to ensure efficient work flow.
2. Establishment of shop policy and effective use of available
personnel.
3. Analyze and consolidate data reports for higher headquarters.
Ensures that maintenance records are recorded in SAMS-E and reported to
LOGSA at least monthly as required by HYPERLINK
"http://www.apd.army.mil/pdffiles/p750_1.pdf" AR 750–1.
Evaluates the overall unit and supported battalion PMCS operation.
Enforces the Army Maintenance Standard within the unit and the
supported battalion.
Assists the commander in planning tactical maintenance support.
Coordinates frequently with other support maintenance organizations to
ensure that total logistics response time on work requests is kept to a
minimum (see HYPERLINK "http://www.apd.army.mil/pdffiles/p750_1.pdf"
AR 750–1). Ensures that work request submission time and completed job
pickup time are kept within the 3 day standard.
Ensures that sufficient copies of TMs and lubrication orders are
available to the unit and the supported battalion units for performance
of PMCS and organizational maintenance.
Assess training and competence level of unit and supported battalion
operators, crews, and maintenance personnel. Conducts training to
ensure that training and instruction are provided to meet skill
requirements.
Requests support from the LAO and equipment logistics assistance
representatives, as required.

5. Maintenance Platoon Leader

Is responsible for the total maintenance effort of the maintenance
platoon.
Accountable for personnel, equipment and training of the platoon
Coordinates with MCO to battle-focus training with mission requirements
both present and projected.
Develops platoon tactical plans in coordination with external
maintenance
mission requirements, examples include:
1. Sector Sketches
 2. Details maintenance workload to qualified
sections and personnel.
3. Formulate tactical road march/convoy information for
platoon.
Oversees PMCS program for platoon equipment
Serves as shop officer in units not authorized an MCO.
Other duties as assigned by commander

6. Maintenance Technician (MT)

a. Fulfills the role of technical expert for SAMS-E in the battalion.
b. Assists the Maintenance Control Officer/Platoon Leader in the
performance of duties.
Organizes company/troop/battery maintenance teams.
Monitors the scheduling and performance of scheduled services.
Monitors the battalion quality assurance program.
Implements and monitors the maintenance, safety, modification work
management, warranty, calibration, and oil analysis programs within the
organization.
Conducts technical training for maintenance personnel.
Assists unit commanders in setting up PMCS training programs.
Monitors the flow and status of FSC maintenance work orders
(organizational and support) to ensure that timelines are achieved.
Monitors the flow and status of FSC repair parts requisitions to ensure
timelines are achieved and parts are picked up in a timely manner.
Coordinates and controls FSC recovery assets and operations.

7. Maintenance Control Supervisor

a. Assists the MCO and MT in the performance of duties.
b. Assigns work to the various sections.
c. Supervises the scheduling and performance of scheduled services.
d. Supervises TAMMS and Shop Supply List (SSL) procedures.
1. Establish maintenance repair priorities to ensure highest
priority jobs
are completed first.
2. Monitor current status of work requests throughout workflow
process
to maximize shop operations
3. Manage repair resources to ensure they are on hand when
needed.
4. Prepare status reports
5. Supervises maintenance control SAMS-E operators in
performance of their duties.
Supervises platoon equipment inventories and control.
Assists in supervising quality-control inspectors.
Enforces safety standards within the motor pool.
Maintains the maintenance publications library.
Submits work requests to the installation facilities engineer, when
required.
MCS accounts for all man-hours.

Platoon Sergeant (If authorized in addition to the MCS)

a. Control administrative functions of the platoon.
b. Ensure that all equipment has an assigned primary and alternate
operator.
c. Ensure that platoon equipment is in a safe condition before
operating.
d. Conduct unannounced informal inspections of platoon equipment.
Inspectors
a. Perform initial inspection on equipment to determine existing
deficiencies and necessary parts.
b. Perform in-process inspection to identify areas for improving
operational methods and to ensure that repairs are being performed
according to approved procedures and established standard IAW the
proper publication.
c. Perform classification inspections, as appropriate, to determine
economic reparability and replacement intervals.
d. Perform final inspection on equipment leaving the shop to validate
repairs were performed satisfactorily.
e. Reject item and return them to the maintenance section if the
repairs are not performed satisfactorily.
f. Perform ECOD (Estimated Cost of Damage) on equipment that has been
damaged by other than fair wear and tear.

Maintenance NCOIC
a. Controls the daily activities of personnel and mentors
subordinates. Fully
represents the maintenance section in all personnel and mission
requirements.
b. Coordinates the workflow and supervises the maintenance of shop
records.
c. Overall responsible for subordinate workflow assignments.
d. Reviews job packets (DA Form 3999-4) for completeness and accuracy.
e. Ensures that daily and monthly production reports are completed
and
submitted to maintenance control on time.
f. Executes inter-shop and evacuations of work as required or
directed.
g. makes daily checks of shop areas to maintain cleanliness and
monitors
safety and environmental awareness.
h. Supervises and directs organizational maintenance of all
maintenance
section equipment.
i. Ensures team personnel maintain MOS proficiency and attend all
scheduled training and schooling.
j. Responsible for briefing the Maintenance Control Officer and NCO
daily.

Field Maintenance Team Chiefs

a. Coordinates all team support to the customer unit.
b Controls the daily activities of personnel and mentors
subordinates. Fully
represents the maintenance team in all personnel requirements.
b. Coordinates the workflow and supervises the maintenance of shop
records.
c. Overall responsible for subordinate workflow assignments.
d. Reviews job packets (DA Form 3999-4) for completeness and accuracy.
e. Ensures that daily and monthly production reports are completed
and
submitted to maintenance control on time.
f. Executes inter-shop and evacuations of work as required or
directed.
g. Makes daily checks of shop areas to maintain cleanliness and
monitors
safety and environmental awareness.
h. Supervises and directs PMCS of all maintenance team equipment.
i. Ensures team personnel maintain MOS proficiency and attend all
scheduled training and schooling.
j. Responsible for briefing the Maintenance Control Officer and NCO
daily.

ANNEX B: ORGANIZATION OF THE MAINTENANCE PLATOON

The following chart depicts the breakdown of a Forward Support Company

(FSC) Maintenance Platoon:

Maintenance Control Section

a. Performs all TAMMS functions and dispatching operations
b. Supervises SAMS-E/ULLS operators
c. Coordinates maintenance operations IAW unit requirements and
applicable Field Maintenance Teams (FMT)

Platoon Headquarters
a. The platoon leader and platoon sergeant could also serve as the
maintenance control leadership.
Provides C2 for all administrative functions

Service and Recovery Section

a. Provides recovery support to the FSC.
b. Provides limited reinforcing recovery support to the FMTs
supporting their line companies.

Field Maintenance Teams

a. The number of field maintenance teams may change based on the type
of unit.
b. Provide field maintenance for all combat platforms organic to the
maneuver battalion.
c. Perform BDAR, diagnostics, on-system replacement of line
replaceable units.
d. Repairs METT-TC dependent: carry limited CL IX supply of combat
spares.

ANNEX C: PROCEDURES FOR THE ARMY MAINTENANCE MANAGEMENT SYSTEM

(DISPATCH, MAINTENANCE MANAGEMENT AND SAMS-E)

PROCEDURES FOR THE ARMY MAINTENANCE MANAGEMENT SYSTEM (TAMMS)

1. Dispatch Procedures
a. General: To standardize unit level maintenance procedures and
policies. It will also provide maintenance managers the flexibility
they need to design and implement an effective maintenance program that
will ensure maximum operational readiness.

b. Purpose: To provide the policies and procedures established for

equipment dispatch that is applicable to all personnel assigned or
attached.

c. References:
(1) DA PAM 750-8
(2) AR 385-55
(3) DA PAM 750-3

d. Procedures:
(1) Dispatch hours will be from 0900-1115 and 1300-1615 daily for
routine dispatches. Special times may be arranged by contacting the
shop office.
(2) Operators will receive a 5988-E and a -10 manual from the
dispatcher and perform a BEFORE operations PMCS using the appropriate
-10 manual for the equipment. The operator will correct any faults
that that they can. Any faults the operator can not repair will be
annotated on the 5988-E. The operator will return the 5988-E to the
dispatcher and the dispatcher will determine if a mechanic needs to be
assigned to repair any other faults prior to dispatch. If there are
deadline or safety deadlines that can not be repaired the commander or
commander’s representative will determine if the equipment can be
dispatched.

(3) If the equipment is ready for dispatch, the dispatcher will

make the necessary entries in SAMS-E. The dispatcher will validate
that the operator has both a military and civilian license.

(4) The dispatcher will provide the operator with an updated

5988-E, a 5987-E, and a logbook containing an SF-91 and DD Form 518.

(5) When the mission is complete the operator id required to

perform the AFTER operations PMCS on the dispatched equipment and
annotates any new faults noted on the 5988-E. The operator then turns
in all forms and publications back to the dispatcher.
2. Standard Army Maintenance System-Enhanced/Unit Level Logistics
System (SAMS-E) Operations.

SAMS-E is designed to be a “Bridge to the Future” for the maintenance

STAMIS systems ULLS-G, SAMS-1, and SAMS-2. It comes in two
configurations. V1 is a single laptop designed primarily to replace
the ULLS-G system. V2 is a two laptop system primarily designed to
replace the SAMS-1 system. The system is designed to work as stand
alone configurations, similar to ULLS-G and SAMS-1, or to work in a
host client relationship using Oracle.

SAMS-E Lower (ULLS-G configuration). The SAMS-E lower will be used by

the 92A to perform functions for the supported units. Those functions
include but are not limited to; dispatch, licensing, making work
requests.

SAMS-E Upper (SAMS-1). The SAMS-E upper will be used by the 92A to
perform the functions of production control and repair parts management
for the shop office. Those functions include but are not limited to;
shop and bench stock management, ordering repair parts, work order
management, work order evacuation.

Detailed instruction on operating procedures for these systems are

found the in the unit functional desk SOP for these areas.

3. Routine Transaction / Report Requirements.

Each section will maintain those files that are appropriate for the
maintenance programs they manage.

All records and reports will be maintained in accordance with

applicable publication such as DA Pam 750-8, AR 700-138, AR 710-2 and
AR 25-400-2 (ARIMS).

Listed Below are examples of reports retained at the unit level,

retention time periods will be indicated and labeled IAW AR 25-400-2:

Common Reports
Additional Duty Appointment Orders
Policies and Precedents i.e. SOP’s
Key Control Register
PCN AHN 018
Material Condition Status Report
DA Form 5990-E
DA 5988-E
Man-hour Accounting
SSL Audit Listing
SARSS Customer Recon
Approved BSL
Approved SSL
Daily Status Error List
Daily Supply Requirements
SSL/WO Issue Candidate List
Reports of Discrepancy
Quality Deficiency Reports
Picking Tickets
Receipts

Common Transactions
Unit Level
Unit Level is defined as:
Units with organizational equipment maintained in the SAMS-1E Equipment
table; for which management and reporting is required in accordance
with Army guidelines.

The following are transactions that are commonly used at the Unit level;

Send Transactions –
Requisitions Send to SOS Daily As Needed
Daily Inop – Send to Support Daily
Evacuated WO – Send to Higher As Needed
Equipment – Transfer Out As Needed
Unit – Transfer Out As Needed
AMSS – Transactions to Higher for BN Rollup Monthly
AMSS – Send End of Report Period to Higher Monthly

Receive Transactions
WO History – Receive from Higher Daily
Catalog Load/Update Monthly
AMSS – Transactions from Lower for BN Rollup Monthly
MMDF – Receive from SAMS-1E / SAMS2-2E Monthly
MMDF – Receive from LOGSA Monthly
Unit – Transfer In As Needed
Equipment – Transfer In As Needed

Support Level
NOTE: Support Level is defined as: Units that support customer units
with maintenance of organizational equipment. The organizational
equipment being supported is NOT maintained in their SAMS-1E Equipment
table.

The following are transactions that are commonly used at the Support
level:

Send Transactions –
WO History – Send To Lower Daily or As Needed
WO – Transfer Out As Needed
Weekly WO – Send to Higher Weekly
Daily Inop – Send to SAMS-2E Daily
Man-hour Accounting – Send to Higher Monthly
MMDF – Send to Lower Monthly
TCO Extract – Send to Higher Weekly
NMO Extract – Send to Higher Weekly

Receive Transactions
WO Inop – Receive from Lower Daily or As Needed
WO – Transfer In As Needed
Daily Inop – Receive from Lower Daily
MMDF – Receive from SAMS-1E / SAMS2-2E Monthly
AMSS – Receive End of Report Period from Lower Month
ANNEX D. MAINTENANCE MULTIPLIERS (VSATS, CAISI, LIW, AEPS, MWO, MMIS,
SOUM, PQDR)

Maintenance Multipliers

1. VSATS

VSATS (Very Small Aperture Terminals)

a. VSATS provides communication between the STAMIS boxes and
SARRS.
b. Accesses the web via satellite for supply and logistical data.
c. VSATS can be used in remote areas by the Field Maintenance Teams
 to transmit their data back to the main server.
d. VSATS can also access document history though LIW provided by
SARSS-2.

2. CAISI

CAISI (Combat Service Support Automated Information System

Interface)
a. The CAISI is used for local communication between STAMIS boxes.
b. The CAISI works on a wireless network ranging up to two miles
distance.
c. When moving to a new operating location FMT’s will determine if
a local network is available for use.

3. Logistics Information Warehouse (LIW)

a. The Army’s Logistics Information Warehouse (LIW) maintenance

management umbrella and other tools and reports are available in LIW
which can assist maintenance managers and supervisors with their day to
day maintenance management functions that is access to Electronic
Technical Manuals (ETMs), FEDLOG, PS Magazine, Parts Tracker, WebLIDB,
integrated logistics analysis program (ILAP), and a suite of reports
that will help managers locate parts locally for NMC equipment. They
can also view the status of equipment evacuated to other sources of
repair (SOR) (including visibility of parts on order at the other
maintenance activity). Also available are the managers’ 026 report in
ILAP completely integrated with current SARSS status (from CTASC), as
well as other maintenance reference documents such as MMDF, and so
forth.
b. Register for LIW by going to
HYPERLINK
https://liw.logsa.army.mil/index.cfm?fuseaction=sar.sarInitial
https://liw.logsa.army.mil/index.cfm?fuseaction=sar.sarInitial,
otherwise click on HYPERLINK https://liw.logsa.army.mil
https://liw.logsa.army.mil.
4. Army electronic product support (AEPS). AEPS is used to manage
Modification Work Orders (MWO’s), check for Safety of Use Messages
(SOUM), submit Product Quality Deficiency Reports (PQDR’s), and report
weapons firing and service data (2408-4). The following procedures
apply for the management of these areas.

a. Modification Work Orders. Modification work orders (MWO’s) are

managed through the Modification Management Information Systems (MMIS).
When equipment is received by the FSC for maintenance the MCS and
inspectors will check MMIS to ensure that all current modifications
have been applied. If there are modifications that have not been
applied the inspector in conjunction with the MCS will determine how
best to get the modification kit if it can be applied at the field
level. The fault for the MWO will be added to SAMS-E and the work will
be completed one the kit is received. Once installed the inspector or
MCS will ensure that MMIS is updated.
b. Safety of Use Messages (SOUM’s). The MCS will periodically
check for SOUM’s that apply to equipment being supported by the FSC.
As new information is received the shop office will disseminate SOUM’s
to the section affected. The shop office will maintain a file of
SOUM’s. If the SOUM requires action the shop office will disseminate
the information and track compliance.
 c. Product Quality Deficiency Reports (PQDR’s). From time to time
products do not meet the specifications for which they were intended.
When this happens it becomes necessary to submit and PQDR. When an
item is identified as being deficient it will be turned in to the shop
office tagged with the NSN and the problem. The senior 92A for the FSC
will initiate the PQDR on the AEPS site. A copy of the report will be
retained in the unit maintenance files.

d. Weapons Data Management. Weapons data management for units

supported by this unit will be accomplished using AEPS. The owning
unit will be responsible for updating all firing data and the
supporting field maintenance shop will be responsible for recording all
maintenance and gauging data. The owning unit commander will appoint
in writing those individuals from the field maintenance unit authorized
to make entries.

ANNEX E. PREVENTIVE MAINTENANCE CHECKS AND SERVICES (PMCS, AOAP, TMDE)

OPERATOR PREVENTIVE MAINTENANCE CHECKS AND SERVICES (PMCS)

1. Preventive Maintenance Checks and Services (PMCS) is the

foundation of Operator/Crew and Field Level Maintenance. With the use
of the hands and eyes of the Operator or Crew assigned to the
equipment, and through the actions of finding, reporting, testing,
adjusting, replacing, filling, correcting, and as well as repairing the
equipment, the Commander can maintain the unit’s equipment at a full
combat readiness. The Commander and all unit personal must remember
that PMCS is a continuous process. That operators will check and
monitor the equipment; Before operation, During operation and After
operation. The DA Form 5988-E/DA Form 2404 will be filled out in
accordance to DA Pam 750-8, and to the proper Technical Manual
procedures for PMCS.

a. The Commander must fully commitment to the enforcement of

published guidance on the proper performance of PMCS by Operator/Crew
and Field Maintenance personnel.

b. The Commander will implement a training program that results in

Leaders, Supervisors, and Operators being fully qualified and dedicated
to performing or supervising PMCS tasks correctly.

c. The Commander will give sufficient time blocked in the unit’s

training schedule specifically for the performance of Operator PMCS
(-10 level) on a weekly basis.

d. The Commander will give sufficient time blocked in the unit’s

training schedule specifically for the performance of field level PMCS
(-20 level scheduled services) based on time estimates provided by the
Maintenance Officer/NCOIC.

e. The Commander will allow as few as possible unscheduled

distractions that take equipment Operators, Maintenance Personnel, and
Supervisors away during scheduled PMCS periods.

f. The Commander will initiate the establishment of strict quality

control procedures for repairs and scheduled services.

g. The Commander will insure that all special tools, lubricants,

and publications will be on hand to accomplish any PMCS task required
by the applicable TMs at the Operator/Field level maintenance.

h. The Commander will insure that proper PMCS performed by the

Equipment Operator/Field level maintenance personal will ensure early
detection of faults and maintenance requirements.

i. The unit shop office staff will insure that supported unit
equipment coming in for service or repair will have a completed DA Form
5988-E/DA Form 2404 by the equipments operator prior to opening a job
order.

SCHEDULED FIELD LEVEL SERVICES

1. General:

To maintain military equipment at a full combat readiness condition,

preventive mechanical care must be given on continued bases. This will
include Operator and Field level PMCS. PMCS helps to find and
eliminate mechanical problems before they become serious, dangerous, or
costly.

Another way to keep equipment at peak combat performance is by

performing Scheduled Services. Scheduled services are a key factor in
maintaining both equipment and unit readiness. Services are the actions
performed that brings the equipment back into the specifications set by
the manufacture and stated in the appropriate technical manuals. These
will include; testing, adjusting, and checking of
tolerances/calibration, mandatory replacement of parts, lubricating,
changing of fluids, exercising, and operating.

These services are based on the number of hours of operation/flight,

the number of miles/kilometers driven, the number of rounds fired by a
weapon system, and also based on the number of days since the last
service.
 Do to the high tempo of military operations that’s faced every day.
Sometimes equipment that has services that are due or over due may not
be available right at that time. For this problem there can be a 10%+-
variance aloud in the parameters for the services, as stated in the
appropriate technical manuals.

2. Company Responsibilities:

Obtain “Scheduled Services” printout from the FSC monthly.

Obtain “Services Scheduled/Not Performed” data from the FSC monthly.

Incorporate scheduled services into unit duty schedule.

Prepare vehicle by performing 10/20 level PMCS in accordance with the

proper TM.

Dispatch and transport vehicle to FSC location for service.

Track status of equipment while in service.

Re-dispatch vehicle and pick-up upon completion of service.

3. FSC Responsibilities:

Ensure scheduled services are IAW Brigade guidance SOP.

Ensure services are scheduled and updated in the SAMS-E.

Verify that GSE and WVRS service packets are kept on file in the SAMS-
E/Shop Office for minimum one year for each piece of serviced
equipment. (NBC, COMMO, and Armorers are required to keep theirs in
their section for inspections).

Provide Company Commanders with a copy of the service schedules monthly

for projection.

Brief Maintenance control on services status.

Ensure that section NCOICs order parts for the services as well as
parts needed to correct faults found during services.

Provide “Scheduled Services” printout monthly to supported units.

Provide “Services Scheduled/Not Performed” data to supported units

monthly.

Perform unscheduled maintenance activities as required.

Open services in SAM-E.

Receive Contractor service packet from supported unit.

Correct faults and order parts as required.

Close service in SAM-E.

Train unit QA inspectors as required.

4. Procedures for All:

Managing the scheduled service program will be a cooperative effort

between the unit owning the equipment, section or FSC supporting the
owning unit.

The owning unit will incorporate the service schedule into the duty
calendar and ensure all platoon assets are available for duty during
the scheduled service period.

The unit may not always be able to perform a service when it is

scheduled and is given a 10% variance before or after the schedule of
days, miles or hours. If the unit stays within the variance, the
service is treated as if it was performed on the day it was scheduled.

NOTE: Equipment requiring services every 180 days has a variance of 18

days before the scheduled service or 18 days after the scheduled
service IAW DA PAM 750-8.

If the equipment is past due for a service, it will be put in

administrative dead line (non-dispatchable) in the SAMS-E, IAW DA PAM
750-8. Until the service is completed and cleared in SAMS-E.

Prior to the service the Platoon Leader (PL) will coordinate with the
FSC shop office, to perform a joint TM -10/20 level PMCS. Prior to the
vehicle turn-in to contractor for service all faults/deficiencies will
be corrected or parts placed on order.

Prior to Service:

Ensure AOAP is current (If applicable).

All Parts on hand for the equipment installed.

Perform communications equipment PMCS

Dismount communications equipment

Move vehicles to FSC for service

After Service:

FSC tracks equipment status and contacts unit to pick up equipment upon
completion.

Unit turns in service packet to FSC shop office.

FSC correct faults/deficiencies and requests parts as required.

Section OIC/ NCOIC turns in the service packet to the SAMS-E/Shop

Office for filing. (NOTE: FSC’s are responsible for maintaining a
filing system for services IAW ARIMS)

SAMS-E operators update service information in the SAMS-E.

5. References:
AR 750-1 – Army Materiel Maintenance Policy and Retail Maintenance
Operations

DA Pam 750-35 – Guide for Motor Pool Operations

DA Pam 750-8 –The Army Maintenance Management System (TAMMS) User Manual

ARMY OIL ANALYSIS PROGRAM (AOAP)

1. AOAP participation is mandatory for enrolled equipment, as

prescribed in AR 750-1.

2. Identify AOAP Equipment according to TB 43-0211.

3. Chapter 4 DA PAM 750-8 explains AOAP in detail. SAMS-E produces Oil

Analysis Requests DA Form 5991-E.

4. Maintenance Advisory Message TACOM #05-020 changes hard time

intervals, utilize this message unless equipment is under warranty.

5. At scheduled intervals, equipment owning units will obtain sampling

supplies, extract samples of lubricants from enrolled equipment and
submit the sample.

6. Fill out label on the sample bottle, and place your oil sample in
the plastic bag. Insert it into the shipping sack or box along with
your oil analysis request (DA 5991-E).

7. When the lab analyzes the sample one of two things will happen:

a. They will send you the DA Form 5991-E back stating the
results are normal then file the 5991-E or,
b. The lab will inform you on an oil analysis recommendation and
feedback (DA Form 3254-R) of any suspected problems and indicate which
actions need to be performed. (If Support maintenance is required,
send a DA Form 5998-E & DD Form 3254-R to Support maintenance along
with the equipment)

8. DA Form 2408-20 (Oil Analysis Log) will be maintained for each AOAP
enrolled item of equipment. Unless directed locally, AOAP participants
receiving and maintaining OASIS laboratory reports with data normally
on the DA Form 2408-20 are not required to maintain DA Form 2408-20.

9. AOAP monitor will be appointed in writing.

CALIBRATION

Purpose: To establish Test, Measurement and Diagnostic Equipment (TMDE)

procedures for a Field Maintenance Unit.

Scope: This SOP applies to all personnel assigned to a Field

Maintenance Unit.

2. Mission: To provide guidance for the TMDE coordinator and Unit

members.
3. TMDE Coordinator: Unit commander will appoint a unit TMDE
coordinator to oversee and manage the unit TMDE.

Instructions:

New Items:
When the hand receipt holder receives new items from the Property Book
Officer (PBO) they must determine if item needs calibrated or not. To
do this refer to TB 43-180. If item requires calibration, complete form
DA Form 7372. Submit DA Form 7372 and item needing calibration to
unit’s coordinator, which will submit to units TMDE Support Center.

CNR Items:
When referencing TB 43-180 it could state that calibration is not
required (CNR). If that is the case then the TMDE Support Center will
place a DA Label 80 on item stamped CNR.
CBU Items:
If hand receipt holder places TMDE items in storage, the items go to a
Calibrate Before Use (CBU) status. This means that the items are
preserved and receive limited care. These items do not require
periodic calibration while in CBU status. Administrative storage
procedures are found in the applicable TM or manufacture’s manual.
Items must be in a calibrated status before placing in administrative
storage. Items must meet the maintenance standard of AR 750-1 paragraph
3-1a, before placing into storage. Items must be segregated from the
other TMDE items on hand receipt to avoid confusion. All items must be
secured by hand receipt holder and accounted for IAW AR 710-2. Items
must be inventoried either cyclic or annually. When placing an item in
a CBU status, a DA Form 7372 is completed on each item and submitted to
TMDE coordinator to submit to support center. When the Unit Commander
and TMDE coordinator grant approval it is placed in a CBU status by
support center.

d. Items Due For Calibration:

The TMDE Support Center will issue the unit a list of items each month
that are due for calibration. This list is known as a “Projected
Listing”. This is sent out around the 20th of each month for the
projected items for the next month. The TMDE coordinator will review
the list and notify the appropriate hand receipt holders of what items
are due for calibration. The hand receipt holder brings the items to
the TMDE coordinator, which issues the hand receipt holder a DA Form
7372 reflecting each item as a hand receipt for their records. The TMDE
coordinator then submits the items to the support center for
calibration. The support center will provide a total list of all items
turned in for calibration, which serves as a hand receipt for the TMDE
coordinator’s records.

Lists that TMDE Support Center will provide:

a. Master Listing
Listing of all items that Support Center services for the unit.

b. In Shop Listing
Listing of all items that are at the Support Center being calibrated.

c. Projected Listing
Listing that the Support Center provides of items that need calibrated.
 d. Delinquent Listing
Listing of items that are not submitted by date needed calibrating.

e. Unscheduled Calibration
Some items may need to be calibrated more often that required for many
different reasons. Some of the reasons could be, the item was damaged
or the user suspects that the item is out of tolerance. The hand
receipt holder brings the items to the TMDE coordinator, which issues
the hand receipt holder a DA Form 7372 reflecting each item as a hand
receipt for their records. The TMDE coordinator then submits the items
to the support center for calibration.

f. Delinquent Items
Items that are not submitted by date needed calibrating are considered
delinquent. The items will remain on the delinquent list until turned
in to the support center for calibration.

g. DA Form 2417 (Red Tagged)

If an item is returned by the support center that is out or tolerance
it will have a DA Form 2417 on it. The item is no longer serviceable;
it will need to be turned in to the PBO. The hand receipt holder will
turn it in and order a replacement. When the item is turned in a
document number must be obtained by the hand receipt hold from the PBO.
This document number is annotated on the DA Form 3161. A copy of the DA
Form 3161 and a DA Form 7372 is submitted to the TMDE coordinator to
have it removed from the calibration program.

Accountability of TMDE Items

Each hand receipt holder must maintain an inventory list of all TMDE
items that are on their hand receipt. The list must contain NSN of
item, serial number or item, ID Code number, and storage location in
hand receipts work area.

Document History
The documents that are obtained by the unit calibration coordinator
must be retained for a period of three years.

References

AR 750-43
TB 380-41
TB 385-4
TB 43-180
TB 750-25
ANNEX F: TOOL ACCOUNTABILITY AND CONTROL PROCEDURES

TOOL ACCOUNTABILITY AND CONTROL PROCEDURES

1. General: Tool sets, kits, or outfits (SKO) that are not

issued to using individuals
are stored in and issued from a tool room or tool crib
(referred to as a tool room).

2. Purpose: To establish policies governing accountability,

security, and
maintenance of hand tools, sets, kits, outfits and test
measurement and diagnostic
equipment (TMDE).

References:
a. DA PAM 710-2-1
b. AR 750-43
c. AR 190-51
AR735-5

Procedures:
a. Tool room must have a memorandum for unaccompanied access to the
tool
room for the tool room custodian and key leadership for the
maintenance
section.
b. Tool custodian must sign out tools on DA Form 5519-R.
c. DA Form 5519-R must have the following entries at a
minimum and all
entries must be in ink.
1. NSN
2. Noun (nomenclature of the tool)
3. Quantity Issued
4. Date Issued
5. Signature of the individual receiving the tool
6. Initials of the tool room custodian when tool is
returned
d. Ensure that all tools signed out on the DA Form 5519-R
have been returned at
the end of each day. (Log may be destroyed after all
tools on the page have
been returned).
Tools signed out for a period of 24 hours or longer must be signed out
on the
 proper form such as DA Form 3161 or DA Form 2062 refer to DA PAM
710-
2-1, Para 6-3 # 3.
All tools maintained in the tool room will be cataloged using a
location binder file system with NSN, Noun, nomenclature, and specific.
The presence of any unserviceable tools will be immediately brought to
the attention of the supervisor and turned into supply.

Security:
a. Tool room access and keys are restricted shop supervisory
positions and tool
room operating personnel.
b. All hand tools sets, kits, outfits, and TMDE will be secured,
and/or stored in a
secure location, such as a tool room, tool cabinet, vidmars, or
as per DA
PAM 710-2-1.
All tools being maintained in a secure area will be cataloged.
Tool room will be secured at all times when the tool room custodian is
not present.
Tool boxes will be locked at all times when not being used.

Accountability:
a. Tool room custodian is responsible for all tools in the tool room.
b. The tool room custodian should be provided with a list
of personnel
authorized to draw tools from the tool room.
c. Each SKO inside the tool room must have it own sign
out log.
d. Use AR 735-5 to account for lost, damaged, or
destroyed tools in or issued
from the tool room
For GMTK and SATS tools under manufacturer warranty follow instructions
on the PM-SKOT website for replacement of broken tools.

Maintenance:
a. All tools, sets, kits, outfits, and test equipment will have
preventive
maintenance performed per applicable technical manuals prior to
being used.
Tools will be kept clean and free of rust and maintained in a
serviceable
condition IAW TM 9-243.
ANNEX G. SAFETY (SOP/SOUM, HAZMAT, CARC)

G. SAFETY

GENERAL. To provide a safe and healthy work place for all soldiers and
to minimize accidental damage to personnel and equipment. An effective
safety program is essential for good maintenance and will greatly
reduce hazards present in maintenance shops.

OBJECTIVE. To have 0 accidents that result in lost work time or damage

to equipment due to poor safety procedures.

RESPONSIBILITIES. Safety is the responsibility of every soldier in the

U.S. Army. Commanders are reminded that the lack of supervision breeds
complacency that can contribute to serious injury. We must establish a
safety conscientious environment in which maintenance is performed.
The safety goals of the Army are to reduce and keep to a minimum
accidental manpower and monetary losses.

EQUIPMENT MAINTENANCE SAFETY

Maintenance facility/Shop safety. The normal activities of our

maintenance shops present numerous hazards to maintenance personnel.
It is essential that adequate safety standards be prescribed and
observed by all personnel in order to promote efficiency and reduce the
possibility of personal injury and property damage. Procedures and
instructions are essential for the determination of accident causes,
ensuring corrective action, continued progress in prevention of
accidents, and the protection of government property.
Vehicles will not be left unattended with engines running.
Vehicles will not be running while sitting in maintenance bays without
proper ventilation.
Maximum speed in the motor pool is 5 mph.
Front and rear ground guides will be used anytime a 2 ½ ton truck or
larger is moved in the motor pool area. Ground guides will never run
while guiding a vehicle through the motor pool. When backing a HMMWV
truck a ground guide will be used. At no time will the ground guides
put themselves between the moving vehicle and a stationary object
(parked vehicle, wall, building, etc.).
Safety color codes and markings for signs and equipment will be as
prescribed in AR 385-30.
Safety boards (WHEN REQIURED) inventoried each day prior to assigning
any task.
Equipment with any type of fuel leak will not be operated until the
leak has been repaired IAW the appropriate technical manual.
Chock blocks will be used on vehicles whenever a vehicle is stationary
whether maintenance is being performed or not.
Safety glasses and safety boots will be worn at all times when working
in the shop area.
Proper tools will be used to perform tasks; tools will only be used for
their intended purpose.
All jewelry will be removed when working on/or around equipment.
When refueling vehicles, generators, lawn mowers or any power
generation equipment, make sure engine is off, ground is in place, all
soldiers are out of the vehicle and a fire extinguisher is on hand.
Never refuel a vehicle in a maintenance bay.
n. Parking brakes will be applied when vehicles are parked.
Operators will check vehicle areas prior to starting and/or moving
equipment.
Power generation equipment will be properly grounded before use
Tire cages will be utilized when performing tire maintenance.
Horseplay is not permitted any where in the motor pool.
Hearing protection will be made available and used in high noise level
areas.
Rear safety straps will be properly used when transporting personnel in
vehicle cargo beds, and personnel must remain seated.
The use of seat belts is mandatory on all vehicles so equipped and
enforced by all supervisors.
Only properly trained and licensed personnel will start and/or operate
equipment.
Clean coveralls will be worn if available, when performing maintenance.
Coveralls will be cleaned as a minimum once a week.
Electrical tools will be checked before each use to ensure electrical
cords are serviceable and grounded.

SAFETY OF USE MESSAGES

a. Safety of Use Messages (SOUM’s). SOUM’s are available on the AEPS

website. Monthly the Unit Safety Officer will review new SOUM’s and
determine which messages apply to current operations. The Safety
Officer will make distribution as required of the SOUM’s.

b. The Unit Safety Officer will be the responsible officer for any
reporting requirements of SOUM receipt for completion.

ENVIRONMENTAL

a. Vehicles transporting hazardous material or explosives will be

marked IAW
AR 750-58.
Gasoline/MOGAS will never be used to clean anything.
Fuels, paints, lubricants, flammable cleaning solvents, rags and other
similar
flammable material used in maintenance facility will be handled,
stored and
disposed of IAW AR 200-1.
d. All hazardous materials and hazardous waste materials will be
removed from
 the building with the exception of drums/garbage cans containing
contaminated dry sweep and contaminated rags, before close of business
each
day.

LIFTING AND HOLDING DEVICES

a. Jack stands will be used to support equipment when work is

underneath is
required IAW TB 43-0141
Jack stands and hydraulic jacks must be serviced and load tested IAW
applicable Technical Bulletins.
Personnel will not lean on, stand on, or sit under vehicles suspended
by overhead crane, recovery vehicles, A-frames and jacks.
Only serviceable jack stands, or trestles will be used to support
equipment.

WELDING AND CUTTING

a. Protective clothing must be worn when welding

Do not permit unauthorized persons to use welding or cutting equipment.
Before welding or cutting ensure you have the proper shade lens in your
goggles or welding helmet.

9. CHEMICAL AGENT RESISTANT COATING (CARC)

CARC Paint will be applied only with roller or brush.

CARC Paint will only be applied in outdoor areas.
Respirators will be used when painting with CARC paint. Note the
filters for asbestos and CARC paint are different.

10. FIRE PREVENTION

Prior to operation of all vehicles and equipment, fire suppression

systems and extinguishers will be inspected to ensure serviceability
and expiration date has not passed.
It is the responsibility of each section to maintain their assigned
fire extinguishers IAW TB 5-1200-200-l0.
Proper protective clothing and devices will be worn when using solvent
vats. When not in use the lid will remain closed. Gasoline will never
be used as a cleaning solvent.
Used rags will be stored in plastic bag lined can marked for dirty rags.
Power generation equipment and small engineer equipment will not be
stored with fuel in the fuel tanks.
Areas will be clean and well policed at all times.
All bottled gases will be stored IAW AR 700-68.
Fire extinguishers will be at least l0 lb, ABC type and no more than 50
ft walking distance from any one point in the maintenance facility.
Fire extinguishers will be inspected and weighed as required.
Vehicles will not be parked within 5 feet of a building or blocking an
exit.
j. No smoking signs will be posted in shop areas and smoking
will be permitted
only in designated areas. Smoking will only be permitted in
designated areas
outside the maintenance facility, at least 50 ft from
flammables and vehicles.
Remove all ammunition and combustible chemicals from vehicles prior to
entering maintenance bay.

ACCIDENT REPORTING

a. Motor Vehicle Operations. The operation of any Army motor vehicle

in an
unsafe mechanical condition or in an unsafe manner does not meet
the
command’s standards. Commanders should use AR 385-55, Prevention
of
Motor Vehicle Accidents, with the appropriate TM for PMCS
procedures, to
ensure vehicle safety. This regulation emphasizes the need for
conservation
of Army manpower and material resources through the reduction of
Army
motor vehicle accidents.
b. In case of personnel injuries, individuals will
administer first aid to any
injured parties.
c. Call 911 to activate EMS agencies.
d. Notify supervisor immediately
e. Secure accident scene and direct traffic to avoid
further accidents until
authorities arrive.
Get names and addresses of any witnesses.
Assist ambulance crews and rescue personnel only if requested otherwise
stay clear of personnel working.
Cooperate with civilian authorities to the greatest extent possible.
Get a copy of civilian accident report.
Fill out accident report located in vehicle log book.
If unable to contact unit personnel, notify Staff Duty Officer.
Ensure civilian and military accident reports are handled expeditiously
and forwarded through command channels as soon as possible.
ANNEX H. Unit Maintenance Sustainment Training for Operators and
Maintenance Personnel

OPERATOR\CREW AND MAINTENANCE PERSONNEL SUSTAINMENT TRAINING

1. PURPOSE. This portion of the annex establishes the procedures for

sustainment training for operator\crew and maintenance personnel.

2. GENERAL. Sustainment training is vital in the unit operator and

maintenance personnel maintaining current skills as well as learning
new skills.

3. OPERATOR SUSTAINMENT TRAINING. Sustainment training is periodic

driver training conducted to maintain a high level of driver skill
proficiency and to prevent drivers from acquiring poor driving habits.
AR 600-55 states that commanders will develop and implement a
sustainment training program to be conducted at least annually (every 2
years for USAR and ARNG) for any driver with a valid OF 346. a.
Procedures for sustainment training for operator in this unit are as
follow;

a. First line supervisors will conduct an annual check ride

(every 2 years for USAR and ARNG) for each driver to assess driving
proficiency and identify weaknesses. Results of the check ride will be
annotated on the DL Form # 3. The first line supervisor will develop a
training plan for the individual based on any weaknesses noted during
the check ride. Training will focus on individual weaknesses as well
as other topics identified by the commander (that may be based on local
seasonal conditions, mission, equipment, and so forth).

b. If the first line supervisor is not licensed or is unable to

perform the check ride, the commander or supervisor will ensure a
qualified individual performs the check ride and assessment.

c. Once the sustainment training has been completed it will be

turned in to the shop office to update SAMS-E and to the unit clerk for
the training can be annotated on DA Form 348, section III.

d. Command Directed PMCS. Command directed PMCS will be

conducted on the first Monday of each month at 0900. First line
supervisor will supervise the training assisted by the UMT and select
members of the maintenance platoon. Additional training requirement
will be provided by the commander.

4. MAINTENANCE PERSONNEL SUSTAINMENT TRAINING. The maintenance

platoon leader and platoon sergeant will be responsible for developing
and conducting sustainment training for all MOS’s working under them.

a. Sustainment training should be focused on the critical training

tasks as outlined in the STP’s for the individual MOS’s. Training will
pay particular attention to the frequency of the training required.
Credit may be given for tasks completed during routine work. The
platoon leader\platoon sergeant will provide the commander with a copy
of the training plan and at the end of each training year will provide
the commander with the results and documentation of the training.

PROCEDURES FOR OBTAINING A GOVERNMENT OPERATOR LICENSE

1. PURPOSE. This portion of the annex establishes the procedures for

selecting and training vehicle operators for wheel and auxiliary
equipment.

2. GENERAL: Plt Ldrs/PSG's will assign operators for each item of

required equipment. But more important than just having operators,
they must have operators who are interested in the work and are willing
to apply themselves to the task. The operators must also be capable of
learning how to operate and maintain the equipment to keep it combat
ready at all times.

3. SELECTION OF DRIVERS. Guidelines for selection of drivers/

operators are contained in AR 600-55. In general, personnel in the
following categories will not be considered:

a. Recurring disciplinary problems.

b. Alcohol or drug use.

c. Improper attitude toward their duties or military service in

general.

d. Poor civilian driving record.

e. Health problems which might impair driving ability.

4. SCREENING OF PROSPECTIVE OPERATORS. When personnel arrive at the

unit and are being considered for selection as operators their PLT SGT
will screen their personnel records to gain some knowledge of their
capabilities and their aptitude scores. If a PLT SGT thinks that a
soldier would make a good safe operator he will fill out Form DL Form
#1 and submit the form to the commander. The commander will use the
Drivers License interview sheet to interview the person to gather
information about their experience in operating vehicles and auxiliary
equipment and their mechanical abilities. If the Commander believes
that the soldier will be a safe driver he will sign the Operators
Permit section of DL Form #1 and return it to the PLT SGT.

5. TRAINING.

a. After personnel have been selected as operators, they are ready

to begin the training phase. The following general subjects will be
taught.

1. Operator forms and records.

2. Vehicle descriptions and capabilities.
3. Description and use of operator controls and indicators.
4. Preventive maintenance checks and services.
5. Operation under usual, unusual, and blackout conditions.
 6. Lubrication instructions.
7. Troubleshooting.
8. Maintenance procedures.
9. Operation and maintenance of auxiliary equipment and
special purpose kits on the vehicle.
10. Accident reporting procedures and records.
11. Special training as required (peculiar to certain
equipment)
12. Required safety training; i.e. defensive driving, winter
safe driving.

b. Personnel who drive as a secondary duty should have periodic

sustainment training. Driver remedial training should also be set up
for those drivers whose performance does not meet acceptable standards
such as the following:

1. Drivers involved in a traffic accident in which they are

partially or entirely at fault.
2. Drivers cited for traffic violations.

B. Equipment Operators are defined as those personnel engaged in

the actual operation of the following types of equipment:

1. Wheeled vehicles.

2. Generators.

3. Special equipment to include:

a. Material handling equipment.

b. Air compressors.
c. Heating and cooling equipment.
d. Field ranges and cooling equipment.
e. Fuel pumping units.
f. Mine detectors.

6. RESPONSIBILITIES:

A. The unit licensing and testing team will be the testing and
licensing organization for this unit. They will be appointed by the
commander.

B. Unit Commander's will:

1. Approve candidates to be surface equipment operators using

this SOP and AR 600-55.
2. Implement a driver performance evaluation program to
comply with the annual, bi-annual and sustainment performance tests as
prescribed in AR 600-55.

C. Platoon Leaders/Platoon Sergeants:

1. Recommend candidates for operator licensing.

2. Are responsible for initial training for new operators in

their platoon.
 3. Are responsible for sustainment training of operators.

4. Complete DL Form #2 for operators that need to renew their

military license.
Commander’s License Interview

“You are going to be asked a number of questions about yourself and

your driving experience. Answers dealing with your record of accidents
may be checked against official records. Your answers will be used to
help place you in work for which you are best fitted.”

How old are you? ___________

What is your education level?

__________________________________________________

Do you have a valid civilian driver’s license? Yes / No (circle)

State ? ______________________

What is your previous driving experience? Years?

__________________________________

What types of vehicles have you driven?

__________________________________________

Have you ever driven a manual shift vehicle? Yes / No

______________________________

Approximately how many miles have you driven during the past 12 months?
_____________

How much experience have you had driving a truck of 2 ½ ton cap or
greater?
__________________________________________________________________

Have you ever driven a front-wheel drive or four-wheel drive

vehicle?___________________________________________________________

Have you ever driven a tractor-trailer combination?

__________________________________________________________________

. How many accidents have you had in which someone was injured or in
which the property damage exceeded $2,000?
__________________________________________________________________

How many times have you been cited for a traffic violation?
_________________

Explain who was at fault and how, in your opinion, the accident could
have been avoided.
__________________________________________________________________
How do you account for your good or poor driving record?
__________________________________________________________________

What do you think should be done to reduce the number of traffic

accidents?
__________________________________________________________________

Have you had any experience as an automobile mechanic or related work?

__________________________________________________________________
Have you any personal objections to becoming a military motor vehicle
operator? ( If so explain.)
__________________________________________________________________

Do you think you would make a good military driver? Why?

__________________________________________________________________

Do you wear corrective lenses or do you have any problems with your
eyes? __________________________________________________________________

Do you have any hearing problems?

_____________________________________________

Have you ever been involved in a drug or alcohol offense?

___________________________

Do you know any physical defects that might affect you as a driver?
__________________________________________________________________
DL Form # 1
Operator Selection and Training Record

1. Unit________________ Name____________________________________
(last, first, m.i.)
SSN:_______________ Sex____ Date of
Birth_____/________/__________
(yy/mm/dd)
Heigth_____/_______ Weight_______ Hair Color______Eye
Color____
(ft - in)
Date of Civilian License Expiration________/__________/_________

(yy/mm/dd)
Is corrective eyewear required for driving? Y N
Civilian Class code_____

2. Equipment to be Qualified for:

Equip Model Size CLASS CODE Date Verified Examiner Remarks HMMWV
1 1/4T W1 LMTV 2 1/2T W2 M35A2
2 1/2T W2 MTV 5T W3 M939
Series 5T W3 Trailer
Towed S1 NVG UN
I have interviewed the candidate and find the Soldiers
3. Physical Evaluation:
Visual Acuity ….. Left eye_____ Right eye_____
Field of Vision…..Left eye_____ Right eye_____
Depth Perception...1st______2nd________3rd________
Color Perception ________________ Hearing_____________
Reaction time 1st_______ 2nd_________3rd_________

TEST RESULTS
Type Equip Test Score
Written test scores ______________ _____
______________ _____
______________ _____
Driving test score ______________
_____
Date military license
issued_____________________________

For Official Use Only

DL Form # 2
Application for Renewal of Military Operator Permit

1. Unit_____________________
Name____________________________________
(last, first, m.i.)
SSAN:_________________ Sex___ Date of
Birth_____/________/__________

(yy/mm/dd)
Heigth___/_____ Weight____________ Hair Color________ Eye
Color_________
ft - in)
Date of Civilian License Expiration________/__________/_________

(yy/mm/dd)
Is corrective eyewear required for driving? Y N Civilian
Class CDL_____

2. Equipment Qualified for:

Equip Model Size CLASS CODE Date Verified Examiner Remarks HMMWV
1 1/4T W1 LMTV 2 1/2T W2 M35A2
2 1/2T W2 MTV 5T W3 M939
Series 5T W3 Trailer
Towed S1
3. Physical Evaluation:
Visual Acuity ….. Left eye_____ Right eye_____
Field of Vision…..Left eye_____ Right eye_____
Depth Perception...1st______2nd________3rd________
Color Perception ________________ Hearing_____________
Reaction time 1st_______ 2nd_________3rd_________

4. TEST RESULTS
Type Equip Test Score
Written test scores ______________ _____
______________ _____
Date military license renewed__________________________

5. I have reviewed this application for renewal and have found this
soldier eligible for renewal of an Army Operator Permit.

Unit Commander
DL Form # 2
For Official Use Only
DL Form # 3
Sustainment Performance Test (Checkride)
1. Unit_____________________________________

Name____________________________________
(last, first, m.i.)
SSAN:________________________

Date of Civilian License Expiration________/__________/_________

(yy
/mm/dd)
Is corrective eyewear required for driving? Y N
Civilian Class code_____ Military CDL______

2. Equipment Qualified for:

Equip Model Size CLASS CODE Date Verified Examiner Remarks HMMWV
1 1/4T W1 LMTV 2 1/2T W2 M35A2
2 1/2T W2 MTV 5T W3 M939
Series 5T W3 Trailer
Towed S1
Supervisor Verification:

I have tested the above operator and found him/her to be capable of

continuing to operate the above listed equipment. I have pointed out
any weaknesses and have discussed any remedial or sustainment
requirements.

___________________________
Supervisor’s Signature

DL Form # 3
For Official Use Only

DRIVER AND MECHANIC AWARD PROGRAM

1. PURPOSE: To establish procedures for selection, procurement and

award of driver and mechanic badges.

2. GENERAL: An excellent motivator for soldiers is to reward them for

good work performance. An active program of awards for drivers and
mechanics will be established and managed by unit training officer/NCO.
Selection, procurement and award of driver and mechanic badges is based
upon, AR 385-55, AR 600-55, AR 672-5-2, FM 21-17, FM 21-306 and CTA 50-
900.

3. ELIGIBILITY REQUIREMENTS FOR DRIVERS.

A. A driver must possess a current DA Form 5984-E valid for the

equipment issued as prescribed in AR 600-55.

B. An equipment operator or assistant must have been assigned to

the equipment for at least 12 consecutive months without any accident
or traffic violations recorded on the Driver Qualification Record DA
Form 348-E (Equipment Operators Qualification Record). Safe vehicle
operation of at least 8,000 miles will also qualify and
operator/assistant operator.

C. Equipment operators or assistant operators must perform all

other assigned duties as an operator in a satisfactory fashion for at
least 12 months. Equipment operation instructors and qualified motor
vehicle driver examiners are also eligible.

4. ELIGIBILITY REQUIREMENTS FOR MECHANICS.

A. Individuals must be assigned primary duty as an automotive or

engineer equipment mechanic at field or higher level of maintenance.
Instructors of mechanics are also eligible.

B. An individual must demonstrate competence by job performance,

by completion of an MOS awarding school, or sufficient skill to justify
the rating of automotive or engineer equipment mechanic. At the FSC,
the individual must be recommended by his section chief and approved by
the maintenance technician before the recommendation for award is sent
to the unit commander.

5. AUTHORITY: Awards may be authorized by battalion commanders or

other officers in the grade of lieutenant colonel or higher.

6. PROCUREMENT. Awards are available on request from the clothing

sales store through CTA 50-900.

SINGLE AND MULTI-PIECE RIMS AND WHEEL TRAINING

1. Many accident every year are contributed to unsafe operations in

repairing and replacing rims and tires. In the future most rims and
tires will come already constructed which will alleviate some hazards.

2. It is still the responsibility of leadership to ensure that all

Soldiers who work with these rims are trained on the proper techniques
for inspection and repair.

3. Training on rim and tire identification and repair will be done at

a minimum of every 6 months as part of the safety training program for
the unit. Training will be conducted by the Safety Officer or NCO and
will be documented. Documentation will be filled in the shop office
with other safety files.

4. Under no circumstance will an untrained Soldier be left to replace

or repair a rim or tire without proper training and supervision.

5. Training can be found at the following link. In addition ensure

training is also provided on military specific equipment.

HYPERLINK "http://www.osha.gov/Publications/OSHA3086/osha3086.html"
http://www.osha.gov/Publications/OSHA3086/osha3086.html
ANNEX I: MOTOR POOL SECURITY

1. The commander will appoint a responsible individual to

be the motor pool security officer\NCO. That individual will
coordinate with S-2 and commander to ensure the motor pool is provided
required physical protective and security procedural measures required
as the result of the current Risk Analysis completed IAW AR 190-51.

2. Check the perimeter fence (and lights during the hours

of darkness) at least once monthly and submit Work Request to
facilities requesting repairs, when needed.

3. Ensure a clear zone of at least ten feet is maintained

between parked vehicles (also stored material and objects) and
perimeter fence; 20 feet on the outside of the fence.

4. Ensure that entrances to the following activities are

posted with “Off Limits To Unauthorized Personnel” signs.

a. Motor Pool.

b. Communication Shop.

c. Repair Parts Storage Shop.

d. Petroleum, Oils, and Lubricants Storage Shop.

5. Secure steering wheels of tactical vehicles with chains

secured with an authorized padlock.

6. Secure other vehicles by activating installed door and

ignition locks and immobilizing the steering wheels.

7. Material handling equipment (MHE) and other Army

vehicles which cannot be secured as indicated above should have the
steering mechanism immobilized or transmission lever locked in the
neutral position. Alternatively, these vehicles may be stored in secure
structures.

8. Ensure that master-keyed padlock sets are not used to

secure various compartments of more than one vehicle.

9. Ensure that master-keyed padlocks are not be used to

secure the steering wheels of vehicles.

References:
DA PAM 750-3
AR 190–51
AR 190–16

ANNEX J: READINESS REPORTING

1. General:

Unit equipment readiness goals. For units reporting status of Army

reportable equipment, the equipment readiness goal is 90 percent fully
mission capable (FMC). The Army goal is to reach and sustain an FMC of
90 percent for all equipment.

Other equipment readiness goals. For equipment not designated as

reportable according to AR 700-138 and current AMDF, MACOMs and
separate activities may set readiness goals as required. These goals
will be reported locally only.

Command emphasis will be placed on timely identification of logistics

problems and reporting of equipment readiness deficiencies.

Commanders will advise their next higher echelon of unsolved logistics

and equipment readiness problems.

Command budget (both consumer and stock funds) will include statements
that identify and support readiness requirements.

All units operating equipment listed in AR 700-138, appendix B and

current AMDF, will submit their materiel condition status reports in an
accurate and timely manner.

With overview management at the DA level, readiness is determined by

reporting the actual status of resources against established standards.
Deficiencies are identified to determine the degree of mission
capability (MC) and the timeframe for achieving this capability.

Identified deficiencies will be corrected where possible through

repair, redistribution, substitution, replenishment, or modernization
within budget constraints. Responsibility for the resolution of
problems extends from using units through major readiness and support
commands and agencies to DA and the Joint Chiefs of Staff (JCS).

2. Maintenance Control Section Responsibilities:

Identify reportable equipment (compare MTOE to AR 700-138, appendix B
and current MMDF).

Ensure reportable equipment is on hand or on-order (monitor

requisitions).

Ensure substitute or “in-lieu-of” equipment is authorized by SB 700-20

Request SAMS-E AMSS data as required for readiness reporting.

Ensure all equipment data is properly enterer in the SAMS-E database.

Ensure reportable equipment is identified as such in the SAMS-E

database.

Ensure equipment reported as “systems” are properly identified.

Take aggressive corrective action for all unscheduled maintenance.

Submit parts requests and closely monitor supply status until received.

Monitor SAMS-2, -026 print and manage equipment vigorously.

Provide data to supported unit Maintenance Officer’s\NCO’s as

requested.

3. Procedures:
Reporting Under the Army Materiel Status System (AMSS)
All units in the battalion will report using the AMSS. The AMSS is
designed to accumulate the necessary transactions at unit and support
levels during the reporting period (16th day of the month to the 15th
day of the following month).

At the end of the report period, SAMS-E AMSS will process these
transactions and produce an automated output that is equivalent to the
"front side" of the current hardcopy forms. The equivalent "back side"
information from the current hardcopy forms, will go through SAMS-1E
and be produced by the Standard Army Maintenance System 2 (SAMS-2)
which is located at the supporting materiel management center.

Both of these reports, including data to the 15th of the month, will be
transmitted to arrive at LOGSA not later than the first of the month
following the end of the report period.

The SAMS-2 DMMC submissions may be made as frequently as weekly but

not less than monthly during the report period to free up valuable disk
space. The last submission, which includes data to the 15th of the
month, will be mailed to arrive at LOGSA not later than the first of
the month following the end of the report period.

The applications of the instructions in the automated system

functional user procedures are mandatory. The accuracy of the
information is dependent upon recording and entering into the automated
system each time a transaction occurs, (that is, dispatch process,
supply process, and maintenance process).
 Accurate and complete entry of the data is necessary at the SAMS-E
user and the SAMS-1E levels to ensure proper computation of the
readiness rates. It will also ensure transmission of valid data to the
SAMS-2 for completion of the” back side" inoperable equipment report.

Reporting units complete the AMSS at the parent unit level (no higher
than battalion). For modified table of organization and equipment
(MTOE) units, the battalion is the parent unit.

Reporting units, parent unit level, are responsible for an accurate

accounting of their unit identification codes (UICs) to the LOGSA.
Frequency of Report
All units will produce a monthly AMSS report covering a 1-month period
ending the 15th day of each month. This report will be run on or after
the 16th of each month.

The AMSS also feeds DA Form 2715-R (Unit Status Report), (AR 220-1).
Active Army units will use the monthly AMSS reports as worksheets for
the monthly unit status report.

Disposition instructions; maintain the last six AMSS reports on-hand.

Destroy locally when no longer needed.
Reportable and Non-Reportable Equipment
All equipment LINs listed in AR 700-138, appendix B that are authorized
on the MTOE and are on-hand on the last day of the report period and on
the unit property book will be reported using AMSS.

CRT, OICs will ensure that reportable equipment is designated as

reportable in the Maintenance Master Data File. As AR 700-138 is not
changed/revised as frequently as automated files, there may be
equipment designated as reportable/not reportable on the automated
files that are not published in AR 700-138 until the next subsequent
change or revision. Changes to reportable equipment in the automated
systems will be authorized by HQDA change message to all major
commands.

If authorization documents are changed before modernization equipment

is available for fielding, commanders will designate equipment on-hand
as "in lieu of" the newly required equipment for materiel condition
status reporting purpose. The “ in lieu of" policy will apply only when
the equipment is in lieu of modernization equipment. The "in lieu of"
equipment should be listed in SB 700-20, appendix H, as an authorized
substitute. If the item is not listed in SB 700-20, it is the unit
commander's responsibility to initiate the process to incorporate the
"in lieu of" item. In lieu of or substitute equipment will be reported
using AMSS, only if it is listed in appendix B, or has been authorized
by HQDA change message to appendix B.

Equipment is not reported to the national level when—

The item's LIN is not in appendix B. Items that are substitutes (SB
700-20, app H) or in lieu of appendix B items WILL NOT be reported if
they are NOT listed in appendix B, or have NOT been authorized
reportable by HQDA.

The item of equipment/system was developed, made, bought, or is being

used solely for military occupational specialty (MOS) training at U.S.
Army Training and Doctrine Command (TRADOC) schools or other training
centers and is not configured as it would be in a combat environment
(for example, as a complete system). This equipment is typically used
in a classroom setting and was not intended to be fully mission
capable. The equipment may be in a constant state of
disassembly/reassembly and is often subject to induced failures;
therefore, it should not be reported. However, items of
equipment/complete systems (appendix B) located at TRADOC schools and
other training centers, which are operationally/combat configured and
required to be FMC for their intended use, will be reported.

The equipment is reported as part of a system. When equipment is

reported as part of a system (for example, trucks and generators)
reduces the number authorized and on hand by one for each reportable
item used with a system.

The equipment is borrowed from another unit (see AR 700-138, paragraph

2-6a).
General Reporting Instructions
The unit that has the equipment on its property book will report
equipment that is “on-loan”. When equipment is on-loan, the borrowing
unit tracks NMC time. The borrowing unit will give not mission capable
supply (NMCS)/not mission capable maintenance (NMCM) data to the owning
unit at the end of the report period.

Equipment on a DA Form 5990-E (Maintenance Request) at a support

unit/activity is reported NMC only if it has an NMC fault. It is
counted FMC when the support unit/activity notifies the owning unit
that the equipment has been repaired and is awaiting pick-up.

Equipment that is in a depot for repair or overhaul and return stays

on the unit's property book. That equipment will be reported as NMC for
support maintenance.

NMC equipment cannot be reported as FMC because a usable subsystem is

available to be shifted among systems or end items. The actual transfer
or replacement must be accomplished before the equipment can be
reported FMC.

Controlled exchanges can be made to keep equipment FMC. AR 750-1 tells

when and how to make controlled exchanges. Commanders will make sure
that this practice is not misused.

Most of the items listed in AR 700-138, appendix B will be reported as

separate items. However, some items are so important to combat and
combat support missions that they must be reported as systems. Those
items will have an asterisk by the LIN in appendix B, section I. Only
the items with an asterisk will be reported as systems. All authorized
subsystems in appendix B, section II, must be on-hand and FMC for the
system to be FMC.

Subsystems listed in appendix B, section II are considered only when

they are authorized. If a subsystem required in appendix B, section II,
is not authorized on the MTOE, then the system is not counted NMC for
lack of subsystem.

Radios are designated for specific vehicles by the MTOE and or by the
type of installation kit authorized on the MTOE. When more than one
radio is authorized for a vehicle, the system is NMC when any one radio
is NMC. When the MTOE or installation kit does not limit the radio(s)
to a specific vehicle or type of vehicle, the commander may designate
the vehicle on which the radio is to be mounted.
List of Items for AMSS Report
Reportable LINs in AR 700-138, appendix B have been designated mission-
essential equipment and systems.

Models under a LIN in appendix B are reportable using AMSS only when
they have an LCC of A, B, F, T, or U in SB 700-20 or in the LCC column
of the FEDLOG.

Equipment Category Codes (ECC) are determined from DA Pam 750-8, table
B-18.

The End Item Code (EIC) is a three-position equipment code for supply
use. The code is put on DA Form 5990-E and supply requests for items
listed in appendix B. AR 710-2, DA Pam 710-2-1, DA Pam 710-2-2, and AR
725-50 explain when and how to use the codes for supply purposes.

For adding equipment to the reportable items list, see AR 700-138,

paragraph 1-10.

4. References:

AR 220-1, Unit Status Reporting

AR 700-138, Army Logistics Readiness and Sustainability

ANNEX K: PUBLICATIONS

1. Maintenance managers need Army Regulations (ARs), DA pamphlets (DA

PAMs), field manuals (FMs) and supply catalogs (SCs) to ensure the unit
is operating per Army doctoring and federal law.

2. A publications account is established for every unit that has an

active DA Form 12-R (Request for Establishment of a Publication
Account) on file at the St. Louis Publications Center. The DA Form 12-
series is used to order publications against the unit account.

3. Section Sergeants are responsible not only for seeing that

maintenance publications are used, but also getting them to the users.

4. Publications are required to be kept current in a unit. As a

minimum, a field maintenance operation should have the following:

-one -10 and one LO per piece of equipment with posted changes.

-one TB if required for each piece of equipment

-one set of -10, -20, -30 and parts manual for every three
mechanics.

-one set of TMs and Los for each combat repair team (CRT), field
maintenance team (FMT)

-one complete set of TMs, Los, FMs, TBs, SCs, and ARs for the field
maintenance platoon/section headquarters.

5. Review pubs account semiannually and DA PAM 25-30 quarterly

for any
Updates or changes. Units can generate a list of required publications
through the Logistics Information Warehouse (LIW) in the WebLIDB
section.

6. Post changes promptly

If at anytime you do not have the proper reference material immediately

notify the NCOIC. The NCOIC will check the publications library or go
to HYPERLINK "http://www.army.mil/usapa/index.html"
www.army.mil/usapa/index.html to access the required publication.

ANNEX L. Work Order Management

A. Maintenance Priorities/Task Management

Maintenance Management Procedures

End Item from a Supported Unit:

Operators will perform all operator maintenance, anything above
operator maintenance will be work ordered for support.

The supported units will prepare a DA Form 2404/ 5988E with faults
identified in accordance with DA Pam 750-8. The document will be
submitted to the Maintenance Control Office to initiate repair.

Work requests, will be processed in accordance with the priority

procedures listed in AR 750-1, paragraph 3-3.

Army maintenance tasks and operations will be conducted in established

maintenance mission priority sequence, based ultimately upon the
mission of the requesting units and the relevance and importance of the
maintenance work that must be done. Requesting unit commanders or
their designated representatives will determine the appropriate
maintenance priority on any work request, based upon the organizations
urgency of need and urgency of need designator (UND). Once the UND has
been selected, it will be used in table 3–1 to identify the correct
maintenance priority designator (MPD). Table 3–2 indicates the Army
maintenance turnaround time (TAT) standard (upper limit) that is
associated with the customer MPD that is entered on a work order.

Table 3-1
Priority designator (relating force/activity designator to urgency of
need)

FAD Urgency of need designators

A B C
I 01 04 11
II 02 05 12
III 03 06 13
IV 07 09 14
V 08 10 15

Table 3-2
Maintenance priority designator and TAT standards

Priority Designator TAT Standard

01–03 5 days
04–08 8 days
09–15 30 days

UND A will be assigned to unserviceable equipment under the following

circumstances:
The unit/activity is unable to perform its assigned operational mission.
Materiel to be repaired is MTOE equipment that is reportable under AR
220–1 and TDA equipment that is reportable under AR 700–138 and listed
on the current maintenance master data file (MMDF) received from LOGSA.
The unit/activity is unable to perform assigned training missions.
Repair of essential facilities of an industrial/production activity
manufacturing, modifying, or maintaining mission-essential materiel is
required.
The materiel is an intensively managed or critical item.

UND B is used in assignment of maintenance priorities for repair of

materiel when—
The unit/activity’s ability to perform its assigned operational mission
is impaired. Without such materiel, the unit/activity may temporarily
accomplish assigned missions, but at reduced effectiveness and
efficiency below the level of acceptable readiness.
The materiel is equipment readiness code (ERC) A or ERC B materiel and
is not reportable under AR 220–1 or AR 700–138 or listed on the current
MMDF (for example, not reportable on DA Form 2406, DA Form 3266–1 (Army
Missile Materiel Readiness Report), or DA Form 1352 (Army Aircraft
Inventory, Status, and Flying Time).
AR and ARNG TDA maintenance activities are authorized to upgrade the
UND when a not mission capable (NMC) deficiency is found. Only NMC
parts are requisitioned when upgraded.

UND C is used in assignment of maintenance priorities for all other

materiel not listed above, including ERC C materiel.
Maintenance units/activities manage repair of materiel by maintenance
priority designator and analysis of impact on unit readiness. The usual
sequence of work will be to repair the oldest job with the highest
priority first. However, analysis of unit materiel readiness may
dictate resequencing maintenance work.
As a general rule, an issue priority designator (IPD) used on a
requisition perpetuates the maintenance priority designator assigned on
DA Forms 5990–E/2407. AR 725–50 describes in detail supply priority
designators.

Maintenance Control Section (MCS) will sign for the end item from the
supported unit. The MCS then verifies the priority designator and
checks the supported units MTOE to determine the Equipment Readiness
Code (ERC) of the item. This will ensure all pacing items are
correctly prioritized.

A work order is initiated in the SAMS-E to the inspection element or

the applicable section (type of unit dependent) for initial inspection
and parts determination. The work request is accepted and a copy given
to the customer for receipt. A DA 3999 packet is filled with the
applicable documentation i.e. DA Form 2404/5988E. Customer locks are
applied to the work order. The work order status defaults to “A”
status.

NOTE: Units without dedicated MOS specific Inspectors will use the
senior section leader to complete the inspection tasks.

Upon receiving the DA Form 39994 packet from Maintenance Control, the
inspection element will:
Prepare a DA Form 2404 or use the existing 5988E listing all
deficiencies and shortcomings on the equipment
Check if other than fair wear and tear occurred
Ensure all MWO’s are applied
Needed repair parts will be identified and annotated on DA Form 2407 1
and included with the DA From 39994 packet for processing.
Ensure the total costs are identified to ensure all work is within the
maximum expenditure limits.

Once accepted and the inspection completed, the DA Form 39994 packet is
returned to the Maintenance Control Section to coordinate the necessary
repairs. All tasks are initiated into the SAMS-E with needed parts
identified for each task.
Parts are ordered from the DA 2407 1 / 5988E. When all parts are
received and processed, the work order is placed in “C” status.

Upon issue of the identified parts the repair section will annotate and
date the work order with the mechanic identification in the “work
started by” area and the work order is placed in “B’ status.

Note: The unit’s inspection element will provide in progress

inspections as needed. Units without dedicated MOS specific Inspectors
will use the senior section leader to complete the in process
inspection tasks.

If additional parts are identified during repair they will be

requisitioned thru the supply section and the work order is placed in
the applicable status i.e. J,1 or K.

Upon completion of the work order by the repair section, all pertinent
forms will be annotated and returned to the Maintenance Control
Section with a status change of “E’.

The inspection element will perform a final inspection, they will sign
and date the ”inspected by” area of the work order and place the work
order in “F” status.

The Maintenance Control Section will inspect the DA 3999-4 packet for
completion and all forms completed IAW DA PAM 750-8. The work order is
placed in “S” and then “R” status.

Upon completing the closeout, the Maintenance Control Section will

notify the customer that equipment is ready for pick up.

B. Controlled Exchange procedures and requirements

a. General: Controlled exchange is the removal of serviceable

components from
unserviceable, economically reparable end items for immediate
reuse in
restoring a like item or weapon system to an MC condition. The
unserviceable
component must be used to replace the serviceable component or
retained
with the end item that provided the serviceable component.

Purpose: To establish the procedures and requirements that are

involved with the controlled exchange of parts.

c. Controlled exchange is authorized only when:

1. Required components are not available from the source of supply
within
the IPD indicated on the maintenance request.
A valid requisition is submitted to replace the unserviceable item.
The maintenance effort required to restore all of the unserviceable
reparable materiel involved to an MC condition is within the MAC
authorization and the capability of the unit performing the
controlled
exchange.
The end item or weapon system from which the serviceable component is
 removed is classified not mission capable supply (NMCS).
The end item or weapon system will not be degraded to an
uneconomically reparable condition.
The end item or weapon system from which the serviceable component
was removed is protected from further degradation.
The unserviceable component is tagged and installed on, or retained
with,
the end item or weapon system from which the serviceable like
item was
removed. In addition, the removal of the component must be
recorded on
DA Form 5990–E/DA Form 2407 or DA Form 5988–E/DA Form 2404, or
DA Form 2408–13–3 for the end item or weapon system. This is to
retain
the identity and integrity of the reparable end item or weapon
system.
The organization performing the controlled exchange takes prompt action
to restore the unserviceable materiel to an FMC condition.
When the controlled exchange satisfies a requirement already in the
Army
supply system, that requisition will be either canceled or used
to restore the
unserviceable end item or weapon system to FMC.
Controlled exchange by using units is authorized only when:
1. All the unserviceable reparable materiel involved is owned or
under
control of the organization performing the controlled exchange.
It is the only means reasonably available to eliminate an adverse
effect on
the operational readiness of the unit, organization, or activity
performing
the controlled exchange.
Approved by the commander of the organization performing the
controlled exchange.
Controlled exchange by Field level of maintenance will be
authorized only when:
1. It is the only means of providing an FMC end
item or weapon system to a
supported unit within the time frame indicated by the
IPD on the
maintenance request.
Approved by the Field maintenance commander, IMMO or a designated
representative.
During mobilization or combat, MACOM commanders may modify the
controlled exchange conditions as deemed necessary.
Controlled exchange is not authorized when the investigating officer
has not
formally released materiel involved in an accident.
h. Controlled exchange is not authorized on ORF assets.

C. MANHOURS

Man-Hour Accounting
Man-hour Accounting Procedures
Man-hour Accounting will be conducted IAW the Manpower Activity section
of the SAMS-E End User Manual and AR 750-1
All Direct Support repair personnel are assigned a SAMS-1 workman’s’
number or employee number, whether working in a shop or performing
administrative duties.

Army Standards as referenced from AR 750-1

“MACOMs will ensure the establishment of a man-hour accounting program

where automated capability exists. Man-hour accounting is optional
where automation is not available and manual procedures must be used.

Unit commanders are responsible for the utilization of assigned

military and civilian personnel. The maintenance supervisor is
directly responsible for utilization of available maintenance
personnel. Appendix C (AR 750-1) provides an explanation of and
instructions for calculation of man-hour utilization rates. The
following are DA directed standards and goals for man-hour utilization
rates:

(1) The standard for utilization of assigned civilian personnel

is 85 percent.
(2) The standard for utilization of available military personnel
is 85 percent.
(3) The goal for utilization of assigned military personnel is
50 percent.

There are two utilization rates that are used to measure the effective
use of mechanics. The assigned utilization rate measures the percent
of direct labor man-hours assigned to the unit recorded as productive
man-hours. The available utilization rate measures the percent of
direct labor man-hours made available to the shop office for work
recorded as productive man-hours.

Direct labor (productive man-hours) is work performed by assigned

personnel that directly contributes to the repair of equipment.

Assigned man-hour utilization rate formula is shown below:

Actual Productive Man-hours x 100

Assigned DL Personnel Man-hours

Available man-hour utilization rate formula is shown below:

Available DL Personnel Man-hours --- Nonproductive time x 100

Available DL Personnel Man-hours

Personnel Accounting Worksheets

The Personnel Accounting worksheets (PCN AHN-041) and the SAMS-E Task
worksheets (PCN AHN-038) will be printed prior the first day of
training. On the first day of training they will be distributed to the
appropriate section leaders.

DATA Input
The SAMS-E operator will input all direct, indirect labor, and
nonproductive time into the SAMS-E computer. The Operator will print
the Personnel Accounting worksheets (PCN AHN-041) and the SAMS-E Task
worksheets (PCN AHN-038) as needed.
Personnel Departure
The SAMS-E operator will depart personnel from the Manpower Personnel
file upon departure from the unit.

Man-hour Accounting Work Centers

WORK CENTER_____ FORWARD SUPPORT COMPANY
Par. SECTION CODE WORK CENTER
CODE
608 MCS Inspection Element M MAINT
609 Maintenance Section A WHEEL

610 Service and Recovery B SERV

611 Company Maintenance Team Q CMT1
612 Company Maintenance Team R CMT2
613 Company Maintenance Team S CMT3

ANNEX M. Equipment Classifications (ECOD/ACOD, MEL)

1. General. Equipment classifications and inspections are conducted

to verify serviceability of equipment, determine the economic
reparability of and item, determine the extent of the maintenance
effort required to restore the item to a serviceable condition,
determine if unserviceable condition was due to other than FWT,
determine the ECOD (estimated cost of damages), and determine if all
MWO’s (modification work orders) have been applied.

2. Purpose. This Annex is established to provide uniform guidance on

the equipment inspection and classification procedures used by this
unit in completing equipment classifications, determining ECOD, and
applying expenditure limits.
3. References.

a. Army Regulation 750-1

b. Army Regulation 535-5
c. Department of the Army Pamphlet 750-8
d. EM 0198 Maintenance Expenditure Limits

4. Procedures.

a. End item/component classifications. A technical inspection

(TI’s) will be performed on all equipment prior to repair, evacuation,
or turning of unserviceable items. TI’s will be completed by the unit
inspector or the maintenance technician. Equipment inspections will be
done using the TM’s for the equipment as the reference. Results of the
inspections will be recorded on the DA Form 5988-E or DA Form 2404.
Special attention will be given to items that would render the
equipment Not Mission Capable (NMC).

b. Estimated Actual Cost of Damages (ECOD) Procedures. When the

inspector finds damage to the equipment that appears to be other than
Fair Wear and Tear (FWT) this damage will be documented on DA Form
5988-E or DA Form 2404. The inspector will make a short statement on
the form as to why they believe the damage was other than FWT. When an
owning unit suspects damage that is other than FWT a work order will be
initiated stating ECOD. After the initial inspection is completed
suggesting other than FWT the DA Form 5988-E or DA Form 2404 will be
sent to the supported unit’s battalion commander to determine if action
is required under the provisions of AR 735-5. Once a response is
received back from the supported unit’s battalion commander work or
turn-in procedures may begin on the equipment. When the TI supports an
investigation and accurate costs can not be determined the inspector
will prepare an ECOD in accordance with AR 735-5.

c. Verification Inspections. A verification inspection is

required any time an end item inspection results in a classification
code of H or P. The verification inspection will NOT be done by the
individual who did the initial classification inspection. The person
performing the verification inspection should be technically competent
to inspect the equipment. The person performing the verification
inspection will annotate the original inspection with the following
information;
- organization of the inspector
- inspector name and grade
- date of inspection\verification
- signature of the inspector
Major end items that fail a verification inspection will be referred to
the shop officer with the corrected classification. The shop officer
will determine what further action will be taken.

d. Maintenance Expenditure Limit is the total acceptable one-time cost

to repair an end item to a fully serviceable condition per the TM. It
will be the responsibility of the inspectors to know the MEL of all
items they are doing initial inspections on. The inspector will also
be responsible for ensuring that maintenance expenditure limits are not
exceeded for any piece of equipment that is work ordered to the unit.
Information of determining MEL can be obtained from EM 0198, TB 43-
0002-series, and TB 750-series. Jobs will not be divided to avoid MEL
requirements. Commanders may request a one time waiver for MEL to a
specific model or serial numbered item. If this is requested the
inspectors will assist the commander in determining that a replacement
is not available by the RDD, resources are available to make the
repairs locally, that a cost estimate and justification are submitted
through channels, and that the request will not exceed the MEL ceiling
waiver. Items that will not be included in the cost for MEL will be
BII items, MWO application, the cost for accessory items, and costs
associated with scheduled services.

ANNEX N. Battlefield Damage Assessment and Repair/Recovery (BDAR/R)

1. General: Battle Damage Assessment and Repair (BDAR) are the

procedures used from crew through field level maintenance to rapidly
restore vehicles and other pieces of equipment that have been damaged
either in battle or by accident to a combat-ready condition capable of
continuing the mission.

2. Purpose: To establish the policies and procedures to be used by

crews and maintainers when applying BDAR. This SOP also sets out
sustainment training requirements to ensure our operators and
maintainers are adequately prepared to carry out BDAR.

3. References:
a. AR 750-1
b. FM 4-30.31

4. Procedures: The following procedures are to be used when

performing BDAR.

BDAR will be addressed in the logistics section of the OPORD or FRAGO.

Information required will include at what risk level operators, crews
and maintainers can apply BDAR. Depending on the METT-TC, BDAR may
need to be liberally applied at the discretion of the commander. The
OPORD or FRAGO should clearly delineate that responsibility.

Rules of assessment for BDAR. Think safety first. Personnel must

consider live or loaded ammo, fuel\oil spills and electrical cables and
wiring before applying BDAR. Perform an assessment. The senior
individual present will determine if BDAR is to be performed during
combat. Do not attempt to operate the system or subsystems until the
initial assessment is done to prevent further damage. The crew will do
the initial assessment using the assessment form in this Annex.

Maintenance procedures for BDAR. Once the crew has completed the
assessment and it is determined that maintenance support will be
required the MCS will determine the closest maintenance support capable
of supporting the BDAR. The MCS will then dispatch the FMT or contact
team to the BDAR location. When practical the FMT or contact team will
take a like vehicle or larger to facilitate recovery if BDAR efforts
are ineffective.

Recording BDAR. DD Form 1577 will be used to mark BDAR repairs that
have been made. Locate the tag as close to the repair as possible.
Also place a tag in the cab or crew compartment listing the BDAR
repair. This will allow for the mechanic to easily recognize BDAR
repairs. Also record the BDAR repair on the DA 2404\DA 5988-E in
accordance with DA Pam 750-8 until permanent repairs can be made.

5. BDAR kits. There are two primary types of BDAR kits. One is the
Crew\Operator Kit (5180-01-502-9504). /This kit is designed primarily
for equipment that is operated by a crew of more than one. The other
kit is the Maintainer Kit (5180-01-502-9507). This kit is designed for
use by FMT’s and contact teams. Each FMT will be issued and maintain
this type of kit. The FMT’s will not deploy forward without taking the
kits. The kit will also be issued to the Service\Recovery section.
The Service\Recovery section will take the kit on all recovery
missions. The FMT’s and Service\Recovery Sections will be responsible
for replenishment of these kits. Extra copies of DD Form 1577, DA Form
2404’s, and the assessment forms will be maintained with the kits.

6. BDAR training. Sustainment training is key to unit personnel being

able to perform BDAR. Operator BDAR will be scheduled by the MCO for
all unit operators and all supported unit operator. Sustainment
training for operator will consist of high pay-off task found in FM 4-
30.31. Maintainer sustainment training will be scheduled and conducted
for all maintainer in the FSC. The sustainment training will be
scheduled and conducted annually by the maintenance platoon leader. FM
4-30.31 should be consulted for high pay-off, low-risk tasks.

BUMPER #
UNIT:
DATE: SAFETY CHECKS GO NO-GO 1. Vehicle and tube clear of ammo
2. Does any ammo have physical damage 3. Are any combustibles
leaking 4. Any damaged wiring that could cause fire 5.
Operational fire-fighting equipment available 6. Have self-test
systems been evaluated OPERATOR 11 STEP CHECKS 1. Visual
inspection of interior and exterior 2. Visual inspection of main
systems 3. Perform self-test and function tests 4.
Assess system performance if engine runs 5. Determine subsystems
affected 6. Determine if crew can repair 7. Estimate
repair time 8. Determine number of personnel required and risk
9. Determine materials required 10. Determine sequence and
priority of repair 11. Determine repair location, on or off site
FMT TASKS 1. Determine is risk level is appropriate for operation
2. Conduct test with maintenance equipment 3. Perform additional
vehicle reliance checks 4. Estimate repair time for each task
5. Determine sequence and priority of repairs 6. Determine the
optimum repair location SAFETY CHECKS DONE BY: OPERATOR CHECKS
DONE BY: FMT TASKS DONE BY:

ANNEX O. Repair parts (Class IX) management (QDR, SSL, ASL)

PURPOSE: The purpose of this Annex is to establish detailed policies

and procedures which govern the Forward Support Company Shop Supply
Operations.

SCOPE: The procedures and requirements outlined in this SOP are

mandatory and apply to all members of the FSC and supported units.

MISSION: The FSC Shop Supply section is designed to give supported

units full Class IX support. In addition the FSC will stock the Shop
Stock and the Bench Stock to be utilized throughout the supported
battalion. Push packages will be utilized to meet changing
requirements.

CONTENTS:
Responsibilities
Concept of Operations
SAMS-E Operation
Parts Requisitioning
Local Purchases
Receipts Processing
Storage Procedures
Issue of Repair Parts
Controlled Exchange
Controlled Cannibalization
Turn-in/D6Z
Report Disposition
Inventories
SARSS-1 / Customer Reconciliation procedures
IMAP Work Instructions
Receiving and Shipping of Equipment

Responsibilities
Shop Supply NCOIC:
Supervise the overall operation of the Shop Supply
Develops/establishes policy and guidance for supply operations in
coordination with the Maintenance Officer.
Coordinates requisitioning and budgeting to support maintenance actions.
Ensures supply regulations/standards/directives from higher
headquarters are met.
Establishes external/internal operating procedures and determines the
need for changes in operating procedures and priorities for backlogs.
Establishes schedule/supervises the conduct of cyclic/closed
inventories.
Prepares/reviews and/or submits required reports and determines actions
to be taken as necessary. Reports include those generated from SAMS-E
system.
Maintains liaison and provides technical guidance/assistance to
sections/personnel on supply matters.
Develops and monitors an effective Shop Supply training program for
internal training.

Shop Supply Clerk

Implement policy, procedures and priorities established for shop supply
operations.
Assists and advises the supply technician in developing/establishing
policy, procedures and priorities for shop supply operations.
Responsible for day-to-day management, supervision and coordination of
sections within the Shop Supply to ensure mission accomplishment.
Ensures procedures/standards set forth in this Shop Supply sop are met.

Concept of Operations

General:
The Shop Supply Section is designed to give rotational unit supply
soldiers an opportunity to train along side their maintenance peers.
Rotational units 92As trains in a real-time shop supply system, with a
“live” SAMS-E system, and real document register. Soldiers will store,
receive, issue and manage Class IX stocks. Soldiers will interface
with their customers (on the maintenance floor) and with their higher
source of supply (the supporting Class IX warehouse.)

The following are some of the responsibilities of the shop office;

Initiate signature cards (DA Form 1687) with the FSC SSA, include
Commanders Assumption of Command Orders. Also send one (CIIC DA FORM
1687) for control inventory item code pick-up or tun-in. Shop Supply
Staff will verify all signature cards prior to passing to the SSA. At a
minimum, it is recommended the following rotational unit personnel be
delegated the authority to receipt Class IX supplies:
Shop Supply Officer (or Technician)
Shop Supply NCOIC
All Shop Supply Clerks
The MHE Operator
Provide licensed operator(s) for forklift. No other rotational unit
personnel will operate the forklift during the training rotation.

Daily Standards:
The following will be accomplished prior to COB daily.
All picking tickets generated will be pulled, initialed and filed.
Maintain picking ticket files for 60 calendar days.
All posted receipts will be placed into location. Inspect each item
for possible damage before placing it into location. Avoid overflow
locations – moves the entire quantity to a new shelf or drawer if
necessary.
All location changes or adds posted (with bin labels created).
All shop stock denials posted.
Necessary warehouse maintenance performed, including trash out, floors
swept and general cleaning performed.

Monthly Standards:
The following will be accomplished monthly (except for the month of
December):
100% SSL Location Survey
100% SSL Inventory
25% BSL Location Survey and Review

SAMS-E Operation
The FSC uses the Standard Army Maintenance System Level 1 (SAMS-E) in
the shop operations. SAMS-E is a user friendly, interactive computer
system to track supply maintenance, man-hour and cost data for the
Army.

The SAMS-E system used at to track equipment, orders parts, and

obligate Army funds. System administration and security is a sensitive
issue.

SAMS-E is for STAMIS operations only, further access is not authorized.

The following are actions not authorized by SAMS-E users:
Hacking on the system
Using the SAMS-E system to attempt Internet access
Changing desktop configuration
Attempt to change printers, network drives, or any systems settings
Changing or addition of Task numbers without Staff approval

The SAMS-E systems administrator is the Supply Systems Technician. He

will monitor all SAMS-E use and supervise systems maintenance. The
Maintenance Control NCO acts as the deputy systems administrator.

Input and output disks are processed IAW the SAMS-E manual. All input
disks are processed in date/time order: oldest to newest.

Supply diskettes are delivered Staff Supply NCOIC daily. During

rotations, the final daily supply disk is due to Staff Supply NCOIC
prior to 1500 hours. The Supply Requisitioning Report will be prepared
in two copies: one for the unit MCO and one to Supply NCOIC, which is
filed for one year.

Shop Supply Staff will review all supply diskettes and output reports
prior to sending thru IMAP. NMTC Staff will check for unusual items or
quantities being ordered and proper fund codes. NMTC Staff will
perform diskette editing as required.

PARTS REQUISTIONING
All requests for parts have a “priority designator” that expresses the
importance of a supply request. Parts are orded under the priority
designated by the opened work order.

The 2407-1 is brought to the Supply Section.

Prior to ordering, any single item over $500.00 will be verified and
intialed by Staff MCO or MCS.
Prior to ordering, all parts will be checked against the shop supply
listing. Supply will “add complete” all parts to the appropriate work
order and task to ensure parts and cost accuracy.
The request is entered into the SAMS-E, IAW the SAMS-E End User Manual.
Section 5.4
If the item is on shop stock, a picking ticket will be printed. The
Item will be pulled from stockage location and placed in the work order
location. The Picking ticket will be initialed and filed.
If the item is on bench stock, a Bench Stock Listing (BSL) ticket will
be printed. The BSL ticket will be placed in the work order packet, and
part will be pulled by the mechanic when needed, from the Bench Stock
(BS) location.
After the part is ordered, the Supply clerk will initial on the 2407
next to the NSN.
When all items on the DA 2407 have been ordered, a new 2407 will be
printed and only page 3 will be kept, a copy of page 3 will be filed in
the supply area , and a copy will go back with the packet. Mechanics
will use this copy to draw parts.
If the item is needed due to work stoppage, and if satisfied will
result in completion of job, a high priority walk-thru will be
processed IAW SAMS-E End User Manual. Section 5.4.4.

Materiel Release Denials

Partial Denials (When only parts of the supplies are available for
issue.)
Search the surrounding area and all overflow locations.
On the picking ticket, write the words “QUANTITY DENIED” and the
number/UI denied.
Pass pick-ticket to NMTC staff for handling. Causative research will
be conducted at the discretion of the Supply Operations Officer.
Delete quantity denied from the work order detail report.
Issue the available quantity to the work order.
Initiate a “special inventory”.
After inventory is completed, reorder part (as required.)

Complete Denials (When none of the supplies are available for issue.)
Search the surrounding area and all overflow locations.
On the picking ticket, write the words “COMPLETE DENIAL.”
Pass picking ticket to NMTC staff for handling. Causative research
will be conducted at the discretion of the Supply Operations Officer.
Delete quantity denied from the work order detail report.
Initiate a “special inventory”.
After inventory is completed, reorder part (as required.)

Shop Stock And Bench Stock Replenishments

Shop stock replenishments will be done manually on an as needed basis.
Bench stock replenishments are accomplished thru a manual review of
storage locations with the BSL Review List by the section. Local
purchases and contracted items/services will be performed IAW this SOP.

Local Purchases
The use of the IMPAC card to purchase services, supplies and repair
parts are authorized to prevent work stoppage. Restrictions are as
follows:

The FM Maintenance Control Officer approval and signature on NMTC-DS

Local Purchase Form (NMTC supply form 2) is required prior to order(s)
of repair parts.

The only person authorized to inquire about costs, is the credit card
holders.

Single purchases must remain under $2500.00. Splitting purchases to

stay under the $2500.00 limit is not authorized.

All local purchases will be posted to the work order prior to use of
the part or service. Use the Add- Supplemental process in SAMS-E to
add the items to the work order. On items with a valid NSN, create a
demand history record (DHAs).

Contracted purchases:

Initiated when the entire requirement cost is greater than $2500.00

(single purchase limit for the IMPAC card).
Create a DD Form 1348-6 manually, in 6 parts. On the top copy write
“urgent”. Use a document serial number of 9XXX. Place one copy in the
suspense file.
Have the Supply Systems Technician or MATO sign the back of the form.
Take the completed form to the USPFO, Camp Dodge (LOG Section).
Log Section sends the DD Form 1348-6 to the commodity manager. The
commodity manager will perform appropriate research and send the item
to Purchasing and Contracting Section for the bidding process.
Once the bidding process is completed and approved, the form is sent
back to the commodity manager. The commodity manager will then call
the NMTC Budget Manager, for funding approval.
The form then goes back to the Purchasing and Contracting Section to
purchase the item or service.
After receipt of the item or service, Shop Supply Staff will sign the
contract. File one copy with the suspense 1348-6, forward one copy
back to USPFO (ATTN: Contracting).
Ensure that the document number is posted to the DCR and any
appropriate work order.

NOTE: It is unlawful to accept an item or service that requires

contracting approval before the bid process is complete

Receipts Processing
The Shop Supply Section is responsible for receiving supplies. The
sources of materiel received are excess returns from lanes, receipts
for replenishment and work orders (from the SSA, wholesale and direct
ship from DLA vendors) and receipts from local purchase vendors and
contractors.

The unit commander or designated representative will receipt for Class

IX supplies for their unit and the Shop Supply Activity. This
authority may be delegated on a DA Form 1687 with a copy of the
Assumption of Command orders. At a minimum, it is recommended the
following rotational unit personnel be delegated the authority to
receipt Class IX supplies:
Shop Supply Officer
Shop Supply NCOIC
All Shop Supply Clerks
The MHE Operator
All receipt documentation will be processed into the SAMS-E system
within one day after receipt of the items. All items will be placed
into location or into a work order bin after receipt processing. All
receipts will be processed IAW the SAMS-E End User Manual, Section 6.1.

Supplies received will be counted by quantity and compared to the

receipt document. The Shop MCS is notified immediately if a discrepancy
in stock number or quality is found. After a discrepancy is verified,
the rotational unit will initiate a supply/quality Discrepancy report
(SDR or QDR) action and place the item into Litigation Storage. All
items will be placed into location or into a work order bin after
receipt processing.

If the receipted quantity does not match the quantity due in, the
receipt is processed for the actual quantity received. If the actual
amount received is less than the due in quantity, do not enter a “Y” in
the SEND D6S block on the SAMS-E screen.

When materiel arrives without documentation, the following steps will

be used to recreate documentation:

Identify the item’s NSN. Check for NSN or part number. Cross-reference
part number to NSN if necessary.
Ask for technical assistance from Maintenance Staff if necessary.
Check the document register for dues-in for that stock number. Check
any/all shipping documentation for clues or Transportation Control
Number (TCN).
Ask the higher source of supply for research in checking their activity
records.
Recreate the 1348-1 on a manual form.
Process receipt as normal.

Non-requisitioned receipts are receipts from local purchase,

cannibalization are processed as follows:
Local Purchase: The Shop Officer will approve all local purchase
receipts.
Cannibalization: All cannibalized items will be receipted using the
“Add Supplemental” SAMS-E function.

Storage Procedures
All supplies will be stored promptly and accurately. Storage areas
will be maintained and safeguarded appropriately. Enforce a “clean as
you go” plan to keep all areas neat and orderly.

Storing Items/Picking Tickets

The Storage Supervisor will ensure that sections of the storage area
are assigned to specific personnel for pulling picking tickets, storing
items and warehouse maintenance.

The Storage Section soldiers will place all stock into identified
locations daily, to include items awaiting new locations.

Items in Litigation (awaiting SDR/QDR disposition) will be placed on

“non-conforming parts” shelves, not regular storage locations.

Picking tickets will be pulled and initialed/dated by the person who

pulled the item. Place the item in a work order parts bin or issue
directly to the customer (See issue of repair parts).

Practice “clean as you go” to simplify monthly location surveys and

inventories.

Issue of Repair Parts

Repair parts will be issued to the team chief. A joint inventory based
on the work order detail will be conducted. Note discrepancies and
inform Shop Supply Staff.
Issued parts will be signed for by the sections on the corresponding
Form 2407, that is on file in the Supply Section. This is
documentation of issuance. The team chief will sign in the initials
block of the 2407.

If a part for an active work order is a denial, perform the following

steps:
Research denial for no more than one hour. Soldiers on the floor do not
have time to wait for us to search for parts.

If, after one hour, the part cannot be located, continue to check the
SSA and/or local purchase.

If item still cannot be located, see if Hi-pri walk-thru can be done,

if not reorder thru SAMS-E.

Bench stock issue procedures

The Shop Supply Section is responsible for the issue of the “common”
bench stock and maintenance of the area.

Items issued directly from the common bench stock area will be
documented on the DA Form 2407-E form and turned into shop supply
before completion of the job. Supply will “Add Supplemental” all parts
to the appropriate work order to ensure parts and cost accuracy.

Special Procedures
Only the Maintenance Control Officer is authorized to “control
exchange” parts from non-active work orders or split open serviceable
parts kits for a subcomponent.

“Borrowing” from another work order will be coordinated between supply

and maintenance Staff. However, no parts may be taken until the needed
part is on order.

If a parts kit (i.e. gasket kit) contains a needed part, the entire kit
will be ordered using normal procedures – it will be posted to the work
order detail.

CONTROLLED EXCHANGE
Controlled exchange is the removal of serviceable components from
unserviceable, economically reparable end items for immediate reuse in
restoring a like item or weapon system to an MC condition. The
unserviceable component must be used to replace the serviceable
component or retained with the end item that provided the serviceable
component.

Controlled exchange is authorized only when—

Required components are not available from the source of supply within
the IPD indicated on the maintenance request.
A valid requisition is submitted to replace the unserviceable item.
The maintenance effort required to restore all of the unserviceable
repairable materiel involved to an MC condition is within the MAC
authorization and the capability of the unit performing the controlled
exchange.
The end item or weapon system from which the serviceable component is
removed is classified not mission capable supply (NMCS).
Aircraft from which a serviceable component is removed must be
classified as one of the following: NMCS, not mission capable
maintenance, or partially mission capable (PMC).
Aircraft maintenance manual instructions require that a known
serviceable component be temporarily used while troubleshooting. Such
components may be temporarily exchanged from an FMC or PMC aircraft.
The end item or weapon system will not be degraded to an uneconomically
reparable condition.
The end item or weapon system from which the serviceable component was
removed is protected from further degradation.
The unserviceable component is tagged and installed on, or retained
with, the end item or weapon system from which the serviceable like
item was removed. In addition, the removal of the component must be
recorded on DA Form 5990–E/DA Form 2407 or DA Form 5988–E/DA Form 2404,
or DA Form 2408–13–3 for the end item or weapon system. This is to
retain the identity and integrity of the reparable end item or weapon
system.
The organization performing the controlled exchange takes prompt action
to restore the unserviceable materiel to an FMC condition.

When the controlled exchange satisfies a requirement already in the

Army supply system, that requisition will be either canceled or used to
restore the unserviceable end item or weapon system to FMC.

Controlled exchange by using units is authorized only when—

All the unserviceable reparable materiel involved is owned or under
control of the organization performing the controlled exchange.
It is the only means reasonably available to eliminate an adverse
effect on the operational readiness of the unit, organization, or
activity performing the controlled exchange.
Approved by the commander of the organization performing the controlled
exchange.

Controlled exchange will be authorized only when—

It is the only means of providing an FMC end item or weapon system to
a supported unit within the time frame indicated by the IPD on the
maintenance request.
Approved by the commander or a designated representative.

During mobilization or combat, MACOM commanders may modify the

controlled exchange conditions as deemed necessary.

Controlled exchange is not authorized when the investigating officer

has not formally released materiel involved in an accident.

Controlled exchange is not authorized on ORF assets.

Control exchange documents and a controlled exchange log will be

maintained in accordance with AR 25–400–2.

Documentation will be filed in accordance with the record retention

schedule located at ttps://www.arims.army.mil.

Controlled Canabilization
Cannibalization is the authorized removal of components from materiel
designated for disposal. Cannibalization supplements supply
operations by providing assets not immediately available through the
Army supply system. Costs to cannibalize, urgency of need, and
degradation to resale value of the end item should be considered in the
determination to cannibalize.

Materiel awaiting disposition instructions from an NICP will not be

cannibalized without prior approval of the owning NICP.

Policies and procedures for establishment and operation of

cannibalization points are contained in AR 710–2 and DA Pam 710–2–2.

Cannibalization Point procedures:

Documentation to be completed IAW with Shop Supply SOP.

Section Supervisor will coordinate through the Base Automotive Staff to

obtain part from the cannibalization point. The unit must provide
soldiers, tools and applicable technical manuals.

The section supervisor will ensure that DA Form 2765-1 is complete.

Turn-in/D6Z
There are two different types of turn-ins, Recoverable and Excess. Make
sure you know which one is needed for each item, also do not confuse a
Turn-in for a part that is to be returned to its work order location.
Before coming to supply:
Item needing to be turned in will be cleaned and drained ( nothing
leaking from it, to include water)
Item will be inspected by an inspector and tagged with proper
serviceability tag (i.e. DD Form 1574, 1577-1,
1577-2.). If the item is recoverable the WORK ORDER NUMBER and TASK
NUMBER will be written on serviceability tag. If the item is excess
the tag should have “EXCESS”
A Fed log sheet and a drainage statement will also be attached to the
item.
Serviceability tag will be stamped and initialed by staff from that
section.
The item is then brought to the shop supply section.

After coming to shop supply

Supply personnel will inspect item, to be sure it is cleaned and
drained and proper documentation is filled out correctly.
Item will be placed in turn-in area.
D6Z will be done IAW SAMS-E End User Manual.
A signed copy of the D6Z will be given to Staff supply personnel and
will be filed.

Report Disposition
Reports will be filed and retained as listed below:
SSL Audit Listing Destroy after 1 Year
SARSS Customer Recon Keep 2 latest lists on file
Approved BSL Approve Quarterly, file for 1 year
Approved SSL Approve Quarterly, file for 1 year
Daily Status Error List Destroy after 1 year
Daily Supply Requirements Destroy after 1 year
SSL/WO Issue Candidate List Destroy after 30 days
Supply Discrepancy Reports If completed, destroy after 2 years
Quality Deficiency Reports If completed, destroy after 2 years
Picking Tickets Bundle by day, destroy after 60 days
Receipts Bundle by day, destroy after 60 days.

All other reports will be destroyed when the new listing is received.
Reports will be run in accordance with the SAMS-E End Users Manual

Inventories
Inventories are conducted to find storage problems, find the total
quantity on hand and to compare and adjust recorded on-hand balances.

After the location survey, an inventory of a line or lines may be

conducted.

Inventories are one of three types:

Scheduled Wall to Wall

Scheduled Cyclic

Special Inventory (completed for warehouse denial, errors found in

location survey, evidence of a forced or unauthorized entry or command
directed.)

Inventory Steps:
The following are steps to complete the Supply inventory.
Conduct the Location Survey.
Assign two-man count teams and supervisor.
Establish cutoff dates for posting transactions.
Train inventory team.
Perform the count.
Compare the count to recorded balances.
Perform causative research at the direction of the Supply Operations
Officer.
Post the counted balance.

Location Surveys
Our storage facility receives, stores, and issues hundreds of items of
all shapes and sizes. These items must be stored in specific places so
they can be located quickly and easily when they are issued. The
system used to store and locate supplies is called a stock locator
system. We use a 5-character locator system.

To confirm the location, serviceability and identity of items on the

shelf, we do location surveys. A location survey is a physical check of
actual storage locations against the recorded location on the SAMS-E
Shop Stock and Bench Stock Files.

Surveys will be conducted with the frequency shown in paragraph 9-3.

All items inventoried will be surveyed prior to conducting inventory
counts.

During daily operations, it is often necessary to change locations.

When changing locations in SAMS-E, be sure to post the change to the
system and correct the storage locator bin labels.

Materials needed for a location survey includes box cutters, markers,

bin labels and the appropriate location survey report from SAMS-E.

Location survey teams consist of two soldiers: one to call out

locations from the storage locator list and the other to confirm the
location.

During the location survey, you need to confirm the following:

All supplies are properly identified and clearly marked.
All supplies in the location are the item intended for the location.
All items not to be counted are clearly marked “Do Not Count.”
All supplies are stored in the least number of locations. (Reduce
overflow if possible.)
All supplies are stored neatly and uniformly to simplify counting.
Shelves are free of trash, dirt and debris.
Placards/bin labels are straight and readable.

Some problems that may be encountered and their solutions

Mixed Stock – two or more items in one location. Leave the correct
item in the location, set the other aside for later research. Continue
location survey.
Questionable condition of items in location. Damaged items that need
to be technically inspected to find out if they are unserviceable.
Questionable identity of item in location. Research item by NSN or
part number on FEDLOG to identify item. If item does not belong in
location, see #1.
Unclear markings on containers or labels. Open container to confirm
identity of items. Remark/label the container. Reseal container, if
appropriate.
Improper stacking of boxes – not neat and uniform. Improper stacking
can hide items, damage containers and cause unsafe conditions. Restock
boxes properly.
Multiple open boxes. This causes inventory error, miscounts and
improper quantities issued because boxes can have items missing.
Completely fill boxes, seal and mark quantity on the outside. There
should only be one open box at a time.

SARSS-1 / Customer Reconciliation procedures

The purpose of customer reconciliation (recon) is to validate open and
closed requisitions with your source of supply. The SARSS-1 Customer
Recon Report is the PCN AJT-028. To perform the Recon Process, you
must have the following reports printed:
PCN AJT-028 SARSS-1 Customer Reconciliation
PCN AHN-008 SAMS-E Open Document Register
PCN AHN-009 SAMS-E Closed Document Register
PCN AHN-010 SAMS-E Closed (Purged) Document Register

Procedures
Open Documents:
Compare open documents on the AHN-008 to the AJT-028.
DGAs: This shows the item is still due out against a due-in to the
SSA. If the item is still needed, write an “X” on the AJT-028. If the
item is no longer required, write “C” on the 028 Report next to the
entry. Do not list this item as received – it has not been released
for issue as of the cut off date for this report.
DFAs: This shows the item is still due in from higher than your SSA,
and will come as a dedicated shipment to you. If you still need the
item, write an “X” on the AJT-028. If the item is no longer required,
write “C” on the AJT-028 Report next to the entry. Note – if the item
is in shipment status, an AC1 will not be able to cancel the inbound
item.
D6S/A5As: This shows the item was a DGA released for issue. If you
have received the item and the quantity shown, write an “R” on the AJT-
028. If you have not received the item, submit a memorandum requesting
the SSA show proof of issue. Write “NOT REC” on the 028 Report. A
“NOT REC” entry is considered unmatched.
AC1/AE1s: This shows the document was cancelled. Write “C” on the AJT-
028 Report next to the entry. Consider any documents you need to cancel
with off-line status unmatched.

Closed Documents:
Compare remainder of documents on the AJT-028 report to your AHN-009
and AHN-010 reports. Remaining documents do not have an “X” next to
them.
DFAs /DGAs: If the record on your DCR is closed, the SSA failed to
close the document. Write “R” on the 028 Report next to the entry.
The document is considered unmatched.
D6S/A5As: This indicates the item was released for issue. The item on
your DCR should have a receipt posted to close the record. If your DCR
agrees, write an “X” next to the document. Watch for multiple entries
indicating partial issues. Quantity mismatches or an open record on
the DCR is considered a mismatch.

AC1/AE1s:
This indicates the document was cancelled. If your DCR agrees, write
an “X” next to the document. When your DCR does not reflect the
cancellation, post the status using “off-line” status and consider the
record a mismatch.
Remaining Open Documents: After you have completed the reconciliation
process, you may have some open documents on your SAMS-E AJT-008 Open
Document Register. If the documents are dated before the
reconciliation cut-off date, close them with the “off-line” status
process, and status code “BF.” These count as reconciliation
mismatches.
If the documents on the Open Document Register are past the recon cut-
off date, take no action, and do not count them in calculations.

Supply Deficiency Reporting:

(1) Operator / organizational level: Units submit SDRs to report a

damage, shortage, overage, missing, or receipt of a wrong item(s) IAW
AR 735-11-2 for detailed instructions.

(a) Receiving activities submit SF 364 within 15 calendar days for

government activities (on post). For commercial sources (off post),
submit within 45 days.

(b) When an action activity does not reply to a SDR within the
prescribed time frames, the reporting activity will follow-up by
sending a copy of the original SDR. Refer to AR 735-11-2 for detailed
instructions.

ANNEX P: WARRANTY MANAGEMENT PROGRAM

1. General: The Army Warranty Program is designed to save valuable

resources by taking advantage of warranty programs available from
equipment manufacture and rebuild.

2. Purpose: To establish the policies and procedures to be used by

this unit to track equipment under warranty to ensure that warranty
claims are submitted for covered equipment.

3. References:
a. AR 750-1
b. AR 700-139
c. DA Pam 750-8

4. Procedures: The following procedures are to be followed in

managing warranties for equipment belonging to this unit and to that
equipment that is managed for the supported elements.
The commander will appoint in writing an officer or senior NCO to be
responsible for the warranty claims for the unit.

When new equipment is received documentation received with the

equipment will be reviewed to determine if the equipment is under
warranty. If it is impossible to determine if the item is under
warranty, consult AR 700-139.

When adding new equipment to ULLS-G\SAMS-E special attention will be

given to ensuring that the month and year of manufacturer will be added
to the record.

Follow instructions in DA Pam 750-8 or filing claims and documentation.

The Warranty Claim Officer\NCO will maintain a log of all warranty

claims submitted for the unit and supported units.

ANNEX Q: Army Record Information Management System (ARIMS) filing system

1. General:

Maintenance publications and files are necessary for effective

maintenance operations. All publications and files in the maintenance
area will be managed using The Army Records Information Management
System (ARIMS) Publications will be kept current and in good usable
condition through the publication Officer/NCO. Changes to technical
manuals will be IAW DA PAM 25-40 and posted in a timely manner. All
applicable Standard Operating Procedures (SOP) will be on-hand and in
good condition. File records will be disposed of in a timely manner
and will be maintain in a central location.

2. Company Responsibilities:

Maintain required maintenance publications IAW ARIMS.

Maintain copies of applicable SOPs.

Maintain maintenance files IAW ARIMS.

3. Sections / CRTs/ FMTs Responsibilities:

Maintain required maintenance publications IAW ARIMS.

Maintain copies of applicable SOPs.

Maintain maintenance files IAW ARIMS.

4. Procedures:

Publications in the maintenance area will be maintained IAW AR 25-400-

2, The Army Records Information Management System (ARIMS) Publications
will be either “on-hand” in a paper-copy format, on-hand in a CDROM
format or “downloaded” to a computer hard-drive. Having access to a
manual or publication through the Internet is not considered oh-hand.
Technical Manuals (TMs) must be in hard copies and subscribed through
the Unit’s Publication Officer/NCO (DA Form 12 / Subscription Report).
Lost or worn TMS will be replaced through the unit’s Publication
Officer / NCO on a re-supply request (CRAM Report). The following
publications will be maintained in the maintenance area:

Maintenance Office
AR 750-1, Army Materiel Maintenance Policy
DA Pam 25-30,
DA Pam 710-2-1,
DA Pam 750-35, Functional Users Guide for Shop Operations
DA Pam 750-8, The Army Maintenance Management System (TAMMS)
FEDLOG (the most current copy available)
FM 4.30.3, Unit Maintenance Operations

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