Group Leader

Muhammad Zulfiqar

Rinkal Virwani

Naimat-ul-lah

Muhsin Memon

Rakesh Kumar

Raheel Ahmed

TYPES OF MEETINGS

The route of the show

General meetings
Statutory meetings Annual general meetings Extraordinary meetings
Proper authority Notice Quorum Chairman minutes

Requisites of valid meeting

Resolutions

Proxy and votes+polls

Ordinary special Requiring a special notice

Muhammad Zulfiqar Sahito BBA-V SIBA

General meetings
Statutory meetings Annual General meetings Extraordinary general meetings

Muhammad Zulfiqar

Muhammad Zulfiqar Sahito BBA-V SIBA

Statutory Meeting {Sec 165}

Every company limited by shares or guarantee and having a share capital has to commence Thats the first meeting of the shareholders of the company Only once in a lifetime

Muhammad Zulfiqar Sahito BBA-V SIBA

Statutory report
Board of directors to forward it at least 21 days before meeting Every member to receive the copy Notice of meeting to clearly say the word Statutory meeting If the report is forwarded later than 21 days every member entitled to attend the meeting has to agree on the due forwarding process
Muhammad Zulfiqar Sahito BBA-V SIBA

Contents of the Report

Total shares allotted Cash received Abstract of the receipts and payments Directors and auditors Contracts Underwriting contract Arrears of calls Commission and brokerage
Muhammad Zulfiqar Sahito BBA-V SIBA

Procedure at the meeting

List of members Discussion of matters relating formational aspect Adjournment

Muhammad Zulfiqar Sahito BBA-V SIBA

Failed to commence it Now pay for it!!!

The default will lead to the breaking the provisions of section 165 The directors shall than be liable to pay Rs 500 indian currency Any other officer of the company who is found guilty of the concern shall also be liable to pay same amount of fine

Muhammad Zulfiqar Sahito BBA-V SIBA

ANNUAL GENERAL MEETING

Organize it within every 15 months with the exception of first meeting to be held in 18 months of the making Label is important for things to be sold The registrar for especial reasons request to delay the meeting for three months Dont ruin the holidays and call the meeting in the usual work time and day Notify in writing 21 days prior to meeting
Muhammad Zulfiqar Sahito BBA-V SIBA

Failed to follow HAHAHAHA..

Any member can apply to the company law board for calling the meeting A fine {then defined} will be applicable to every officer who is in default

Power of Company Law Board

If failure is faced, the CLB can call or direct to call the meeting under such conditions the meeting will be deemed to be an annual general meeting
Muhammad Zulfiqar Sahito BBA-V SIBA

Importance of general meeting

It gives opportunity to the share holders of exercising control over affairs of the company Share holders can take decisions relating to business Auditors are appointed Annual accounts are presented for decision regarding the dividends

Muhammad Zulfiqar Sahito BBA-V SIBA

Extra-ordinary general meeting

Muhammad Zulfiqar Sahito BBA-V SIBA

RINKAL VIRWANI
EXTRAORDINARY MEETINGS
Muhammad Zulfiqar Sahito BBA-V SIBA

Extraordinary convened by Board of Directors

BOD may call the meeting if a business issue can not be delayed till the next annual meeting Two possibilities of such conducts are:
Issue of rights or shares Increase the pay of MD

If members request BOD

Shall be signed by members requesting Number of shares represent power not number of members Only called if members or share holders represent more than1/10th of the paid-up capital

Muhammad Zulfiqar Sahito BBA-V SIBA

 In case when the board of directors fail to call the meeting than members can request the meeting It will be more or less in same way but it will be held within three months of deposit of the requests It will be called the meeting by members because BOD did not entertain the request rather it is held because majority of members/shareholders request it If meeting is held earlier than 3 months it can be adjourned to be held later within the same period
Muhammad Zulfiqar Sahito BBA-V SIBA

Requisitionists initiated Extraordinary meeting

Power of Company Law Board to order such meeting

If for any reason it is impracticable for the company to call the meeting then the company law board may call such meeting either on its own or on the request of any director or any member The meeting will be deemed to be meeting of company duly held and conducted

Muhammad Zulfiqar Sahito BBA-V SIBA

Naimat-ul-lah

Requisites of a valid meeting

Muhammad Zulfiqar Sahito BBA-V SIBA

Requisites of a Valid meeting

Proper authority Notice of meeting
Length of notice Notice to whom Contents of notice Ordinary business and special business

Quorum
Rules in sharp V. Dawes

Chairman of meeting Minutes of meeting

Minute book Evidentiary value of minutes
Muhammad Zulfiqar Sahito BBA-V SIBA

1:- Proper Authority

Annual meeting, statutory meeting or extra ordinary meeting. Board of directors Special resolution

Notice of meeting
Length of notice: May be called by giving not less than 21 days in writing to the members.

Notice to whom: Every member of the company entitled to vote. The persons on the whom shares of any deceased or insolvent members may have developed. The auditors of the company.

Contents of meeting
Place and day and hour of meeting. Statement of the business transacted in meeting.
Ordinary business and special business.

Quorum of meeting
Means minimum number of members who must be present in order to constitute a valid meeting and transact business. The quorum is generally fixed by articles
5 members personally present in the case of public company 2 members in case of any other company

If within half an hour a quorum is not present, the meeting , if called upon the requisition of members, shall stand dissolved in any other case adjourned.

Chairman of the meeting

Presiding officer of the meeting: a chairman is necessary to conduct a meeting. he is the presiding officer of the meeting. Conduct of the meeting:- is the matter of chairman.

 PROXY

Muhammad Zulfiqar Sahito BBA-V SIBA

Proxy
A proxy can only vote on a poll A member of a private company cannot appoint a proxy Member not having share capital can not appoint a proxy Proxy has to be in a written document duly signed by appointer or his/her attorney Proxy has to be deposited 48 hrs prior to the meeting
Muhammad Zulfiqar Sahito BBA-V SIBA

RAKESH KUMAR DODEJA

Muhammad Zulfiqar Sahito BBA-V SIBA

Voting and Poll

In a meeting for a decision to take place their has to be a voting or poll There are two ways to do so
Voting by a show of hands Voting by poll

The voting procedure is also to be decided by the members or in case of conflict the Chairman shall announce voting procedure
Muhammad Zulfiqar Sahito BBA-V SIBA

Raheel Ahmed Narejo

Types of resolutions
Ordinary resolution Special resolution Resolution requiring a special notice

Muhammad Zulfiqar Sahito BBA-V SIBA

Ordinary resolution
An ordinary resolution is passed at general meeting with majority votes When is it needed? Issue of shares at discount Alteration of share capital Re-issue of redeemed debentures Adoption of statutory report Passing of annual accounts and balance sheets Appointment of auditors and fixation of their wages Appointment of first directors retiring by rotation Increase/decrease number of directors Appointment of MD Appointment of selling agents Winding-up a company also wages fixation of liquidator
Muhammad Zulfiqar Sahito BBA-V SIBA

Special resolution
It is only on special matters and requires majority of 3/4th to pass it The notice has to be duly given in the general meeting A copy of every special resolution has to be filled with registrar along with the explanatory statement within 30 days of passing resolution

Muhammad Zulfiqar Sahito BBA-V SIBA

When is it needed?
Alteration of memorandum Change the name of the company Omission or addition of private word from name of company Change of name of charitable company by omitting the word limited or Private limited Alteration of articles of company Removal of companys registered office Payment of interests on capital Appointing inspector for investigating companys affairs in some cases Fixing the wages of directors where articles require such resolution Applying to the court to wind-up the company Voluntarily winding-up the company Disposal of books and papers in voluntary winding-up
Muhammad Zulfiqar Sahito BBA-V SIBA

Resolutions requiring a special notice

It is a different kind of an ordinary resolution of which a notice of intention to move a resolution has to be given to the company by the proposer Notice has to be given within 14 days of proposed date of meeting Company should give notice to the members by advertising in News papers/feeds
Muhammad Zulfiqar Sahito BBA-V SIBA

When is it needed?
Appointment of the auditor other than retiring ones Provision that a retiring auditor will nor be reappointed Removal of a director before the expiry of his/her period Appointment of director in the place of one who is removed
Muhammad Zulfiqar Sahito BBA-V SIBA

QUESTIONS are CoNfuSsIon Builders

THANK YOU FOR THE PATIENT LISTENING HOPE YOU LEARNED NEW THINGS

Muhammad Zulfiqar Sahito BBA-V SIBA