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Contents
Introduction to DB Plans Introduction to DB Pans Types & Formulas
Also coined as Pension Plan, is a retirement plan where the amount of the benefit is defined by a stated formula. Or,
In more simplified word, formula that defines the retirement benefits.
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Benefits of DB Plan
Company Offer DB Plans : to reward employees for their service, as an incentive,
Role of Government
The government ensures that DB plans have enough assets to meet future obligations, do not discriminate amongst participants, and communicate appropriately to participants.
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DB Qualified Plan
For Employers For Participants
Employers are obligated to make sure they pay the promised amount to participants. Employers can deduct plan contributions from their federal taxes. Employers remain exempt from paying taxes on the interest their contributions earn.
Participants are guaranteed to receive the promised retirement benefits and to have qualified plans explained to them in writing.
Participants receive tax advantages by paying taxes on the employer-provided benefits when they receive them, not during their employment. Participants also receive tax advantages by being in a lower tax bracket when they are retired versus when they are actively employed with a yearly salary. Participants would be covered by insurance (PBGC) if a company did not have the money to pay for retirement benefits.
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Disadvantages:
Do not enjoy the tax benefits of qualified plans. Are typically offered to select participants with large incomes. Do not cover a minimum number of employees. Do not guarantee their participants a right to benefits. Do not offer a tax deduction to employers. Do favor some employees over others. A small percentage of employees may participate.
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1. Final Average Pay (FAP) 2. Career Average Pay (CAP) 3. Cash Balance Plan
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contd
Pension Plans
4. Pension Equity Plan (PEP) --Under the pension equity plan, a participant's benefits are expressed as a lump sum value equal to a multiple of final average pay.
5. Dollar Time Service Plan (DTS)
--In the dollar times service plan, the participant receives a specified
dollar amount times the number of years of service. 6. Employee Contributory Plans (ECP) --Employee contributory plans allow employees to make contributions, which are subject to special or complex government regulations.
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Vesting Service
is the amount of time an employee must work to be entitled to receive all or a portion of the retirement benefit. IRC dictates the requirements for vesting & IRS dictates the requirements for granting automatic 100% vesting. Example:- 3 & 5 Year Cliff , 7 Year Graded Vesting Schedule
Eligibility/Participation Service
is the amount of time an employee must work to be able to enter or participate in the pension plan. This time is also known as the waiting period.
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ERISA also specifies that once eligibility conditions are met, an employee must start participating in the plan no later than the earlier of:
The first day of the plan year beginning after the date that the employee satisfied the requirements. The date six months after the date that the employee satisfied statutory maximum age and service conditions, unless the employee is separated from service before the earlier of these dates.
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2. Hours Equivalency:Based on set number of hours for a specified period of time worked.
3. Elapsed Time Method:Counts the total period of time that lapses while the employee is employed, regardless of the actual number of hours of service completed.
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2. Hours Equivalency
Do not have to count actual hours. 3. Elapsed Time Simplified method,& more favorable method of calculating service to employees.
3. Elapsed Time
Full service mar be credited during some periods of severance.
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Introduction to Estimate
Estimate
--is a projection of what a participant will receive from the Pension Plan at the Benefit Commencement Date.
2. BeneficiariesThose designated by the participant to receive the pension benefits when the participant dies.
3. Alternate PayeesThose individuals recognized (through a Qualified Domestic Relations Order) as having a right to receive some or all of the participants under a qualified retirement plan.
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Government Regulations
Generally Four major Government Regulations laid down in Pension estimation-
1. Employee Retirement Income Security Act Regulation ERISA requires that a plan administrator provide a participant, beneficiary or alternate payee with a statement of total and vested accrued benefits once a year. 2. Internal Revenue Code
IRC imposes certain limits that cannot be calculated until the payments start. These limits restrict the benefit payable from the qualified plan. A portion of the estimated benefit may be payable from the company's nonqualified pension plan. One of the ways in which the IRC imposes limits is by limiting the amount of compensation (pay) that you can use to calculate a qualified pension benefit. The limit is referred to as the "pay cap" and may change every year.
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Contd
3. General Agreement on Tariffs and Trade Estimates and optional forms of payment use an interest rate for calculations. The GATT is a law that defines what the actual interest rates are for Optional Forms of Payment. For an estimate the current interest rate is used.
4. Qualified Domestic Relations Order QDRO refers to a court order that is made under a state's domestic relations law or community property law. It typically deals with property rights, alimony, or child support. A portion of the pension benefit may be assigned to an alternate payee due to a QDRO. The participant's estimate may or may not be adjusted to reflect the QDRO.
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Introduction to Compensation
Compensation
Retirement pay, Pay considered, Pensionable pay - these terms refer to the compensation an employee receives that is used to determine and calculate retirement benefits for that individual. Definitions of pay may differ by plan or the same plan may use different definitions for different reasons.
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Determining Pay
Every plan that calculates retirement benefits for participants based on their compensation must specifically define what is included in the compensation. The client company must provide data that conforms to the plan's pay definition. Note that a client may tend to provide only what is readily available, which may differ from what is really needed. Some things to consider:
Time periods without recorded pay (leave of absence, military leave, jury duty, and so on). Trailing pay (pay received at a later date such as commissions and bonuses). Projecting pay (due to timing, recent pay figures may not be available to calculate benefits). Multiple pay definitions (client may use different pay definitions for life insurance, health & welfare benefits, and defined benefits; Hewitt must take care to verify and keep these multiple definitions separate when storing pay data on TBA).
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Overseas allowances
Hiring Bonuses Service anniversary bonuses Retention bonuses
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The following graph shows the dramatic increase of Cash Balance and Pension Equity plans and the decrease in Final Average Pay and Career Average Pay plans in use today.
Final Average Pay (FAP) - Still number 1, but losing popularity. Career Average Pay (CAP) - Also losing popularity, this is no longer number 2. Cash Balance Plan - Gaining in popularity, benefits are still based on compensation.
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Anti-Cutback Rule
Accrued benefit cannot be decreased by a plan amendment.
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Safeguards
The Situation
1. Employer and employees, if applicable, contribute to the pension trust. 2. Active employees accrue benefits. 3. Benefit formula measures service and compensation to determine benefits. 4. Retirees receive benefits.
The Safeguards
1. Plan Document:- The Defined Benefit Plan Document provides the rules for accruing
and receiving benefits. It provides the promise of retiree benefits. Plan amendments that may decrease accrued benefits come under protection of benefits.
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Source Of Changes
Company-driven plan design change Merger between two companies. Acquisition of another company. Government-driven legislative changes.
New legislation. Changes in annual indices. Change in the cash out limit. Social security & Covered Compensation Changes
Plan-driven changes.
Reduction Factor. Optional Forms. Interest Rate/Mortality. Start of retirement
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This rule ensures that Plan amendments do not reduce or eliminate accrued benefits that have been promised to participants. It protects benefits accrued before the effective date of the change.
Highest Early Rule:This rule protects a benefit from decreasing solely because a participant works to normal retirement age. Internal Revenue Code:Federal legislation that establishes rules for qualified plans, resulting in tax breaks to companies.
Normal Retirement Age:Normal retirement age is usually age 65. It is generally defined as the later of age 65 or the fifth anniversary of participation in the plan.
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Administrative Impact
Grandfathering is the term applied to the protection of benefits, rights, or features and the prevention of prohibited cutbacks for participants due to plan amendments. What was gained cannot be lost. The protected accrued benefit must be grandfathered as of the date of the plan amendment change. Types of Grandfathering Wear-Away Method, No Wear-Away Method & Extended Wear- Away Method Multiple Calculations
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They are usually an annuity consisting of monthly payments for life. If a vested employee dies before retirement, his or her survivors may be entitled to some benefits.
Common types of Benefits Payment Forms are:1. Normal Forms of Payment
is the required or automatic form of payment under a plan. It is the default or standard type payment a participant receives if he or she does not elect another form of payment.(Single Life Annuity & Joint & Survivor Annuity)
2. FundingThe greatest cost to a company is the funding of plans, not the way they are administered. In certain cases, it may make sense for companies to offer lump sums or other forms of payments rather than the normal form annuities.
3. Grandfathering
Due to mergers and acquisitions, a company may inherit Defined Benefit plans with optional forms. By law, the company must continue to offer the optional forms of payment to those that had been previously eligible for that option in the past. Protecting the option for a limited group (such as pre-merger participants) is called "grandfathering" the option.
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5. Non-Elective Force Out:is a special case of a lump sum payout. A government rule allows a plan to force a participant to receive a one time, lump sum payout when the amount is less than or equal to $5,000.
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Contd
6. Level Income :an option for participants taking early retirement. It provides an increased amount of income to age 62 or 65 or whenever Social Security benefits start. 7. Joint and Survivor with Level Income :an option for a married participant who retires early. It combines features of the Joint and Survivor annuity and Level Income considerations.
8. The Joint and Survivor with Payment Certain :The Joint and Survivor with Payment Certain optional form provides a monthly benefit until the participant dies. 9. The Single Life Annuity with Full Cash Refund :an option that provides a monthly benefit until the participant dies. The beneficiary receives the remaining value of the annuity in a lump sum. 10. Pop-up or Reversionary Annuities:also called Joint & Restore benefits, payments made to cover two lives pop-up or revert to a Single Life Annuity if the beneficiary dies before the participant.
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Contd
Roles & Responsibility Client: Defines Plan benefits. Owns active data. Hewitt:Defines Plan benefits. Funds the plan. Manages trustee activity. Owns active data. Manages trustee activity. Funds the plan.
Trust: Manages pension assets. Checkwriter:1. Creates and processes retiree checks, stop payments, and refunds.
2. Administers direct deposits and sends annual 1099R forms for qualified plan payments or W2 Tax Forms for nonqualified payments.
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TBA
In some cases, the TBA system is the source or trigger for updating payment data. For example:
1) Period Certain ending 2) Future dated changes
3) YBR commencements
4) After tax contributions becoming taxable
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Electronic Transmission
Hewitt sends updated, verified pay data by electronic file transfer (EFT) to the trust/checkwriter according to a set schedule. File contents include:
The trust is responsible for managing fund assets. The client company or the trust may use a third party checkwriter to produce and distribute the payments. The checkwriter is responsible for processing and distributing pension checks or other types of payment. There is interaction between the checkwriter and Hewitt until all payments are reconciled and in balance.
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Is the actual check or direct deposit a participant receives. Contains its own delivery instructions on TBA, specifying where it is to be sent. Contains its own withholding instructions on TBA, specifying federal and state withholding taxes; this also includes non-resident alien taxes.
May have different frequency and pay dates for different types of payment
2. It has one and only one frequency. It houses its own deliver instructions. You can split delivery within a payment to different addresses but the instructions are unique to the payment.
3. It houses its own withholding instructions. Withholding instructions cannot be shared by more than one payment. 4. A payment can consist of one to many optional forms of payment. The optional forms that make up a payment may change over time.
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Various Payment Processing Job that run in TBA are as follows:Payment History
The Payment History Cycle Batch Job runs the DB Payment History Pop activity. Running this batch job is the first step in creating the files to send to the checkwriter so it can cut checks for the participants in payment status.
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Payment Extract
The following type of data is extracted from the TBA: 1) Person basic data 2. 3. 4. 2) Originating person basic data 3) Employment status 4) Payment amounts 5) Address, delivery, withholding,and deduction information
Extract Reformatter
The Extract Reformatter reformats the full file Annuity or Lump Sum Extract into the trust/checkwriter's format.
Contd.
Post File Quality Checks
Post file quality checks include the reviewing of edit, reconciliation, and statistical reports from the Reformatter job.
File Transmission
The lump sum and annuity files are sent to the checkwriter via Electronic File Transfer (EFT).
Reconciliation
The checkwriter provides Hewitt with a back feed file. Hewitt then compares the back feed file to the reformatted full file from TBA. Both the back feed file and the reformatted full file contain all active payments for the check run.
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Vested at Termination
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Contd.
Vested Employee Death
(active vested employee dies)
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Contd.
Retiree Death
Survivor Benefits
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What is Payment maintenance? Ongoing payment maintenance is the process that enables retirees and other participants who are receiving benefits to change government tax withholding or payment delivery instructions.
Types of Data Changes that effects Payment Maintenance 1) Address changes (permanent, alternate, home) 3) Direct deposit change 5) Social security number correction 7) Tax change (state, federal) & 2) Name change 4) Annuity amount change 6) Deduction change
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Level Income
Period/Payment Certain Plans with Cost of Living Adjustments (COLA)
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Any Questions ? ? ? ? ? ?
THANK YOU
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