Intro To CO-PA Philosophy in Budgeting

Overview
Introduction to CO-PAs Philosophy in Budgeting Flexible Use of Planning Levels in Profitability Planning The Budgeting Process

Overview and Framework in Planning Maintain Plan data Planning Process and Planning Methods
Plan-/Actual Comparisions and Forcasting

Reporting

New User-Interface in Reporting
Integration with BW
Summary
SAP AG 2000 filename (author) / 1
CO-PAs Integration of Actuals and Budget Dollars

Planning Documents Value-flows SD Transfer of Billings FI Direct Sales Quantity Sales Revenue - Rebates Net revenue - Direct costs - Var. prod. costs Contrib. margin I - Fixed prod. costs Contrib. margin II - Variances - Overhead costs Operating profit Act. Plan
COPC
Valuation with costestimate

FI
COPC
COOM
Transfer of Overheadcosts
Customizing
Communicating the Budgets Goals

SALES Budget Sales quantity Products PRODUCTION Budget MaterialBudget/ Procurement Direct Labor Budget ProductionOverheads, Process Costs
Standard Costs Selling and Administrative Expenses
Bottom-up Planning
Profit PLAN Products Customer group Distr.Channels...
The CO-PA Planning Functions: Overview

Manual Planning Customizable planning layout
Automatic Planning Functions Copying/deleting/adapting plans Top-down distribution Planning in CO-PA Integrated Planning Transfer of cost center costs/ process costs Settlement of order plan data and project plan data Transfer of quantities to/from SOP Transfer of plan data to/from LIS
Integrated Excel Planning Aids

Revaluations Valuations Period dist.
Forecast Sales and Promotions Budget Event planning

Monitoring of sales deals
Transfer of plan data to PCA

Simulative and Iterative Improvements of Budgets
Annual Budget/ Objectives Manual Entry or Calculated as a CalculationGoal-seek Result Average Ratio Apply of in Excel Algorithm of Last Year Valuated with Percentage on SD Pricing Gross Sales Average Ratio on Brand Level Calculated using a Macro in Excel Volumes Gross Sales Trade Expenses Customer Discounts Promotions Bonus Agreements Net Sales Cost of Goods Sold Margin Advertising General Administation
Continuous Plan/Actual Comparision
Annual Budget/ Objectives Forcast I Bottom-up/ Planning Forcast II
Agreed Budget
Forcast III Actuals
Year 2000
Overview

Overview and Framework in Planning Maintain Plan data Planning Process and Planning Methods
Plan-/Actual Comparisions and Forcasting

Reporting

New User-Interface in Reporting
Integration with BW
Summary
Basic Concepts of CO-PA
Characteristics Sales Region Product Product Group Customer Customer Grp State Sales Rep
Values North Prod1 Electronics Cust1 Wholesale Illinois Miller REGION PROD. GROUP
Profitability segment
Value Fields
Revenues Discounts COGS
800 100 650
Revenue Discounts COGS
Planning on Different Levels
Marketing Expenses
Distribution Expenses
Sales Volumes Revenues
Cost of Goods Sold
Characteristics Derivation Concept
Customer group Input

Strat.BU Sls reg. Prod.grp Cust.grp State District Sls rep. Product Cust.
Customer
G1
District State
Output
Strat.BU Sls reg. Prod.grp Cust.grp State District Sls rep. Product Cust.
SB
SR PZ G1 S1
C1
D1
Product Product group
S1
P1
R1 P1 C1
PZ
Sales region
Strategic business unit
D1
R1 P1 C1
Sales rep.
SB
R1
SR
SD
DERIVATION
COPA
Valuation Concept
Input
Quantity 10 5,200 1,800 200 10,000 500
Quantity
Output
10 10000 1000
Billing Document Customer 1000 Product P-100 Quantity 10 Revenue 10,000 Discounts 1,000
Var. prod. costs Fixed prod. costs Special handling Revenue Sales commision
Revenue Customer Disc. Var. prod. costs Fixed prod. costs Sales commision Special handling
COPA
5200 1800 500 200
SD
Valuation
Overview

Overview and Framework in Planning Planning Process and Planning Methods
Plan-/Actual Comparisions and Forcasting Reporting

New User-Interface in Reporting Integration with BW
Summary
Overview of Planning Screen
Planning level
Plan package Plan package Plan package
Definition Screen
Planning method
Parameter set Parameter set
Elements in Planning
Characteristics
Planning Level
Sales Organization: South Division Customer Group Product
Characteristic Values
Plan Package
Division: Customer Group: Product: Period/Year: Record Type:
Pumps Industrial * 01.00 - 12.00 F
Change Plan Data

Planning Method
Parameter Set
Planning Layout Currency Distribution Key Number Format
Defining a Planning Layout (1)

Planning Layout
Header - General data selection

Lead columns Value columns Attributes
Defining a Planning Layout (2)

Sales Organization
Period From To Record Type Version
Cust. grp
Product
Quantity
Revenue
CoGS
Planning Level Plan Package

Parameter Set
New Planning Framework
Integration of Microsoft Excel in Profit Planning
Customizing
Plan layout in R/3
Excel template
10.000
10.000
Data Entry with Excel Integration
Data entry in Excel embedded in R/3
Decentral data entry in Excel and upload to R/3
CO-PA Planning Internet Scenario
Overview
Introduction to CO-PAs Philosophy in Budgeting Flexible Use of Planning Levels in Profitability Planning
The Budgeting Process


Summary
Planning Methods: Topic Objectives
At the conclusion of this topic, you will be able to:

Create Manual Plan Data using various
planning aids
Copy data (plan and actual) to plans Create forecasts (projections based on
models)
Perform top-down distribution of planning
data
Change plan data (valuate, revaluate,
redistribute)
Delete planning data
Typical Phases in Sales Planning
Planning target values

1
Break-down of target values

2
Analytical bottom-up planning

3
Integrated transfer of plan data

4
Targets attained?
Simulation Transfer to production planning
Planning Target Values

Planning target values 1
Methods in R/3
Determining average prices and costs
Simplification of simulation by using ratios
Manual revision of plan values
Manual Planning
Planning and simulating target values
Simulating data using the goal seek function
Planning with Ratios
Current Plan Sales quantity Price Revenue...
Actual Data
Valuation
Ratio Price R1 /Q1
Quantity (Q1) Revenue (R1)
A ratio is a quotient of two value fields calculated dynamically based on reference data
Planning with a Ratio Scheme
Ratio Scheme A:
Record Type F Year 2001 Version 1, Plan Version
Customer Group
Sales Qty. (Plan) Revenue (Qty * M1)
Record Type F Year 2000 Reference Version: Actual Data

Customer Group Price (Ratio M1)
01 02 03
25,000 10,000 10,000
250,000 150,000 120,000
01 02 03
10.00 15.00 12.00
Ratio M1 = Revenue Quantity
Reaching Objectives with Goal Seek Approach

Source: Price Target: Revenue Value: 120,000
Product
P-100 P-100
Quantity
20 20
Price
5,000 6,000
Revenue
100,000 120,000
Breakdown of Objectives
Break-down of target values 2
Methods in R/3
Determine reference base and distr. method Distribute target values to products and sales reps
Top-down distribution in manual planning
Methods for top-down distribution
Top-Down Distribution in Planning
Plan values
Values to be distributed
Reference Base
R E S U L T Methods: Nonassigned values Entire value
Distributed values
Method: Distributing 'Nonassigned Values'

Plan Values
Prod. Group
Pumps Nonassigned Credit
Revenues 2000
1000 -1000
Value to be distributed
Reference Data
Product Prod. Group P1 Pumps P2 Pumps Quantity in '99 100 200
Result: Distributed Values

Product P1 P2 Prod. Group Pumps Pumps Revenues 1600 + 1/3*1000 400 + 2/3*1000
Result
Method: Distributing Entire Values

Plan Values
Prod. group Pumps Nonassigned Total Credit
Revenues 2000 1000

3000 -3000
Value to be distributed
Reference Data
Product Prod. group Quantity in '99 P1 100 Pumps P2 200 Pumps
Result: Distributed Values

Product P1 P2 Prod. group Pumps Pumps Revenues 1/3*3000 = 1000 2/3*3000 = 2000
Result
Bottom-Up Planning
Analytical bottom-up planning
3
Methods in R/3
Copy and summarize actual data to plan, revaluate if desired
Copy, Forecast and Revaluation in automatic planning
Enter plan data in Excel, integrated with the R/3 System
Excel Integration with CO-PA planning
Valuate planning with operative prices and cost of goods manufactured

Bottom-Up Planning Example
Sales Organization Product Group
1000 Media
Quantity
400
Sales organization Plan for Salesperson:1000 Emerson Salesperson Meyer Sales organization 1000 Sales organization 1000 edia Product S-110 Sales org. 1000Black Inc. Salesperson Product Group Media Product Group Media edia Customer Meyer AG Sales organization 1000 Co. 120 400 Salesperson Quantity: Grant Quantity 180 Product Group Media 180 Customer Miller AG Quantity 100
Integration of Microsoft Excel in Profit Planning
Customizing
Plan layout in R/3
Excel template
10.000
10.000
Data Entry with Excel Integration
Data entry in Excel embedded in R/3
Decentral data entry in Excel and upload to R/3
Automatic Planning
Plan data
Reference
Actual Data
Plan 2000 Version 1 Division A
Copy Forecast
Actual 1999 Division A Division B
Top-down Distribution
Destination
Plan 2000 Version 2 Division A
Copy Plan (1)

Reference Source
Actual data 1999 Record Type F
Customer Group Revenue Sales Quantity
Destination
01 02 03
100,000 225,000 240,000
10,000 15,000 20,000
Plan data Rec. Type

Customer Customer Group Group
2000 F
Revenue Revenue
Version
Sales Quantity Sales Qty.
Settings
Initial Settings Processing Instructions Selection Criteria Value Fields
01 01 02 02 03 03
100,000 10,000 100,000 10,000 225,000 15,000 225,000 15,000 240,000 20,000 240,000 20,000
Copy Plan (2)

Reference Data
Customer Customer Group Revenue
Cycle One Bikeworld Motor Motor 100 200
Selection Criteria
Customer Customer Group * Motor
Processing Instructions
Customer Customer Group Retain Retain Customer Cycle One Bikeworld Cust. Group Motor 100 Motor 200
Retain
Customer Customer Group * Motor Customer Customer Group SUMM Retain Customer # Cust. Group Motor 300
Summarize
Customer Customer Group Cycle One *
Customer Customer Group Customer Miller Miller Retain
Cust. Group Motor 100
Copy to
Copy with Revaluation

Reference Customer Cycle One Bikeworld Customer Group Motor Motor Revenue 100 200
Revaluation Key
Value field: Percentage:

Destination Customer Cycle One Bikeworld Customer Group Non-Motor Non-Motor Revenue 110 220
Revenue 10%
Forecasting
Source Data
Actual Revenue
Forecast profile: Forecast strategy: Historic periods: Periods/season:
Moving Average Moving Average

5
Period 12/00 11/00 10/00 09/00 08/00
Posted Values 100 90 110 150 100
Forecast Data
Plan Revenue Forecast results Period 01/01 110
Integrated Transfers of Plan Data

Integrated transfer of plan data
4
Methods in R/3
Transfer planned cost center costs or process costs
Allocations for transferring overhead costs (see actual data)
Settle order and project plans
Planned settlement of orders
Transfer plan to/from LIS or SOP

Integration with LIS and SOP
Integration of Planning
COOM
Cost center
Internal orders
COPA
ECPCA
Projects
PS
ABC Business Process
Integration LIS - CO-PA
LIS
Quantities
COPA
SOP
CO Plan Integration
Process Assessment COPA
Plan Cycle
Cost Center Admininstration

400000 20.000,-430000 30.000,-50.000,-Costing based: 630000 - 50.000,-Account based: 630000 Admin. + 50.000,+ 50.000,-
Summary
Sales and profit planning in CO-PA is an integral part of corporate planning.

The definition of a version is valid for all CO applications, but there are specific settings for each operating concern. Customized planning layouts and profiles can be created for use in manual planning. Automatic planning is for mass processing of planning data (copy, change, delete, forecast, and top-down distribution). CO-PA plan data can be transferred to and from Sales and Operations Planning and the Logistics Information System.
Overview


Summary
Rolling Forcast / Latest Estimate
Volumes Gross Sales Trade Expenses Customer Discounts Promotions Bonus Agreements Net Sales Cost of Goods Sold Margin Advertising General Administation Profit
Actual Data 1-8.99 Plan 1-8.99 Variance 2000 2200 200 10000 600 120 90 150 9040 4500 4540 2300 1000 1240 15000 800 160 160 200 10000 5000 5000 2800 2000 200 5000 200 40 70 50 960 500 460 500 1000 -1040
Latest Estimate
Overview


Summary
Reporting - Introduction
Sales Report: Divisions Period 1 - 7, 1999 Characteristics

Customer Group Sales Organization Material Group Division
Division
01 02 03 Cars Cycles Parts
Revenue
1,000,000 250,000 100,000
Cost of Sales CM1%

800,000 150,000 70,000 20% 16% 30%
Revenue - Divisions Revenue Cost of Sales CM1 CM1 % Sales & Admin 1,000,000 800,000 200,000 20% 50,000
1000000 500000 250000
Cars
Cycles
Parts
Reporting
Extraction of Data from CO-PA to SAP BW

SAP BW Server
InfoCubes
Update Rules
Transfer Structure (BW InfoObjects)
Mapping
Extract Source Structure (CO-PA Characteristics / Value fields)
CO-PA Metadata
Flow of Transaction Data
CO-PA
OLTP R/3

Intro To CO-PA Philosophy in Budgeting

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Overview

Plan-/Actual Comparisions and Forcasting

New User-Interface in Reporting

SAP AG 2000 filename (author) / 1

CO-PAs Integration of Actuals and Budget Dollars

Valuation with costestimate

Communicating the Budgets Goals

Standard Costs Selling and Administrative Expenses

Profit PLAN Products Customer group Distr.Channels...

The CO-PA Planning Functions: Overview

Integrated Excel Planning Aids

Forecast Sales and Promotions Budget Event planning

Transfer of plan data to PCA

Simulative and Iterative Improvements of Budgets

SAP AG 2000 filename (author) / 5

Continuous Plan/Actual Comparision

Annual Budget/ Objectives Forcast I Bottom-up/ Planning Forcast II

Forcast III Actuals

Plan-/Actual Comparisions and Forcasting

New User-Interface in Reporting

SAP AG 2000 filename (author) / 7

Basic Concepts of CO-PA

Revenues Discounts COGS

800 100 650

Revenue Discounts COGS

SAP AG 2000 filename (author) / 8

Planning on Different Levels

Sales Volumes Revenues

Cost of Goods Sold

SAP AG 2000 filename (author) / 9

Characteristics Derivation Concept

Customer group Input

Strategic business unit

SAP AG 2000 filename (author) / 10

5200 1800 500 200

SAP AG 2000 filename (author) / 11

Overview and Framework in Planning Planning Process and Planning Methods

Plan-/Actual Comparisions and Forcasting Reporting

New User-Interface in Reporting Integration with BW

SAP AG 2000 filename (author) / 12

Overview of Planning Screen

Sales Organization: South Division Customer Group Product

Division: Customer Group: Product: Period/Year: Record Type:

Pumps Industrial * 01.00 - 12.00 F

Change Plan Data

Planning Layout Currency Distribution Key Number Format

Defining a Planning Layout (1)

Header - General data selection

SAP AG 2000 filename (author) / 15

Defining a Planning Layout (2)

Planning Level Plan Package

New Planning Framework

SAP AG 2000 filename (author) / 17

Integration of Microsoft Excel in Profit Planning

Plan layout in R/3

SAP AG 2000 filename (author) / 18

Data Entry with Excel Integration

Data entry in Excel embedded in R/3

Decentral data entry in Excel and upload to R/3

SAP AG 2000 filename (author) / 19

CO-PA Planning Internet Scenario

SAP AG 2000 filename (author) / 20