Module Area

Financial Accounting

: FI General Ledger Scenario : GL Account Postings

INTRODUCTION AND PREPARATION STEPS NO 1 2 3 4 4 DESCRIPTION Access SAP system through SAP Logon Pad (SAP GUI) Enter your user ID and password. Execute transaction code FB50 to make GL Account postings Posting Period to be open for posting to be made to FI GL Account Postings

TRANSACTIONAL STEPS Step NO 1 BUSINESS PROCESS STEPS GL Account posting DATA INPUT / DESCRIPTION Menu Path Accounting Financial Accounting General Ledger Posting Enter GL Account Document

The requirement to post the entries to GL Accounts and generate an Accounting Document in the system. Enter the transaction code in the command box on the easy access screen which will take you to the GL Account posting screen.

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BUSINESS PROCESS STEPS GL Account Posting

DATA INPUT / DESCRIPTION

Field Company Code Document Date Posting Date Currency

Description Select the Company Code 1000. We can swtich the company code using the key F7. The document date is the date on which the original document was issued. Date which is used when entering the document in Financial Accounting or Controlling. The Company Code Currency is defaulted by the system. We can change the currency to the currency in which the posting needs to be made. The reference document number is used as a search criterion when displaying or changing documents. The document header text contains explanations or notes which apply to the document as a whole, that is, not only for certain line items. Select the GL Account for which the posting need to be made Indicate whether the debit posting or credit posting has to be made the GL Account Enter the amount to be posted Enter the cost center for the Expenses Type GL Account as required. The profit center gets derived for the expenses account as it is assigned to the cost center.
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Example 1000 20.05.2009 20.05.2009 AED

Reference Document Header Text GL Account (1) Indicate DR/CR Amount in Doc Currency Cost Center Profit Center

1234 Test Entry for GL Posting 601110 (P&L Account Type) Credit 500 1000010001

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BUSINESS PROCESS STEPS Segment GL Account (2) Amount in Doc Currency Profit Center

DATA INPUT / DESCRIPTION Enter the segment for region (only for investment GL accounts) Select the GL Account for the which the corresponding credit posting need to be made Enter the amount to be posted The profit center for B/S Account gets derived from the original expense account with the document splitting functionality active. Enter the segment for region (only for investment GL accounts)

210110 (B/S Account Type) 500

Segment

(This completes the Document to be posted)

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BUSINESS PROCESS STEPS Select the transaction FB50 to the GL account posting

DATA INPUT / DESCRIPTION

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DATA INPUT / DESCRIPTION

Once you save the data after the data entry is complete, the GL Account document is saved and an Accounting Document created.

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DATA INPUT / DESCRIPTION

You can view the Accounting Document generated via the transaction FB03.

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