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Vendor Master
`Vendor master contains all the information required to do business with a vendor. Information is shared between the accounting and purchasing departments. All data is grouped into three categories: General data Company code data Purchasing data
Bank
Purch.
Purchase order
Order Recipient
Payment
Payee
Vendor
Material
Invoice
Invoicing Party
Purc. order Invoice
Goods Supplier
Goods receipt
? =
Invoice verification
Determine Requirements
Invoice verification
Plan Rqmts.
MM
6 Goods receipt and inventory management
Materials mgmt
Source determination
Order follow-up
Purchase order
3
4 Order processing
Vendor selection
MM Process
1. 2. 3. 4. 5. 6. 7. 8. MRP run triggers the requirements or Manual Requisitions Created. Purchase requisition is released. Vendor is selected. Prepare Purchase Order. Release Purchase Order. Follow up with vendor for supply. Goods Receipt. Receive Invoice and pay vendor.
What is MRP?
MRP stands for: Materials Requirements Planning.
The function of MRP is to provide material availability, that is, it is used to procure or produce the requirement quantities on time. This process involves the monitoring of stocks and demand, leading to the automatic creation of procurement proposals for purchasing or production. The main objective of MRP is to determine which material is required, the quantity required and by when it is required. MRP compares the requirements for end products with the current stocks and planned manufacturing orders. MRP then explodes the product BOMs to determine the dependent requirements for intermediate products and purchased raw materials. MRP can be run Daily / Weekly / Monthly, which is scheduled for automatic run. It can also be done manually.
Purchase Requisition: PR is the request for Material and services. It is the first trigger to
the buyer to arrange for procurement.
It is generated automatically or manually. Item category and account assignment are important in PR
or
Direct Entry
Purchase Order Purchase Order Purchase Order
Purchase requisition
Release strategy
Purchase order
Purchase Order A purchase order is a formal request to a vendor to provide certain materials or services under specific conditions (quantity, price, delivery date, etc.) PO is the legal document. PO can be controlled with header level release procedure. Item category and account assignment are important in PO like PR.
Purchase
Requisition
Purchase Order
Goods Receipt
Invoice Posting
Standard Standard Sub contract Sub contract Consignment Consignment Third-party Third-party
Account assignment
(cost center, asset, project)
Scheduling agreement
It specifies Order quantity Price specific period to supply There is a delivery schedule for each scheduling agreement Helps to reduce paper work
Accounting document G/L accounts: Consumption account GR/IR account Material document Stock quantity Consumption statistics
Transfer Order
Invoice Processing
This last step in the procurement process includes invoice verification and updating accounts payable in the FI module.
Purchase
Requisition
Purchase Order
Goods Receipt
Invoice Posting
Payment will then be made later based upon the open invoices posted on the system
G/L accounts
Purchase Order
Assets
Purchase Order Purchase Order
Cost centers
Vendor Invoice
Posting an invoice in the R/3 System Posting an invoice in the R/3 System updates purchasing and accounting data updates purchasing and accounting data
Vendor Payment
Accounts payable reads the invoice file and pays all posted invoices due. (Payment runs can be automated to occur at specific times.)
Vendor
Financial Accounting
1000
1449
Date _______________
Pay to: ________________________________________ ________________________________________________________ _______________ _________________ 12930 39040 2020 20202 10923 1449
Released Invoice