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BBA 454

IMPORTANCE OF JOB ANALYSIS TO LINE MANAGERS

R.M.R RATHNAYAKE | A/BBA/O7/107

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IMPORTANCE OF JOB ANALYSIS TO LINE MANAGERS

Job analysis
A job analysis is the process used to collect information about the duties, responsibilities, necessary skills, outcomes, and work environment of a particular job. You need as much data as possible to put together a job description, which is the frequent outcome of the job analysis. Additional outcomes include recruiting plans, position postings and advertisements, and performance development planning within your performance management system.

Job Analysis Information


A job description is a list of the tasks, duties, and responsibilities (TDRs) that the job entails.

A job specification is a list of the knowledge, skills, abilities, and other characteristics (KSAOs) that an individual must have to perform the job. Example: Job specifications for an employment assistant would include (1) a four-year college degree with major course work in human resources or an equivalent combination of experience, education, and training; (2) considerable knowledge of principles of employee selection and assignment of personnel; (3) the ability to express ideas clearly in written and oral communication; (4) the ability to independently plan and organize ones own activities.

Job Analysis Methods


Position Analysis Questionnaire (PAQ)

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IMPORTANCE OF JOB ANALYSIS TO LINE MANAGERS

Task Analysis Inventory Fleishman Job Analysis System

Who are line managers?


Line managers are those managers to whom individual employees or teams directly report and who have responsibility to a higher level of management for those employees or teams. The term front-line managers is rather more specific and normally refers to line managers in the lower layers of the management hierarchy that is, where the employees who report to them do not themselves have any managerial or supervisory responsibility. Front-line managers are often promoted from within and are unlikely to have formal management education. Typically the management responsibilities carried out by line managers might include:

day-to-day people management managing operational costs providing technical expertise organisation of work allocation and rotas monitoring work processes checking quality dealing with customers/clients measuring operational performance.

As examined in detail below, line managers in many organisations also carry out activities that have traditionally fallen within the remit of HR such as providing coaching and guidance, undertaking performance appraisals and dealing with discipline and grievances. They also often carry out tasks such as recruitment and selection or pastoral care in conjunction with HR.

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IMPORTANCE OF JOB ANALYSIS TO LINE MANAGERS

Human resources and line managers


The primary reason human resources and line managers should work together is because both parties have a vested interest in ensuring the company achieves success. Through working together, line management becomes more proficient in tactical human resources functions. This frees up time for human resources professionals to devote more time to strategic HR management

The Importance of Job Analysis to Line Managers


1. Managers must have detailed information about all the jobs in their work group to understand the work-flow process. Work Flow is theThe process of analyzing the task necessary for the production of a product or service, prior to allocating and assigning theses tasks to a particular job category or person. Work-flow analysis is useful because it provides a means for the managers to understand all the tasks required to produce a high-quality product as well as the skills necessary to perform those tasks. Work flow analysis includes: analyzing work outputs analyzing work processes analyzing work inputs

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IMPORTANCE OF JOB ANALYSIS TO LINE MANAGERS

2. Managers need to understand the job requirements to make intelligent hiring decisions.
Poor hiring decisions impact negatively on an organisation. These decisions can cost organisations both in a dollar and productivity sense and can also adversely influence an organisations morale and culture. Line managers are ultimately responsible for implementing and managing the recruitment and selection process and the final hiring decision

3 since the manager is responsible for ensuring that each individual is performing his or her job satisfactorily, the manager must clearly understand the tasks required in every job.

4.Managers need to understand the entire work-flow process to ensure efficiency and effectiveness and have clear, detailed information about the jobs.

5.Managers can redesign jobs to ensure that the work unit is able to achieve its goals while individuals benefit from as motivation, satisfaction, safety, health and achievement.

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IMPORTANCE OF JOB ANALYSIS TO LINE MANAGERS