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Terms of reference: Job title: Place within the organization: Accounts Assistant accountable to the Accountant and working in cooperation with MSF-Belgiums Financial Department and MSF-Denmarks auditor possible management of volunteers (no employees) based in Copenhagen Full-time (37 hours per week)

Job dimension: Job location: Job hours: II General Presentation:

Description of context: Mdecins Sans Frontires / Lger uden Grnser (MSFDenmark) is a private, non-profit, international humanitarian organization whose objective is to provide medical aid to populations in danger. The organization relies on volunteer health professionals and is independent of all states and institutions, as well as of all political, economic or religious influences. In 2004 MSF ran projects in eighty countries using 3,000 international staff and around 16,000 national staff with a budget of 370 million euros. Projects are managed out of five Operational Centres which are supported by thirteen Partner Sections. Description of MSF-Denmark: Established as a delegate office in 1993, MSFDenmark recruits Danish medical and non-medical personnel, collects private and institutional funds and raises awareness amongst the Danish public about populations in danger. Using a small but highly committed group of staff and volunteers, MSFDenmark has achieved respectable results. MSF-Denmark was established by the operational centre in Brussels. As a Partner Section, the President of MSF-Denmark sits on the International Council of MSF with full voting rights. In mid-1998, MSF-Denmark incorporated an associative structure and now has a membership which elects the majority of the Board of Directors. III Description of the activities and tasks: To assist in the following: Financial responsibilities: management of overall finances of MSF-Denmark adhering to the financial guidelines drawn up with the auditor responsible for prompt day-to-day bookkeeping

responsible for daily banking activities for all bank accounts and ensuring that no account becomes overdrawn responsible for maximising interest earnings on financial assets responsible for regular contact with / obtaining necessary advice from the auditor responsible for invoicing receivables and paying payables (including settling bills) on a regular basis / within creditors deadlines responsible for doing all necessary reconciliations (bank, interim accounts, receivables, travel outlays, petty cash, etc.) responsible for tracking donations from private donors and ensuring that all reporting requirements for donors (e.g. foundations) and authorities are met to control the ongoing budget and assist the Director in preparing new annual budgets responsible for VAT payments / deductions responsible for financial allocations to MSF Operational Centres responsible for settling accounts with other MSF sections responsible for asset evaluation and depreciations General reporting responsibilities: to provide the auditor with all documents and reports required to close the yearly accounts and prepare the annual accounts to report to the International Office of MSF on all financial matters as requested Human resources-related responsibilities: to manage employee salaries, tax and social benefits deductions (including for work-related travel abroad), vacation pay and all filing procedures to authorities and companies associated with these transactions to keep track of all vacations and sick leave taken by staff which are not in compensation for overtime hours (approved by the Director) to ensure that pensions are paid for field volunteers and invoiced to the appropriate Operational Centres Institutional fundraising responsibilities: to forward relevant documents to the auditor for transfer of funds and closing of accounts to ensure repayment to Danida of all interest gained on Danida accounts Miscellaneous responsibilities: to order office stationary on a regular basis, according to needs


Requirements: Essential: fluent in Danish and English Profesional bookkeeping training (Merc. konom. or higher) At least 2 years work experience as a book-keeper strong knowledge of Danish law concerning accounting procedures, tax and social charge filing and reporting, etc. ability to work independently but also in a team setting flexibility and patience a strong ability to prioritize yet deal simultaneously with several tasks good writing skills knowledge of computers and computer software (accounting, word processing, spreadsheet, electronic mail) and a willingness to learn new programmes strong ability to take initiative

Valuable: +++++ At least 1 years experience as an auditor interest in international political issues and cultures belief in humanitarian principles strong organizational and planning skills ability to speak and read French knowledge of medical issues travel or work experience in developing countries work or voluntary experience with nongovernmental organizations (NGOs)