Module Area

Financial Accounting

: FI General Ledger Scenario : GL Account Postings with document splitting

INTRODUCTION AND PREPARATION STEPS NO 1 2 3 4 5 DESCRIPTION Access SAP system through SAP Logon Pad (SAP GUI) Enter your user ID and password. Execute transaction code FB50 to make GL Account postings Posting Period to be open for posting to be made to FI GL Account Postings

TRANSACTIONAL STEPS Step NO 1 BUSINESS PROCESS STEPS GL Account posting DATA INPUT / DESCRIPTION Menu Path Accounting Financial Accounting General Ledger Posting Enter GL Account Document

The requirement to post the entries to GL Accounts to multiple cost centers which are associated to different profit centers and generate an Accounting Document in the system where complete balancing is done with respect to all the profit center involved. Enter the transaction code in the command box on the easy access screen which will take you to the GL Account posting screen.

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BUSINESS PROCESS STEPS GL Account Posting

DATA INPUT / DESCRIPTION

Field Company Code Document Date Posting Date Currency Reference Document Header Text GL Account (1) Indicate DR/CR Amount in Doc Currency Cost Center Profit Center Segment GL Account (2) Indicate DR/CR

Description Select the Company Code 1000. We can switch the company code using the key F7. The document date is the date on which the original document was issued. Date which is used when entering the document in Financial Accounting or Controlling. The Company Code Currency is defaulted by the system. We can change the currency to the currency in which the posting needs to be made. The reference document number is used as a search criterion when displaying or changing documents. The document header text contains explanations or notes which apply to the document as a whole, that is, not only for certain line items. Select the GL Account for which the posting need to be made Indicate whether the debit posting or credit posting has to be made the GL Account Enter the amount to be posted Enter the cost center for the Expenses Type GL Account as required. The profit center gets derived for the expenses account as it is assigned to the cost center. Enter the segment for region (only for investment GL accounts) Select the GL Account for which the posting need to be made Indicate whether the debit posting or credit posting has to be made
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Example 1000 22.05.2009 22.05.2009 AED Doc Split Test Entry for Doc Split 601110 (P&L Account Type) Debit 700 1000010001

601100 (P&L Account Type) Debit

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Once you save the data after the data entry is complete, the GL Account document is saved and an Accounting Document created.

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You can view the Accounting Document generated via the transaction FB03.

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Step NO 3

BUSINESS PROCESS STEPS GL Account Posting With Foreign Currency

DATA INPUT / DESCRIPTION

Field Company Code Document Date Posting Date Currency Reference Document Header Text GL Account (1) Indicate DR/CR Amount in Doc Currency Cost Center Profit Center Segment GL Account (2) Indicate DR/CR

Description Select the Company Code 1000. We can switch the company code using the key F7. The document date is the date on which the original document was issued. Date which is used when entering the document in Financial Accounting or Controlling. The Company Code Currency is defaulted by the system. We can change the currency to the currency in which the posting needs to be made. The reference document number is used as a search criterion when displaying or changing documents. The document header text contains explanations or notes which apply to the document as a whole, that is, not only for certain line items. Select the GL Account for which the posting need to be made Indicate whether the debit posting or credit posting has to be made the GL Account Enter the amount to be posted Enter the cost center for the Expenses Type GL Account as required. The profit center gets derived for the expenses account as it is assigned to the cost center. Enter the segment for region (only for investment GL accounts) Select the GL Account for the which the corresponding credit posting need to be made Indicate whether the debit posting or credit posting has to be made the GL Account
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Example 1000 22.05.2009 22.05.2009 EUR For Curr Test Entry for Currency 601110 (P&L Account Type) Debit 700 1000010001

210110(B/S GL Account) Credit

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BUSINESS PROCESS STEPS Select the transaction FB50 to the GL account posting

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DATA INPUT / DESCRIPTION Once you save the data after the data entry is complete, the GL Account document is saved and an Accounting Document created.

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