Panduan Admin VLE Sekolah PDF

Contents!
Welcome to the Inspire & Enable Admin Guide! 1

Implementing Your VLE: An Overview 1
Outcomes: What You Can Achieve in 5 Weeks 2
Week-by-Week Overview 2
Your 5-Week Checklist 3
- Week 1: Admin Training 3
- Week 2: Populate the School Dashboard 4
- Week 3: Populate Calendars and School Documents 5
- Week 4: IDs – Verification, Groupings and Distribution 6
- Week 5: Groupings & Evaluation of Admin Tasks 7
Your Frog Team in School 8
Your Frog Team: Roles & Responsibilities 9
Support Channels 12
Conclusion 12
Appendices 13
- Appendix 1: ID Distribution Process 13
- Appendix 2: Sharing the Departmental Sites 14
- Appendix 3: 5 week checklist- Admin 15
- Appendix 4: LADAP Agenda 17
Transforming Educa0on Through the Internet

www.frogasia.com | Facebook: FrogAsia | Twi5er: @FrogAsia
Welcome to the Inspire & Enable Admin Guide!!
You have been chosen by your school to fulfill the role of Frog Admin, who will play a
key role in the set-up of the Frog VLE within your school.
As Frog Admin, you will be a specialist who will manage the VLE and provide technical
assistance to your fellow teachers.
As we believe that your role is crucial in the successful implementation of this project,
we at FrogAsia have created this guide to help you get started. This guide contains a
comprehensive, step-by-step plan that will guide you towards achieving basic VLE set-
up!
Implementing Your VLE: An Overview!
In order to ensure the successful implementation of the Frog VLE, we have developed
an Implementation Roadmap that will enable your school to move from your current
stage to full VLE implementation over a period of 40 weeks:
Admin and VLE Training Inspire & Enable

(3 days) (13 weeks)
Setting up your Frog VLE at school and Creating an infrastructure for success and
identifying your Frog Team launching your Frog VLE within your school.
Immerse Empower
(14 weeks)
(13 weeks)
Using the Frog VLE to its full potential as a
Empowering your teachers and students to
central hub for all school communications,
use the Frog VLE in teaching, learning and
teaching and learning and extra-curricular
extra-curricular activities.
activities.
This Frog Admin Guide encompasses the Inspire & Enable Stage, and focuses on the
first 5 weeks after your Admin Training.
The subsequent weeks in Inspire & Enable will be covered in the Frog VLE Guide.

www.frogasia.com | Facebook: FrogAsia | Twi5er: @FrogAsia 1
Outcomes: What You Can Achieve in 5 Weeks!
In the Inspire & Enable Stage, you will create an infrastructure for success and launch
your Frog VLE within your school. The following provides an overview of what you can
achieve within the next 5 weeks:
1.  A fully populated and engaging School Dashboard.

2.  A complete School Calendar for the next 3 months.
3.  A Booking Calendar ready for use.
4.  Departmental/Subject Sites created.
5.  Departmental/Subject Sites shared with HODs/Subject Heads.
6.  Teacher IDs distributed to all teachers.
Week-by-Week Overview!
The above can be achieved by following a clear and manageable week-by-week

schedule for the next 5 weeks as shown below:
Week 1
Admin Training
Week 3
•  Populate School Calendar Week 2
•  Edit and Update Booking Calendar
•  Upload School Documents •  Populate School Dashboard
•  Add Calendars for HEM, Academic
and Co Curriculum
Week 4 Week 5
•  Verify teachers and students ID •  Create grouping for sports and games
•  Distribute IDs to teachers •  Continue and complete all grouping
•  Create grouping for uniform unit, clubs •  Share departmental sites
and societies •  Admin Tasks completion checklist

Your 5-Week Checklist!
To achieve the 5 weeks outcome, follow the week-by-week checklists below in order to
set up your VLE, train your staff and students, and encourage the use of Frog!
Week 1: Admin Training
Admin Training aims to provide users with an understanding of the 1BestariNet project
and an overall understanding of the functionality of the Frog VLE, how to use the Admin
tools on the Frog VLE , how to create new groups and users as well as how to use Frog
CRM.
Topic User Guide (Reference)

Editing the School Dashboard pages 3 – 6
Updating the School Notices pages 7 – 8
Creating and using the Calendar pages 9 – 10
Populating Booking Calendars pages 11 – 13
Sharing Departmental Sites pages 14 – 19
User Management pages 20 – 43
Analytics pages 44 – 51
The Support Channels pages 52- 67

Week 2: Populate the School Dashboard !
You created the first tab of your School Dashboard during your Admin Training in Week 1.
In Week 2, we take you through a day by day guide to populate your School Dashboard
User Guide
Tasks Widgets Points
(Reference)
Populate School Dashboard 50 points
Day 1 : Create Tab 2

Media /Text 10
Kata-kata Aluan Pengetua
Day 2: Create Tab 3

Media /Text 10
Sejarah Sekolah
pages 3 – 6
Day 3: Create Tab 4 10
Media/ Text
Visi & Misi
Day 4: Create Tab 5 10

Media /Text
Lagu Sekolah
Day 5: Edit and Update 10

as necessary

Week 3: Populate Calendars and School Documents!
Now that you have populated the School Dashboard, it’s time to update the School
Calendar with current and future events and to verify that you have included all the rooms
and resources available in school .
User Guide
Tasks Points
Section
Populating Calendars and School
50 points
Documents
1.  Populate School Calendar till end of

pages 9- 10 10
2012
2.  Edit/Update Booking Calendar and

pages 11- 13 10
Upload School Documents
3.  Create Academic Calendar 10
pages 9 – 10
4.  Create Student Affairs Calendar 10
5.  Create Co curricular Calendar 10

Week 4: IDs — Verification, Groupings and Distribution!
Now that you have created an engaging School Dashboard and populated your
Calendars, your VLE is ready to be used by all teachers and students! However, before we
do that, we need to ensure that all IDs are correct and ready to be used.
User Guide
Tasks Points
Section
ID Verification, Grouping and Distribution 50
1.  Check ALL Teacher IDs to ensure they

10
are correct
2.  Check ALL Class groupings and ensure

10
all students have IDs
3.  Create groupings for Uniform Units 10

pages 35 – 43
4.  Create groupings for Clubs
10
and Societies
5. Distribute Teacher IDs 10

Week 5: Groupings & Evaluation of Admin Tasks!
User Guide !
Tasks! Points!
Section!
ID Verification, Grouping and Distribution 50
1.  Create groupings for Sports and

Games 10
2.  Create HEM groups Pages 35 – 43 10
3.  Create other groups 10
4.  Share Departmental / Subject Panel

pages 14- 19 10
sites
5.  Admin Tasks Completion

Checklist 10
Congratulations!
You have successfully enabled the VLE for use in your school. Continue to update the
School Dashboard and Calendar so that users have a great experience when they login
to the VLE.

Your Frog Team in School!
As you achieve your goals through the weeks, your school will also create a Frog Team
within your own school to create processes and conduct activities for the
implementation of your VLE and to support your activities.
Please fill in the following positions – and you’ve got your School Frog Team!
Headteacher /
Principal
Senior Leadership Team (GPK)
GPK:
PK HEM:
PK Koko:
Head Frog Champions Frog Coordinator Frog Coordinator

(Admin) (Technical)
HFC 1:
HFC 2:
HFC 3:
HFC 4:
Frog Champions (Teachers & Students)

Your Frog Team: Roles & Responsibilities!
Your Frog Team will consist of your Senior Leadership Team along with the selected
teachers and students, who will work together to build and introduce Frog to your
school. Each individual has key roles and responsibilities as shown below:
Headteacher
1.  Provides vision
2.  Drives change
3.  Raises awareness about Frog VLE
4.  Understands capabilities
5.  Forms the Frog Team
6.  Plays the role of admin user in the school’s Self-Care Support Portal
Senior Leadership Team
1.  Communicates vision to Head Frog Champion
2.  Identifies goals (Roadmap)
3.  Leads the school’s Frog Team
4.  Implements Frog VLE Roadmap and monitor Frog VLE progress in school
5.  Provides vision and focus for their section
6.  Monitors in-house training (LDP) and enhance teachers competency
7.  Plays the role of admin user in the school’s Self-Care Support Portal
Transforming Educa0on Through the Internet 9

www.frogasia.com | Facebook: FrogAsia | Twi5er: @FrogAsia
Frog Admin
1.  Plays the role of an ICT specialist
2.  Understands the Frog VLE system
3.  Operates and solves technical problems (provides technical support) for teachers
and students
4.  Manages user IDs and creates classes / groups in Frog VLE
5.  Manages and update the School Dashboard
6.  Manages and updates the School Calendar
7.  Manages and uploads school documents into the VLE
8.  Becomes the school’s contact person for the school’s Self-Care Support Portal
9.  Coordinates internal training programme
Head Frog Champion (Teacher)
1.  Determines and implements vision in school.
2.  Generates ideas on Frog VLE implementation
3.  Shares knowledge and encourage collaboration among teachers
4.  Motivates teachers and students in school
5.  Understands and promotes Frog and its benefits
6.  Enhances teachers competency through internal training

Frog Teacher Champions
1. Develop interactive teaching and learning resources
2. Share resources with other teachers
3. Use the Frog VLE in teaching & learning
4. Use the Frog VLE for school administration
5. Help students to use the Frog VLE for student affairs and co-curricular activities
6. Provide activities that encourage independent learning
7. Promote the vision
8. Motivate Frog Student Champions
9. Allocate tasks to the Frog Student Champions
10. Coordinate communications with Frog Teacher Champions & with FrogAsia.
Frog Student Champions
1.  Promote Frog and motivate fellow students to adopt and use the VLE.
2.  Populate & update co-curricular Sites & Calendars
3.  Plan & execute the training of selected students in Co-curricular groups before Frog
Buzz Launch
4.  Plan & Execute Frog Buzz Week
5.  Support Frog Teacher Champions in school-wide training
6.  Serve as an informal support system in terms of VLE usage
7.  Organise all Frog-related school competitions / campaigns /events
8.  Document the progress of school competitions / campaigns / events by taking

pictures, writing articles etc.

Support Channels!
In implementing your Frog VLE, we at FrogAsia will be happy to support you and help
you achieve your goals. Please contact your designated Relationship Manager, or
contact FrogAsia support from any of the channels below:
018 799 8787

moesupport@ https://
•  Time: 7am to 10pm, ytlcomms.my 1bnselfcare.yes.my
Monday to Friday.
Email us with your Login to our Self Care
•  Agents answering
school code and a full Portal to create a
calls in Bahasa
description of the issue! support ticket!
Malaysia & English.
Conclusion!
This is the end of the Admin Guide.
Don’t forget to check our Appendix section for suggested processes and great links!
We wish you the best of luck and many great moments as you journey with Frog!

Appendix
In order to facilitate the achievement of your goals, we have created suggested

processes for ID Distribution to all teachers, as well as the creation and sharing of
Departmental Sites.
Appendix 1: ID Distribution Process!
In order to enable all teachers and students to access the Frog VLE, Yes 4G and Google
services, all users must receive their own unique IDs.
The following process shows how the Frog Admin can oversee ID Distribution to
teachers, and manage ID distribution to students through their class teachers.
1 2
FrogAsia Headteacher/ Principal
Send encrypted file containing a.  Download the file containing the User IDs
school’s User IDs to Headteacher/ b.  Share file with the Frog Admin.
Principal through email c.  Share file password with Frog Admin
4 3
Teachers
a.  Receive own User ID

b.  Receive class’ User IDs Frog Admin
c.  Distribute IDs to students using
template. a.  Download file containing User IDs and opens it
using the file password.
b.  Retrieve the Frog Admin login details from the file.
c.  Log in to the Frog VLE.
d.  Distribute IDs to all teachers; and
5 e.  Share students’ IDs with the respective class
teacher to be distributed.
Students
Receive User ID

Appendix 2: Sharing the Departmental Sites!
Departmental Sites must first be shared by the Frog Admin to the relevant teachers
who will build the Department Sites.
Follow the steps below to share Departmental Sites.
1
Preparation
a.  Obtain list of all subjects
b.  Assign one teacher per subject
to build the Subject Site
2
Share the Site
a.  Click on the Departmental Websites icon in the Quick Launch menu.
b.  Double click on the Departmental Site to be shared e.g. Sains Dan Matematik.
c.  Click on the Rangkaian Mata Pelajaran tab.
d.  Double click to open the subject site to be shared.
e.  Click the ‘Share’ button on the Frog Bar.
f.  Click the green ‘Share’ button.
g.  Type in the name of the teacher assigned to building the Site in the search bar.
h.  Click on name from the drop-down list.
i.  Click ‘Add’.
j.  Edit the permissions by clicking the drop-down box and click ‘Can edit &
manage’.
k.  Click ‘Share’.
3 Repeat the steps to share other

4 Inform teachers that Subject Sites are ready
subjects. to be built.

Appendix 3: 5 Week Checklist- Admin!
STATUS!
TASKS! Not
Done WIP
Done
Week 1 Admin Training
Create Tab 2
Kata-kata Aluan Pengetua
Create Tab 3- Sejarah Sekolah

Week 2
Populate
School Create Tab 4 -Visi & Misi
Dashboard
Create Tab 5 -Lagu Sekolah
Fill up the Frog Team name list.
Populate School Calendar till end of

2012
Edit/Update Booking Calendar

and Upload School Documents
Week 3
Calendars Create Academic Calendar
Create HEM Calendar
Create Co-Curricular Calendar

Appendix 3: 5 Week Checklist- Admin!
STATUS!
TASKS! Not
Done WIP
Done
Check All Teacher IDs to ensure they

are correct
Check All Class groupings and ensure

Week 4 all students have IDs
IDs-
Verification, Create groupings for Uniform Unit
Groupings and
Distribution Create groupings for Clubs and
Societies
Distribute Teacher IDs
Create groupings for Sports and

Games
Create HEM groups

Week 5
Groupings &
evaluation of Create other groups
Admin Tasks
Share Departmental/Subject Panel
Sites
Admin Tasks Completion Checklist

Appendix 4- LADAP Agenda!
Topic Duration
VLE Walkthrough 30 minutes

1 Frog Bar & Quick Launch
Personal Dashboard 20 minutes

2 (Widgets: Media, External Link, Calendar,
Embed Website, Time, Text, Notes)
Personal Calendar 20 minutes

3 Populate personal calendar and invitation
for an event
Booking Calendar 15 minutes

4 Booking equipment and rooms
Forum 15 minutes
5 Create forum topics
Get connected on Community Site 30 minutes

6 Create forum topics on Connect tab
My Documents 15 minutes
7 Create folder and add files
Lesson Resources 15 minutes

8 Create folder and add files
160 minutes
Total


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Contents!

Welcome to the Inspire & Enable Admin Guide! 1

Transforming Educa0on Through the Internet

Implementing Your VLE: An Overview!

Admin and VLE Training Inspire & Enable

Transforming Educa0on Through the Internet

1. A fully populated and engaging School Dashboard.

The above can be achieved by following a clear and manageable week-by-week

Transforming Educa0on Through the Internet

Week 1: Admin Training

Topic User Guide (Reference)

Updating the School Notices pages 7 – 8

Creating and using the Calendar pages 9 – 10

Populating Booking Calendars pages 11 – 13

Sharing Departmental Sites pages 14 – 19

User Management pages 20 – 43

The Support Channels pages 52- 67

Transforming Educa0on Through the Internet

Day 1 : Create Tab 2

Day 2: Create Tab 3

Day 4: Create Tab 5 10

Day 5: Edit and Update 10

Transforming Educa0on Through the Internet

1. Populate School Calendar till end of

2. Edit/Update Booking Calendar and

3. Create Academic Calendar 10

5. Create Co curricular Calendar 10

Transforming Educa0on Through the Internet

ID Verification, Grouping and Distribution 50

1. Check ALL Teacher IDs to ensure they

2. Check ALL Class groupings and ensure

3. Create groupings for Uniform Units 10

5. Distribute Teacher IDs 10

Transforming Educa0on Through the Internet

ID Verification, Grouping and Distribution 50

1. Create groupings for Sports and

2. Create HEM groups Pages 35 – 43 10

3. Create other groups 10

4. Share Departmental / Subject Panel

5. Admin Tasks Completion

Transforming Educa0on Through the Internet

Senior Leadership Team (GPK)

Head Frog Champions Frog Coordinator Frog Coordinator

Frog Champions (Teachers & Students)

Transforming Educa0on Through the Internet

2. Drives change

3. Raises awareness about Frog VLE

4. Understands capabilities

5. Forms the Frog Team

Senior Leadership Team

1. Communicates vision to Head Frog Champion

2. Identifies goals (Roadmap)

3. Leads the school’s Frog Team

5. Provides vision and focus for their section

6. Monitors in-house training (LDP) and enhance teachers competency

Transforming Educa0on Through the Internet 9

1. Plays the role of an ICT specialist

2. Understands the Frog VLE system

5. Manages and update the School Dashboard

6. Manages and updates the School Calendar

7. Manages and uploads school documents into the VLE

9. Coordinates internal training programme

Head Frog Champion (Teacher)

1.  A fully populated and engaging School Dashboard.

1.  Populate School Calendar till end of

2.  Edit/Update Booking Calendar and

3.  Create Academic Calendar 10

5.  Create Co curricular Calendar 10

1.  Check ALL Teacher IDs to ensure they

2.  Check ALL Class groupings and ensure

3.  Create groupings for Uniform Units 10

1.  Create groupings for Sports and

2.  Create HEM groups Pages 35 – 43 10

3.  Create other groups 10

4.  Share Departmental / Subject Panel

5.  Admin Tasks Completion

2.  Drives change

3.  Raises awareness about Frog VLE

4.  Understands capabilities

5.  Forms the Frog Team

1.  Communicates vision to Head Frog Champion

2.  Identifies goals (Roadmap)

3.  Leads the school’s Frog Team

5.  Provides vision and focus for their section

6.  Monitors in-house training (LDP) and enhance teachers competency

1.  Plays the role of an ICT specialist

2.  Understands the Frog VLE system

5.  Manages and update the School Dashboard

6.  Manages and updates the School Calendar

7.  Manages and uploads school documents into the VLE

9.  Coordinates internal training programme

1.  Determines and implements vision in school.

2.  Generates ideas on Frog VLE implementation

3.  Shares knowledge and encourage collaboration among teachers

4.  Motivates teachers and students in school

5.  Understands and promotes Frog and its benefits

6.  Enhances teachers competency through internal training

2.  Populate & update co-curricular Sites & Calendars

4.  Plan & Execute Frog Buzz Week

5.  Support Frog Teacher Champions in school-wide training

6.  Serve as an informal support system in terms of VLE usage

7.  Organise all Frog-related school competitions / campaigns /events

8.  Document the progress of school competitions / campaigns / events by taking

a.  Receive own User ID