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By Group No.-2
Abhishek Gupta Sumit Agarwal Vishal Sharma
Contents
What is Microsoft Project? How to create a Gantt chart using Microsoft project? What is Gantt Chart? Planning a Project Managing and Tracking a Project
Planning a Project
Define Goals Develop Tasks Establish Timeframes Resource Availability? Organize
Manage Finances
Is the project going to stay within the budget?
Using MS Project
Define the Project Build the Plan
Set a start date Enter tasks/durations Assign resources Link tasks Fine tune the plan
Close Project
Standard Markers
Normal Task
designates ordinary task duration
Summary Bar
designates the duration of a group of sub-tasks
Special Markers
Milestones
A reference point marking a major event in a project and used to monitor the project's progress To create a milestone, Enter 0 in the duration field
Assigning Resources
A resource can be a single person, a piece of equipment, or it can represent a group, such as Plumbers Information on resources include Availability, Costs, and Working Time Resources are very important in accurate scheduling
Assigning Resources
To Assign a Resource:
Select the task to which you want to assign the resource Click the Assign Resources button on the toolbar
Assigning Resources
If resources are not already set up, double click on the name box
Assigning Resources
Enter pertinent information and click OK.
Assigning Resources
Linking Tasks
Some tasks require that another task be completed before it can begin. These tasks must be linked. Tasks and subtasks are linked by assigning Predecessors.
Linking Tasks
Predecessor
A task that must start or finish before another task can start or finish
Successor
A task that cannot start or finish until another task starts or finishes A task becomes a successor when a row number is entered in the predecessor column
Linking Tasks
Set a Baseline
A baseline compares your original plan for the project with the actual course of the project. You can see which tasks started earlier or later than planned, exceeded their original budget, took longer than planned, and so on.
Set a Baseline
Create a baseline after you've polished it and just before you actually start work on the project To track costs, be sure to enter cost information before you create the baseline Updates can easily be made to the baseline if information is missing
Set a Baseline
The Baseline plan includes:
Tasks (start and finish dates, duration, work, cost, splits, timephased work, and timephased cost) Resources (work, cost, timephased work, and timephased cost) Assignments (start and finish dates, work, cost, timephased work, and timephased cost)
Set a Baseline
To set a baseline:
Point to Tracking on the Tools menu Click Save Baseline
Entering Progress
Update actual start and finish dates for a task.
On the Tools menu, point to Tracking and then click Update Task Under Actual, type Start and Finish dates
Entering Progress
Update progress on a task
Double-click on the task to be updated Enter a percentage On the Gantt chart, a progress bar appears in the task bar
Tracking Progress
Determining if tasks are starting and finishing according to plan:
In the Tracking Gantt, point to Table (View menu) and click Variance Drag the Divider bar to the right to view variance.
Tracking Progress
Determine if tasks cost more or less than budgeted
In the Tracking Gantt, point to Table (View menu) and click Cost Drag the Divider bar to the right to view Total Cost and Baseline fields
Thank you !!